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HomeMy WebLinkAbout7. MEETING NOTICES 07/20/2010 Mount Prospect M P MAYOR VILLAGE MANAGER Irvana K. Wilks Michael E. Janonis TRUSTEES VILLAGE CLERK Paul Wm. Hoefert M. Lisa Angell Arlene A.Juracek Village of Mount Prospect A. John Korn John J. Matuszak Community Development Department Phone: 847/818 -5328 Steven S. Polit Fax: 847/818 -5329 Michael A. Zadel 50 South Emerson Street Mount Prospect, Illinois 60056 TDD: 847/392 -6064 AGENDA MOUNT PROSPECT PLANNING & ZONING COMMISSION MEETING LOCATION: MEETING DATE & TIME: Mount Prospect Village Hall Thursday 50 S. Emerson Street July 22, 2010 Mount Prospect, IL 60056 7:30 p.m. I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES OF MAY 27, 2010 P &Z MEETING A. PZ -07 -10 / 903 W. Isabella / Cecala Residence / Conditional Use (Circular Driveway). IV. NEW BUSINESS A. PZ -09 -10 / 550 Business Center Drive / Julian Basler- The Gymnastics Shop / Conditional Use (Gymnastics School). This case is Village Board Final. V. QUESTIONS AND COMMENTS VI. ADJOURNMENT Any individual who would like to attend this meeting, but because of a disability needs some accommodation to participate, should contact the Community Development Department at 50 S. Emerson, Mount Prospect, IL 60056, 847 - 392 -6000, Ext. 5328, TDD #847 - 392 -6064. Planning & Zoning Commission Meeting July 22, 2010 Page 1 of 1 VILLAGE OF MOUNT PROSPECT FINANCE COMMISSION AGENDA Thursday, July 22, 2010 7:OOpm Village Hall Building 50 South Emerson 1s Floor Community Center I Call to Order II Approval of Minutes - June 24, 2010 III Mid -Year Budget Review IV Review Annual Audit V Chairman's Report VI Finance Director's Report VII Other Business VIII Next Meeting: August 26, 2010 NOTE: Any individual who would like to attend this meeting but because of a disability needs some accommodation to participate should contact the Finance Director's Office at 50 South Emerson Street, Mount Prospect, (847) 392 -6000, ext. 5277, TDD (847) 392 -6064. FINANCE COMMISSION MINUTES OF THE MEETING JUNE 24, 2010 FIRE STATION #14 — 2000 E. KENSINGTON I. CALL TO ORDER The meeting was called to order at 6:12 p.m. Those present included Chairman Vince Grochocinski and Commissioners Pam Bazan, Wayne Gardner, John Kellerhals, Don Ocwieja and Ann Smilanic. Also present were Village Manager Mike Janonis, Assistant Village Manager Dave Strahl, Information Technology Director Joan Middleton, Community Development Director Bill Cooney, Fire Chief Mike Figolah, Deputy Fire Chief John Malcolm, Chief of Police John Dahlberg, Deputy Chief of Police Mike Semkiu, Police Commander Tim Janowick, Human Services Director Nancy Morgan, Public Works Director Glen Andler, Finance Director David Erb, Deputy Finance Director Lynn Jarog and Finance Administrative Assistant Lisa Burkemper. Commissioner Tom Pekras was absent. II. APPROVAL OF MINUTES Commissioner John Kellerhals motioned to approve the minutes of February 25, 2010. Commissioner Don Ocwieja seconded the motion. With all members in favor, the minutes were accepted as presented. Commissioner John Kellerhals asked about letters being drafted on behalf of the Commission and the Board to the state representatives regarding the downstate pensions and the need for new legislation. Village Manager Mike Janonis advised Mayor Wilks has been in discussions recently regarding these issues and letters could still be drafted. Commissioner John Kellerhals motioned to approve the minutes of April 27, 2010. Commissioner Wayne Gardner seconded the motion. With all members in favor, the minutes were accepted as presented. III. REVIEW OF PROPOSED (2011 - 2015) CAPITAL IMPROVEMENTS PLAN (CIP) AND DISCUSSION ON DEPARTMENTAL ISSUES — INTERNAL AND EXTERNAL Summary Finance Director David Erb provided a brief summary of the proposed CIP and advised that departments would be presenting their CIP items along with any internal and external issues. Mr. Erb explained the layout of the book and the definition of a capital expenditure /project. The 2011 - 2015 Proposed CIP contains approximately $54 million in projects, with first year projects totaling about $6.7 million. Community Development Community Development Director Bill Cooney began by outlining the department programs that appear in the proposed CIP. The projects include facade improvements and corridor improvements. Mr. Cooney stated the facade improvements program is paid for with TIF funds. Mr. Cooney added that $50,000 of the Corridor Improvement Program is covered by CDBG funds. Minutes of the Finance Commission Page 1 of 4 June 24, 2010 Fire Department Fire Chief Mike Figolah began with a summary of the department's items in the 2011 - 2015 Proposed CIP. Chief Figolah spoke about the purchase of 10 - 15 sets of bunker gear at a cost of approximately $25,000. Also mentioned was the purchase of replacement furniture for the Administrative Offices in 2012 and 2013; at a cost of $45,000 per year. The Fire Department has two items that appear in the IT section of the proposed CIP. One item is the purchase of information displays to be located in each fire station. These displays provide information such as weather, radar, dispatch information, road closures, etc. Ten displays are scheduled to be purchased in 2011 for $18,000. Originally five of the displays were to be purchased in 2010. The purchase will be deferred until 2011 when all displays can be purchased together for uniformity. The other item in the IT section is video conferencing equipment at a cost of $136,000. Money is still not available for video conferencing; therefore, the department continues to pursue grant opportunities. Chief Figolah provided an update on the Phase I construction projects. Chief Figolah advised the cost of the projects will be at or below budget. It would be approximately six weeks until the projects and the budget are wrapped up. If the project comes in under budget, any money saved will remain in the General Fund fund balance. Human Services Human Services