HomeMy WebLinkAbout2. DRAFT MINUTES 08/17/2010 MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
August 17, 2010
CALL TO ORDER Mayor Wilks called the meeting to order at 7:08 p.m.
ROLL CALL Present: Mayor Irvana Wilks
Trustee Paul Hoefert
Trustee Arlene Juracek
Trustee Steven Polit
Trustee Michael Zadel
Absent: Trustee John Korn
Trustee John Matuszak
PLEDGE PLEDGE OF ALLEGIANCE
Trustee Polit led the Pledge of Allegiance.
INVOCATION INVOCATION
Mayor Wilks gave the Invocation.
MINUTES APPROVAL OF MINUTES
Trustee Zadel, seconded by Trustee Juracek, moved to approve the minutes of the regular
Village Board meeting held August 3, 2010.
Upon roll call: Ayes: Juracek, Polit, Wilks, Zadel
Nays: None
Abstain: Hoefert
Motion carried.
FINANCIAL REPORT FINANCIAL REPORT AND APPROVE BILLS
AND APPROVE Mayor Wilks stated the next item on the agenda, "FINANCIAL REPORT AND APPROVE
BILLS BILLS" was noted by an asterisk, and unless there was a request to remove an item(s), all
items further listed in that manner would be considered with one (1) vote, as business item
"IX. CONSENT AGENDA."
MAYOR'S REPORT MAYOR'S REPORT
Mayor Wilks presented a proclamation acknowledging the week of August 22 -28, 2010 as
SCHOOL'S OPEN SCHOOL'S OPEN — SAFETY WEEK.
SAFETY WEEK
Crime Prevention Officer Greg Sill accepted the proclamation and encouraged all Mount
Prospect residents to drive safely. Officer Sill reminded drivers of the new law that prohibits
the use of cell phones in school zones.
Trustee Polit stated drivers ticketed for speeding in a school zone will lose their drivers
license for a six (6) month period.
AMEND CHAPTER Mayor Wilks presented for a first (1 reading an ordinance amending Chapter 13 (Alcoholic
13 (ALCOHOLIC Liquors) of the Mount Prospect Village Code. This ordinance deletes one (1) Class "F -1"
LIQUORS) OF THE liquor license issued to Artemis Restaurant Inc. d /b /a Artemis Restaurant located at 912
VILLAGE CODE South Busse Road.
Trustee Zadel, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings
of an ordinance:
Minutes of the Regular Meeting Page 1 of 7 August 17, 2010
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Upon roll call: Ayes: Hoefert, Juracek, Polit, Zadel
Nays: None
Motion carried.
Trustee Zadel, seconded by Trustee Juracek, moved for approval of Ordinance No. 5810:
ORD 5810 AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS)
OF THE MOUNT PROSPECT VILLAGE CODE
Upon roll call: Ayes: Hoefert, Juracek, Polit, Zadel
Nays: None
Motion carried.
Mayor Wilks presented for a first (1 reading an ordinance amending Chapter 13 (Alcoholic
Liquors) of the Mount Prospect Village Code. This ordinance adds one (1) Class "S -1" liquor
AMEND CHAPTER license for Randhurst Banquet, Inc. d /b /a Holiday Inn — Randhurst Banquet Hall, 200 East
13 (ALCOHOLIC Rand Road and one (1) Class "F -3" liquor license issued to Randhurst Sports Bar, Inc. d /b /a
LIQUORS) OF THE Bar Louie, 200 East Rand Road.
VILLAGE CODE
Trustee Hoefert, seconded by Trustee Polit, moved to waive the rule requiring two (2)
readings of an ordinance:
Upon roll call: Ayes: Hoefert, Juracek, Polit, Zadel
Nays: None
Motion carried.
Village Manager Michael Janonis provided background information stating the Holiday Inn
which has been vacant for over a decade has been renovated by the current owner, Mr.
Deepak Shah. The facility is close to opening and Mr. Shah is requesting two (2) liquor
licenses; (1) Class "S -1" license for full service of alcohol in a hotel and private banquet
facility and (2) Class "F -3" license for full service alcohol in a restaurant with lounge; Bar
Louie. Village Manager Janonis indicated Bar Louie would also provide room service for the
hotel. The applicant has met with the Village Manager and complied with all Village
requirements in the application process.
