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Home My WebLink About6. MANAGER'S REPORT 05/04/2010 Mount Prospect TO: FROM: DATE: SUBJ: Background Mount Prospect Public Works Department INTEROFFICE MEMORANDUM VILLAGE MANAGER, MICHAEL E. JANONIS WA TERlSEWER SUPERINTENDENT Tq '-f 10 APRIL 27,2010 BID RESULTS FOR SEWER REPAIRS USING CU (CIPP) PROCESS ( $926,984) In the current budget, staff requested funds to continue the combined sewer system repairs. These repairs were identified during the Combined Sewer System Evaluation Study (CSSES) completed in 2004. In total, almost $15 million worth of repair work has been slated. This work primarily consists of rehabilitating existing sewer main pipes using a no-dig, cured-in- place-piping (CIPP) process. To facilitate this work, staff prepared two (2) separate bid packages. One package was designed to solicit contractors for rehabilitating sewer mains using the CIPP process. The other bid package was drafted to procure the services of a sewer excavation contractor capable of replacing structurally failed pipe. Both of these bid packages are oriented towards repairing the remaining Category 4 and many of the Category 3 pipe defects identified in the CSSES. The worst defects noted in Category 5 have been repaired in prior years work. The rehabilitation work performed since 2005 resulted in the elimination of the worst defects (Category 5) and has addressed approximately 85% of the Category 4 and 10% of the Category 3 defects in our combined sewer system. In addition, each year the Village also repairs a portion of the separate sanitary sewer system. This work in the separate sewer system also utilizes the CIPP process. This separate sanitary sewer work has also been included in these bid packages. Distinct funds were appropriated in the current budget for these improvements. Based on issues raised during last year's bidding, the specifications were revised in the area of contractor qualifications, lining system qualifications and in the area of steam versus hot water curing. The specifications now allow for either steam or hot water recirculation as the curing method for all lining of pipe less than 15" in diameter. However, our engineering consultant recommends limiting larger pipes to the tried and true hot water curing method. This memorandum presents the results of the bids for the CIPP work. Bid results for spot relays will be presented via a separate document. The locations of the work planned for the proposed CIPP award is outlined in Attachment A. This year's proposed project features 19,714 lineal feet of lining work in pipes ranging from 8" to 3D" in diameter. Page 2 of 3 BID RESULTS FOR SEWER REPAIRS USING CURED-IN-PLACE-PIPE (CIPP) PROCESS ($926,984) April 27, 2010 Bid Results Prior to letting, five (5) invitational bids were distributed to out-of-state and area contractors experienced in the CIPP process. Public notice was posted in a local newspaper as required. Also, four (4) additional sets of bids were sent to firms requesting the bid package for a total of 9 bid sets released to contractors Sealed bids were received until 1 :30 P.M. on Monday, April 26, 2010 at which time they were opened and read aloud. Three (3) bids were received. The bid results are as follows: Visu-Sewer Clean and Seal of Pewaukee, WI American Pi e Liners of West Chica 0, IL Insituform Technolo ies of Lemont, IL Michels Linin of Brownsville, WI SAK Construction of O'Fallon, MO 842,713.10 898,942.00 925,975.50 No bid No bid Discussion Staff has evaluated all bids and determined that the bids received are responsive to the request. All bidders submitted the required bid securities and appropriate references. All three of the submitted bids are compliant with the bid specifications in all aspects and all three are an authorized licensee of an acceptable CIPP system. Visu-Sewer Clean & Seal of Pewaukee, Wisconsin, is the apparent low bidder and provided all the necessary material and reference as outlined in the bid specification. Visu-Sewer has done work for the Village in the past and their work has been satisfactory