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COMMITTEE OF THE WHOLE
AGENDA
Meeting Location: Meeting Date and Time:
Mount Prospect Village Hall Tuesday, July 13, 2010
50 South Emerson Street 7:00 p.m.
CALL TO ORDER- ROLL CALL
Mayor lrvana K. Wilks
Trustee Paul Hoefert Trustee Arlene Juracek
Trustee John Korn Trustee John Matuszak
Trustee Steven Polit Trustee Michael Zadel
II. ACCEPTANCE OF MINUTESOF THE COMMITTEE OF THE WHOLE MEETING OF
MAY 11, 2010
ACCEPTANCE OF MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF
JUNE 8, 2010
III. CITIZENS TO BE HEARD
IV. 2011 -2015 CAPITAL IMPROVEMENTS PLAN
In 1997, the Village Board formally adopted its first comprehensive 5 -year Capital
Improvements Plan (CIP). In previous years, the Village used a number of separate
documents in its capital projects planning. While each of these documents was useful in
its own right, none offered an overall picture of the Village's capital needs. The
establishment of a formal 5 -year Capital Improvements Plan (CIP) provides a
comprehensive view of the Village's capital needs for consecutive rolling five -year
windows.
The proposed 2011 -2015 CIP is generally comprised of projects that involve the
purchase or construction of long - lived, tangible assets at a cost of $25,000 or more. The
total cost of all requests for all years included in the plan is approximately $54.1 million.
Many of the requests in the plan are simply continuations of established projects. Others
are projects not currently in progress but have been discussed by the Village Board on
previous occasions. Some requests are being presented for the first time through the
CIP. Given that the CIP is intended to afford a comprehensive view of the Village's
capital needs, it is fitting that all of these project requests be included in the proposed
plan. Of the $54.1 million of project requests included in the proposed CIP, $40.4
million, or 74.6 %, is for the continuation of established projects including approximately
$17.8 million for street resurfacing.
A project's inclusion in the CIP does not guarantee its funding and accomplishment. The
CIP is a planning document. As such, it is subject to change. The CIP is reviewed and
updated on an annual basis. The next CIP will cover the years 2012 through 2016.
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2011 project requests included in the proposed CIP amount to $6.7 million. This is a
decrease of $1.1 million from first -year projects in the 2010 -2014 CIP. First -year projects
in 2011 include the ongoing street program, improvements to the water and sewer
system infrastructure, flood control projects, and tree replacement program. In 2011, the
Street Improvement Program accounts for $2.1 million and Combined Sewer
Improvements account for $1.0 million of the first year total. Of the total projects
proposed for 2011, $5.3 million (approximately 79 %) is for the continuation of
established projects including $2.4 million for the water /sewer program.
The proposed 2011 -2015 CIP was distributed on June 11, 2010 to the Finance
Commission and the Village Board. The Finance Commission held a meeting on June
24, 2010 to review the proposed document. Once the Committee of the Whole
completes its review of the proposed 2011 -2015 CIP, it will be presented to the Village
Board for formal acceptance on July 20, 2010.
Staff will make a presentation on the projects included in the five -year plan and will be on
hand to answer questions and facilitate discussion.
V. Results of Request for Proposal for Fixed Asset Appraisal Services
In June, the Village solicited a Request for Proposal (RFP) for an appraisal of its fixed
asset inventory. The objective of the appraisal is to establish an accurate asset
inventory and to place values on the various village assets for financial reporting and
insurance purposes. A total of five firms responded to the solicitation, two were invited to
make a presentation in person. The finalists were rated based on their responses to the
questions in the RFP and the in- person interview. Staff will present its recommendation
for the selected vendor. Total cost of the appraisal project will fall below $20,000. Per
the Village's Purchasing Policy, the Village Manager's has authority to approve contracts
up to this amount.
Staff will make a presentation on the results of the RFP and will be on hand to answer
questions and facilitate discussion.
VI. MANAGER'S REPORT
• Status
VII. ANY OTHER BUSINESS
VIII. ADJOURNMENT
CLOSED SESSION
LITIGATION 5 ILCS 120/2 (c) (11) - Litigation, when an action against, affecting or on behalf
of the particular public body has been filed and is pending before a court or administrative
tribunal, or when the public body finds that an action is probable or imminent, in which case the
basis for the finding shall be recorded and entered into the minutes of the cbsed meeting.
NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OFA DISABILITY NEEDS
SOME ACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 50 SOUTH
EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/3926000, EXTENSION 5327, TDD #847/392
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