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HomeMy WebLinkAbout04/10/2001 COW minutes MINUTES COMMITTEE OF THE WHOLE APRIL 10, 2001 I. CALL TO ORDER The meeting was called to order at 7:40 p.m. by Mayor Gerald Farley. Present at the meeting were: Trustees Timothy Corcoran, Paul Hoefert, Richard Lohrstorfer, Dennis Prikkel, Michaele Skowron and lrvana WilEs. Staff members present included Village Manager Michael Janonis, Assistant Village Manager David Strahl, Human ServiCes Director Nancy Morgan, Deputy Human Services Director Jan Abernethy and Public Works Director Glen Andler. I1. APPROVAL OF MINUTES Approval of Minutes from March 13, 2001. Motion made by Trustee Corcoran and Seconded by Trustee Hoefert to approve the Minutes. Minutes were approved. II1. CITIZENS TO BE HEARD None. IV. REQUEST FOR WATER FROM PROSPECT HEIGHTS PARK DISTRICT AND LIBRARY DISTRICT Village Manager Janonis provided a preliminary summary of the discussions that have taken place among the various staffs of the Vi!lage and Park and Library Districts. These two Districts have formally requested consideration of an extension of water from Mount Prospect to their facilities. These facilities are located in the far northern boundary of the Village. He stated the water system from Mount Prospect has the capacity to add these additional users. He stated the Village currently has an Intergovernmental Agreement with the Police Station in Prospect Heights and the Walgreens at the corner of Camp McDonald and 83. The Walgreens used to be the City Hall building but was redeveloped by Prospect Heights. He stated the cost of extending the water lines to service these facilities would be borne entirely by the respective entities requesting the water. Mayor Farley suggested that the Prospect Heights Park District consider providing Mount Prospect residents who utilize the golf course with resident rates versus non-resident rates. He stated that it has been an issue for him for several years to encourage reciprocity among different Districts and would suggest such an opportunity be considered at this time. Eric Burns, Executive Director for the Prospect Heights Park District, spoke. He stated that there are water quality issues at the Community Center facility, which has caused significant financial impact on their equipment due to the poor water quality. He stated a decision to use Mount Prospect water to fill the pool has yet to be decided but if the connection were to be made, any make-up water for the pool would be from Mount Prospect. He stated that all golf course irrigation would be from well water and not from any Mount Prospect connection. William McCully, Executive Director for the Prospect Heights Public Library, spoke. He stated that well water quality is so poor that it is destroying the equipment at the Library and driving up their capital costs to maintain the equipment. General comments from Village Board members included the following items: There was some discussion regarding possible cross contamination and how such contamination would be avoided based on existing Village Code. There was also some concern raised about Prospect Heights entities not participating in the previously sunk capital costs that have been paid by Mount Prospect residents for Lake Michigan water. There were comments made regarding the issue of whether the Village would continue to supply portions of Prospect Heights for water on the heels of the recent defeat of the Referendum to build a water system. It was also pointed out that not all Mount Prospect residents paid a portion of the initial capital cost to bring Lake Michigan water due to their service area being within Citizens Utilities. It was suggested that a consideration regarding a fixed capital cost be included in the rate. There was also a question regarding the engineering process of their water main extensions. There were other suggestions regarding overall reciprocal agreements between the various Park Districts to benefit the residents of Mount Prospect regardless of services available at Prospect Heights Park District. Public Works Director Glen Andler stated that if such an Agreement were to be approved, he would oversee the work and the engineering to ensure proper standards are met. He also stated that there is a limit to the Mount Prospect system and supplying to entities in Prospect Heights. He stated that the existing infrastructure cannot support supplying water to all of Prospect Heights. Village Manager Janonis stated that it is possible that the Village Board will receive additional requests for water from Prospect Heights that will likely include their new City Hall, several private homes along Camp McDonald and possibly Rob Roy in the future. General consensus of the Village Board was to support the sale of water to Prospect Heights Park District and Prospect Heights Public Library provided these entities pay for all necessary infrastructure costs and pay the water rate as defined by Ordinance. V. REVIEW OF SENIOR CENTER/HUMAN SERVICES ACTIVITIES Village Manager Janonis stated that it is his understanding that this discussion is intended to explore how service levels are determined and to measure and define programs provided by Human Services Department. Human Services Director Nancy Morgan highlighted the material that had been provided to the Board detailing the various service units and how services are divided into several different areas. General comments from the Village Board members included the following items: There was a question regarding definition of staff's time related to Senior Center coordination and activities in connection with the space needed for such activities. It was also pointed out that there is a need to understand the space use related to the persons utilizing space. There was a discussion regarding non-duplicative services and what that number is or could it be defined using the existing record-keeping system. There was also discussion as to what record- keeping options are available to provide the documentation that the Board would be comfortable with reviewing. It was also pointed out that the need to track information as requested by the Board does impact 'the ability of the management personnel of the Department in terms of available time to manage the services. There was a concern that such extensive record keeping would significantly reduce the amount (~f time available to provide and coordinate services to individuals in need of such services. Assistant Village Manager Strahl stated that the need to keep accurate records of Human Services activities has been an ongoing struggle and there is no known computer database that meets all the necessary criteria for managing and retrieving the necessary information without extensive personnel time. However, there are ongoing discussions with computer database technicians to develop such a program. I. VILLAGE MANAGER'S REPORT Village Manager Janoni$ reminded everyone of Coffee with Council scheduled for April 14 at the Village Hall and at Lions Park School. VII. ANY OTHER BUSINESS None. VIII. ADJOURNMENT Since them was no further business, the meeting was adjourned at 9:26 p.m. Respectfully submitted, DAVID STRAHL DS/fcc Assistant Village Manager H:\GEN\Cow\Minutes\031301 COW Minutes.doc