HomeMy WebLinkAbout6. MANAGER'S REPORT 02/02/2010
Village of Mount Prospect
Mount Prospect, Illinois
I
INTEROFFICE MEMORANDUM
FROM:
MICHAEL E. JANONIS, VILLAGE MANAGER
DAVID STRAHL, ASSISTANT VILLAGE MANAGER
CABLE PRODUCTION COORDINATOR
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TO:
DATE: JANUARY 19, 2010
SUBJECT: REQUEST TO WAIVE BID REQUIREMENT AND ACCEPT QUOT
FOR THE PURCHASE OF A NEW CONTROL ROOM SWITCHER
Backoround
One of the main duties of the Television Services Division is the recording and rebroadcasting of
board meetings for the Village of Mount Prospect. The main piece of equipment for the production of
a board meeting is the switcher. This device controls the routing of the camera inputs and other
video sources by the director in order to produce a seamless meeting experience for those watching
at home. The switcher also controls the graphics for name titles and agenda items. The current
switcher is a virtual computer based switcher that was purchased back in early 1999. It has served
the department well, but is no longer supported for service or upgrades, and the computer that it
runs on is Windows NT, a pre-windows XP technology. For the past year staff has been limping
along with this switcher and it is prone to freezing and crashes.
New T echnoloov
In the intervening 11 years technology has moved forward and the development of virtual computer
based switchers has continued to improve and become more powerful. Through extensive research
by the Cable Production Coordinator we have found a switcher that has the same capabilities of the
current switcher, but with many more options. The new generation of computer based switchers
have easier character generator integration during a live meeting, video clips can be rolled in from
an internal clip store instead of videotape off a VCR, graphics can integrated in an easier manner
with more compatibility with various formats, and the desktop controllers are easier to navigate. The
Broadcast Pix Slate 1000 switcher is an integrated Computer based switcher/character
generator/video playback machine that can do the current job and all of the above. It is upwardly and
easily upgradeable to High Definition while still being able to mix standard definition inputs. It is
compatible with the current equipment the Television Services is using and able to expand with
planned future purchases. The price of this switcher is less than the current switcher purchased 11
years ago.
The control room switcher is a highly specialized piece of equipment. Broadcast Pix is marketed by
only a handful of companies in the United States. Two of these companies are in Illinois and both
are in the Chicago Area close to Mount Prospect. The first company is A VI Systems in Bensenville
and the second is ROSCOR in Mount Prospect. Staff submitted specifications to the two companies
and requested quotes.
Page 2
Staff specified a Broadcast Pix Slate 1000 switcher system consisting of 4 SD (standard definition)
video inputs, an internal character generator, a table top switching controller and a single channel
video playback. Also requested was an upgrade of 4 additional SD video inputs, a second channel
of video playback, a 32" monitor for the main switcher, a 20" monitor for the character generator
operator and a single day of training.
AVI Systems quoted $21,961.00.
Roscor Corporation quoted $21,648.00
Action Requested
Staff recommends waiving the bid requirement and accept the lowest quote for the purchase of a
Broadcast Pix, Slate 1000 Switcher with upgrades, monitors and one day of training from Roscor
Corporation for the price of $21,648.00. Television Services has money it the CIP budget to cover
these costs. We have attached a copy of the quotes and manufacturers information about the
Broadcast Pix, Slate 1000 switcher.
Thank you.
~~-
Howard Kleinstein
cc: Lisa Angel, Village Clerk
QUOTATION
Date: January 18,2010
Page: I of 2
Quote: GB83-3889
Sales Rep: Greg Bayer
Payment Terms: Net 30
Freight Terms: Prepay & Add
Valid For: 30 Days
Howard Kleinstein
Village of Mount Prospect
50 S. Emerson Street
Mount Prospect IL 60056
Phone: 847-818-5328 Fax: 847-818-5329
PIN
Description
Section 1:
Unit Price
Ext. Price
1.1
Broadcast Pix 1000GA
SD IME switcher, with control panel
Switcher
- Inputs 4 live inputs + 1 clip store + 5 graphics stores
- Keyers and DVEs 3 Keyers with a DVE on each keyer, 1 Chromakey/Lumakey
-Live inputs 4 Analog; Composite, Y/C or YUV, with genlock or asynchronous
- Outputs 2 SD SpI and 2 analog: program, preview, auxiliary
- Break-out cables 3 YUV/composite, 3 Composite I analog audio
- AutoAspect Mix 4:3 and 16:9 sources, clips and graphics without stretching
pictures
- Fail-safe I camera stays on air, even if computer should stop
. Fluent Workflow Tools Single channel with up to 250GB of storage, with key and
audio. QuickTime and uncompressed
- Fluent Clip Store 5 channels of graphics for CG, stills and/or logos, with up to
250GB of storage, Inscriber TitleMotion CG
- Fluent Graphics Enables clips & graphics to automatically be added to shows, even
when on-air
- Fluent Watch-folders Full motion monitoring on up to 2 DVI-I monitors of
preview, program, sources, keyers & files
- Fluent Multi-View Full motion monitoring on up to 2 DVI-I monitors of preview,
program, sources, keyers & files
- Fluent Macros Memory sequences that can create and recall switcher functions as
well as file-based clips & graphics
$ 16,416.00
$ 16,416.00
1.2 Broadcast Pix 47 $ 1,296.00 $ 1,296.00
Analog I/O
1.3 Broadcast Pix 301 $ 691.20 $ 691.20
Clip channel 2
1.4 Broadcast Pix 601 $ 1,836.00 $ 1,836.00
On site Training - Day I
1.S Sony KDL32SS100/9 $ 734.40 $ 734.40
32" BRA VIA? Pro Display
BRA VIA? Pro Displays feature custom power on logo splash screen, start channel,
start volume, max volume, input selection lock/disable, auto off timer, channel ring
lock, menu lock, front panel lock out, configurable remote lock out.