and timely. Over the last 20 years, Visu-Sewer has satisfactorily completed several CIPP installations in our Village. Staff is recommending that a 10% contingency ($84,271) be added to the contract. A contingency would cover the difference between actual lineal footages and the estimates used to prepare the bid specifications, address unforeseen sewer services that would need to be reinstated and make any other small repairs needed to be performed prior to the lining of the sewer. The contingency would raise the total project cost to $926,984 ($842,713 + $84,271) Page 3 of 3 BID RESULTS FOR SEWER REPAIRS USING CURED-IN-PLACE-PIPE (CIPP) PROCESS ($926,984) April 27,2010 Recommendation I recommend that the Village Board award the 2010 combined and sanitary sewer repairs using the CIPP process project to Visu-Sewer Clean & Seal of Pewaukee, Wisconsin in the amount of $ 926,984. Sufficient funds for this proposed contract exist in the current budget. ...... Matt Overeem MO/mo H:\Water\CIPP\2010\CIPP board report 2010 CC: Deputy Director of Public Works Sean Dorsey Viilage Clerk Lisa Angell ATTACHMENT A THE VILLAGE OF MOUNT PROSPECT, ILLINOIS COMBINED & SANITARY SEWER H J LINING 2010 N w+, s 1 C I D I ~h AM' 2 ..~". ~ ~ :: \ i::-:!: ~ ,--., \.. .:::; .. _ .~~ _J~": ~" ~ .. i=1. ,-........ '-~ 3 - J T l;~~l( -k:7~! 1 I Y' ,.4 G / B::i;d L ~! E._.. J F I i ~--J=' 2 LIHjrgHl~' ~ L~" . Y\~.JU j t;.-.... E>'\"""'4 i\ i '~~"~q~- t;" ~ . ~'~~.r- T J --' ~~. 4H , '! ); \ \J1:F rT:: . ,,~: _~~~ 5 ,........... ,.--- G 1 I I i 6 3 4 _ A I B 1.__.. rr ~ i .i [ \ ~""\.....j! !!! f"~~,'! T .. '" ~ " Ii.....-, r:::: { . I ,":,,"fo- \\ ~ ~~", .- 6 ~ &""y.,;... ...,.., L1.F" ~~~~ ".. ! iI ~ i~ ' i H- , ,,~ - '1 . .:...-:.. Ii ~ i ! ~_-.." 71~:: ~ -~~i ; .. i-~'" . .[""- I ~~ :0- ........., '...:1""" I i I! 7 ~ i.~ I ';: "'\...~". ~ . ,I . 1 t= -t-t. ._ ,.. ~~ . f""'" 7'- I-.. '. i_ - ~ qJ 1 L-.. ~ - ~ 1 . .. 8 ~~ t::: r up T ~ t! 1 -pJ t: :.~l 1_ I ElF - 1= ffiJ"'-' , .~ ...- .. l ~. :-rnll'~~ lp 9 i j. ;e:; -I- l1J-I~' 9 - '!!~\"l~~-~' i ~'1i ..M - 10 !" '"'1--" lltl10 '. - '-' -- l "-- i ~ jrTI!l - - ;'!r'W · '#.d:'- __ 'j"" i ''';~l _~1 ...-- r !If 1 C'--" 1'''-'' D 5 8 Sewer Lining I 11 - A 1 B Map info as of March 2010 Printed by JJP/PW F:\Projects\Luke\CIPP & Spot Repair\2010Lining.mxd Mount Prospect Mount Prospect Public Works Department INTEROFFICE MEMORANDUM FROM: VILLAGE MANAGER, MICHAEL E. JANONIS WATER/SEWER SUPERINTENDENT ~1>. ~/rr" '5/t.f ,e TO: DATE: APRIL 27, 2010 BID RESULTS FOR SEWER LINE SPOT RELAYS ($164,340) SUBJ: Backaround In the current budget, staff requested funds to continue the combined sewer sys em repairs. These repairs were identified during the Combined Sewer System Evaluation Study (CSSES) completed in 2004. In total, almost $15 million worth of repair work has been slated. Some sewer pipe segments have significant structural defects that can only be effectively repaired by excavating and replacing segments of sewer main (spot relays). The majority of the sewer rehabilitation is being performed using the cured-in-place-pipe (CIPP) process. To facilitate this work in 2010, staff prepared two (2) separate bid packages: the sewer repairs using cured-in-place piping (CIPP) and the Sewer Line Spot Relays Project. The Sewer Line Spot Relay bid package was drafted to procure the services of a sewer excavation contractor capable of replacing structurally failed pipe and installing or repairing manholes. This proposed work, along with the rehabilitation work performed since 2005 has eliminated the worst combined sewer defects (Category 5) and began to address the Category 4 and Category 3 defects identified in the CSSES. Each year the Village also rehabilitates the separate sanitary sewer system using the same contract and specifications. This proposed work is comprised of both spot relays and has been included in this bid package with distinct funds appropriated in the budget for these improvements. This memorandum will present the results of bids for spot relay work. Bid results for the CIPP will be presented via a separate document. The locations