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HomeMy WebLinkAbout2. DRAFT MINUTES 09/07/2010 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT September 7, 2010 CALL TO ORDER Mayor Wilks called the meeting to order at 7:08 p.m. ROLL CALL Present: Mayor Irvana Wilks Trustee Paul Hoefert Trustee Arlene Juracek Trustee John Korn Trustee John Matuszak Trustee Steven Polit Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE Trustee Zadel led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Matuszak gave the Invocation. MINUTES APPROVAL OF MINUTES Trustee Hoefert, seconded by Trustee Juracek, moved to approve the minutes of the regular Village Board meeting held August 17, 2010. Mayor Wilks requested the minutes be revised to add: Mayor Wilks stated this ordinance could be brought back for reconsideration at the next Village Board meeting if the Trustees who were not in attendance or those who were wanted further revisions. [Page 5 — following the vote for approval of Ordinance 5813.] Upon roll call: Ayes: Hoefert, Juracek, Polit, Zadel Nays: None Abstain: Korn, Matuszak Motion carried. APPROVE BILLS APPROVE BILLS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS" was noted by an asterisk, and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA." MAYOR'S REPORT MAYOR'S REPORT Mayor Wilks presented a proclamation acknowledging September 15 — October 15 2010 as NATIONAL HISPANIC HERITAGE MONTH. Community Connections Center Coordinator, Mr. Tom Tucker accepted the proclamation. In thanking the Mayor and Village Board, Mr. Tucker introduced the Community Connections Center staff who were also in attendance for the recognition of National Hispanic Heritage Month; Ms. Nina Persino, Social Worker; Mr. Carlos Huizar, Outreach Community Service Coordinator; Ms. Yesenia Nunez, Receptionist; Ms. Annavelle Valdez and Ms. Helgi Marroquin, Mount Prospect Public Library. Mr. Huizar also expressed his personal thanks to the Mayor and Village Board for recognizing the Hispanic community and culture. APPOINTMENTS APPOINTMENTS Mayor Wilks presented the following appointments for the Village Board's approval: Minutes of the Regular Meeting Page 1 of 5 September 7, 2010 of the Mayor and Board of Trustees of the Village of Mount Prospect Appointments Youth Commission Kevin Druffel Term expires June 2011 Trustee Hoefert, seconded by Trustee Korn, moved to approve the appointment as listed above: Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. CITIZENS TO BE COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD HEARD None. CONSENT AGENDA CONSENT AGENDA Trustee Zadel, seconded by Trustee Juracek, moved to approve the following business items: APPROVE BILLS 1. Bills dated August 12 to August 31, 2010 2. Request Village Board approval to accept bid for creek cleaning and tree removal in an amount not to exceed $6,500.00. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. OLD BUSINESS OLD BUSINESS Mayor Wilks presented for a second (2 " reading an ordinance amending Chapter 7 (Sign AMEND CHAPTER 7 Regulations). This ordinance amends Chapter 7, Section 205 "Exempt Signs" F. "Political" to (SIGN comply with Public Act 96 -904 which prohibits time limitations for the display of political REGULATIONS) OF campaign signs on residential properties. THE VILLAGE CODE Village Manager Michael Janonis provided background information stating, at the July 6, 2010 Village Board meeting the Board considered an ordinance that would bring the Village Code in complaince with a recent change in the State Statute. The statute limits a muncipality's ability to restrict the time frame in which political signs could be displayed on residential properties. The ordinance presented at the July 6th Village Board meeting also lifted the time limits for policital signs on commercial property. At that meeting, the Village Board determined it was in the best interest of the community to miainain the time limitations for commercial properties; the time limitations are reflected in the revised ordinance. Trustee Zadel, seconded by Trustee Juracek, moved for approval of Ordinance No. 5814: ORD 5814 AN ORDINANCE AMENDING CHAPTER 7 (SIGN REGULATIONS) OF THE VILLAGE CODE Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Trustee Polit encouraged candidates for public office and their staff to comply with the Village's guidelines. NEW BUSINESS NEW BUSINESS Mayor Wilks presented for a first (1 reading an ordinance amending Chapter 8, (Village Government: Miscellaneous Provisions" of the Village Code. This ordinance codifies the Village of Mount Prospect's election model. Minutes of the Regular Meeting Page 2 of 5 September 7, 2010 of the Mayor and Board of Trustees of the Village of Mount Prospect AMEND CHAPTER 8 Village Manager Janonis provided backrgound information regarding the proposed revisions (VILLAGE of the Village Code election procedures and an overview of the legal and procedural GOVERNMENT: framework for conducting the local election of Village officers. With the proposed changes, MISCELLANEOUS the Village's election code section is limited to acknowledgement that local elections will be PROVISIONS) OF conducted in accordance with current State and County laws and then defines the THE VILLAGE CODE charateristics of the Mount Prospect model. Village Manager Janonis also highlighted the change in the 2011 election calendar; the circulation of petition period as well as the filing of candidacy are now several weeks earlier than previous election years. Village Manager Janonis stated the proposed candidate information package which includes the Village's suggested petition form will be distributed by the Village Clerks office to interested candidates. Trustee Hoefert, seconded by Trustee Juracek, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Mayor Wilks requested the following information be added to the Village's candidate information packet from the Clerk's Office. • Include the Village's web site address • Include notification that the candidate information packet/consolidated election information is on the Village's web site • Add notification that the