Mr. Shah was in attendance and provided an update on the hotel and Bar Louie. While the
hotel renovation is still in progress, he anticipates Bar Louie to open in late September of this
year.
Mr. Dan Henry, manager for Bar Louie for this location, provided an overview of the upscale
yet casual restaurant/bar. Bar Louie has been in Chicago since 1992 and has 48 locations.
Village Board Comments
• Village Board as well as community are excited to have hotel finished and Bar Louie is a
nice addition
• Excellent addition to the Randhurst Redevelopment area.
Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 5811:
AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS)
OF THE MOUNT PROSPECT VILLAGE CODE
ORD 5811
Upon roll call: Ayes: Hoefert, Juracek, Polit, Zadel
Nays: None
Motion carried.
Minutes of the Regular Meeting Page 2 of 7 August 17, 2010
of the Mayor and Board of Trustees
of the Village of Mount Prospect
APPOINTMENTS APPOINTMENTS
Mayor Wilks presented the following appointments for the Village Board's approval:
Appointments
Youth Commission
Oliver Khairallah Term expires June 2011
Special Events Commission
Fred Steinmiller Term expires August 2014
Trustee Hoefert, seconded by Trustee Zadel, moved to approve the appointment as listed
above:
Upon roll call: Ayes: Hoefert, Juracek, Polit, Zadel
Nays: None
Motion carried.
The Mayor and Village Board congratulated Mr. Steinmiller, who was in attendance on his
appointment. Several comments were made regarding the contributions Mr. Steinmiller has
made to the community including the reorganization and very successful Lions Club Farmers'
Market.
CITIZENS TO BE COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
HEARD Mr. Frank Czajka
806 South Robert Drive
Mr. Czajka addressed the Village Board regarding a recent incident with a Comcast sales
representative, the police response to the incident and subsequent police report. Mr. Czajka
questioned the details of the report and the manner in which the police officers and the police
department have responded to his concerns.
Village Board Comments
• Encouraged Mr. Czajka to discuss his concerns with Police Administration.
• Police Commander in attendance; could begin discussion this evening.
• Recognized Mr. Czajka's frustration with solicitors; encouraged him to take name of
solicitor /company and then contact police.
Mr. Janonis stated staff are in the process of contacting Comcast regarding solicitation
guidelines.
CONSENT AGENDA CONSENT AGENDA
Trustee Zadel, seconded by Trustee Hoefert, moved to approve the following business items:
FINANCIAL REPORT 1. Monthly Financial Report - July 2010
& APPROVE BILLS 2. Bills dated July 29 to August 11, 2010
Upon roll call: Ayes: Hoefert, Juracek, Polit, Zadel
Nays: None
Motion carried.
OLD BUSINESS OLD BUSINESS
Mayor Wilks presented for a second (2 " reading an ordinance amending Chapter 21
AMEND CHAPTER (Building Code) and Appendix A, Division I. This ordinance amends Chapter 21 to establish
21 (BUILDING regulations for demolition of structures and site restoration activities.
CODE) AND
APPENDIX A, In response to questions and recommended revisions discussed at the first (1 reading of
DIVISION I OF THE the ordinance (August 3, 2010 Village Board meeting) Community Development Director
VILLAGE CODE Willlian Cooney provided an overview of the ordinance as revised.
Minutes of the Regular Meeting Page 3 of 7 August 17, 2010
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Mr. Cooney provided additional information in response to questions from the Village Board:
• Demolition and Moving of Buildings; Fees and Bonds (escrow accounts)
• Demolition and Restoration Deadlines
• Defined intent of code — "restoration of property to it's natural condition"
• Accessory Structures
Village Board Comments /Discussion
• Rewrite of ordinance — much clearer
• This ordinance is an outgrowth of Village Board concerns regarding suspended /failed
projects.
• Allow some latitude if it makes sense to leave structure in place.
• Contractors storing heavy equipment at job sites (Mr. Cooney stated property
maintenance regulations would apply.)
Trustee Juracek cited the following typographical corrections to be made to the revised
ordinance:
• Section 1 B. 4. third sentence; After Village permit demolition issuance ... S/B
After Village demolition permit issuance ...
• Section 1 D.S. first sentence; All pits, holes or other areas below street grade shall
be filled appropriately ... S/B All pits, holes or other areas below street grade shall
be filled, (comma inserted) appropriately ...
