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HomeMy WebLinkAbout07/20/2010 VB minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT July 20, 2010 CALL TO ORDER Mayor Wilks called the meeting to order at 7:01 p.m. ROLL CALL Present: Mayor Irvana Wilks Trustee Arlene Juracek Trustee John Korn Trustee John Matuszak Trustee Steven Polit Trustee Michael Zadel Absent: Trustee Paul Hoefert PLEDGE PLEDGE OF ALLEGIANCE Trustee Matuszak led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Juracek gave the Invocation. MINUTES APPROVAL OF MINUTES Trustee Polit, seconded by Trustee Zadel, moved to approve the minutes of the regular Village Board meeting held July 6, 2010. Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. FINANCIAL REPORT MONTHLY FINANCIAL REPORT AND APPROVE BILLS AND APPROVE Mayor Wilks stated the next item on the agenda, "FINANCIAL REPORT AND APPROVE BILLS BILLS" was noted by an asterisk, and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA." MAYOR'S REPORT MAYOR'S REPORT Mayor Wilks presented for a first (1 reading an ordinance amending Chapter 13 (Alcoholic AMEND CHAPTER Liquors) of the Mount Prospect Village Code. This ordinance deletes one (1) Class F -3 13 (ALCOHOLIC liquor license issued to JNK Restaurant Inc., d /b /a Michael's Steaks & Seafood, 113 South LIQUORS) OF THE Emerson Street. VILLAGE CODE Mayor Wilks stated the owner of Michael's had responded to the Village's notification regarding the status of the restaurant's liquor license. The owner indicated he is seeking investor's with the intention of reopening the restaurant. Mayor Wilks stated the ordinance would be held for a second (2 " reading; August 3, 2010 Village Board meeting. APPOINTMENTS APPOINTMENTS Mayor Wilks presented the following reappointments for the Village Board's approval: Reappointments Police Pension Fund Board Dennis Saviano, Assistant Secretary Term expires July 2012 Minutes of the Regular Meeting Page 1 of 7 July 20, 2010 of the Mayor and Board of Trustees of the Village of Mount Prospect Sister Cities Commission Gerald "Skip" Farley Term expires July 2014 Janice Farley Term expires July 2014 Patricia Fusilero Term expires July 2014 Gary and Paula Randant Term expires July 2014 Mary Ann and John Sibrava Term expires July 2014 Special Events Commission Sandra DiCaro Term expires July 2014 Christina Greco Term expires July 2014 Trustee Zadel, seconded by Trustee Juracek, moved to approve the appointment as listed above: Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. CITIZENS TO BE COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD HEARD Mr. Louis Goodman 310 North School Mr. Jerry Boldt 300 North School Mr. Goodman addressed the Village Board regarding unsafe sidewalk conditions and litter associated with new home constructions. He stated the public sidewalk in front of 216 Elm Street has been torn up for several months and no precautionary measures or temporary repair to the sidewalk has been made. Public safety issue; contractors should be responsible for maintaining the sidewalk throughout project. Village Manager Janonis provided background information on the Elm Street property and the Village's efforts to address property maintenance issues associated with construction projects. He indicated safety precautions and maintenance of public sidewalks during construction projects would be part of the upcoming discussion for the proposed revisions to the Village's property maintenance code. Village Board Comments • Use of metal plates to cover removed sidewalk blocks — similar to those used on downtown sidewalks. • Construction site fence to include affected public sidewalk. • Close sidewalk until repairs are made. • Staff to make recommendations to Village Board Mr. Boldt stated contractors should be held to the same standards for maintaining sidewalks as they are for keeping streets free of debris /mud. Community Development Director William Cooney stated contractors are responsible for maintaining public right -of -way including sidewalks. Disruption to sidewalks occur when underground pipe is installed. He stated staff will make recommendations as part of the proposed revisions to the Village Code in relation to construction sites. In response to Mr. Goodman's comments regarding litter and mounds of dirt at the Elm street site, Mayor Wilks stated staff will follow -up with appropriate action. Minutes of the Regular Meeting Page 2 of 7 July 20, 2010 of the Mayor and Board of Trustees of the Village of Mount Prospect CONSENT AGENDA CONSENT AGENDA Trustee Matuszak, seconded by Trustee Zadel, moved to approve the following business items: FINANCIAL REPORT 1. Monthly Financial Report - June 2010 & APPROVE BILLS 2. Bills dated July 1 to July 14, 2010 3. A RESOLUTION GRANTING A PLAT OF DEDICATION FOR PUBLIC RES 29 -10 RIGHT -OF -WAY FOR PROPERTY LOCATED AT 1501 LINNEMAN ROAD. 4. Request Village Board acceptance of 2011 -2015 Capital Improvements 2011 -2015 CIP Plan (CIP). 5. Request Village Board approval to award contract for preparation of a COMPREHENSIVE Comprehensive Bicycle Plan in an amount not to exceed $35,427.71. Funded BICYCLE PLAN through the Department of Energy's Energy Efficiency and Conservation Block Grant Program. Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. OLD BUSINESS OLD BUSINESS None. NEW BUSINESS NEW BUSINESS Mayor Wilks presented for a first (1 reading an ordinance to repeal Ordinance No.5640 that authorized the condemnation of Ye Olde Town Inn, 6 —18 West Busse Avenue. REPEAL ORD 5640, 6 -18 WEST BUSSE Trustee Korn, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings AVENUE of an ordinance: Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Trustee Korn, seconded by Trustee Juracek, moved to approve Ordinance No. 5803: ORD 5803 AN ORDINANCE TO REPEAL ORDINANCE NO. 5640 THAT AUTHORIZED THE CONDEMNATION OF YE OLDE TOWN INN, 6 -18 WEST BUSSE AVENUE. Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. NEIGHBORHOOD Neighborhood Traffic Study; Final Report for Zones 3, 4, and 10 TRAFFIC STUDY Mayor Wilks stated Project Engineer Matt Lawrie would provide the final report with staff FINAL REPORT FOR recommendations for Zones 3, 4, and 10. ZONES 3, 4, AND 10 Mr. Lawrie provided a summary of the results from the two (2) post studies conducted in Zones 3, 4, and 10; 6 and 12 months following implementation of intersection control and speed limit recommendations. These neighborhoods brings the total number of zones completed to fourteen (14); there are a total of eighteen zones in the Village -wide Neighborhood Traffic program. The post studies included review of accident records at all intersections in the neighborhood, speed data as well as traffic volume and pedestrian counts. Mr. Lawrie also highlighted the public notification process for the traffic zones; mailing to residents, public meeting and web page for each zone. Minutes of the Regular Meeting Page 3 of 7 July 20, 2010 of the Mayor and Board of Trustees of the Village of Mount Prospect Zone 3 — bounded by Camp McDonald Road to the north, Elmhurst Road to the east, Kensington Road to the south and the western Village limits; 18 intersections and approximately 3.3 miles of street. The results of the post- studies indicate the operating characteristics within the neighborhood have generally improved since implementation of the intersection traffic control and speed limit modifications; traffic volumes and speeds are within acceptable ranges and the accident rate has decreased. As residents in this area had expressed concern prior to implementation that both daily volume and average speed would increase with the proposed intersection control on Forest Avenue, Forest Avenue was given extra scrutiny during the post -study review. Results of the second (2 "d ) post -study showed the average daily traffic volume and vehicle speed were lower than the original study. Based on the post- studies, there are no recommended adjustments to the intersection control or speed limits in the neighborhood. Zone 4 — bounded by Euclid Avenue to the north, Wolf Road to the east, Kensington Road to the south and Elmhurst Road to the west; 58 intersections and approximately 9.7 miles of street. The results of the post- studies indicate the operating characteristics within the neighborhood have generally improved since implementation of the intersection traffic control and speed limit modifications. While some streets experienced an increase in traffic volume and /or speed, the number of such locations has been very limited. Mr. Lawrie stated the second (2 "d ) post -study showed a 44% reduction in the number of accidents in the neighborhood. Based on the post- studies, there are no recommended adjustments to the intersection control or speed limit in the neighborhood. Village Board Comments • Extra scrutiny of T- intersection at Barberry Lane and Juniper Lane; both post- studies and accident rate. • Traffic is dispersing itself; drivers taking other routes. Neighborhood traffic program is effective. Zone 10 — bounded by he southern boundary of the Kensington Business Park to the north, Wolf Road to the east, Central Road to the south, and Rand Road to the west; 35 intersections and approximately 6.6 miles of street. The results of the post- studies indicate the operating characteristics within the neighborhood have generally improved since implementation of the intersection traffic control and speed limit modifications. Overall traffic volumes and speeds are within acceptable ranges and the accident rate for the neighborhood remains low. While some streets have experienced an increase in traffic volume and /or speed, the number of such locations has been very limited. The T- intersection at Lowden Lane and Stevenson Lane was given extra scrutiny during the post -study review. Three stop were originally at this intersection; stop signs at Lowden were removed as part of the neighborhood traffic program. Based on the lower traffic volumes on both streets and Police Department data staff continue to support the current intersection traffic control at Lowden Lane and Stevenson Lane. Based on the post- studies, there are no recommended adjustments to the intersection control or speed limit in the neighborhood. Minutes of the Regular Meeting Page 4 of 7 July 20, 2010 of the Mayor and Board of Trustees of the Village of Mount Prospect Public Comment Mr. Jerry Boldt 300 North School Street Mr. Boldt stated implementation of the neighborhood traffic program was done in his area several years ago. Despite the changes being made several years ago, it appears drivers still have not adjusted to the change in signage. He requested the period of time the flashing red lights are temporarily installed with the stop signs be extended. The extended use of the flashing red lights will assist drivers in adjusting to the change. Village Board Comments • Change is difficult whether it is learning to stop where new signs are in place or not to stop where signs have been removed. • Flashing red lights are in place for three month period — seems adequate time for alerting drivers to new sign. • Red reflective material is permanent on sign post; helps alert drivers to signage. • Good program to invest in; better flow of traffic • Obstruction of signs; Village needs to maintain parkway trees and homeowners to maintain private property trees to ensure visibility of traffic signs. Village Manager Janonis stated residents can email locations of obstructed signs to the Village's Public Information Officer; the notifications will be forwarded to the Public Works Department for follow -up. Mayor Wilks called for a motion for approval of the final report of the Neighborhood Traffic Study — Zones 3, 4 and 10. Trustee Zadel, seconded by Trustee Juracek, moved for approval of the final report of the Neighborhood Traffic Study — Zones 3, 4 and 10. Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Resolution approving a privacy policy for Village of Mount Prospect grant and loan PRIVACY POLICY programs. GRANT AND LOAN Mayor Wilks presented a resolution approving a privacy policy regarding information PROGRAMS obtained for Village of Mount Prospect grant and loan programs. Village Manager Janonis provided background information and overview of the policy. In order to receive funds as part of the Illinois Housing Development Authority's First Time Home Buyer Program, the Village is required to adopt a privacy policy to oversee the maintenance of records for program participants. The proposed policy complies with both Federal and State laws governing the safeguarding of borrower financial data. The Village Board commented and discussed the application of a privacy policy for local programs; business plans relative to fagade program. Business plans assist the Village Board in determining validity of request. Trustee Matuszak stated the Illinois Freedom of Information Act (FOIA) defines what information is protected from release. Trustee Juracek recommended a privacy policy that would assist the Village Board in discussing local programs be considered. With respect to questions regarding the security of applicant's information Community Development Director William Cooney stated no sensitive, private information is entered in the field. Residents complete application and provide records with protected private information. These records are stored in locked area in Community Development. Village Manager Janonis stated the approval of this policy would address the requirements for state and federal programs. A separate private policy could be drafted for local programs. Minutes of the Regular Meeting Page 5 of 7 July 20, 2010 of the Mayor and Board of Trustees of the Village of Mount Prospect Trustee Matuszak, seconded by Trustee Polit, moved for approval of Resolution NO. 30 -10: A RESOLUTION APPROVING A PRIVACY POLICY REGARDING INFORMATION RES 30 -10 OBTAINED FOR VILLAGE OF MOUNT PROSPECT GRANT AND LOAN PROGRAMS Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. MANAGER'S VILLAGE MANAGER'S REPORT REPORT Village Manager Janonis stated there was a request for approval to accept State bid and purchase Office Suite software in amount not to exceed $77,345.85. Assistant Village Manager Dave Strahl provided background information and staffs recommendation for the purchase of Microsoft Office 2007. The office suite upgrade is necessary to Logos.NET, the Village's New World Systems ERP software. Village computers are running Microsoft 2003 which is no longer supported by Microsoft. The license agreement will allow the Village to install Office 2007 now and upgrade to Office 2010 when ready without additional expense. Staff request approval to purchase Microsoft Office from from CDW under the CMS Illinois State bid at cost not to exceed $77,345.85; a cost that is 30% less than other suppliers. Mayor Wilks encouraged training and /or written instructions be made available to staff. Based on her own experience with the software, it takes a lot of time to figure out the changes in the program; while perhaps not difficult it is very time consuming. Written instructions will save staff a tremendous amount of time. Assistant Village Manager Strahl stated there have been discussions about training; will be determined according to staff's skill level. A bullet point instruction sheet could also be made available. In response to questions regarding costs, Assistant Village Manager Strahl stated purchases were under budget and review of licenses resulted in a $500 savings. Trustee Juracek, seconded by Trustee Matuszak, moved for approval of request to accept State bid and purchase Office Suite software in an amount not to exceed $77,345.85. Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Village Manager Janonis announced the following community events: • Mid - Summer Downtown Block Party — July 24 Emerson Street and Busse Avenue 4:00 —10:30 p.m. • DMA Blues Cruise Night — Saturdays, Metra West Lot 6:00 — 9:00 p.m. • Farmers' Market — Sundays, Metra West Lot 8:00 a.m. — 1:00 p.m. OTHER BUSINESS OTHER BUSINESS Mayor Wilks stated there was no need for a Closed Session as listed on the Agenda; LITIGATION 5 ILCS 120/2 (c) (11). Trustee Korn stated the strike that had stopped work at Randhurst and the Village's street program was over. Work will begin again, tomorrow (Wednesday, July 21 Minutes of the Regular Meeting Page 6 of 7 July 20, 2010 of the Mayor and Board of Trustees of the Village of Mount Prospect ADJOURN ADJOURN There being no other business for discussion, Mayor Wilks called for a motion to adjourn. Trustee Juracek, seconded by Trustee Matuszak, moved to adjourn the meeting. Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Wilks Nays: None Motion carried. The July 20, 2010 Village Board meeting adjourned at 7:58 p.m. Minutes of the Regular Meeting Page 7 of 7 July 20, 2010 of the Mayor and Board of Trustees of the Village of Mount Prospect