HomeMy WebLinkAbout05/24/1966 VB minutes MINUTES OF A SPECIAL ~EETING OF
THE BOARD OF TRUSTEES
~AY 24~ 1966
President Congreve c~11ed the meeting to order at §:07 P.M.
INVOCATION Invocation
Trustee Ekren gave the invocation.
ROES. CAI~ Roll Call
~ call the following members were present:
Bergan Bruhl Colfer Grittani
Teichert Ekren Congreve
Absent: Nen'e
APPROVAE OF MINUTES OF MAY 17~ .1966
Re following corrections were w~de iu the minutes of May 17, Minutes
1966: Add: Pg. 3 finalpara.--"in the Harlem Heights and
Tower Lane areas,. Final pg. correct para. re first reading
of ordinance about Village~ Manager to read "Trustee Teichert
gave first reading of an ordinance amen~g the powers and duties
of the VA]lage Manager-. Pg. 8: Delete "Administration &~ in
par~. re Barrington Trucking Co.
~'~ ~rustee Oolfer, seconded by Trustee Teichert, moved the minutes
~ be approved as amen~ded~.
Upon roll call: Ayes: Bergen Bruhl Colfer Ekren
Grittani Teicherb
Motiom' m~arrie d.
C~EE C~IRMEN REPORTS: Ord. 1158
~UDIOIARY COMMITTEE rezone S. oF
Tr~t~ Teichert ~ave se~md reading of: Estates Dr.
W. oF Forest
AN ORDIN~AN~ REZON~NG 2.5 ACRES OF LAND View School
~O~TH OF ESTATES DRIYE AND WEST OF FOREST
VIEW SCHOOL IN COLONIAL HEIGHTS FROM
R-X TO R-1.
Trustee Teichert, secanded by Trustee Berge~ moved for
passage, approval and publication of Ordinance #1156.~
Upon roll call: Ayes: Bergen Bruhl Colfer Ekren
Gritteni Teichert
Motic~ carried.
Trustee Teich~rt gave second reading of Ord. llS7
~'~ rezone S. oF
AN ORDINANCE HEZ0NING 8 AC~ES OF LAND Forest View
SOUTH OF FOREST VIEW SCHOOL lq1 COLONIA~ School
HEIGHTS FROM ~-X TO .R-1.
Trustee Teichert, seconded by Trustee Bergen, moved for passage,
approval and publication of Ordinance #1157.
Under discussion, Trustee Ekren explained that he protested
this a~n ~xati'en because of the fact that sewage from this
area will dump into the same Busse sewer, causing more
difficulty, and he w~s interested in how the Plan Commission
considered this matter. The subdivision plan must be checked.
May 24, 1966
Up~ roll call: Ayes: Bergen B~b~ Colfer Grittani
Teichert
Nays: Ekren
Motion carri~e d.
Ord. 1158 Trustee Teichert gave second reading of an ordinance amend-
Amend powers & lng the pOwers and duties of the Village Manager. Trustee
duties of the Teichert, seconded by Trustee Grittani, moved for passage
Village MEt. and approval of Ordinance #1158:
Under discussion, Trustee Bruhl read the following statement:'
.STATEMENT REGARDING THE POSITIG~ OF FINANCE DIRECTOR,
Statement re
Posltlnn of ~ "~everal years ago I Was the motivating force in up-grading
F~nsnce Director the village procedures. The up-grading took the form of
creating a Finance Direc~tor who would report directly to ~the
Beard of Trustees. In effect, the Finance Director was
reporting directly to the taxpayer through the taxpayers'
elected representatives,
This new change was Patterned after the Village of Oak Park,
and its purpose was to create the checks and balances necessary
when public funds are held end expended. In effect, it was
separating the bookkeeping fun.cti~s from these of the village
staff who were responsible for expending ~nds. The diVision
was similar to any sound commercial enterprise where the purchas-
ing agent is divorced from the bookkeeper. If the purchasing
~ agent has the right %~ Purc_ha_ se and then has the right to
dictate how the expenditure i~ recorded, t~e cehditien creates
an area for pos~ib!e miscondubt. SOUnd business does not rely
on the integrity of people entirely, rather they provide a
system of internal control Where s~y misconduct would require
collusion~.
The proposed ordinance, as it relates to the Finance Director,
is taking a g~ant step backwards. Actually the ordinance
would negate the position of Financ~ Director and would return
the- position to Treasurer-Collector ?nly.
One of the principal objectives of the Finance Director's
participation in budget preparation was to ~how past actual
experience in the form of expenses and income. Without such
factual history, it is difficult to prepare a good budget~ As
representatives of the taxpayer~ it behooves all Trustees to
use restraint based upon past experiences Budgets prepared
prior to the creation of our Finance Directer were in such
f~mm that actual experience could not be compared, nor could
the significance of the proposed budget for any department be
properly appr~ised.
The proposed ordinance certainly is a tendency toward one man
rule. In m~ bpinion, it cannot be applied for the safeguards
and p~eservation of public funds."
Harry~ R. Bruhl, Village Trustee
Trustee Colfer, seconded by Trustee Teicher~, moved to call
the que stio~.
Upon roll call: Ayes: Berge~ Colfer Grittani Teichert
Nays: Bruhl Ekren
Motion carried.
May 24, 1966
uestion was called on approval of Ordinance ~1158 amending Ord. 1158
powers and d~ties of Village Manager.. Amend the
Upon roll call: Ayes: Berge~ Colfer Grittani Teichert powers &
Nays: Bruhl Ekre% duties of
Motion carried. Village M?r.
Trustee Bergen suggested the surety bond for the Vt llage
Manager be increased from $~5,000.00 to $100,000.00. This Surety bond
matter was referred to the Vtllage Attorney and Judiciary of Village
Committee. M~r.
ADJOU RNME~T
Trustee Bergen moved, Trustee Grittani seconded, meeting be
adjourned. Unanimous. Time: 8: 55 P.M.
Richard H. Monroe,
Village ~lerk
May 24, 1966