HomeMy WebLinkAbout05/04/2010 VB minutes MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
May 4, 2010
CALL TO ORDER Mayor Wilks called the meeting to order at 7:07 p.m.
ROLL CALL Present: Mayor Irvana Wilks
Trustee Paul Hoefert
Trustee Arlene Juracek
Trustee John Korn
Trustee John Matuszak
Trustee Steven Polit
Trustee Michael Zadel
PLEDGE PLEDGE OF ALLEGIANCE
Trustee Polit led the Pledge of Allegiance.
INVOCATION INVOCATION
Trustee Matuszak gave the Invocation.
MINUTES APPROVAL OF MINUTES
Trustee Hoefert, seconded by Trustee Korn, moved to approve the minutes of the regular
Village Board meeting held April 6, 2010.
Upon roll call: Ayes: Juracek, Matuszak, Polit, Wilks
Nays: None
Abstain: Hoefert, Korn, Zadel
Motion carried.
Trustee Hoefert, seconded by Trustee Polit, moved to approve the minutes of the regular
Village Board meeting held April 20, 2010.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Polit, Wilks
Nays: None
Abstain: Matuszak
Motion carried.
APPROVE BILLS APPROVE BILLS
Mayor Wilks stated the next item on the agenda, "APPROVE BILLS" was noted by an
asterisk, and unless there was a request to remove an item(s), all items further listed in that
manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA."
MAYOR'S REPORT MAYOR'S REPORT
Mayor Wilks presented proclamations to recognize:
NATIONAL POLICE • "National Police Week," May 9 -15, 2010
WEEK Police Commander John Gross accepted the proclamation that recognizes law enforcement
officers and honors fallen officers and their families on Peace Officers Memorial Day, May
1 5 th . Commander Gross thanked the Village Board and stated he was also accepting the
proclamation in honor of an officer he attended the National Training Academy with in
Washington D.C. who lost his life in the line of duty in January.
NATIONAL PUBLIC • "National Public Works Week," May 16 -22, 2010
WORKS WEEK Public Works Director Glen Andler accepted the proclamation, and thanked the Village Board
for their continued support of the Open House; a fun yet educational event for the
community. Mr. Andler stated the May 15 Open House marked the 31 year of the annual
event. He extended a special thanks to the Mount Prospect Lions Club for their continued
support and generosity. The Lions Club donates food /beverages and volunteers for the
event.
Minutes of the Regular Meeting Page 1 of 7 May 4, 2010
of the Mayor and Board of Trustees
of the Village of Mount Prospect
AMEND CHAPTER Mayor Wilks presented for a first (1 reading an ordinance amending Chapter 13 (Alcoholic
13 (ALCOHOLIC Liquors) of the Mount Prospect Village Code. This ordinance deletes one (1) Class "F -2"
LIQUORS) liquor license issued to Pad Thai Restaurant, Inc. d /b /a, Pad Thai Restaurant, 2310 South
Elmhurst Road.
Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2)
readings of an ordinance:
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 5796:
ORD 5796 AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS)
OF THE MOUNT PROSPECT VILLAGE CODE
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
APPOINTMENTS APPOINTMENTS
Mayor Wilks presented the following reappointment for the Village Board's approval:
Planning and Zoning Commission
Reappointment
Richard Rogers, Chairperson Term to expire May 2015
CITIZENS TO BE COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
HEARD Mayor Wilks introduced Boy Scout and Prospect High School student Mark Johanson. He is
a member of St. Raymond's Troop #155, and is working on his Life Merit Badge.
Mr. Louis Goodman
310 North School Street
Mr. Goodman inquired about zoning standards set by the Village Code for the required
distance between residential homes and the lot line. He stated there is not much room
between his home and the new home next to his property. One of his primary concerns is
the impact the distance will have on placement of the snow when clearing his driveway.
Community Development Director William Cooney stated the side yard distance depends on
the property but the requirement is ten feet (10') or 10% of lot width. Mr. Cooney stated staff
will follow -up.
