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HomeMy WebLinkAbout11/23/1993 COW minutes ~ REVISED 1/04/94 MINUTES COMMITTEE OF THE WHOLE NOVEMBER 23, 1993" I. CALL TO ORDER ~ Tl~e meeting was called to order by Village Manager M~chael Janonis at 7 30 p m · .Present at the meetmcj were Trustees George Clowes, Timothy Corcoran, Richard Hendncks, M~chaele Skowron and Irvana Wilks Trustee Hoefert arnved ~at 8 02 p m Absent from the meeting was Mayor Gerald Fadey Also present at the meeting were Assistant to the Village Manager Dawd Strahl, Pubhc Works D~rector Herbert Weeks, Deputy Pubhc Works D~rector Glen Andler, F~nance D~rector David Jepson, Pohca Chief Ronald Pavlock, Human Services D~rector Nancy Morgan, Assistant Human Services D~rector Jan Abemethy, Human Serv;cas staff.~ncludlng April Foley, Judy Fell, N~na Persmo On a Motion by Trustee Skowron and Seconded by Trustee Clowes, Trustee Corcoran was unanimously voted as Pras~dent Pro Tern for the meeting ~ II. MINUTES On a Mobon by Trustee Skowron and Seconded by Trustee Clowes, the M~nutes of September l4, 1993 wera Approved w~th Trustee Hendncksabstamlng Trustee Skowron made a Mobon to Approve the Minutes of November 9, 1993 which was Seconded by Trustee Hendncks The Minutes were unammously Approved w~th Trustee Wilks absta~mng III. CITIZENS TO BE HEARD There were ~o c~tlzens present who w;shed to address the Board at th~s brae ~ IV. MELAS PARK DEVELOPMENT OVERVIEW Village Manager M~chael Janonis stated that the Arlington Heights Park D~stnct and the Mt Prospect Park D~stnct are here to present a Development Plan overwew The m~bal de~,elopment wdl focus on the west half of the Park which hes m the Arlington Heights Park D~stnct zone At this t~me, few ~mprovements are ~ contemplated ~n the east half of the site which ~s under control of the Mt Prospect , Park D~stnct He further stated that an* mformabonal mailing was d~stnbuted to ~ residents ~n the area of the Park pnor to th~s meebng ~n order to sohc~t c~bzen r,~, comments ! Gerald-~)akea, of the Arlington Heights Park D;s~;ct, presented the Development Plan to the V~llage Board The Development Plan ,s expected to be accomplished in three phases Development includes lighted softball and little league diamonds along with hghted volleyball courts He then ~ntroduced Robert Zemoney of Land Design Development Company Th~s company performs land design work for the Arlington Heights Park D~stnct Robert Zemoney stepped forward and presented the overall concept plan to the V~llage Board He stated there are approximately 35 acres which ~s managed by the Arlington Heights Park District which has been tapped for development The service road running through the m~ddle of the property is the basic d~wd~ng I~ne between Arhngton Heights and Mt Prospect Park D~stncts The Plan ~nciudes parking lots of 130 cars each for a total of 260 parking spaces The road w~ll be required to be upgraded The ball fields w~ll include hghted fac~htles and lighted volleyball courts along w~th a concession stand and hghted soccer fields wh~c~ would be placed on the d~amonds and ~n use when the ball d~amonds are not ~n use The far northern section of the property ~ncludes a p~cnlc and play area and a pedestnan b~keway throughout the s~te and c~rchng the entire s~te includ~ng the Mount Prospect s~de Trustee Skowron asked how late w~ll the hghts be on Mr Oakes stated that all facd~ty hghts would be shut down by 11 00 p m as per thmr leagu~e pohcy Trustee Skowron further asked how were the number of parking spaces determ,ned Mr Oakes stated the 260 parking 10t total ~ncludes two parking lots of 130 cars each and the total number of spaces were based on the average usage and the average number of people per car based on their analys~s Trustee Skowron questmned whether the parking lots would be big enough for the projected act~wty Mr Oakes thought that the number of parking spaces were adequate based on the staging of the act~wtles Trustee Wilks asked ~f the b~ke paths would be hghted Mr Zemoney Said that the tra~l network, the perimeter throughout the s~te and on both sides of the access road would be a paved jogging and b~k~ng path w~th no lights Trustee Wilks asked who would maintain the jogging and b~ke path throughout the s~te ' Mr Zemoney stated