HomeMy WebLinkAboutRes 18-01 04/04/2001 RESOLUTION NO,~ 18 - 01
A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE
OF MOUNT PROSPECT AND THE CAMP FIRE BOYS AND GIRLS METROPOLITAN CHICAGO
COUNCIL FOR THE CAMP KOOL SUMMER PROGRAM
WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development
Block Grant Program; and
WHEREAS, it has been determined by the Mayor and Board of Trustees of the Village of Mount Prospect
that the Camp Fire Boys and Girls Metropolitan Chicago Council shall provide a Camp Kool Summer
Program originating in the Boxwood area, all within the corporate boundaries of the Village of Mount
Prospect; and
WHEREAS, the program proposed by the Camp Fire Boys and Girls Metropolitan Chicago Council and
approved herein, complies with the reqff~remants of the Department of Housing and Urban Development
with respect to benefiting low and moderate income persons.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: That the Mayor is hereby authorized to sign and the Clerk directed to attest his
signature on an agreement for Community Development Block Grant implementation, which Agreement
is between the Village of Mount Prospect and the Camp Fire Boys and Girls Metropolitan Chicago
Council, a not-for-profit corporate, a copy of which Agreement is attached hereto and hereby made a part
hereof as Exhibit "A".
SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and
approval in the manner provided by the law.
AIRES: Hoefert, Lohrstorfer, Prikkel, Wilks
NAYS: None
ABSENT: Corcoran, Skowron
PASSED and APPROVED th/s 4th dayof April ,2001.
~ '* GeraldL. Farle,f, Ma~
ATTEST:
AGREEMENT
This Agreement is entered into this 26 day of February 2001, by and between the Village of
Mount Prospect, a body public of the State of Illinois (hereinafter referred to as the "VILLAGE" and
Camp Fire Boys and Girls Metropolitan Chicago Council, a not-for-profit corporation of the State
of Illinois (hereinafter referred to as the "COUNCIL").
SECTION I
Statement of Purpose
As a grantee of Community Development Block Grant funds (hereinafter referred to as
CDBG funds) by the U.S. Department of Housing and Urban Development (hereinafter referred to
as HUD), the VILLAGE elects to contract for services with the COUNCIL for operation of Carnp
Kool Program as outlined in the Scope of Services attached herewith as Exhibit "A".
SECTION II
Amount of the Grant
The VILLAGE does hereby contract for services with the COUNCIL up to $10,000.00 for
the Camp Kool Program and the COUNCIL agrees to abide by the provisions and regulations of the
1974 Housing and Community Development Act, as amended under which said contract is made,
and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the
provisions of Section m next.
The VILLAGE's contractual obligation as identified in Section I shall be limited to the
maximum amount specified in Section II, to the actual amount invoiced by the COUNCIL, and only/
to the extent such amount is received from HUD for such purposes.
SECTION III
Conditions of Contract
A. Indemnification. The COUNCIL agrees to indemnify and save and hold harmless the
VILLAGE and each and everyone of it's officers, agents, employees, servants, attorneys, insurers and
successors from any and all claims, demands, causes of actions, expenses injuries, losses or damages
of whatever kind, character of description the VILLAGE may suffer as a result of any cause, matter,
act, or omission arising out of the failure of the COUNCIL, or those acting under it, to conform to
the statues, ordinances or other regulations or requirements of any governmental authority, in
connection with the COUNCIL's performance under this Agreement. The COUNCIL agrees to
defend against any claims brought or actions filed against the VILLAGE with respect to the subject
of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully
brought or filed. In case of such a claim brought or such an action filed, the COUNCIL agrees that
the VILLAGE may employ attorneys of it's own selection to appear and defend the claim or action
on behalf of the VILLAGE, subject to reasonable approval by the VILLAGE, at the expense of the
COUNCIL. The COUNCIL, at it's option, shall have the sole authority for the direction of the
defense.
