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HomeMy WebLinkAboutCOW Agenda Packet 02/09/2010 MAYOR Irvana K. Wilks ~USTEES Paul Wm. Hoefert Arlene A. Juracek A John Korn John J. Matuszak Steven S. Polit Michael A. Zadel . Mount Prospect VILLAGE MANAGER Michael E. Janonis VILLAGE CLERK M. Lisa Angell . Phone: 847/392-6000 Fax: 847/392-6022 TOD: 847/392-6064 'WWW.mount.pro~ect.o~ Village of Mount Prospect 50 South Emerson Street, Mount Prospect, ll1inois 60056 . MEETING CANCELLA TION THE VILLAGE OF MOUNT PROSPECT COMMITTEE OF THE WHOLE MEETING SCHEDULED FOR TUESDAY, FEBRUARY 9, 2010 HAS BEEN CANCELLED THE NEXT REGULAR VILLAGE BOARD MEETING IS SCHEDULED FOR TUESDAY FEBRUARY 16, 2010 Dated this 8th day of February, 2010 COMMITTEE OF THE WHOLE AGENDA Meeting Location: Mount Prospect Village Hall 50 South Emerson Street Meeting Date and Time: Tuesday, February 9, 2010 7:00 p.m. I. CALL TO ORDER - ROLL CALL Mayor Irvana K. Wilks Trustee Paul Hoefert Trustee John Korn Trustee Steven Polit Trustee Arlene Juracek Trustee John Matuszak Trustee Michael Zadel II. ACCEPTANCE OF MINUTES OF SPECIAL MEETING OF JANUARY 12, 2010 ACCEPTANCE OF MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF JANUARY 12, 2010 III. CITIZENS TO BE HEARD IV. DISINFECTION BY-PRODUCTS RULE STAGE 2 COMPLIANCE & HYDRAULIC WA TER MODEL In fall 2007, staff requested funds to secure technical assistance with efforts to comply with the requirements of the Disinfection By-Products Rule Stage 2 (DPBRIStage 2). DBPRIStage 2 is a federal rule promulgated by the United States Environmental Protection Agency (USEPA). It requires water purveyors to identify and, if necessary, take steps to minimize the presence of disinfection by-products in drinking water. Specifically, this rule requires water system owners to determine the concentrations of trihalomethanes (TTHM) and haloacetic acids (HAA5) in their distribution systems. If these concentrations exceed certain USEPA-mandated action levels, steps must then be taken to reduce these concentrations. Disinfection by-products (TTHMs and HAA5) occur in drinking water as a consequence of the decomposition of chlorine (Clz). The USEPA has determined that trihalomethanes and haloacetic acids are carcinogens and can contribute to the formation of certain cancers if long-term exposures are significant. In order to effectively monitor the water distribution system for disinfection by- products, staff developed a 10,000 pipe computerized hydraulic water model. This model was utilized to identify locations in the distribution system where water was the "oldest" and, therefore, most likely conducive to the formation of disinfection by- products. This model was also utilized to analyze the overall performance of the water distribution system and identify potential improvements that could increase operational efficiencies, improve capital project planning, enhance emergency response planning, and alleviate historically observed deficiencies such as localized water pressure extremes (low water pressure and high water pressure) and insufficient fire flow. Appropriate staff as well as a representative from the Village's consultant on this project, Burns & McDonnell consulting engineers, will be on hand to present the results of DBPR/Stage 2 compliance efforts as well as findings generated by the hydraulic water model. V. VILLAGE MANAGER'S REPORT VI. ANY OTHER BUSINESS VII. ADJOURNMENT CLOSED SESSION REVIEW OF MINUTES 5 ILCS 120/2.06 (c)(21) - Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. 2 SPECIAL BOARD MEETING JANUARY 12, 2010 I. CALL TO ORDER The meeting was called to order at 7:03 p.m. in the Village Board Room of Village Hall, 50 South Emerson Street, by Mayor Pro-Tem Arlene Juracek. Trustees present included Trustees John Korn, Paul Hoefert, John Matuszak, Steven Polit and Michael lade!. Staff present included Village Manager Michael Janonis, Assistant Village Manager David Strahl, Community Director William Cooney and Environmental Health Coordinator Bob Roels. II. Assistant Village Manager David Strahl provided an overview of the concession agreements presented for consideration this evening. General comments from the Village Board members included the following items: . Appreciation was expressed by several Board members to the Unions that were involved in working with the Village to create these concession agreements and the fact that it was important for the Village, in these difficult times, to show the type of employees that work for the Village of Mount