HomeMy WebLinkAbout09/11/2010 SEC minutes Mount Prospect Special Events Commission
Meeting Minutes- Saturday, September 11, 2010
CALL TO ORDER: Dawn Fletcher Collins called the meeting to order at 9:06 a.m.
Present: Dale Draznin, Jill Friedrichs, Eileen Gattas, Kathy Janonis, Mike Janonis, Fred
Steinmiller, Jim Uszler, Teresa VanOpdorp
Absent: Sandy DiCaro, Janice Farley, Christina Greco, Martha Helm, Linda Hoefert, Paul Seils
APPROVAL OF MINUTES: Motion made by Mike Janonis to approve the minutes from the
August 7, 2010 meeting, seconded by Kathy Janonis.
FINANCIAL REPORT: Financial Report presented by Mike Janonis. Discussion held that
revisited parade expenses and actual expenses for Family Bike Ride. A motion made by Jill
Friedrichs to accept the Financial Report as presented.
CURRENT BUSINESS:
- - Teresa VanOpdorp reported the success of the August 28 Family Bike Ride. There were
450 riders, 300 pre- registered. Emphasizing an earlier cut -off date was beneficial. Estimating
increase in riders for next year, will go back to ordering 500 tee shirts. Discussed the many
positive aspects of the day. Teresa shared the comments from the event follow -up meeting with
MPPD Officers Sill and Bechtold. Additional volunteers for future years' planning as well.
-- Celestial Celebration ideas were discussed for the "tropical ", "paradise" themed event
on February 5. Sign -up sheets were passed around. Commission members who were
absent from this meeting signed up prior to meeting via email. Dawn met with Dave from
Bristol Court and shared comments from that meeting. Kathy Janonis reminded that
we were under budget last year and we will most certainly be again this year. Commission
discussed details /ideas and will be continued at the October 2" sub - committee meeting.
Possibilities for naming the event included: "Shining Stars in Paradise ", "Stars in Paradise ",
"Paradise with the Shining Stars ". Sub - committee meetings for Celestial will take place
immediately following the regular SEC monthly meetings (1 Saturday of the month).
NEW BUSINESS:
- - Meeting dates for the remainder of 2010 provided. Reminder: Paul Seils will discuss
the Winter Decorating Contest at the November meeting.
- -Dale Draznin relayed the possibility of a presentation by the MPPL of using Wiki
as an email communication tool for the SEC correspondence. Discussion held. Commission
has interest and Dale will update via email if this is available for the 10/2 SEC meeting.
- -Open Meeting Act and the posting of agenda's for all our meetings (including sub - committee
for Celestial) was discussed. We are already doing it.
- -TEAM SEC: Dawn offered assistance and asked for ideas to increase openness at meetings
and there was a very productive discussion that took place between all Commission members.
-- Regarding "minutes" taken at SEC meetings; any Commission member may volunteer to take
minutes at any SEC meeting and it will be appreciated.
ADJOURNMENT: No other items up for discussion. Meeting adjourned at 10:07 a.m.