• Section 2. A. first sentence, second line; completion of the proposed demolition and
restoration of the property to it's ... S/B completion of the proposed demolition and
restoration of the property to its ... (apostrophe in "its" removed)
Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 5812:
ORD 5812 AN ORDINANCE AMENDING CHAPTER 21 (BUILDING CODE) AND APPENDIX
A, DIVISION I OF THE MOUNT PROSPECT VILLAGE CODE
Upon roll call: Ayes: Hoefert, Juracek, Polit, Zadel
Nays: None
Motion carried.
AMEND CHAPTER Mayor Wilks presented for a second (2 reading an ordinance repealing Articles V and VI of
19 AND APPENDIX Chapter 19, and amending Appendix A, Divisions II and III, of the Mount Prospect Village
A, DIVISIONS II AND Code in regard to public spas and swimming pools.
III OF THE VILLAGE
CODE In response to questions and concerns discussed at the first (1 reading of the ordinance
(August 3, 2010 Village Board meeting) Mr. Cooney provided additional background
information as well as staffs recommendation to amend the Village Code as originally
proposed. [The Village will no longer conduct inspections of swimmining pools; eliminates
duplication of services (and fees) already provided by the Cook County Department of
Health.
Village Board Comments /Discussion
• Village staff inspections met intent of law for proper drainage protection in swimming
pools.
• Village will no longer conduct inspections — property owner will only pay for inspection
conducted by Cook County Health Department.
• Recommend Village follow -up with County /State to make sure inspections have been
completed. (Mr. Cooney stated staff will confirm that inspections have been done.)
Trustee Polit stated he spoke with the Chief Inspector for Cook County Health Department;
Cook County is committed to handling the inspection. To date though, Cook County has not
submitted their compliance report to the State. Mount Prospect pools are in compliance,
State has not received reports showing compliance from Cook County.
Minutes of the Regular Meeting Page 4 of 7 August 17, 2010
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Trustee Zadel, seconded by Trustee Juracek, moved for approval of Ordinance No. 5813:
ORD 5813 AN ORDINANCE AMENDING CHAPTER 21 (BUILDING CODE) AND APPENDIX
A, DIVISION I OF THE MOUNT PROSPECT VILLAGE CODE
Upon roll call: Ayes: Hoefert, Juracek, Polit, Zadel
Nays: None
Motion carried.
VILLAGE MANAGER'S REPORT
MANAGER'S Village Manager Janonis stated the Public Works Department was requesting approval to
REPORT accept State of Illinois 2010/2011 Road Salt Contract — extension of State bid in an amount
not to exceed $58.37 per ton.
Public Works Director Glen Andler provided background information and staffs
2010/2011 ROAD recommendation to extend the State of Illinois Joint Purchasing Program for road salt during
SALT CONTRACT the 2010/2011 winter season and enter into a contract with Morton International Inc. of
Chicago to supply road salt at a unit cost of $58.37 per ton. Mr. Andler stated the Village
was offered the option to extend the state contract for road salt at the same price as was
awarded to Morton International in 2009/201; $58.37 per ton includes cartage. He noted that
this price is one of the lowest in the region.] Based on usage over the last four (4) years,
6,716 and 2,717 ton, staff recommends committing to 5,400 ton; same quantity as last year.
Mr. Andler provided the following in response to questions from the Village Board:
• Under the terms of the state contract the Village is required to order 80% (4,320 tons)
and may go over up to 120% (6,480) if needed and supplies are available, without a
penalty or increase in price.
• Public Works is still working with the MWRD and Arlington Heights Park District to secure
space for a permanent storage site at Melas Park for road salt. The additional
permanent storage area would allow the Village to take further advantage of lower
prices.
• Salting operations include the use of environmentally safe products to reduce impact on
environment and streets.
• Salt trucks equipped — salt spreaders reduce usage by 25 -30%
Trustee Hoefert, seconded by Trustee Zadel, moved for approval of request to accept State
of Illinois 2010/2011 Road Salt Contract — extension of State bid in an amount not to exceed
$58.37 per ton.
Upon roll call: Ayes: Hoefert, Juracek, Polit, Zadel
Nays: None
Motion carried.
Village Manager Janonis stated Public Works was also requesting approval to waive the bid
SIDEWALK UTILITY process and use Minnesota State bid to purchase an articulating and oscillating tractor in an
TRACTOR amount not to exceed $102,125.50. The Public Works Department uses the sidewalk utility
tractor 4548 for snow removal in the downtown business district.