Clerk's office will no longer notarize petitions; other Village employees with notary commssions will be available to notarize. Trustee Hoefert, seconded by Trustee Juracek, moved for approval of Ordinance No. 5815: AN ORDINANCE AMENDING CHAPTER 8 ENTITLED "VILLAGE GOVERNMENT: ORD 5815 MISCELLANEOUS PROVISIONS" OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS REGARDING ELECTION PROCEDURES Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. MANAGER'S VILLAGE MANAGER'S REPORT REPORT Village Manager Janonis stated the Public Works Department was requesting approval to accept bid for holiday lighting in an amount not to exceed $21,996.00 2010 HOLIDAY Forestry Assistant Dave Hull, presented background information and staff's recommendation LIGHTING for the contractual installation and removal of white lights on selected trees in the downtown area. Mr. Hull stated that due to budget constraints the bid specifications stated the Village may elect to reduce the number of trees decorated and /or the number of strands installed per tree, or opt not to award a contract. (The number of trees would remain at the 2009 level which was reduced from 216 to 200 trees; approximately 4230 light strands.) Staff recommend awarding a two (2) year holiday lighting contract to the low bidder, Autumn Landscaping; year one would be in an amount not to exceed $21,996.00. Year two (2) would be in whatever amount may be approved by the Village Board for the 2011 budget. Trustee Korn, seconded by Trustee Polit, moved to approve the request to accept bid for holiday lighting in an amount not to exceed $21,996.00 Trustee Juracek stated that while she supports the use of lights in the downtown area she could only vote for approval of the request if the cost was reduced by half. Although the Public Works Department has worked to reduce the costs, the economy warrants further cost Minutes of the Regular Meeting Page 3 of 5 September 7, 2010 of the Mayor and Board of Trustees of the Village of Mount Prospect reduction. Village Board Comments /Discussion • Agree that the downtown area can still be festive with a few less lights • Encourage downtown businesses to consider adding holiday lighting to store fronts • Question regarding when lights are removed (must be down by January 31 2011) • Village deficit — support additional cost reductions • Recommend Public Works make determination on how to achieve cost reductions Public Works Director Glen Andler stated to achieve the cost reduction, the number of light strands would be cut in half; staff will determine where and how to make reductions for best use of lighting. Trustee Juracek, seconded by Trustee Zadel, moved for approval to amend the motion: Request Village approval to accept bid for holiday lighting in an amount not to exceed one half of $21,996.00. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Juracek, moved for approval of request to accept bid for holiday lighting in an amount not to exceed $10,998.00. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Village Manager Janonis announced the following: • September 11 9 -11 memorial ceremony Village Green at 8:30 a.m. • September 11 Coffee with Council Village Hall Community Center (following 9 -11 ceremony) Public Comments Louis Goodman 310 N. School Mr. Goodman asked if there was an the 9 -11 ceremony. Village Manager Janonis stated there would be a brief opening statement followed by an invocation. Mayor Wilks, Police Chief Dahlberg and Fire Chief Figolah will speak and there will also be a bell ceremony. OTHER BUSINESS OTHER BUSINESS Trustee Matuszak asked for reconsideration of ordinance 5812, approved at the August 17, 2010 Village Board meeting. The ordinance amended Chapter 21 (Building Code) and Appendix A, Division I of the Village Code. RECONSIDER ORD Trustee Matuszak was not in attendance at the Village Board meeting and requested the 5812 — AMEND ordinance be reconsidered for the purpose of removing the permit requirement for the CHAPTER 21 demolition of sheds /small structures. Mayor Wilks asked for a motion for the reconsideration of ordinance 5812 at the September 21, 2010 Village Board meeting. Trustee Matuszak, seconded by Trustee Polit, moved for approval to reconsider ordinance 5812 at the September 21, 2010 Village Board meeting. Minutes of the Regular Meeting Page 4 of 5 September 7, 2010 of the Mayor and Board of Trustees of the Village of Mount Prospect Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Trustee Juracek stated the 150 birthday of Jane Addams, social activist and founder of Hull House is being celebrated this month; a number of events will be held in honor her and to recognize her contribution to social reform. The Village's Community Connections Center is modeled after Hull House. Trustee Polit encouraged residents with fallen parkway tree limbs or hangers to contact the Public Works Department. In some instances residents may think Public Works staff drive the streets looking for hangers /fallen limbs after storms /heavy winds. It is more efficient and cost - effective for staff to respond to notification of a fallen limb. This service is limited to parkway tree limbs. CLOSED SESSION CLOSED SESSION Mayor Wilks asked for a motion to enter Closed to discuss: PERSONNEL 5 ILCS 120/2 (c) (1) -The appointment, employment, compensation, discipline performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity. PERSONNEL 5 ILCS 120/2 (c) (2) - Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for. one or more classes or employees. Trustee Polit, seconded by Trustee Juracek, moved to meet in Closed Session to discuss PERSONNEL 5ILCS 120/2 (c) (1) and PERSONNEL 5 ILCS 120/2 (c) (2). Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. The Village Board entered Closed Session at 8:08 p.m. ADJOURN The Village reconvened in Open Session at 10:00 p.m.; there being no further business to discuss the September 7, 2010 Village Board meeting adjourned at 10:01 p.m. M. Lisa Angell Village Clerk Minutes of the Regular Meeting Page 5 of 5 September 7, 2010 of the Mayor and Board of Trustees of the Village of Mount Prospect