The URL can be used to link to this page

Home My WebLink AboutVI. COW Agenda Item Meeting Notices 02/23/2010 MAYOR VILLAGE MANAGER Irvana K. Wilks Michael E. Janonis TRUSTEES VILLAGE CLERK Village of Mount Prospect Paul Wm. Hoefert M. Lisa Angell Arlene A. Juracek A. John Korn Community Development Department John J. Matuszak Phone: 847/818-5328 Steven S. Polit Fax: 847/818-5329 50 South Emerson Street Mount Prospect, Illinois 60056 Michael A. Zadel TDD: 847/392-6064 AGENDA MOUNT PROSPECT PLANNING & ZONING COMMISSION MEETING LOCATION: MEETING DATE & TIME: Mount Prospect Village Hall Thursday 50 S. Emerson Street February 25, 2010 Mount Prospect, IL 60056 7:30 p.m. I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTESOF JANUARY 28, 2010 P&Z MEETING A. PZ-26-09 / 1060 S. Elmhurst Road / Alexian Brothers Health System / Variation (Wall Sign). IV. NEW BUSINESS This case is A. PZ-03-10 / 13 Westgate Road / Saldana Residence / Variation (Setbacks & Roof Pitch). Village Board Final. V. QUESTIONS AND COMMENTS VI. ADJOURNMENT Any individual who would like to attend this meeting, but because of a disability needs some accommodation to participate, should contact the Community Development Department at 50 S. Emerson, Mount Prospect, IL 60056, 847-392-6000, Ext. 5328, TDD #847-392-6064. Planning & Zoning Commission Meeting February 25, 2010 Page 1 of 1 VILLAGE OF MOUNT PROSPECT FINANCE COMMISSION AGENDA Thursday, February 25, 2010 7:00 p.m. Public Works Facility 1700 West Central Road Emergency Operations Center I Call to Order II Approval of Minutes – Meeting of November 5, 2009 Meeting of January 28, 2010 III Update on Fire Station 14 and Companion Projects IV Other Business V Chairman’s Report VI Finance Director’s Report VII Next Meeting: Thursday, March 25, 2010, 7:00 p.m. VIII Adjournment NOTE: Any individual who would like to attend this meeting but because of a disability needs some accommodation to participate should contact the Finance Director's Office at 50 South Emerson Street, Mount Prospect, (847) 392-6000, ext. 5277, TDD (847) 392-6064. FINANCE COMMISSION MM INUTES OF THE EETING J28,2010 ANUARY VHB ILLAGE ALL UILDING I.CO ALL TO RDER The meeting was called to order at 7:07 p.m. Those present included Chairman Vince Grochocinski and Commissioners Pam Bazan, Wayne Gardner, Don Ocwieja and Ann Smilanic. Also present were Finance Director David Erb, Deputy Finance Director Lynn Jarog and Finance Administrative Assistant Lisa Burkemper. Commissioners John Kellerhals and Tom Pekras were absent. II. AM PPROVAL OF INUTES The minutes from November 5, 2009 were deferred for lack of a quorum. III.DRP2010WP ISCUSSION EGARDING ROPOSED ORK LAN Finance Director David Erb began the discussion stating the preliminary work plan contains the standard items that recur each year. Commissioner John Kellerhals had previously e-mailed a few items that he was interested in discussing at upcoming meetings. Commissioner Kellerhals asked for an update on the ERP project and an update on the Fire Station 14 and Companion Projects. Mr. Erb stated Fire Chief Mike Figolah was going to provide the Village Board with a wrap-up of Fire Station 14 and Companion Projects in June. Mr. Erb offered Chief Figolah could probably provide an update for the Finance Commission at their February meeting. Mr. Erb would contact Chief Figolah to schedule the discussion for February and would also try to schedule the meeting at the new EOC facility. Mr. Erb mentioned that a fixed asset appraisal would be performed in 2010. In May, the Village Board will approve a vendor and throughout the summer the work will be completed. The results would then be available and could be a topic for discussion in September. Mr. Erb provided a brief update on the ERP project. The contract with the vendor was signed near the end of 2009 and a kick-off meeting with presentations from the vendor are scheduled for the week of February 22, 2010. The current plan is to have the budgeting portion of the software in place by July 2010. There is a considerable amount of work to be done in order for the software to be implemented. The next phase would include general ledger, payables and payroll and are anticipated to be implemented on January 1, 2011. The Community Development portion is scheduled to be implemented in July 2011. After input from the various members of the Commission, the 2010 work plan was set (see attached). Chairman Vince Grochocinski asked how the Village was doing with respect to sales tax receipts. Mr. Erb stated the first month of accurate receipts was received in December for sales in October. The receipts were down 5% from the previous year. November receipts will be received on February 10, 2010. Minutes of the Finance Commission Page 1 of 2 January 28, 2010 Mr. Erb added that in 2009 building permits totaled nearly $1,000,000, when typically permits total around $500,000. This will help offset the sales tax decrease from 2009. Telecommunication tax also showed a 5% increase in 2009 over the previous year. Commissioner Wayne Gardner heard that fund balance would be down to 20% in 2010 and asked if that was true. Mr. Erb confirmed fund balance is projected to be at 21.1% at year’s end. Commissioner Ann Smilanic asked if the Randhurst project is on target. Mr. Erb said the project is currently on target for an April 2011 opening. The opening should boost home rule sales tax and bolster development around the area. IV. OB THER USINESS There was a brief discussion regarding some of the updates the Commission would like from various departments at the CIP meetings. Two items discussed were an update from the Police Department regarding the Crime Free Housing program and an update from Human Services regarding the Community Connections Center. Chairman Vince Grochocinski suggested the Finance Commission could present topics to the departments for items on which they would like to know more. Chairman Grochocinski asked the commission to present their suggestions at the next few meetings and then the items would be presented to the departments for possible discussion at the June CIP meeting. Commissioner Pam Bazan mentioned she read in the paper about cameras being installed in the parking garage and asked if this was a new project. Mr. Erb advised the item has appeared in the CIP and was approved and is moving forward. V. C’R HAIRMANS EPORT There was nothing to report. VI. FD’R INANCE IRECTORS EPORT There was nothing to report. VII.Next Meeting: February 25, 2010 Commissioner Pam Bazan motioned to adjourn which Commissioner Wayne Gardner seconded. The meeting was adjourned at 8:17 p.m. The next meeting will be Thursday, February 25, 2010. Respectfully submitted, Lisa Burkemper Administrative Assistant Finance Department Minutes of the Finance Commission Page 2 of 2 January 28, 2010