of the work planned for the proposed Sewer Line Spot Relays award is outlined in Attachment A. This year's proposed project features sixteen (16) point repairs and one (1) new or replacement manhole. Bid Results Prior to letting, five (5) invitational bids were distributed to area contractors experienced in sewer construction. In addition, public notice was posted in a local newspaper as required. Eight (8) additional contractors picked up plans and specifications for the project. A mandatory pre-bid conference was held to allow for questions on the plans and project. Sealed bids were received until 1:30 P.M. on Monday, April 26, 2010 at which time they were opened and read aloud. Three (3) bids were received. The bid results are as follows: Page 2 of 2 BID RESULTS FOR SEWER LINE SPOT RELAYS ($164,340) April 27,2010 Suburban General Construction, La Gran e Park, IL L1FCO Construction, East Dundee, IL J Con don Sewer, Carol Stream, IL 149,400.00 192,000.00 236,945.00 Discussion Staff has evaluated all bids and determined that all bids received are responsive to the request. All bidders submitted the required bid bonds and appropriate references. The apparent low bidder for the proposed spot relay work is Suburban General of La Grange Park, Illinois. Suburban General has worked for the Village on several projects and they have met all the bid requirements and submitted the required bid bonds. Area references were contacted and all had good remarks for the company. Previous work for the Village has been timely, without issue and of high quality. Staff's estimated that the cost of the repairs for 2010 was approximately $200,000. Staff recommends the inclusion of a contingency in the award for this proposed contract due to the fact that the bid quantities are estimates and actual field measurements will vary. Also, during each year of the project, there has been an average of 2 to 3 additional spot relays discovered during the CIPP process. The average cost per additional dig can be up to $10,000 and having a contingency would allow some additional work if needed. In this instance, staff is recommending a 10% contingency to the contract award in the amount of $14,940. The total recommended award would be $ 164,340 ($ 149,400 base award plus a contingency of $14,940). Recommendation I recommend awarding a contract for the 2010 Sewer Line Spot Relays to Suburban General of LaGrange Park, Illinois in an amount not to exceed $164,340. Sufficient funds for this proposed contract exist in the current budget. Matt Overeem ICO~ / len R. dler Director of Public Works MO/mo H:IWaterlCIPPI2010ISpot Relays board report 2010 CC: Deputy Director of Public Works Sean Dorsey Village Clerk Lisa Angell File - ATTACHMENT A THE VILLAGE OF MOUNT PROSPECT, ILLINOIS COMBINED & SANITARY SEWER SPOT REPAIR AND H J -w1"iT~/ ] I, if~! _' C I D I I ,.=r.~ 2 ~:!S:' ~~" G 'i'~'~ ~~2}1 2 :~=.. \. t:::.; ::- J .. ..-- _ ~\; _J=:: E., F It'i ~ ~'". L ~ >--I .:: ....,.._ 3 ;:j,' .' ' \'" \\~ H~U '- ~~-n\-rll i l-i......... r'~0 .i. ~- ~..~~" _ ~~ \~'~IJ ~ ~\ ! ~! ~Y'\Y.r- I J A I B 41 'II ......' .~~ 4 H - -(! (l IX \1~' . \ ~. "'"'t"'.. i : j !!! \ \.lJjr iT F' ::--'1 T . . r \ ;:, .:n'~ 5 ... T ~ \: ~.,"", 1 .....-J. ...;:' , ; "'-... I .--- G I . . I 1-'1\';""" \~ l':"-.." 16 6 j ~,y.. 'I~" '0. I ill'-< r, ""j' I! --!-'- . ' ,'''' ~ _ " . , ,Ii ~ri , ~ -.... L ~ f-:1" -r-~i ";'1' v' '" '; . f---',"" . """- :--.---.. V '1"""; '" 7 1~ -! v---! i ~ ! 7 , ~. .~ ;::~"-~.. ;::--... ' !! 1 J--"- -+-to .__..... '._ - ~'~q l r--- k- ~ k k- ..--m" 8 ~~-= ;:::: ! Uj) YJ-- 8 ~ I r i \ ill d:. ~..l 1_ I ElF - ., J...--- 9 1(" c;-WDdrlI~ 9 ---l:~ F - i """,.i:J.; ! _ 10i 'I~ i 1'~[.::>.1l'''! " j10 ..~ - ~r-LC> ~ i ::;:; .. . !iT' _ l~__ J.-- ; , I .- r.t;;; :11 ..." !