that each D~stnct would be responsible for the tra~ls on their s~de of the road Trustee Wilks asked about the type of hghting to be used on the ball diamonds David Dickemon, of Ughtlng Consultant, Inc., spoke His company drew up hghtmg plans for the Arlington Heights Park D~stnct s~de They project 50' poles w~th halogen hghts and the hghts themselves would be sports hghts Th~s type of hght prowdes much more concentrated hght ~n a smaller area than the typical hghts Therefore, all hght ~s concentrated on the field with a minimal amount of glare He projects approximately s~x poles per field would have lights on at any one t~me to light appropriate ball d~amonds for mght play He stated there would be 16 total hghbng poles on the s~te Trustee Wllks asked what nights would the I~ghts be on unbl 11:00 p m Mr Oakes stated usually Monday through Fnday the I~ghts would be off by 11 O0 p m due to their league rules Their leagues typically only run through weekdays Trustee Wilks asked ff there were any plans for the Mount Prospect s~de Wally Cook, ~ the Mt. Prospect Pa~ District, stated at this time, they have no extensive plans for the development of their side of the s~te However, they plan to use the football/soccer fields that they currently have more intensively ~n the future and also may consider building a concession/shelter and play area m the general vicinity of the playing field General d~scusslon followed Trustee Wlli~~ asked Mr Dickerson ~f he would provide a list Of s~mflar hghtlng schemes in the area for Trustees to rewew Mr. Dickerson stated that would be no problem and would forward a list to all Trustees for their mformat~on Herb Weeks stated they would st~ll be able to dump leaves and snow ~n the parking lot and th~s is included as part of the agreement The type and cost of the road is yet to be determined but he would esbmate approximately $100,000 for the road which ~s the V~llage's responsibility according to the agreement Mr. Oakes stated he is ~nvesflgatmg possible grant ava~lab~hty for funding of vanous phases of the project as ~s Mr Weeks for funding assistance for the road itself. General discussion concerning the amount of parldng spaces followed w~th numerous Trustees stating their concern about the limited number of parking spaces when the s~te is under heavy use, for example, dunng the 4th of July celebrabon based on the ~mprovements scheduled for the west side would damage the fields The 4th of July celebration w~ll remain on the east side of the service road Mr. Zemoney stated' that they could redraw tl~e plans in order to determine ~f additional land is available for future lots and a possible land banking situation and at th~s t~me, may even consider adding additional parking ~f necessary per the Trustees' comments .~ Tn~tee Hoefert recommended that add~tmnal parking be built at th~s t~me to m~mmize d~srupbon Resld~-~t Charles Bateman, of 401 East Berkshire, spoke He is the o~ner of the ;~ batting cages and m~nlature golf course on Rand Road He has'a concern ~-~ ~: regarding budding of batting cages on the Park D~stnct s~te when commercial cages are available m the vicinity He stated based on his knowledge and ~ experience of dealing with batting cages, batting cages alone cannot make a go ' financ4ally w~thout additional spin off businesses near the cages He would ask that the cages be deleted due to the avadabd~ty of commerctal batbng cages m the ge?eral vicinity - Mr. Oakes stated he has no problem deleting the batting cages ~f that ~s the desire of the Board at th~s time Also, he stated that he has not committed to budding the batting cages It was their initial behef that the cages would help enhance the softball usage He further stated that due to the phases of this development over a three year period, he expects to build the soffball/httle league fields first and have them ready by the summer of 1995 Village Manager Michael Janonis stated that the next step would be to take the plan to the Metropohtan Water Reclamat,on D~stnct for concurrence because techmcally ~t is their property w~th the two Park D~stncts and the Vdlage leasing the property from them After MWRD approval, then the plan would come back to the Vdlage Board for final approval prior to construction commenmng Trustee Corcoran