Prospect. . It was also stated that there was wide spread appreciation for the Union members stepping up to assist the Village at this time and employees truly have an ownership in the community. III. Motion made to approve the agreement between the Village and the Metropolitan Alliance of Police Chapter 84. Motion made by Trustee Polit seconded by Trustee lade!. Agreement was approved unanimously. IV. Agreement between the Village and Metropolitan Alliance of Police Chapter 85 Sergeants. Motion made by Trustee ladel seconded by Trustee Korn to approve the agreement. Agreement was approved unanimously. V. Approval of agreement between the Village and International Association of Firefighters Chapter 4119. Motion made by Trustee Pol it seconded by Trustee Hoefert the agreement was approved unanimously. VI. ADJOURNMENT Meeting adjourned at 7:15 p.m. ~~~tiI DAVID STRAHL Assistant Village Manager Page 1 of 1 H:\VILM\Cow\201 O\MINUTES\Special Meeting 1-12-2010.doc / /~.~. ~~:~~~N~si_;~i~ :~~~< ,,,i~"\ '1',9,.., /(~'(.""., ;~~~f$tt" COMMITTEE OF THE WHOLE JANUARY 12,2010 I. CALL TO ORDER The meeting was called to order at 7: 15 p.m. in the Village Board Room of Village Hall, 50 South Emerson Street, by Mayor Pro Tem Arlene Juracek. Present at the meeting were: Trustees John Korn, Paul Hoefert, John Matuszak, Steven Polit and Michael Zade!. Staff present included Village Manager Michael Janonis, Assistant Village Manager David Strahl, Community Director William Cooney and Environmental Health Coordinator Robert Roels. II. ACCEPTANCE OF MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF DECEMBER 8. 2009. Motion made by Trustee Polit seconded by Trustee Matuszak to approve the minutes. Minutes were approved. III. CITIZENS TO BE HEARD None IV. FERAL CAT DISCUSSION Mayor Pro Tern Arlene Juracek provided opening remarks regarding the discussion of this topic and the plan for discussions this evening with the general goal for information exchange regarding this issue. Assistant Village Manager David Strahl provided an overview of the feral cat situation as it exists in the Village currently. In addition to information regarding past discussions regarding feral cat control within the Village. He also outlined the program whereby colonies of feral cats can be sponsored under an ordinance through Cook County Health Department and the procedures for creating and monitoring such colonies. Comments from the Village Board members included the following items: . There was general discussion regarding the operation of colonies as they are sponsored and monitored by the sponsoring agencies. . There was also a general discussion regarding uncontrolled breeding and feral cats that are not part of a colony. . There was a discussion regarding the Cook County ordinance procedure for following through on complaints regarding colonies. Committee of the Whole Page 1 of 4 1/12/10 . A discussion ensued regarding the means of communication between the Village and county regarding situations that may arise regarding colony management. . There was a general discussion regarding the resource options for removing feral cats and the potential expense for trapping and removing the cats. . There was also a discussion about the number of colonies in the community and the fact that most of them operate under the radar and the ongoing trap, neuter and release program and its value to control the population. Serena Fried of the Feral Feline Project spoke. She stated there are semi annual reports that are submitted by the colony caretakers, forwarded to the sponsor and eventually forwarded to the County. She stated that she maintains a data base of all cats under the sponsorship of her organization. She also stated one of the benefits of having a TNR program (trap, neuter and release) is it will keep the cats from looking for food in the garbage and becoming more of a nuisance since the cats are territorial. She stated reports of new cats are provided by the colony caretakers and these cats are trapped in order to be spayed and neutered and released back into the colonies. Kittens are removed immediately before they get too old and can be socialized. She stated there are more cats dumped illegally than any program can try to control. There are too many cats to remove from the equation and there is no place to remove them to if they were to be removed. By having an existing colony, since the cats are territorial, they keep additional cats from moving in and expanding the colony. She stated the TNR programs do