- !n-- I C'--" 1'-" D MANHOLE REPLACEMENT 2010 N W+, s 3 5 . Manhole Replacement Spot Repair 11 - A I B Map info as of March 2010 Printed by JJP/PW F:\Projects\Luke\CIPP & Spot Repair\2010REPAIR.mxd Mount Prospect Mount Prospect Public Works Department ~ INTEROFFICE MEMORANDUM FROM: VILLAGE MANAGER, MICHAEL E. JANONIS WA TERlSEWER SUPERINTENDENT ~. ~/~ 10 TO: DATE: APRIL 27, 2010 PROFESSIONAL SERVICES FOR CURED-IN-PLACE-PIP AND SPOT RELAY REPAIRS ($96,000) SUBJ: Background In the current budget, staff requested funds for continuing the combined sewer system and separate sewer repairs. The combined sewer repairs were identified during the Combined Sewer System Evaluation Study (CSSES) completed in 2004. In total, almost $15 million worth of combined sewer repair work has been slated over the fifteen years. The Village is in the 5th year of the project. The CSSES was performed by consulting engineer, Baxter & Woodman of Crystal Lake, Illinois. Due to the scale of this project, literally a multi-million dollar, multi-year effort, staff is recommending the use of a consultant part-time to assist Village staff in the oversight of this program. The program for 2010 i,ncludes the 19,714 lineal feet of cured-in-place-pipe (CIPP) project and the spot relay repairs project. The lining work in 2010 is estimated to cost $1,000,000 with sufficient funds budgeted in account 6105510-680010 Combined Sewer Improvement (CIP). The spot relay work is estimated to cost approximately $200,000 and sufficient funds were budgeted in account 6105510-540777 Sewer Repair/Replacement (CIP). Discussion Baxter & Woodman prepared the initial CSSES study that provided the Village with detailed information about the condition of the Village's combined sanitary sewer system. The report recommended the formation of the rehabilitation program that is now in its 6th year. The firm is very familiar with the Village's infrastructure rehabilitation program and is attuned to our customer oriented work philosophies. Baxter & Woodman assisted the Village in 2009 with limited engineering assistance for the fifth year of the CIPP and Spot Relay project. Both projects were without incident and culminated in a satisfactory and timely completion. The ongoing CIPP program continues to be as large and demanding as previous years. This year's plans require additional materials testing and reporting. Thus staff is recommending the continued use of consulting engineer, Baxter & Woodman on a part-time basis to assist with these projects. Page 2 of 2 PROFESSIONAL SERVICES FOR CURED-IN-PLACE-PIPE (CIPP) AND SPOT RELAY REPAIRS, BAXTER & WOODMAN ($96,000) April 27, 2010 At staff's request, Baxter & Woodman submitted a proposal to supply limited engineering assistance after contract award that includes half-time oversight of the CIPP project, 100% construction observation of the spot relay work and overall contract administration for both projects. Their fee to assist the Village with both of these projects for 2010 amounts to a not to exceed total of $96,000. The amount paid to Baxter & Woodman in 2009 for this effort was $96,000. The proposed work in 2010 has nine (9) more spot relays than performed in 2009 and the fee is based on 100% construction observation of all the spot relays. Engineering services for this type of work usually range between 8-10% of the overall project costs. When the fee is compared to the actual bid awards being considered by the Board, the fee is 8.75% of the proposed award amounts of $1,091,324. As this is a not to exceed proposal, the fee will vary with the actual project costs but not exceed the $96,000. Recommendation I recommend that the Village Board authorize a contract with Baxter & Woodman, Consulting Engineers of Crystal Lake, Illinois for engineering assistance with the Sewer Line Spot Relay Repairs and the Sewer Rehabilitation using CIPP Process projects in an amount not to exceed $96,000. Sufficient funds for this proposed contract exist in the current budget. ~~ Matt Overeem Glen R.. Andler Director of Public Works cc: Deputy Director of Public Works Sean Dorsey Village Clerk Lisa Angell H:\Water\CIPP\201 0\201 0 b & w board report.doc Mount Prospect Public Works Department INTEROFFICE MEMORANDUM PROJECT ENGINEER ~1), ~'T"E, 'S'/~ 10 TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: DATE: April 28, 2010 SUBJECT: 2010 CDBG SIDEWALK PROGRAM (CONTRACT AWARD NOT TO EXCEED $105,733.30) Background The