Vehicle /Equipment Maintenance Superintendent James Breitzman presented background
information including a life cycle analysis and condition of the utility tractor, the Minnesota
state bid as well as staffs recommendation for the purchase of a replacement vehicle for the
4548 tractor.
Mr. Breitzman stated the local trackless dealer, located in Manteno, Illinois has offered the
same pricing used on the State of Minnesota's contract to the Village. The Village Attorney
has reviewed the details of the Minnesota contract; the Village Code permits the Village
Board to waive competitive bids in such other manner as it may approve, including its
reliance on Minnesota's state bid price, as it would be in the best interests of the Village.
Minutes of the Regular Meeting Page 5 of 7 August 17, 2010
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Staff recommends waiving of the competitive bids for the purchase of a new 2010 Trackless
MT6 Municipal Utility Tractor and accept the proposal submitted by EJ Equipment, Inc. of
Manteno, Illinois in an amount not to exceed $102,125.50. This amount includes a trade -in
allowance of $12,000.00.
In response to questions from the Village Board Mr. Breitzman provided the following:
• Local Illinois dealers unable to beat the Minnesota state bid price
• If vehicle not replaced this budget year: (1) next year's replacement cost will be greater
(2) this year's maintenance cost will be greater as will downtime (3) salvage value will
drop.
• Local vendor found Minnesota state bid.
Village Board Comments /Discussion
• Agree with analysis for vehicle replacement
• Not sure State of Illinois is getting lowest bids; vendors may be concerned with state's
economic conditions.
• Cost - effective to use Minnesota state bid pricing and purchase from Illinois vendor
Trustee Juracek stated her analysis and review of requests incorporates the redefining what
are the Village's core services. In consideration of this approach Trustee Juracek asked
what must be in place to remove monies from the vehicle replacement fund.
In response Finance Director Dave Erb provided the following:
• Discontinuation of service — funds are returned to the fund that made lease payments to
the General Fund
• Monies paid from water or parking are proprietary; money returned to these funds only.
Trustee Zadel, seconded by Trustee Juracek, moved for approval of request to waive bid
process and use Minnesota State bid to purchase articulating and oscillating tractor in an
amount not to exceed $102,125.50.
Upon roll call: Ayes: Hoefert, Juracek, Polit, Zadel
Nays: None
Motion carried.
Village Manager Janonis announced the following:
• August 24 Committee of the Whole meeting cancelled (summer schedule)
• August 31 No Village Board meeting (5 Tuesday of the month)
• September 7 Next regular meeting of the Village Board
OTHER BUSINESS OTHER BUSINESS
None.
CLOSED SESSION CLOSED SESSION
Mayor Wilks asked for a motion to enter Closed to discuss:
PERSONNEL 5 ILCS 120/2 (c) (1) -The appointment, employment, compensation, discipline
performance, or dismissal of specific employees of the public body, including hearing
testimony on a complaint lodged against an employee to determine its validity.
PERSONNEL 5 ILCS 120/2 (c) (2) - Collective negotiating matters between the public body
and its employees or their representatives, or deliberations concerning salary schedules for.
one or more classes or employees.
LITIGATION 5 ILCS 120/2 (c) (11) - Litigation, when an action against, affecting or on
behalf of the particular public body has been filed and is pending before a court or
administrative tribunal, or when the public body finds that an action is probable or imminent,
in which case the basis for the finding shall be recorded and entered into the minutes of the
closed meeting.
Minutes of the Regular Meeting Page 6 of 7 August 17, 2010
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Trustee Zadel, seconded by Trustee Juracek, moved to meet in Closed Session to discuss
PERSONNEL 5ILCS 120/2 (c) (1); PERSONNEL 5 ILCS 120/2 (c) (2) and LITIGATION 5
ILCS 120/2 (c) (11) .
Upon roll call: Ayes: Hoefert, Juracek, Polit, Zadel
Nays: None
Motion carried.
The Village Board entered Closed Session at 8:51 p.m.
ADJOURN ADJOURN
The Village reconvened in Open Session at 9:39 p.m.; there being no further business to
discuss the August 17, 2010 Village Board meeting adjourned at 9:40 p.m.
M. Lisa Angell
Village Clerk
Minutes of the Regular Meeting Page 7 of 7 August 17, 2010
of the Mayor and Board of Trustees
of the Village of Mount Prospect