Loading...
HomeMy WebLinkAbout11/15/1966 VB minutes MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES NOVEMBER 15, 1966 President Congreve called the meeting to order at 8:10 P.M. Call to Order INVOCATION Trustee Bruhl gave the invocation. Invocation ROLL CALL OF MEMBERS Present: President Congreve Trustees Bergen Bruhl Colfer Ekren Roll Call Grittani Teichert Absent: None APPROVAL OF MINUTES OF PREVIOUS MEETINGS Trustee Colfer, seconded by Trustee Grittanl, moved the minutes of Minutes the Special Meeting held October 14, 1966 be approved as submitted, Upon roll call: Ayes: Bergen Bruhl Colfer Ekren Grittanl Teichert Motion carried. Additions To minutes of November 1, 1966: PE. 6 re Board of Health report, add "proposed" Village ordinance for swimmingpoots. Under quotations for elm Tree spray, the motion should read the low "quotation", deleting "bid". Pg. 7, re report of Kenslngton Road sidewalk, place in entirety memorandum from Village Manager. After the above additions to the~minutes, Trustee Colfer, seconded by Trustee Teichert, moved for approval as amended. Upon roll call: Ayes: Bergen Bruhl Colfer Ekren Grittani Teichert Motion carried. APPROVAL OF BILLS FOR PAYMENT General $ 66,583.34 Bills Parking System Revenue 1,504.39 Library 3,090.74 Motor Fuel Tax 1,336.34 Public Works Bldg. Const. 1964 316.34 Waterworks g Sewerage Fund 15,478.98 Total $ 88,310.13 Trustee Grittani, seconded by Trustee Bruh!, moved for approval of the above bills for payment. Upon roll call: Ayes: Bergen Bruhl Colfer Ekren Gritta~i Teichert Motion carried. Trustee Grittani presented Financial Report for October, 1966 and moved, seconded by Trustee Bruhl, the October 31st Summary of Cash Financial Receipts and Disbursements be accepted~ subject to further audit. Report Upon roll call: Ayes: Bergen Bruhl Colfer Ekren Grittani Teichert Motion carried. PETITIONS AND COMMUNICATIONS Petition to amend Municipal Code Sec. 13.119 - Election Days - tO Petition to delete "School? be referred to Finance Committee. amend Sec. 13.1 re; Election Petition objecting to Plan Commission Case 66-22P requesting re- days zoning of Lot 65 in 400 block of Mt. Prospect Road for parking - Case 66-22P to be referred to Judiciary Committee. rezone lot B$ in 400 Block of Mt. Prospect Rd. for Parking November 15, 1966 CQMMITTEE CHAIRMEN REPORTS FINANCE COMMITTEE Ord. re increasing' Trustee Grlttanz gave fzrst readzng, of an ordinance increasing the Class A liquor .number of Class "A" liquor licenses and requested it be placed on iinceses the next agenda for a second reading. Approved. Ord. re amending Trustee Grittani gave first reading of an ordinance amending Sec. 13.115 Section 13'~115 of the Municipal COde re closing hours for liquor clssing hours establishments and requested it be placed on the next agenda for a for liquor second reading. Approved. establlshmmnts The Finance Director presented a detailed report on the two manage- Report of letters meet letters fr6m Ernst and Ernst, Auditors, and Trustee Grittani from Ernst & moved the Ernst and Ernst report be accepted ~. outlined in memorandtun Ernst from the Finance DirectOr. Trustee Bruhl seconded. Upon roll call: Ayes: Bergen Bruhl Colfer Ekren Grittani Teichert Motion carried. Finance Directors irecommendations Following are the recommendations of the Finance Director: I Disbursement Disbursement Procedures: The Village Attorney has rendered an opinion IProcedures that the statutes require only two signatures on our corporate warrants, namely the Village Mayor or President and the Municipal Clerk or Comptroller. T~erefore, a resolution is being prepared to institute this procedure and .authorizing the Village President and Treasurer-Comptroller to sign. Invoice Invoice Mutilation: We concur with the recommended procedure listed Mutilation e'~cept the mutilation of invoice. Presently the invoice and support- ing documents are stamped paid with a rubber stamp. We believe this [ accomplishes the necessary control of invoice and would not warrant the purchase of a document perforator at a cost of approximately $700. Invoice Approved Invoice Approved: Copy of the cash position will be given to each ~-~ department head. :Payroll Payoffs ~ Payroll Payoffs and Reimbursements: The check required to reimburse Reimbursements the impressed 'payroll cash account is signed by the President and Treasurer, therefore, it would not be necessary to have the President again sign each payroll check. Supporting documents are checked by the ~illage Manager and Village President prior to the Village President affixing his signature to the check payable to the impressed payroll account. Surprise periodic payroll payoff will he c~nducted. Miscellaneous Miscellaneous Billings: A new 3-part pre-numbered invoice form has iBillin~s been Ordered and the suggested procedure will be instituted. IPetty Cash Fund Petty Cash Funds: Memorandum has been issued by the Finance Director to individuals concerned that the aggregate of the sum allocated must i be accountable at all times. iReduction in Reduction in number~ of Bank Accounts: The Village Attorney was inumber of Bank consulted on the consolzdation of accounts and a resolution is being iAccounts p~epared. This resolution combimes 3 separate General Obligation Bond and