Community Development Block Grant (CDBG) Sidewalk Program includes the installation of new sidewalk at three (3) locations in the Village where sidewalk is missing. One location is on the north and south sides of Algonquin Road, from Busse Road east to the Village limits; another location is on the south side of Algonquin Road, from Nordic Road to Elmhurst Road (Rt. 83); and the third location in on the north side of Oakton Street from Badger Road west to the Village limits. Bid Results Sealed bids for the 2010 CDBG Sidewalk Program were publicly opened and read aloud on April 26, 2010 at 1 :00 P.M. A Notice to Bidders was published in a local newspaper as required and invitations were sent to contractors familiar with this program. Eleven (11) contractors submitted bids for this project. The bids ranged from a low of $91,942.00 by Strada Construction Co. to a high of $163,061.00 by Globe Construction, Inc. The Engineer's estimate for the project was $106,587.50. Each of the bidders submitted a bid bond in the amount of 5% of the total bid as required in the bid proposal packet. All bids were checked for accuracy. No errors were found. All bidders correctly signed their bids and bid bonds. Below is a summary of the bids: Engineer's Estimate $ 91,942.00 $ 99,905.00 $101,707.00 $102,427.50 $102,806.25 $110,799.00 $122,010.00 $122,982.50 $129,178.00 $152,636.00 $163,061.00 $106,587.50 Strada Construction Co. Schroeder and Schroeder, Inc. Kings Point JG Demo, Inc. B & G Services, Inc. Copenhaver Construction, Inc. M & A Cement Work, Inc. ALamp Concrete Contractors, Inc. D'Land Construction, LLC Alliance Contractors, Inc. Globe Construction, Inc. Page 2 of 2 April 28, 2010 2010 CDBG Sidewalk Program Discussion The low bidder, Strada Construction Co. is prequalified by the Illinois Department of Transportation for concrete construction projects. They meet the requirements of the contract documents and have completed past Sidewalk Projects with the Village with good workmanship. Since the Contractor's bid is based on estimated quantities, I recommend a 15% contingency of $13,791.30 be added to the proposed contract. This amount would be used to cover the cost of unanticipated construction issues and final measured installed quantities. The revised total contract award would be $105,733.30 Recommendation I therefore recommend the contract for the 2010 CDBG Sidewalk Program to be awarded to the low bidder, Strada Construction Co. in an amount not to exceed $105,733.30. There are sufficient funds in the 2010 Budget to cover this proposed contract. Please include this item on the May 4th Village Board Meeting Agenda. ~Vvr.~ Donna M. Brown, P.E. I concur with the above recommendation. cc: Village Clerk Lisa Angell H:\Engineering\Sidewalk\2010\CDBG\rec_memo.doc Mount Prospect ~ Mount Prospect Public Works Department INTEROFFICE MEMORANDUM FROM: APRIL 23, 2010 TO: VILLAGE MANAGER MICHAEL E. JANONIS DATE: SUBJECT: SEALED BID RES'ULTS FOR THE 2010 PAVEMENT MARKING CONTRACT (NOT TO EXCEED $52,773) BACKGROUND A contract is let annually for repainting markings for crosswalks, centerlines, lane dividing lines, parking stalls, and stop bars throughout the village. Pavement markings require repainting and installation of glass beading every two years to maintain their reflectivity. For purposes of this contract, the village is divided into north and south sections using Central Road as the dividing line. These areas are serviced every other year, with the exception of the downtown area and parking lots, which are done annually. On the state highways we are only responsible for painting some of the crosswalks and stop bars. BID RESULTS Sealed bids were opened at 10:00 A.M. on April 19, 2010 for the proposed contract to install pavement markings. The pavement marking work contemplated this year will be for all areas north of Central Road, the downtown business district, parking lots, Wolf Road, and select areas on state highways. Four invitational bids were mailed, and a bid notice was placed in the local paper. Also because State MFT funds are funding these services IDOT