Mr. Frank Fiarito
1703 Regency Court
Mr. Fiarito stated his children attend School District #26, which anticipates moving to a Grade
Level Concept (GLC) for school attendance. He is concerned the School District may not
have given consideration to the potential safety issues presented with the drop -off
configuration for students who will now attend Euclid School. Mr. Fiarito believes a traffic
study should be conducted prior to implementation of the GLC; he has shared his concerns
with Village Engineer Jeff Wulbecker and Sergeant Mike Eterno, Police Traffic Unit.
Village Board Comments
• MayorNillage Board do not interfere with a school's administrative decision making;
encourage parents to address concerns with school board /school administration.
Minutes of the Regular Meeting Page 2 of 7 May 4, 2010
of the Mayor and Board of Trustees
of the Village of Mount Prospect
• Village will work with schools when requested regarding safety concerns
• Village may want to discuss with the District #26 before change is implemented
Village Manager Janonis stated Mr. Wulbecker and Sergeant Eterno had indicated to Mr.
Fiarito, if the school felt there was a need, the Village would be open to working with the
school to conduct a traffic study. No opinion was given regarding potential safety concerns.
Village Manager Janonis has also had very preliminary discussions with Dr. DeIli, School
District # 26 Superintendent.
CONSENT AGENDA CONSENT AGENDA
Trustee Zadel, seconded by Trustee Juracek, moved to approve the following business
APPROVE BILLS items:
1. Bills dated April 15 to April 28, 2010
RES 12 -10 2. A RESOLUTION ACCEPTING A GRANT FROM THE ILLINOIS HOUSING
DEVELOPMENT AUTHORITY FOR HOME BUYER ASSISTANCE PROGRAM
RES 13 -10 3. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN
THE VILLAGE OF MOUNT PROSPECT AND NORTHWEST CENTER AGAINST
SEXUAL ASSAULT (NW CASA) - (Grant award not to exceed $4,000)
RES 14 -10 4. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN
THE VILLAGE OF MOUNT PROSPECT AND CEDA NORTHWEST SELF -HELP
CENTER, INC. ((1) Childcare subsidies — grant award not to exceed $5,500;
(2) Transitional housing — grant award not to exceed $8,500 )
RES 15 -10 5. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN
THE VILLAGE OF MOUNT PROSPECT AND CHILDREN'S ADVOCACY CENTER
(Grant award not to exceed $4,500)
RES 16 -10 6. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN
THE VILLAGE OF MOUNT PROSPECT AND GREATER WHEELING AREA
YOUTH ORGANIZATION ((1) Tutoringlmentoring — grant award not to exceed
$4,500; (2) Summer day camp north Mount Prospect — grant award not to
exceed $7,000; (3) Summer day camp south Mount Prospect - grant award
not to exceed $7,000)
RES 17 -10 7. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN
THE VILLAGE OF MOUNT PROSPECT AND WINGS PROGRAM, INC.
HOPE, INC. (Grant award not to exceed $1,000)
RES 18 -10 8. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN
THE VILLAGE OF MOUNT PROSPECT AND JOURNEYS FROM PADS TO
HOPE, INC. (Grant award not to exceed $6,000)
RES 19 -10 9. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN
THE VILLAGE OF MOUNT PROSPECT AND RESOURCES FOR COMMUNITY
LIVING (Grant award not to exceed $5,500)
RES 20 -10 10. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN
THE VILLAGE OF MOUNT PROSPECT AND SEARCH, INC. (SEARCH
DEVELOPMENT CENTER) (Grant award not to exceed $25,000)
RES 21 -10 11. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN
THE VILLAGE OF MOUNT PROSPECT AND SUBURBAN PRIMARY HEALTH
CARE COUNCIL, INC. (ACCESS FOR HEALTH CARE PROGRAM
(Grant award not to exceed $9,000)
12. Request Village Board approval to accept bid for the 2010 Pavement Marking
contract in an amount not to exceed $52,773.00.