Roscor Corporation. 1061 Feehanville Drive Mount Prospect, IL 60056. Phone: 847-299-8080. Fax: 847-299-4206 . http://www.roscor.com
Page: 2 of 2
Quote: GB83-3889
Date: January 18,2010
PIN
Description
Unit Price
Ext. Price
1.6
Chief MFl VB
4 Ff - 7 Ff MFP FLOOR STAND
$ 473.89
$ 473.89
1.7
Viewsonic VG2027WM
Widescreen LCD Monitor 20IN WS TFf LCD 1600X900 20K:I VG2027WM
VGA DVI-D VSB 5MS SPKR
$ 200.94
$ 200.94
Section Total:
$ 21,648.44
Section 2: Alternative Item
2.1
LG I Zenith M3203CCBA
32 in class (31.5 in diagonal) 16:9, HDTV monitor, 1366 x 768p
1600: I contrast ratio, 500 cd/m2 brightness, 178 ft viewing angle, temperature
sensor, lamp fault sensor, split zoom (self video wall), hi-res component, HDMI, D-
sub IS-pin, S-video, AN, RS-232C, discrete IR codes, backlit logo. (opt. swivel
stand/speakers)
$ 659.88
$ 659.88
Alternative Item Section Total:
$ 659.88
All prices quoted in U.S. Dollars
All Sales are subject to our Standard Terms & Conditions.
Total:
$ 22,308.32
Quote Total:
$ 22,308.32
Roscor Corporation .1061 Feehanville Drive Mount Prospect,lL 60056. Phone: 847-299-8080. Fax: 847.299-4206. http://www.roscor.com
^VI
SYSTEMS
621 Busse Road
Bensenville, IL 60106
Phone: (630) 477-2300
Fax: (630) 477-2301
Equipment Sales Contract (ESC) I
Quote Number 12-209-000247.B
BUITo: Ship To: Customer Location: Shipping Information: (Indicate with x)
Villaae of Mount Prospect VillaQe of Mount Prospect VillaQe of Mount Prospect Next Day Air:
50 S. Emerson Street 50 S. Emerson Street 50 S. Emerson Street 2'"W Day Air:
Ground: X
Mount Prosoect, IL 60056 Mount Prospect, IL 60056 Mount Prospect, IL 60056 Truck:
Customer No: Attn: Howard Kleinstein Shipping Insurance:
Customer po: Phone: (847) 870-5691 Partials Accepted: X
Freight PPD/Add:
Internal Comments:
Sales Rep: Chuck Ordered By: Payment Terms: Net 30
Ravman
Date: 1/22/2010 Sales Order Number: Terms Accepted By:
I Notes:
1.0 EQuipment Cost Summarv-
Model No. Manu Description QTY List Contract Extended
1000Ga BROADCAST PIX Slate 1000 (analog) live integrated production 1 $19,000.00 $16,889.00 $16,889.00
system
47 BROADCAST PIX 4 analog inputs & 1 output (compostte, S, $1,500.00 $1,333.00 $1,333.00
YUV
301-Clip Channel2 BROADCAST PIX Adds Clip Channel 2 with 500GB Storage $800.00 $711.00 $711.00
920-000920 LOGITECH Logitech Wireless Desktop MK 300 $39.00 $33.00 $33.00
LCD3215 NEC LCD3215 32" LCD Public Display Monitor $999.00 $617.00 $617.00
1366x768 (WXGA) Black with full A V
function, 3 Year Warranty, Stand and
Speakers not included
ST-3215 NEC Stand for LCD3215 $80.00 $39.00 $39.00
2243BWX SAMSUNG SyncMaster Monitor, 22" Black $539.00 $339.00 $339.00
On site Training - Day 1 BROADCAST PIX First day oftraining, including expenses $2,500.00 $2,000.00 $2,000.00
Total $21,961.00
2.0 Sales. Use Tax and Deliverv Char~es - AVI Systems, Inc will add any applicable taxes and delivery charges to the
amount of each invoice. If non-taxable, please indicate in notes section above.
3.0 InvoicinQ for EQuipment Purchase -Invoices will be submitted to the party referred to as the "Bill To" and will include a
detail of equipment shipped to the customer by the selected carrier. Each invoice will be due in accordance with the
payment terms above. Invoices will be submitted for items shipped from AVI Systems, Inc facilities or directly from the
manufacturer and will include partial as well as complete shipments. A finance charge computed at the rate of 1.5% per
month will be charged on any balance not received within the agreed upon terms.
4.0 Remit To Address -All payments should be mailed to:
AVI Systems, Inc
NW 8393 PO BOX 1450
Minneapolis, MN 55485-8393
5.0 General Business Terms - The Customer agrees to purchase and Audiovisual, Inc. ("AVI Systems, Inc") by its
acceptance of this Agreement agrees to sell, in accordance with the following terms and conditions, the equipment listed
(the "Equipment"). Under such terms and conditions, AVI Systems, Inc will a) sell Equipment to the Customer and b)
provide warranty service for Equipment. The customer agrees to accept the Equipment and warranty service under the
terms and conditions of this Agreement. The Customer further agrees with respect to the Equipment to accept the
responsibility for c) its selection to achieve the Customer's intended results, d) its use, and e) the results obtained there
from.
Created 1/22/2010 11 : 12 AM
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