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HomeMy WebLinkAbout05/02/2001 PC minutes MINUTES OF THE REGULAR MEETING OF THE MOUNT PROSPECT PLAN COMMISSION May 2, 2001 CALL TO ORDER: The regular meeting of the Mount Prospect Plan Commission was called to order by Judy Connolly, Senior Planner at 7:00 p.m. at the Village Hall, 100 South Emerson Street, Mount Prospect, Illinois. ROLL CALL: Present: Gary Grouwinkel Edwin Janus Matt Sledz Carol Tortorello Absent: Antoinette Astreides Bill Reddy Village Staff Present: Judy Connolly, AICP, Senior Planner Nicole Roberts, Neighborhood Planner Others in Attendance: Larry McKone, President of Gettysburg Development Ms. Cormolly explained that the first order of business should be electing a vice-chair because the previous chairman was now a Village Board Trustee and the Village Code requires that the Vice-Chair facilitate the meetings and perform the duties of the Chairman in the absence of a Chairman. Ms. Connolly asked if anyone would like to serve as the Vice-Chair. After general discussion, Matt Sledz was nominated as Vice-Chair. The Plan Commission voted 4-0 for Mr. Sledz to be the Vice-Chairman. APPROVAL OF MINUTES: Vice-Chairman Sledz asked for comments or changes to the minutes. There was discussion on the minutes and if there were enough members present to approve the minutes. It was confirmed that two sets of the minutes could be voted on and Gary Grouwinkle moved to approve the March 21 and April 4, 2001. Carol Tortorello seconded the motion and the motion was approved 4-0. Vice-Chairman Sledz asked staff to present the first case, PC-09-01. SUBDIVISIONS: Judy Connolly, Senior Planner, introduced the case, PC-09-01, Lincoln and Helena Subdivision. She said that the subject property was located at the southeast comer of Lincoln and Helena and that a portion of the subdivision was part of an earlier subdivision, Pine Hill Subdivision. She reviewed the Pine Hill Subdivision and said that it created three lots of record, but that the Village required a covenant for a 38' x 150' portion of the property along the west property line of Lot 2~ She said that the covenant required the property owner to sell that area to a developer when the adjacent lot would be subdivided to ensure that the new lots would meet Development Code requirements for lot depth. Ms. Connolly said that the applicant prepared a Plat of Vacation to vacate an easement originally created as part of the Pine Hill Subdivision, but that the easement is no longer necessary if the Helena and Lincoln Resubdivision is approved. She clarified that part of the review of the Lincoln and Helena plat was to vacate the easement and that the plat of vacation was more of a housekeeping procedure so the easement would not cross the proposed property lines and limit the buildable area of the new homes. Ms. Connolly reviewed the Lincoln and Helena Resubdivision. She said that the petitioner is seeking to subdivide one lot of record to create a three-lot subdivision. She said that since the proposed plat of subdivision includes a portion of land of the Pine Hill Subdivision that Lot 2 of the Pine Hill Subdivision is included with the Lincoln Helena plat. Ms~ Connolly said that the proposed lots meet Development Code requirements for lot depth, easements, and dedication of right-of-way and that applicable public improvements will be made as part of the building permit process. She said that the petitioner is not seeking relief from Development Code Mount Prospect Plan Commission page 2 May 2, 2001 requirements and any new structures will be required to meet Village codes or seek relief from the appropriate board or commission. Therefore, staff recommends approval of the Lincoln and Helena Subdivision, PC-09-01. She said that the petitioner was at the meeting if the Plan Commission had questions about the plat. Vice-Chairman Sledz asked the Plan Commission if they had any questions for staff or the petitioner. The Plan Commission asked if the existing house and garage would be torn down. Larry McKone of Gettysburg Development said that the current property owner does not have any plans to redevelop that lot at this time, but that the garage would have to be removed because it would be located on one of the proposed lots. He said that his company would build two new custom-built homes on the other two lots. There was general discussion about redevelopment trends in this area of Mount Prospect, the type of homes that could be built in this area, and possible redevelopment of a large parcel of land north of the proposed subdivision. Vice-Chairman Sledz asked if there were any other questions or discussion. As there was none, Gary Grouwinkel moved to approve the Plat of Vacation and the Lincoln and Helena Subdivision and Carol Tortorello seconded the motion. The plats were approved 4-0. NEW BUSINESS: Monitoring Visits (Sub-recipients of CDBG program) Vice-Chairman Sledz asked Ms. Nicole Roberts to review the next item of business. Ms. Roberts stated that she would be conducting the first monitoring site visits to CDBG sub-recipients throughout the month of May. The Plan Commission had agreed to conduct site visits as part of the Monitoring Plan so as to gain firm-hand knowledge of each program, and allow the Commission to make appropriate funding decisions. Therefore, Ms. Roberts reminded the Commission about their commitment to conduct monitoring site visits to the Village's 2001 Community Development Block Grant sub-recipients. The Plan Commission was given several copies of the Monitoring Plan that includes complete information on each sub-recipient, 2001 CDBG timeline, and a sub-recipient survey form that would assist them to organize monitoring visits among themselves and the sub-recipients. Ms. Roberts reviewed each document with the Plan Commission. There were discussions as to the need for additional site visits by the Plan Commission due to potential repetition in the Monitoring Plan and limitations on freedom of information with certain sub-recipients. Specifically, members were concerned that the monitoring visits would reveal the same information as the required monthly status reports. And, sub-recipient such as the Childmns Advocacy Center provides services to children who have been physically and sexually abused. Therefore, the sensitive nature of the program would limit the amount of information they could obtain from the Childrens Advocacy Center. However, Ms. Roberts reminded the Plan Commission that the Monitoring Plan was incorporated into the CDBG Five-Year Consolidated Plan that was submitted to HUD. Therefore, HUD requires us to submit a monitoring report based on the existing Monitoring Plan at the end of the fiscal year. The Plan Commission agreed to conduct the site visits and divided the sub-recipients among themselves. Carol Tortorello agreed to monitor Clayground Inc., Resources for Community Living, and CEDA Northwest Self-Help Center, Inc. Gary Grouwinkel agreed to monitor Club Rec Plex, Camp Fire Boys & Girls Metropolitan Chicago Council, and Northwest Suburban Council-BSA. Matt Sledz agreed to monitor the Village's Mentor program and the Childrens Advocacy Center. Edwin Janus agreed to monitor The Resource Center for the Elderly. In the absence of Bill Reddy, the Plan Commission agreed that Mr. Reddy could monitor the Suburban Health Care Council-Access to Care program. Ms. Roberts reminded members that the June 6, 2001 Plan Commission agenda would include a discussion on the monitoring reports. The Plan Commission agreed to submit a formal report on their monitoring site visits of sub-recipients to Ms. Roberts prior to the June 6, 2001 Plan Commission Meeting. Mount Prospect Plan Commission page 3 May 2, 2001 OLD BUSINESS: NONE COMMENTS AND OTHER BUSINESS: There was general discussion on the vacancies at Randhurst Shopping Mall and possible tenants to fill the spaces at the mall, in the downtown area, and at various locations throughout the Village. At 7:50 p.m. Vice Chairman Sledz asked for a motion to adjourn. The motion was approved by a voice vote and the meeting was adjourned. Judy Connolly, AICP, Senior Planner Nicole Roberts, Neighborhood Planner