13. Request Village Board approval to accept bid for 2010 Crack Sealing Program
in an amount not to exceed $52,448.00.
14. Request Village Board approval to accept bid for 2010 Shared Cost Sidewalk
Program in an amount not to exceed $33,860.00.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Wilks
Nays: None
Motion carried.
Minutes of the Regular Meeting Page 3 of 7 May 4, 2010
of the Mayor and Board of Trustees
of the Village of Mount Prospect
OLD BUSINESS OLD BUSINESS
None.
NEW BUSINESS NEW BUSINESS
PZ- 02 -10, 2004 Pin Oak Drive
PZ- 02 -10, 2004 PIN Mayor Wilks presented for a first reading an ordinance granting variation for side and rear
OAKD DRIVE yard setback and a variation for lot coverage. This ordinance grants a variation for side and
rear yard and a variation for lot coverage for an accessory structure. The Planning and
Zoning Commission recommended by a vote of 5 -0 to deny the request; adoption of the
ordinance requires a super majority vote for approval.
Community Development Director William Cooney stated the petitioner was not in
attendance; at the request of the Village Board Mr. Cooney provided background information
stating the Petitioner is seeking approval of a variation to the required side and rear yard
setback and lot coverage for a patio addition. After being denied a permit to construct a
wood deck, the Petitioner proceeded to construct a brick paver patio without a permit and is
now seeking zoning relief to allow the structure to remain. If the request is denied all but the
area where the patio originally existed would have to be removed.
As constructed, the patio encroaches six and one -half feet (6.5') into the required side yard
and four feet (4) into the required side yard. Additionally, the non - conformity of the overall lot
coverage increased from 47% to 51 % with the patio addition. The Petitioner is seeking a
variation to allow a zero foot (0') side yard setback along the west lot line, an eleven foot
(11') rear yard setback along the north lot line and an increase in the maximum lot coverage
to fifty one percent (51%) to allow the patio to remain as currently constructed.
In response to questions from the Village Board, Village Engineer Jeff Wulbecker addressed
detention and backyard drainage issues. He stated any changes to detention in this area
need to go through the Metropolitan Water Reclamation District (MWRD).
Village Board Discussion /Comments
• Non - compliance zoning requirements including lot coverage; Village Code sets
standards for compliance throughout Village.
• Patio will need to be removed to meet lot coverage requirements; consistent with past
practice.
• Contractor should have known permit required; accountable for doing work without a
permit.
• Would staff have considered deck on stilts? (Mr. Cooney stated project would have been
looked at more favorably.
• Nice project but problematic.
• Will not support request for variations.
Mayor Wilks stated the ordinance would be held for a second (2 "d ) at the May 18, 2010
Village Board meeting.
MANAGER'S VILLAGE MANAGER'S REPORT
REPORT Village Manager Janonis stated the first three (3) items to be presented for Village Board
approval were part of the Village's multi -year combined sewer program. Water /Sewer
SEWER REPAIRS Superintendent Matt Overeem provided background information including the areas
CIPP PROCESS scheduled for repair and staff recommendations for items A., B. and C.
A. Request Village Board Approval to accept bid for sewer repairs using cured-in- place-
pipe (CIPP) process in an amount not to exceed $926,984.
The proposed combined sewer repairs were identified in 2004 as part of the Village's
Combined Sewer System Evaluation Study (CSSES). Since 2005 the rehabilitation work has
resulted in the elimination of the worst defects (Category 5), addressed approximately 85%
of Category 4 and 10% of Category 3 defects.
The proposed repair work will address the remaining Category 4 defects and many of the
Minutes of the Regular Meeting Page 4 of 7 May 4, 2010
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Category 3 defects in the Village's combined sewer system.
Staff recommends the contract be awarded to the low bidder, Visu -Sewer Clean and Seal in
an amount not to $926,984.00; this amount includes a 10% contingency of $84,271.00 to
cover the difference between actual lineal footages and estimates used for bid specifications.