B. Non-discrimination. The COUNCIL, performing under this Agreement, shall not
discriminate against any worker, employee, or applicant or any member of the public, because of
race, creed, color, sex, age, or national origin. Such affirmative action shall include, but not be
limited to the following: employment, upgrading, demotion or transfer, termination, compensation,
selection for training including apprenticeship. The COUNCIL agrees to post in conspicuous places
available to employees and applicants for employment, notices setting forth the provisions of this
non-discriminatory clause. This policy of non-discrimination and affirmative action shall be
applicable with regard to both COUNCIL's internal personnel practices and it's actions in the
performance of this Agreement. The COUNCIL agrees and authorizes the VILLAGE and HUD to
conduct compliance reviews or any other procedures to assure compliance with these provisions.
C. Examination of Records. The COUNCIL will, at all times, give HUD, the Comptroller
General of the United States, and the VILLAGE, through any authorized representative, access to,
and the right to examine all records, books, papers or documents related to the contract, in
accordance with state and federal law.
D. Filing of Records. The COUNCIL shall file with the VILLAGE such duplicates of
records covering such activities to be performed in whole or in part, as specified in Exhibit "A".
E. Availability of Law, Regulations and Orders. The VILLAGE shall, upon the reques..t of ·
the COUNCIL, provide it with copies of all laws, regulations and orders, including those cited in this
contract, which regulate the operation of the Block Grant funded programs, or which might
otherwise affect the performance of this Agreement. This agreement includes program income
requirements set forth in section 24 CFR 570.504 (c), but is not applicable to the COUNCIL and
uniform administrative requirements described in section 24 CFR 570.502.
SECTION IV
Compliance with Laws
The COUNCIL, shall at all times, observe and comply with all laws, ordinances or
regulations of the Federal, State, County and local government which may in any manner affect the
performance of this Agreement, and the COUNCIL shall be required to perform all acts under this
agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or
would be required to perform such acts. Suspension or termination shall occur if the COUNCIL
materially fails to comply with any term of the award in accordance with 24 CFR 85.44,
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SECTION V
Submission to HUD
Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all
necessary documents with HUD and shall comply with all applicable roles and regulations necessary
to facilitate acquisition of funds approved for this program by HUD. The COUNCIL shall not file
any lawsuit against the VILLAGE or any of it's officers or employees as a result of this contract,
except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the
VILLAGE or any of it's officers or employees.
SECTION VI
Billing and Reporting Arrangements
Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the COUNCIL on
the following basis:
1. The VILLAGE shall allocate the $I0,000.00 contract amount for the services
stipulated in this Agreement. The COUNCIL shall submit invoices to the VILLAGE
and a performance report every month. This report shall include:
a. Monthly Status Report
b. Attendance sign-in sheets from each meeting.
c. Number of trips taken and number of children on each for the reporting
period.
Each report will be due at the end of the month. The COUNCIL shall invoice the VILLAGE a total
of six times for the Camp Kool Program beginning in March, 2001 and ending in August, 2001.
2. A final report shall accompany the COMPANY's final billing. This report will
highlight the accomplishments of the program over the past twelve months,
summarized for the fiscal year, from January 1, 2001 to December 31, 2001, the
number of Mount Prospect Residents served, and include the completion of Exhibit
"B" herein attached. This report shall be due no later than January 10, 2002.
a. Total salaries;
b. Cost of transportation;
c. Cost of office supplies, program supplies, food and drinks, registration,
insurance, admission fees, custodial fees and memberships;
d. Miscellaneous. Identify each.
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3. The COUNCIL shall also have completed by the parents or guardians of each child
an Application Form, using Exhibit C. This form may be part of the child's
application for participating in the program. Said application shall indicate to the
satisfaction of the Village, each participating child's household annual income as
being below or above current HUD Section 8 Limits. Failure to submit a completed
application to the Village for each participating child's household will violate the
terms of this Agreement and cancel any pending and future payments due the
COUNCIL from the VILLAGE.
All exhibits, reports and invoices must be completed and sent to the Village of Mount Prospect no
later than January 10, 2002.
SECTION VII
Length of Contract
This Agreement shall be valid from January 1, 2001 through December 31, 2001 and may
be terminated by either party upon thirty (30) days written notice. All costs associated with
completed tasks shall be billed to the VILLAGE and reimbursed upon presentation of all
documentation required under Section VI.