also advertised this bid in the IDOT bulletin. Three bids were received, with bid opening results as follows: Bidder Preform Traffic Control System, LTD. Elk Grove, IL 60056 Bid Price $48,855.60 Maintenance Coatings Company South Elgin, IL 60177 $54,128.00 H:\Administration\BIDS\RESUL TS\P A VEMKING20 1 O.REC.doc Page 1 of2 Page 2 of2 Sealed Bid Results for Pavement Marking 20 I 0 April 23, 2010 Bidder Marking Specialists Arlington Heights, IL 60005 Bid Price $74,432.00 DISCUSSION Preform Traffic Control Systems, Ltd. has previously performed our pavement-marking contract and they completed the work satisfactorily. Sufficient funding for this proposed contract exists in the 20 10 budget. RECOMMENDATION I recommend acceptance of the lowest bid as submitted by Preform Traffic Control Systems, Ltd. for an amount not to exceed $52,773. 9cuJ Gfww:> Paul Bures Streets & Buildings Superintendent IconcLtel~ /I' Glen R. Andler Director of Public Works PB c: Director of Public Works Glen R. Andler Deputy Director of Public Works Sean P. Dorsey file H:\Administration\BIDS\RESUL TS\P A VEMKlNG20 lO.REC.doc Page 2 on Mount Prospect Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS SUPERINTENDENT OF STREETS & BUILDINGS ~. tA-rq .s l"l{ 10 FROM: SUBJECT: ACCEPT BID FOR 2010 CRACK SEALING PROGRAM (NOT TO EXCEED $52,448) DATE: APRIL 23, 2010 BACKGROUND As part of our annual preventive street maintenance program we typically select streets that have been paved in the last 4-5 years for crack sealing. At 4-5 years, the pavement develops transverse and longitudinal cracks, which are sealed to prevent further deterioration of the pavement, thereby extending the life of the street. The program is no longer available through the NWMC. This is the second year we have let our own cracking sealing contract with IDOT's approval since we will be using Motor Fuel Tax money for funding. BID RESULTS Sealed bids were opened at 10:00 A.M. on April 19, 2010 for the 2010 Crack Sealing Contract. Attached is a copy of the streets to be sealed in order of priority. Four invitational bids were mailed, and a bid notice was placed in the local paper. Also because State MFT funds are funding these services IDOT also advertised this bid in the IDOT bulletin. Four bids were received, and bid results are as follows: Bidder North Suburban Asphalt Maintenance Park Ridge, IL 60068 Bid Price. $58,842.28 DenIer, Inc. Mokena, IL 60448 $59,619.11 Behm Pavement Maintenance, Inc. Crystal Lake, IL 60014 $60,359.65 H:\Administration\BIDS\CRCKSLNG.20 10.doc Page 1 of2 Page 2 of2 2010 Crack Sealing Award April 23, 2010 Bidder Bid Price SKC Construction, Inc West Dundee, IL 60118 $62,372.26 DISCUSSION The bids received were based on estimated quantities. Quantities will be adjusted so the total expenditure does not exceed the budgeted amount. North Suburban Asphalt Maintenance is an IDOT approved contractor which had our crack sealing contract last year and completed it successfully. RECOMMENDATION I recommend acceptance of the lowest bid as submitted by North Suburban Asphalt Maintenance for an amount not to exceed $52,448. Q~Dr- Paul Bures Streets and Buildings Superintendent I concur: ~~ Director of Public Works Pb attachment c: Director of Public Works Glen R. Andler Deputy Director of Public Works Sean P. Dorsey file H:\Administration\BIDS\CRCKSLNG .201 O.doc Page 2 of2 Village of Mount Prospect No. Street 1. Prospect Avenue 2. Wille Street 3. Evergreen Avenue 4. Prospect Avenue 5. Lincoln Street 6. Hi Lusi Avenue 7. Go Wando Avenue 8. Wapella Avenue 9. Candota Avenue 10. Lincoln Street 11. Candota Avenue 12. Hi-Lusi Avenue 13. I-Oka Avenue 14. Council Trail 15. Na-Wa-TaAvenue 16. Seegwun Avenue 17. Robin Lane 18. Prairie Avenue 19. Myrtle Drive 20. Martha Lane 21. Martin Lane 22. Leonard Lane 23. White Oak Street 24. Helena Lane 25. Hickory Lane 26. Prairie Avenue 27. Lancaster Avenue 28. Cypress Drive 29. Sprucewood Drive 30. Thomwood Lane 31. Locust Lane 32. Malmo Road 33. Carboy Road 34. Midway Drive I:\ WORD\STREET\CRKSL20 1 O.doc Public Works Department Streets Division 2010 CRACKSEALING PROGRAM