manage the population and the cats eventually die off from the colony due to environmental issues. She stated the average size of a colony is approximately five to six cats. There have been some studies regarding the colony life cycle. She did state feeding of the colony does not need to be observed but monitored and feeding stations are available if requested with feeding recommended to be done on a regular schedule. She stated the size of the colonies have had no relationship to the complaint numbers in her experience in sponsoring the colonies. Greg Paradowich of 1102 S. Cherrywood spoke. He stated there appears to be an unregulated colony at 1111 S. Cherrywood where he has observed a group of cats that are a problem. He also inquired as to how dead animals are to be removed. Robert Roels stated the Village does not provide a service to remove dead animals and such removal is the residents' responsibility and should be placed in their regular garbage bin. Lisa Pacini at 303 S. Elmhurst spoke. She stated the nuisance factor has not been addressed in her mind. She stated the resident at 307 has observed sixteen cats regularly and it is common to see eight to ten cats feeding at the colony location. She stated the cat feces and wastes have ruined her outdoor furniture and they tend to hang around her property since the colony is right next door to her. She stated she believes the practice of trap, neuter and release does not release does not work and not enough is done to keep the cats off neighbors property. Committee of the Whole Page 2 of 4 H:\VILM\Cow\2010\MINUTES\1-12-10 cow Minutes.doc 1/12/10 She also has a concern of wild animals feeding at the colony site by being attracted to the feeding site and has previously called the County and the Village requesting additional options be undertaken to keep cats off her property. She thought the sprinkler option connected to a motion detector is not practical for her situation. She also stated the large sandbox that is available at the colony site for the cats to use is out in the open and should have a cover on it to encourage better use. She stated this problem has been impacting her property for at least a year and a half. Julie Filipic at 304 S. Pine spoke. She stated she observes cats constantly in her yard and did see kittens removed from her property. She suggests that there should be a limit on the number of animals within the colony and also felt that this is not the only colony that has created an issue within the community. Dr. Rebecca Baptist of 907 S. Candota spoke. She stated that she has helped by working with the feral cat program through the TNR approach as a service that she provides. She stated the population in the neighborhood is under control through the colony program. Kurt Meyer of Feral Fixers of Dupage County spoke. He stated that he appreciated the fact that the Village Board is trying to learn about the issue and stated the TNR does work in cutting down the breeding issues of unregulated cats. He said there are a number of resources available and would like to be partners with the community. He also stated there is a need to contain the nuisance and that options are available to contain such a nuisance. LaVon Porter a Rolling Meadows resident spoke. She stated she has partnered with the Police Chief in Rolling Meadows and inspectors in obtaining some public tax dollars to assist in colony management programs. She also is involved in running TNR programs and will be running an adoption program through the Petco at the Mt. Prospect Plaza. She stated additional information can be obtained through the Best Friends Animal Sanctuary website. Gerry Stone - 305 S. Elmhurst spoke. He stated he has sponsored a cat colony and has lived at his address for 31 years. He noticed cats in the area prior to participating in the TNR program and the colony that he services contains five cats plus two additional cats that appear erratically to feed. He has volunteered to remove cat waste from several neighbors' yards but some have chose not to take him up on the offer. General comments from the Village Board members included the following items: . There was a question whether leaving the cats outside is humane and there is a need to address the containment issue. . The fact that the TNR program was initially started due to health concerns of rabies transmission should not be overlooked. . Staff was requested to research possible remedies in conjunction with the Cook County ordinance and possible options to contain