SECTION VIII
Assignments
The COUNCIL shall not assign the Agreement or any part thereof and the COUNCIL shall
not transfer or assign any funds or claims due or to become due hereunder without the prior written
approval of the Village Manager. Any transfer or assignment of funds pursuant to this agreement,
either in whole or in part, or any interest therein shall be due to the COUNCIL shall be deemed of
no force or effect and shall not be binding upon the VILLAGE.
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SECTION IX
Notices and Communications
Notices and communications under this Agreement shall be sent registered or certified mail
postage prepared, to the respective parties as follows:
to the VILLAGE
Mr. William J. Cooney, Jr.
Director of Community Development
Village of Mount Prospect
100 South Emerson Street
Mount Prospect, Illinois 60056
to the COUNCIL
Ms. Jean D. Lachowicz
Executive Director
Camp Fire Boys and Girls Metropolitan Chicago Council
203 North Wabash Avenue, Suite 1518
Chicago, Illinois 60601
P esidlnt of th(e Villagjr/Board
/~,..,~/~ ~f/~--~ CAM_PF~BOYS ANY)GIRLS/
Village Clerk METROPOLITAN CHICAGO COUNCIL,
An Illinois not-for-profit corporation
ATTEST:
BY:
Executive Director
Notary Public
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Girls®
Metropolitan Chicago Council
Our Mission Statement:
Camp Fire Boys and Girls builds caring, confident youth and future leaders.
Our Core Values:
· We believe that children and youth are our most precious resources.
· We believe in an approach to youth development that builds assets and
empowers individuals.
· We believe that the best youth development occurs in small groups where
children and youth are actively involved in creating their own learning.
· We are committed to co-education, providing oppommities for boys, girls,
and families to develop together.
· We provide earing, trained mentors to work with children and youth.
· We are inclusive, welcoming children, youth, and adults regardless of race,
religion, socioeconomic status, disability, sexual orientation, or other aspect
of diversity.
· We foster leadership, engaging children and youth to give service and make
decisions in a democratic society.
· We provide safe, fun, and nurturing environments for children and youth.
· We enrich parents' and other adults' lives by expanding their skills and
encouraging them to share their talents and build relationships with children
and youth.
· We respond to community needs with our programs and expertise.
· We advocate on behalf of children, youth, and families.
Metropolitan Chicago Council of Camp Fire, Inc. Serving Cook, Lake, and McHenry Counties
203 North Wabash, Suitel518, Chicago, Illinois 60601 ° Phone(312)263-6218 ° Fax(312)263-6386
VILLAGE OF MOUNT PROSPECT
I00 SOUTH EMERSON STREET
MOUNT PROSPECT, ILLINOIS 60056
Phone (847) 818-5328
PUBLIC SERVICE AGENCY
MONTHLY STATUS REPORT FOR VILLAGE CDBG FUNDS
FISCAL YEAR JANUARY 1, 2001 TO DECEMBER 31, 2001
Applicant Phone
Address
Contact Person
Title
Agency Fiscal Year
PROGRAM CLIENT STATISTICS
1 Total number of clients served this month
Mount Prospect portion only
2 Total number of units of service provided during this month
Mount Prospect portion only
3 Define your "unit of service":
4 Describe all client fees for this month
5 Total amount actually received for this month from Village
6 Total amount actually used for this month
7 Describe any accomplishments achieved by clientele or program
EXHIBIT C
FY 2000 HUD LOW-INCOME LIMITS
Persons in Household Income Limits
1 ................. ; ........................... $35,150
2 ............................................. $40,150
3 ............................................. $45,200
4 ............................................. $50,200
5 ............................................. $54,200
6 ............................................. $58,250
7 ............................................. $62,250
8 ............................................. $66,250
Name of Program:
Participant's Name:
(Please Print)
To participate in certain federally funded programs, participants must meet certain income qualifications.
I certify that my family/residence meets the income criteria listed below.
Signature of Head of Household
No. ofPeopleinHousehold Maximum Household Income
1 $35,150
2 40,150
3 45,200
4 50,200
5 54,200
6 58,250
7 62,250
8 66,250
Single-Female
Head of Household: Yes No