stated that ~t appears the V~llage Board only has concerns about 'the parking and the determlnabon of how future parking expansion is going to be looked at along w~th the batting cages Trustee Wllks stated that she ~s concerned and would like to look at s~mdar hghbng schemes in other areas V. DEPARTMENTAL REVIEWS - HUMAN SERVICES Nancy Morgan stated that much of the work the Human Services Department performs ;s for c~t~zens and ~nd;wduals who have problems wh;ch many times are thought to be hmlt~d to urban areas only For example, overcrowding ~n dwelhng un~ts ~s a real problem ~n th,s area She said that Mount Prospect was one of the first communities to have a Sen~or C~tlzen Center m the area and service demand has increased dunng that bme whde staff has not increased She went on to rewew the dubes and the programs that the Human Serv~cas Department provides She further stated that they are in the process of utilizing more computer technology to document the services they prowde and the un~ts of service they provide to area residents She stated that many times serwce is prowded by Human Services Department because no one else can th~nk of the Department that would be able to handle the serv~ca so things tend to fall to the Human Serv~cas Department more than any other Department General d~scuss~on followed Nanc~l~organ stated that all the money and food is donated and no V~llage funds are expended for the purchase of food or donations to indiwduals for financial assistance. She also stated that the Human Services Department has an extans~ve network of volunteers which ~t utilizes fully. Trustee Noefsrt asked ~f the Human Services Department had reviewed the services provided to ensure these services are not being duplicated by other agencies He wants to make sure the Village is not expending funds for services provided by another agency. Nancy Morgan stated that many of the services provided are considered overflow services which other agencies may not have the capacity to provide so it falls to the Human Services Department Tnmtee Wllks stated that she felt it was ~mportant o rank all services prowded based on need and available funds. Th~s w~ll ensure services are provided at a reasonable expense VBage Manager Michael Janonie stated that one of the long-term ~ssues within the Department ~s to look at service priority and stafflc~tlzen priority of service He stated that a lo~nt exercise between the Board and the staff may be necessary to determine the services the Department is to provide Trustee Clowee stated services should be pnontzed based on available funds. available staff and whether services are provided by other agenc3es w~thout expending Wllage funds He further stated a review of available funds should be related to specific services and results desired based on demand Again, ensure services are not duplicated by Wllage and other social agenc4es Trustee Skowron stated ~t ~s of great operational ~mportance to learn the use of '-computars in record keeping and measunng service delivery. Services should be pdontzed based on need through a cost-benefit review per each service Trustee Comomn stated the value of services must be determined by the cost of each service w~th staff time allocated Emphasis should be placed on services not provided by others Nancy Morgan stated she will take the Board's comments under cons~derabon preparation of the budget meetings General d~scusslon followed whereby numerous questions concermng miscellaneous ~ssues related to Human Services were d~scussed POUCE DEPARTMENT REVIEW Chief Ron Pavlock, Deputy Chiefs Tom Daiey and Ron Richardson were ~n attendance for the Rewew Chief P~vlock reviewed the eight major pnonbes or concerns that his Department ~s currently fa=ng The first pnonty is the challenge of providing Police services to an ~ncreasmgly ethnic and d~verse'commumty For example, 1980 census showed that 2% of the population ~n Mount Prospect were H~spamc By the 1990 census, 16% of the population was Hispan~c 'The second challenge is prowdmg law enforcement services to an aging community whereby more crime is targeted toward older c~t~zens The third challenge ~s the concerns related to addressing youth problems He stated that the Parental Respons~b~hty Ordinance and the related ~tems that have been recently discussed by the V~llage Board helps provide the necessary assistance to the Pohce Department m addressing th~s issue The fourth pnonty ~s the challenge of meebng spec~al~zed enforcement needs hke the TAC and gang umts, traffic umts, etc The fifth concern is the challenge of being more cost effective w~thout ehm~nabng essential services For example, they are cons~denng c~vlhamzlng more services to free up sworn Officers for other duties The s~xth concern is the challenge of maintaining a highly trained and effi=ent work force as add~bonal mandates and other ~ssues relabng to crime prevenbon ~ are put upon the Pohce Department The seventh ~tem is the challenge of identifying and ~mplementlng correct new technology to enhance and improve law enforcement Some examples are the hand-held personal computer for parking t~ckets and live scanned fingerpnntmg, mug shots and car lap-top computers, etc The final challenge is ~mplementlng an effective commumty oriented Police scene ' approach to the problems of the previous seven areas Some items that could be determined as community pohc~ng are the Walk and Talk Program, the C~bzen Survey ~nformatlon and the involvement of Neighborhood Watch Trustee Wllks asked exactly what ~s community-based pohc4ng What type of training is necessary? Chief Pavlock stated community-based pohcmg ~s c~tlzen involvement to solve problems and minimize the need for Officers to intercede in confi~ct s~tuat~ons For example, the Walk and Talk service has not been fully ~mplemented but ~s showing some promise in heading off problems before they occur However, full community-base policing to solve c~bzen problems includes a one-stop shop for all community-based concerns For example, a umt where the Police, Human Services and Inspection Services could coordinate act~wtms out of a single Iocabon could be considered a commumty-onented pohcmg approach Training will have to focus less on acting after the fact, like flhng a pohce report, to spending t~me to avoid fihng a pohce report Will have to spend more t~me in community General d~scussIon followed where miscellaneous ~ssues concerning the Police Department were d~scussed among the Trustees and the Police Department personnel Trustee Clowea asked ~f any c~tlzen surveys show cibzen concern about secunty in a specdic area? Chief Pavlock stated that the surveys have not specifically addressed this concern Tru~ee Hoefert stated your m~sslon statement sets a goal of providing a feeling of secunty, how does this statement equate to Officers catching offenders m the act compared to responding after the fact Chief Pavlock ~esponded that neighborhood watch helps prowde the secure feeling, but the probabd~ty of Officers intercepting a crime ~s remote Trustee Hoefert asked if d~spatchmg from a single location improves the feeling of secunty Chief Pavlock stated the Officers are responding to one call after another and do not walt at a location for a cell in order for Officers to be in the field and avoid returning to station unless necessary. Trustee Skova~m quesboned the cost per Officer companson chart and its illustrabon compared to other mumc~paht~es Dave Jepson stated that it ~s important to ~solate the total cost for all services w~th~n each Department, therefore, the cost associated with the Pohce Department includes all costs that the Village must cover For example, insurance and Workers' Compensation ~s ~ncluded in the total Pohce Department cost while other commun,fles may not include that ~n one s~ngle budget location Trustee Corcoran stated ~f you switched to community-based policing, how will you know when more Officers w~ll be needed Chief Pavlock stated that .~ervlca demands may not always tell us when we need more Officers but cibzen demands should prowde that Although community- based pollc4ng ~s not based on staflsbcs which we usually ubhze to illustrate the need for add,bonal Officers, the actual parbc4patlon of c4t~zens and the interceding of Officer assistance should be comparable to serv~ca demands # ? I. MANAGER'S REPORT No Manager's Report ~ eUS~ESS ' VII. ANY OTHER No other bus~ness VIII. ADJOURNMENT~ The meeting was adjourned at 11 16 p m Respectfully submitted, DAVID STRAHL .DS/rcc Assistant to the V~llage Manager 8