the colony and clarify responsibilities with the colony caretaker. Committee of the Whole Page 3 of 4 HWILM\Cow\2010\MINUTES\1-12-10 cow Minutes.doc 1/12/10 . There was a question on whether the Cook County ordinance is detailed enough to ensure that the goals of the TNR program are met and there was a concern about the time necessary for a colony to run its course. . There was also a comment whereby if someone impacts a neighbor then there may be a need for additional regulation to minimize that impact. . There was a general discussion regarding the question of legal authority for regulation by the Village in relation to the County and its regulation and ordinance. . It was requested that additional research be undertaken to determine if other regulations are available and what other resources are available to address the nuisance issue. . It was recommended that discussions be undertaken with the County to work with them within their ordinance and review the existing Village ordinance to insure that it is sufficient to address the situation. V. VILLAGE MANAGER'S REPORT Village Manager Michael Janonis stated the Celestial Celebration is scheduled for February 6, 2010 and tickets remain available. VI. ANY OTHER BUSINESS Trustee Korn reminded the viewing audience that holiday decorations need to be taken down no later than sixty days from the holiday itself. Trustee Polit warned the viewing and listening audience to avoid Central near Mount Prospect Road and Rand due to some water main work and the impact on traffic. VII. ADJOURNMENT Meeting was adjourned at 9:36 p.m. -~~s:tdf DA VI D STRAH L Assistant Village Manager Committee of the Whole Page 4 of 4 H:\VILM\Cow\2010\MINUTES\1-12-10 cow Minutes.doc 1/12/10 Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: FROM: DATE: SUBJ: Background VILLAGE MANAGER MICHAEL E. JANONIS DEPUTY DIRECTOR OF PUBLIC WORKS FEBRUARY 3,2010 DISINFECTION BY~PRODUCTS COMPLIANCE & HYDRAULIC WATER MODEL REPORT In fall 2007, staff requested funds to secure technical assistance with efforts to comply with the requirements of the Disinfection By-Products Rule Stage 2 (DPBR/Stage 2). DBPR/Stage 2 is a federal rule promulgated by the United States Environmental Protection Agency (USEPA). It requires water purveyors to identify and, if necessary, take steps to minimize the presence of disinfection by-products in drinking water. Specifically, this rule requires water system owners to determine the concentrations of trihalomethanes (TTHM) and haloacetic acids (HAAS) in their distribution systems. If these concentrations exceed certain USEPA-mandated action levels, steps must then be taken to reduce these concentrations. Disinfection by-products (TTHMs and HAAS) occur in drinking water as a consequence of the decomposition of chlorine (CI2). The USEPA has determined that trihalomethanes and haloacetic acids are carcinogens and can contribute to the formation of certain cancers if long-term exposures are significant. The use of chlorine as a disinfection agent is ubiquitous in the United States. Chlorine is commonly added to drinking water throughout the country to destroy bacteria and prevent the spread of water-borne disease. Chlorine is added to Mount Prospect's drinking water by the City of Chicago water purification plants. In addition, both the Northwest Suburban Municipal Joint Action Water Agency (NWSMJAWA) and the Public Works Department typically add additional chlorine to water during warm weather months when chlorine residuals dissipate quickly. Initially, the DBPR/Stage 2 rule required Mount Prospect to develop a disinfection by- products water sampling plan. This plan had to be designed to collect water samples from the portions of the distribution system where water age is the oldest and/or conditions are most favorable for the formation of disinfection by-products. The identification of sample site locations had to be based on scientific reason, such as a hydraulic water model. Sites solely identified by anecdotal reasoning or institutional knowledge about aged water areas were not acceptable to USEPA. Page 2 of 3 February 3, 2010 Disinfection By Products Compliance and Hydraulic Water Model Report Additionally, staff intended to utilize the required hydraulic water model to analyze the overall performance of the water distribution system and identify potential improvements that could increase operational efficiencies, improve capital project planning, enhance emergency response planning, and alleviate historically observed deficiencies