In response to questions from the Village Board Public Works Director Glen Andler provided
the following:
• Pricing has come in less than estimated; project completion to be under ten (10) years
versus original fifteen (15) year project plan.
• Take advantage of pricing — do as much linear footage per year as possible.
• Estimate all of Category 4 and 25% of Category 3 defects to be completed in 2010.
Village Board Comments /Discussion
• Water fund — specific to these type of projects; cannot go into General Fund.
• Logical to spend up to limit because prices will inevitably go up.
• Proactive approach to repair combined sewer defects.
• Mount Prospect water users only assessed fee to pay for project; assessment on water
bill.
Public Comment
Mr. Jerry Boldt
300 N. School
Mr. Boldt asked if homeowners in need of sewer repairs could take advantage of Village
contractual pricing using CIPP process. [Homeowners are responsible for sewer line from
home to sewer main including tap at the main.]
Mr. Overeem stated utilization of CIPP process in small pipe is only experimental; not
available for residential lines. Mr. Overeem indicated the Village does notify residents if
during repair process they detect problems with a homeowner's line.
Trustee Zadel, seconded by Trustee Juracek, moved for approval of request to accept bid for
sewer repairs using cured -in- place -pipe (CIPP) process in an amount not to exceed
$926,984.00 submitted by the low bidder; Visu -Sewer Clean and Seal.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Wilks
Nays: None
Motion carried.
SEWER LINE SPOT B. Request Village Board approval to accept bid for sewer line spot relays in an amount
RELAYS not to exceed $164,340.00.
Mr. Overeem stated sewer line spot relay repairs are also proposed for certain defects
identified in the 2004 sewer evaluation. The significant defects can only be effectively
repaired by excavating and replacing segments of sewer main (spot relays). The proposed
work for 2010 includes sixteen (16) point repairs and one (1) new or replacement manhole.
To date this work has eliminated Category 5 defects and address Category 4 and Category 3
defects.
Staff recommends the contract be awarded to the low bidder, Suburban General
Construction in an amount not to $164,340.00; this amount includes a 10% contingency of
$14,940.00 due to the variance in bid estimates and actual field measurements and 2 -3
unexpected spot relays.
[Trustee Hoefert left the meeting at 8:18 p.m.]
Trustee Korn, seconded by Trustee Zadel, moved for approval of request to accept bid for
sewer line spot relays in an amount not to exceed $164,340.00 submitted by the low bidder;
Suburban General Construction.
Minutes of the Regular Meeting Page 5 of 7 May 4, 2010
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Wilks
Nays: None
Absent: Hoefert
Motion carried.
[Trustee Hoefert returned to the meeting at 8:21 p.m.]
PROFESSIONAL C. Request Village Board approval to accept proposal for Professional Services for cured -
SERVICES in- place - piping (CIPP) process and spot relay repairs in an amount not to exceed
$96,000.00.
Mr. Overeem stated that due to the scale of these multi - million dollar and multi -year projects,
staff recommends the use of Baxter and Woodman Consulting Engineers to assist Village
staff in the oversight of the program. Baxter and Woodman prepared the initial CSSES study
and is very familiar with the Village's infrastructure.
Staff recommend utilizing the services of consulting engineer of Baxter and Woodman on a
part-time basis to assist with the sewer line spot relay repairs and sewer rehabilitation using
the CIPP process projects in an amount not to exceed $96,000.00
Trustee Zadel, seconded by Trustee Korn, moved for approval of request to accept proposal
for professional services for CIPP and spot relay repairs in an amount not to exceed
$96,000.00 submitted by Baxter and Woodman Consulting Engineers.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Wilks
Nays: None
Motion carried.
Village Engineer Jeff Wulbecker presented background information and staff
recommendations for item D.
2010 CDBG D. Request Village Board approval to accept bid for the 2010 CDBG Sidewalk Program in
SIDEWALK an amount not to exceed $105,733.30.
