HomeMy WebLinkAbout02/25/2010 FC minutes FINANCE COMMISSION
MINUTES OF THE MEETING
FEBRUARY 25, 2010
EMERGENCY OPERATIONS CENTER
I. CALL TO ORDER
The meeting was called to order at 7:12 p.m. Those present included Chairman Vince Grochocinski and
Commissioners Pam Bazan, Wayne Gardner, John Kellerhals, Tom Pekras and Ann Smilanic. Also
present were Fire Chief Mike Figolah, Finance Director David Erb and Finance Administrative Assistant
Lisa Burkemper. Commissioner Don Ocwieja and Deputy Finance Director Lynn Jarog were absent.
II. APPROVAL OF MINUTES
Commissioner John Kellerhals motioned to approve the minutes of November 5, 2009 as submitted.
Commissioner Tom Pekras seconded the motion. With all members in favor the minutes were approved
as submitted.
Commissioner Pam Bazan motioned to approve the minutes of January 28, 2010 as written.
Commissioner Wayne Gardner seconded the motion. Chairman Vince Grochocinski and Commissioners
Ann Smilanic were in favor and Commissioners John Kellerhals and Tom Pekras abstained.
III. UPDATE ON FIRE STATION 14 AND COMPANION PROJECTS
Fire Chief Mike Figolah welcomed the Finance Commission to the new Emergency Operations Center
(EOC). Chief Figolah provided an update on the completion of the EOC. The building is substantially
complete with all code related issues complete. The contractor is ready to turn the building over to the
Village for the final finishing. The Village will complete the A/V systems, signage, shades for outside
and interior door side windows and computer /software systems. Chief Figolah described the various
rooms and what each room is designed to be used for.
Chief Figolah advised Fire Station 14 would be turned over to the Village by the contractor by April 1.
The end of March or early April the old Fire Station 14 is set to be torn down and landscaping of the
area is set to begin. The tentative grand opening for Station 14 is scheduled for May 29 Chief Figolah
advised the station should be completed at the Gold Level L.E.E.D. certification.
Commissioner Ann Smilanic asked how much the Village has spent so far on the construction of the
EOC. Chief Figolah handed out a financial update on the construction of Station 14 and the companion
projects. Chief Figolah mentioned that the preliminary numbers on the Station 14 construction and
companion projects shows they are under budget by a couple hundred thousand dollars.
The members suggested maybe the June Capital Improvements Plan meeting could be held at the new
Fire Station 14.
Chief Figolah then gave the commission a tour of the entire EOC facility.
Minutes of the Finance Commission Page 1 of 2 February 25, 2010
IV. OTHER BUSINESS
There was nothing to report.
V. CHAIRMAN'S REPORT
There was nothing to report.
VI. FINANCE DIRECTOR'S REPORT
Finance Director David Erb provided an update on the ERP project. Kick off week began this week
with approximately 60 staff members in attendance. Mr. Erb handed out the agenda for the kick off
meeting and outlined the discovery week timelines.
Commissioner Ann Smilanic asked if the cost of the ERP project was included in the 2010 budget. Mr.
Erb stated the costs are included in the 2009, 2010 and 2011 budgets.
Commissioner Ann Smilanic mentioned an article found in the newspaper related to the need for a
second water tower. Ms. Smilanic asked how the Village would pay for such a project. Mr. Erb said a
bond issue would not be an option and it would probably have to be a pay as you go project.
Chairman Vince Grochocinski stated the commission has been part of all previous water and sewer
projects and that they were not aware of this project until after it was brought up to the Village Board.
Commissioner John Kellerhals asked if the project was already approved. Mr. Erb said it was not
approved and was just up for discussion. If it was going to move forward as a potential project it would
be brought to the Finance Commission at the CIP meeting.
There was a discussion regarding the meeting scheduled for March 25, 2010. Commissioner Pam Bazan
motioned to give Chairman Grochocinski the authority to cancel the March 25 meeting. Commissioner
John Kellerhals seconded the motion and the motion carried.
VII. Next Meeting: March 25, 2010
Commissioner Ann Smilanic motioned to adjourn which Commissioner Tom Pekras seconded. The
meeting was adjourned at 9:47 p.m. The next meeting will be Thursday, March 25, 2010.
Minutes of the Finance Commission Page 2 of 2 February 25, 2010