such as localized water pressure extremes (low water pressure and high water pressure) and insufficient fire flow. It is significant to note that the request for proposals (RFP) prepared to solicit the requisite technical services necessary for this project stipulated the creation of the computerized hydraulic water model utilizing MWH Soft water modeling software. This stipulation was based on staffs assessment that the MWH Soft product best suited the needs of the Village. Specifically, staff determined that MWH Soft had the most intuitive user interfaces and the best integration with the Village's existing geographic information system (GIS) software. The MWH software, along with the hydraulic water model and all scenario iterations, became the property of the Village at project conclusion. This software and model can now be utilized by staff to analyze distribution system problems and assess development impacts. A complete listing of the scope of work included in this project is summarized below: · Prepare and calibrate a hydraulic water model. · Conduct model simulations including maximum day demands, maximum day plus fire flows, maximum hour demand on maximum day, and minimum hour demand on maximum day with storage tank replenishment. · Conduct extended period simulation to identify areas with greatest potential for developing disinfection by-products. · Provide Disinfection By-Products Rule compliance assistance. . Evaluation operation of existing water distribution system . Conduct a water main break analysis · Prepare an Insurance Services Office (ISO) review and report. · Perform future needs analysis and compile recommendations for system improvements. The Village Board awarded a contract for the scope of work described above to Burns & McDonnell engineering consultants of Downers Grove, Illinois. Burns & McDonnell completed the project in spring 2009. Results Disinfection Bv-Products Compliance. Efforts to comply with USEPA's Disinfection By- Products Rule included the development of a water system network model and the identification of sampling sites where oldest water in the distribution system could be analyzed. The model and sampling sites were approved by USEPA. Subsequent water sampling from these sites revealed trihalomethane levels lower than 40 mg/Liter and haloacetic acid levels lower than 30 mg/Liter. These results demonstrate that the Village is in compliance with the Disinfection By-Product Rule. Moreover, no corrective action to further reduce these levels is necessary at this time. More importantly, these results Page 3 of 3 February 3, 2010 Disinfection By Products Compliance and Hydraulic Water Model Report indicate that the Village has stable, consistent water that is not unduly conducive to the formation of disinfection by-product carcinogens. Hydraulic Water Model. Attached please find a 16-page summary report prepared by Burns & McDonnell that highlights the findings generated by the hydraulic water model. Of note, are a series of recommended phased water distribution system improvements totaling $15.3 million. These improvements are intended to minimize deficiencies and improve system operation as funds allow over an extended, multi-year timeline. Conclusion Staff is seeking the Village Board's direction with respect to utilizing the findings of the hydraulic water model report as a general guidance document for long-term water distribution system capital improvements. Appropriate staff, as well as a representative from Burns & McDonnell, will be on hand at the February 9 Committee of the Whole meeting to present these results and entertain discussion as warranted. Sean P. Dorsey Cc: Director of Public Works Glen Andler Water/Sewer Superintendent Mall Overeem C:\Documents and Setlings\sdorsey\My Documents\WATER\WA TER MODEL\COW PRESENTATION\COW MEMO.doc Director Glen R. Andler Deputy Director Sean P. Dorsey Mount Prospect Public Works Department 1700 W. Central Road, Mount Prospect, Illinois 60056-2229 SAFETY COMMISSION AGENDA MEETING LOCATION: Public Works Building 1700 W. Central Road Mount Prospect, Illinois 60056 MEETING DATE AND TIME: Monday February 8, 2010 7:00 p.m. I. Call to Order II. Roll Call III. Approval of Minutes - December 14,2009 IV. Citizens to be Heard V. Old Business VI. New Business A. Neighborhood Traffic Calming Program VII. Commission Issues VIIl. Adjournment VINvv.rnountprospect Director Glen R. Andler Mount Prospect Deputy Director Sean P. Dorsey Mount Prospect Public Works Department 1700 W. Central Road, Mount