PROGRAM
Mr. Wulbecker stated the Community Development Block Grant (CDBG) sidewalk program
includes the installation of new sidewalk at three (3) locations in the Village where sidewalk is
missing: 1) north and south sides of Algonquin Road from Busse Road east to the Village
limits; 2) south side of Algonquin Rod from Nordic Road to Elmhurst Road (Rt. 83) and 3)
north side of Oakton Street from Badger Road west to the Village limits.
Staff recommend the contract be awarded to the low bidder, Strada Construction Company
in an amount not to exceed $105,733.30; this includes a 15% contingency of $13,791.30 to
cover the cost of unanticipated construction issues and final measured install quantities.
In response to questions from the Village Board, Mr. Wulbecker provided the following:
• Engineer's estimate - $106,587.50
• CDBG — Federal funds
• Contractors no longer put their stamp on sidewalks.
• Increase use of salt may contribute to new sidewalks not holding up as well as older
sidewalks.
• Sidewalk materials tested before being poured.
Public Comment
Mr. Louis Goodman
310 North School Street
Mr. Goodman questioned the availability of the sidewalk shared -cost program in other areas
of other Village. He specifically sited the area near Fairview Elementary School.
Minutes of the Regular Meeting Page 6 of 7 May 4, 2010
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Mr. Wulbecker stated the sidewalk shared -cost program is available to residents throughout
the Village. The residents in the Fairview neighborhood requested the Village not install
sidewalks.
Trustee Hoefert, seconded by Trustee Zadel, moved for approval to accept bid for 2010
CDBG sidewalk program in an amount not to exceed $105,733.00 submitted by lower bidder;
Strada Construction Company.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Wilks
Nays: None
Motion carried.
Mr. Janonis made the following community announcements:
• Coffee with Council — Saturday, May 8 9:00 a.m. to 11:00 a.m.
• Committee of the Whole meeting — Tuesday, May 11 (Feral Cat Discussion)
• Planning potential "Hometown" visit — Lee DeWyze, American Idol finalist
OTHER BUSINESS OTHER BUSINESS
• Mayor's Prayer Breakfast — May 6th, 7:30 a.m.
Mayor Wilks extended an invitation to attend the Mayor's Prayer Breakfast.
The Prayer Breakfast is in honor of National Day of Prayer; the local event is
sponsored by the Interfaith Council and the Mount Prospect Chamber of Commerce.
Trustee Hoefert requested status on projects that received Village Board approval but never
moved forward. After time the proposed project(s) are a blight to the neighborhood.
Contractors will often use these locations to store heavy equipment.
Village Manager Janonis stated staff will provide a status report to the Village Board
regarding projects that have failed to move forward. Additional standards in the Village Code
may be required to effectively address the property maintenance issues created by these
failed /abandoned projects.
In response to questions from the Village Board, Village Manager Janonis and Public Works
Director Glen Andler provided the following information:
• Albrecht was recently awarded a contract for the demolition of Joe Mitchell car
dealership; including the surfaced area.
• The Village issues a demolition permit after the Cook County demolition permit is issued.
• The Village also has bond requirements.
Trustee Polit and Trustee Juracek initiated discussion regarding the overgrowth of weeds
and grass on both public and private property. Village Code prohibits grass /weeds to exceed
eight inches (8 ") in height. The dandelions are a particular nuisance to those property owners
who maintain their lawns.
Village Manager Janonis stated staff will follow -up.
ADJOURN ADJOURN
There being no other business for discussion, Mayor Wilks called for a motion to adjourn.
Trustee Matuszak, seconded by Trustee Juracek, moved to adjourn the meeting.
Upon roll call: Ayes: Hoefert, Juracek, Korn,Matuszak, Polit, Wilks
Nays: None
Motion carried.
The May 4, 2010 Village Board meeting adjourned at 8:50 p.m.
Minutes of the Regular Meeting Page 7 of 7 May 4, 2010
of the Mayor and Board of Trustees
of the Village of Mount Prospect