Director Nancy Morgan provided an overview of the Human Services Department and outlined the wide range of social and nursing services the department provides. Ms. Morgan spoke about the Community Connections Center and noted that the center has been open since August of 2009. Since the opening, Human Services has seen 825 people, having had 2,500 contacts with various people. Of the people seen, 71% have not had contact with Human Services in the past. The Police Department has had 2,900 contacts and the Community Partners have had 400 contacts. The Library has had 49,000 people visit the library area and have issued 600 new library cards. A satisfaction survey was sent out and 225 completed surveys were collected. The responses showed people were very pleased with the service and the convenient location. One area of dissatisfaction was in the hours the center is open. In response to the survey, the center changed its hours slightly in March 2010 to allow for some evening and weekend hours. Some of the programs offered are blood screenings, weekly Spanish movie nights, parenting classes, and gang awareness classes. In addition the center has received donated food from Panera Bread and produce from the farmers' market for residents to take. Police Department Commander Tim Janowick briefly discussed the Police Department items in the 2011 — 2015 Proposed CIP. Commander Janowick stated both the women's and men's locker rooms are in need of a complete renovation. The locker rooms have not been renovated since the building was constructed in 1993 and are worn out and pose potential safety hazards. The cost to renovate the locker rooms is $46,000 and appears in 2011 of the CIP. Commander Janowick advised the department is requesting the replacement of the video surveillance camera system located at the police facility. The new system would consist of 32 high resolution digital surveillance cameras mounted throughout the police department. The new system would work with six monitors utilized by the front desk to view the 32 camera images. The cost of the project is expected to be $73,000 and the purchase is intended to be made in 2011. Minutes of the Finance Commission Page 2 of 4 June 24, 2010 Two items discussed for the year 2012 were the traffic stop data collection and the mobile video recording systems. The cost of the traffic stop system is $30,000 and the mobile video system is $165,000. Commissioner John Kellerhals asked how long the Village is required to keep videos. Commander Janowick advised that in squad videos are kept 90 days unless there is evidentiary value to the video. In that case, the video could be kept indefinitely. Surveillance videos of the building are also kept for 90 days. Public Works Public Works Director Glen Andler briefly highlighted several of the items in the proposed CIP pertaining to Public Works. Public Works projects in the 2011 - 2015 Proposed CIP total $51,177,997. Projects proposed for 2011 total approximately $6.2 million. Mr. Andler discussed the Prospect Meadows storm sewer and ditch improvement project that totals $1 million over a three year period beginning in 2011. The project is funded by the Flood Control Construction Fund. Other items discussed for 2011 where detention pond improvements ($119,000), lift station rehab ($200,000), parking lot improvements ($75,000), commuter pay station replacements ($160,000) and HVAC replacements program ($45,000). The lift station rehab is a 10 -year program to replace 10 lift/relief stations located throughout the Village. The HVAC replacement program is approximately a 10 -year program to replace nearly 20 systems at various buildings throughout the Village. Administration Assistant Village Manager Dave Strahl outlined the three items that appear in the administration's section of the 2011 - 2015 CIP. The three requested projects include editing software, board room cameras and the purchase of field cameras. Information Technology Director Joan Middleton outlined the administrations items that appear in the technology section of the 2011-2015 CIP. Ms. Middleton discussed the purchase of uninterruptible power supply units, software for server virtualization and the purchase of Windows 7 to upgrade the operating system used throughout the Village. IV. CHAIRMAN'S REPORT Chairman Vince Grochocinski stated he attended the recent Audit Committee meeting and provided a summary report. Chairman Grochocinski mentioned that the auditors gave a clean opinion of the report. Chairman Grochocinski also mentioned that the committee was looking into doing a deep dive audit to look at a specific area in the Village to evaluate current controls and processes. V. FINANCE DIRECTOR'S REPORT There was nothing to report. VI. OTHER BUSINESS Commissioner Ann Smilanic questioned the 2015 deficit of nearly $13 million as shown in the five year financial forecast for the general fund. Finance Director Dave Erb advised that this would be the deficit if staff did not make any program changes or cuts. Village Manager Mike Janonis added that this shows the Village needs to start making adjustments now and can not continue on the same path. Minutes of the Finance Commission Page 3 of 4 June 24, 2010 There was a lengthy discussion on the State of Illinois' inability to pay the state income tax monies that are owed to the Village. Commissioner John Kellerhals asked if there were any new discussions regarding funding the pensions. Commissionner Kellerhals also mentioned that he read that second installment property tax bills may not be due until January. Mr. Erb and Mr. Janonis both agreed that because of all of these outside factors the Village needs to plan for this and other items that could negatively impact the Village's budget. VII. Next Meeting: July 22, 2010 Commissioner Pam Bazan motioned to adjourn which Commissioner Wayne Gardner seconded. The meeting was adjourned at 9:16 p.m. The next meeting is scheduled for July 22, 2010. Minutes of the Finance Commission Page 4 of 4 June 24, 2010