Prospect, Illinois 60056-2229 MINUTES OF THE MOUNT PROSPECT SAFETY COMMISSION DRAFT CALL TO ORDER The regular meeting of the Mount Prospect Safety Commission was called to order at 7:05 p.m. on Monday, December 14,2009. ROLL CALL Present upon roll call: John Keane Angel Campos Robert Fisher Carol Tortorello Mike Etemo Buz Livingston Jeff Wulbecker Matt Lawrie Absent: Chuck Bencic Fred Pampel Others in Attendance: See attached list. APPROV AL OF MINUTES Chairman Commissioner Commissioner Commissioner Police Department Representative Fire Department Representative Public Works Representative Traffic Engineer - Staff Liaison Commissioner Commissioner Commissioner Fisher, seconded by Commissioner Campos, moved to approve the minutes of the regular meeting of the Safety Commission held on October 12,2009. The minutes were approved by a vote of7- O. CITIZENS TO BE HEARD There was no one in attendance that spoke on an issue not on the agenda. Safety Commission Meeting Page 1 of 3 December 14, 2009 OLD BUSINESS There was no old business to discuss. NEW BUSINESS A. LINCOLN MIDDLE SCHOOL iLEGO TEAM PRESENTATION 1) Background Information The iLEGO team from Lincoln Middle School has been tasked to identify a transportation issue in the community and develop solutions to improve the situation. They will soon be presenting their study at an upcoming regional tournament. To get feedback on their study and to practice their presentation, they asked to speak to the Safety Commission. The iLEGO team decided to evaluate traffic around Fairview Elementary School in the context of the Safe Routes to School Program. The team, with the assistance of School District 57, looked at different modes of getting to and from school including bussing, parent driving, walking and biking. They then developed recommendations to improve safety and to encourage more students to walk and bike to school. 2) Discussion Two of the nine members of the iLEGO team were in attendance and made a presentation. It included showing a video prepared by the group highlighting the topic, their findings and their recommendations to encourage more students to walk to and from Fairview Elementary School. After the presentation, the iLEGO members along with their coaches and a couple of parents discussed with the Commission the group's recommendations. Enforcing the traffic laws around the school and in the neighborhood was an issue. Sergeant Eterno talked about the Police Department's efforts to address speeding concerns in the area. He discussed the different resources used including the speed radar trailer, drone vehicles and enforcement details specifically around the high school. Engineering recommendations including painting crosswalks, adding sidewalk and installing flashing crosswalk signs were discussed. Traffic Engineer Lawrie shared his thoughts on these ideas and work done on other Safe Routes to Schools projects. Through a survey performed by the team, having an additional crossing guard and organizing a Walk to School Day were recommended to encourage more students to walk and bike to school. Sergeant Eterno indicated that the Police Department can partner with the school to train a parent volunteer or faculty member should the school support this suggestion. Commission members provided some additional feedback to the team and thanked them for their presentation. It was agreed that the team would stay in touch with the Village and school. Traffic Engineer Lawrie stated that while the State is currently not awarding grants for the Safe Routes to School Program, applications can be submitted anytime for a future funding cycle. Safety Commission Meetina P~nf" ? nf ~ n.l!""!t.I"_--..h",... ... A t")nnn COMMISSION ISSUES There was some general discussion regarding the traffic control at the intersection of Columbine Drive and Tano Lane. Traffic Engineer Lawrie indicated the first post-study for the neighborhood should be completed the beginning of2010. Traffic Engineer Lawrie thanked the Commission members for their commitment to the Village's efforts and on behalf of the Village Board of Trustees he presented a gift to each of the members. ADJOURNMENT With no further business to discuss, the Safety Commission voted 7-0 to adjourn at 8:05 p.m. upon the motion of Commissioner Fisher. Commissioner Campos seconded the motion. Respectfully submitted, Matthew P. Lawrie, P.E. Traffic Engineer h: \engineering\traffi c\safety _commission \recs&mins\dec09min. doc Safety Commission Meeting Page 3 of 3 December 14, 2009