STREET LISTINGS From Pine Street Prospect Avenue Wille Street Elmhurst Avenue Main Street Council Trail See Gwun Avenue Lincoln Street Go Wando Trail Candota Avenue Golf Road Golf Road Lonnquist Blvd. I-Oka Avenue Golf Road Lonnquist Blvd. Robert Drive Lincoln Street Crestwood Lane Hatlen Avenue Crestwood Lane Lincoln Street Douglas Avenue Lincoln Street White Oak Street White Oak Street Golf Road Ash Drive Willow Lane Tamarack Lane Tamarack Lane Cul-de-sac only CuI de sac Elmhurst Road To Maple Street Lincoln Street Route 83 Pine Street William Street Lincoln Street W apella Avenue Go Wando Trail Lincoln Street Elmhurst Avenue Lonnquist Blvd. Sunset Road Hiawatha Trail Route 83 Lonnquist Blvd. Golf Road Waverly Avenue White Oak Street Hatlen Avenue Crestwood Lane Hatlen A venue north to end of pavement Meier Road White Oak Street end of Cul-de-Sac End of Pavement south 600' Golf Road Palm Drive Lavergne Drive Lavergne Drive CuI de sac CuI de sac Mount Prospect Public Works Department INTEROFFICE MEMORANDUM Background The Shared Cost Sidewalk Program is a cooperative effort between the residents and t i1lage to share in the cost of replacing sidewalk throughout the Village. Information about the Shared Cost Program was published in the Village Newsletter, giving residents an opportunity to have sidewalk replaced at a discounted cost. This year's cost to the resident is $55.00 per sidewalk square, approximately half of the total cost of one square. This program is dependent upon resident participation. TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: PROJECT ENGINEER DATE: APRIL 27,2010 SUBJECT: 2010 SHARED COST SIDEWALK PROGRAM (CONTRACT AWARD NOT TO EXCEED $33,860.00) Bid Results Sealed bids for the 2010 Shared Cost Sidewalk Program were publicly opened and read aloud on April 26, 2010 at 1 :00 P.M. A Notice to Bidders was published in a local newspaper as required and invitations were sent to contractors familiar with this program. Eight (8) contractors submitted bids for this project. The bids ranged from a low of $33,860.00 by Copenhaver Construction, Inc. to a high of $91,585.00 by ALamp Concrete Contractors, Inc. The Engineer's estimate for the project was $39,015.00. Each of the bidders submitted a bid bond in the amount of 5% of the total bid as required in the bid proposal packet. All bids were checked for their accuracy. No errors were found. All bidders correctly signed their bids and bid bonds. Below is a summary of the bids: Copenhaver Construction, Inc. Schroeder and Schroeder, Inc. Strada Construction Co. M & A Cement Work, Inc. B & G Services, Inc. Globe Construction, Inc. D'Land Construction, LLC ALamp Concrete Contractors, Inc. $33,860.00 $37,459.10 $37,526.25 $38,627.50 $40,373.05 $41,757.50 $58,952.50 $91,585.00 Engineer's Estimate $39,015.00 Page 2 of 2 April 27, 2010 2010 Shared Cost Sidewalk Program Discussion The low bidder, Copenhaver Construction, Inc., is prequalified by the Illinois Department of Transportation for concrete construction projects. The Cities of Elgin and Naperville both indicated Copenhaver Construction, Inc. has done quality work in their communities in recent years. They meet the requirements of the contract documents and their references show their workmanship to be good. The 2010 Shared Cost Sidewalk budget amount is $40,000.00. This year, $6,140.00 will be set aside for reimbursements to residents for the Village's share for work completed by their own contractors replacing public sidewalk in front of their homes in conjunction with driveway replacements. Therefore, the total amount available for the Shared Cost Sidewalk Project is $33,860.00. Recommendation I therefore recommend the contract for the 2010 Shared Cost Sidewalk Program to be awarded to the low bidder, Copenhaver Construction, Inc. in an amount not to exceed $33,860.00. There are sufficient funds in the 2010 Budget to cover this proposed contract. Please include this item on the May 4th Village Board Meeting Agenda. ~~.l~ Donna M. Brown, P.E. ndation. cc: Village Clerk Lisa Angell H:\Engineering\Sidewalk\2010\Shared Cost\rec_memo.doc