Interest accounts. ISpec. Assessment Special A~sessment Surplus: The Village Attorney Will be consulted iSerplus on the disposition o~ certain special assessment funds that have surplus balances. Control over Control over Traffic Vioimtions: The Finance Director receives Traffic Violations notification from the Police Department each time a ticket book is issued. A loose-leaf binder is being maintained on th· books issued and a copy of the daily transmittal sheet is received from the Police Department and the date of transmittal entered on the corrsspondin~ sheet. Completed books have also been received by the Finance Department. November 15, 1966 inance Directors Finance recommendation Directors Public Benefit Fund: The Village Attorney will be consulted on recommendatic the status of accounts payable and receivable relating to the Weller Public Behefl Creek Drainage District for necessary closing of this account. Fund Inventory - Waterworks and Sewerage Fund: Will follow the suggested annual inventory of all inventory items, but only items of a substantial cost are to be included in the perpetual inventory records. We feel this method could be maintained with present personnel. Control Over Parking Meter Collections: The nozzle on the parking meter collecti6n container has been removed and melded shut as suggested. The Manager's Office has the key for the container and the recommended procedure will be followed. GeNeral: A study will be made by the Finance Director to enable the re-~on in number of accounts as recommended. Following is a cash report regarding the General Obligation Bond and General Interest funds so indicated: (Payments due 12-1-66) Oblifation Bond Public Works Fire station Fire Equip. Bldg. Bd. g Bd. & Int. Bd. g Int. Int. - 1964 1964 196b Balance in bank at last report 10/27/56 $8,104,77 $7,855.b2 Receipts 10/28/66 thru 11/10/66 146.98 lb0.83 113.49 TOTAL $8,251.75 $7,996;25 $6,959.35 Less Principal and Interest due 12/1/66 to Exchange National Bank of Chicago 8,b99.50 8,262.00 7,103.25 Cash Balance in Bank $ (247.75) $ (265.75) $ (lb3.90) ~'~ The above deficits are caused by the fact that we have only received : approximately 91 1/2% of current year's taxes. When the county extends the ~ax rate for General Obligation Bond and Interest, it is extended at one rate for all the bond and interest accounts for which a levy has been made. We then make our breakdown and spread the receipts according to our levy. Therefore, after con- sultation with auditors Ernst g Ernst, they concur with my recommendations that transfers be made within the bond and interest accounts when feasibly possible to meet necessary paymmnts. In each of the aboge accounts there is also an amount owing the water deposit fund from previous advances. To remove these current deficits and to repay the water deposit fund, it is recommended that the f~llowing motions be approved for~transfers~ from our other General Obligation Bond and Interest Funds where there is more thah sufficient funds to satisfy current payments as they come due. Trustee Grittani, seconded by Trustee Bergen, moved to close the Closing the Municipal Building Bond and Interest Fund 1946 as a!lbonds have been Municipal retired and to further transfer the cash balance of this fund in the B~dg. Bond amount of $211.39 to the Public Works Building Bond and Interest g Interest Fund 196~. Fund 1946 Upon roll call: Ayes: Bergen Bruhl Colfer Ekren Grittani Teichert Motion carried. Trustee Grittani, seconded by Trustee Bruhl, moved to transfer the Transfer of following amounts from the Pire Equipment Bond and Interest Fund funds 1959 to the funds indicated: November 15, 1966 Transfer of ~RANSFER TO AMOUNT Funds Public Works Building Bond & Interest Fund 1964 $300.28 Fire Equipment Bond & Interest Fund 1964 $354.09 Upon roll call: Ayes: Bergen Bruhl Colfer Ekren Grittani Teichert Motion carried. Trustee Grittani, seconded by Trustee Bruhl, moved to transfer from the Municipal Building Bond and Interest Fund 1961 the amount of $514.21 to the Fire Station Bond and Interest Fund 1964. Upon roll call: Ayes: Bergen Bruhl Colfer Ekren Grittani Teichert Motion carried. FIRE AND POLICE COMMITTEE Mt. Prospect Rural Fire Agreement with Mount Prospect Rural Fire Protection District Protection Dist Committee recommends, by a vote of 3-0, that the Villag~ enter ivto agreement ' an Agreement with the Mount Prospect Rural Fire Protec~lon District, to afford fire protection to'-the district for the period of January 1, to December 31~ 1967. As compensation for the fire protection, the Village is to receive the District's 1966 Tax Levy, less the District's expenses of administration, payable as follows: $1,000.00 upon signing of Agreement $5,000.00 July 1, 1967 $5,000.00 November 1, 1967 Final balance on January 15, 1968 The District is bounded by Wolf Road on the East; Euclid Avenue on the North; Central Road on the South; and Mt. Prospect on the West. Trustee Bergen, seconded by Trustee Grittani, moved the Village enter into the Articles of Agreement dated November 2, 1966 with the Mount Prospect Rural Fire Protection District and authorize the Village President to sign. Upon roll call: Ayes: Trustees Bergen Colfer Ekren Grittani Teicherz Nays: Trustee Bruhl Motion carried. Stone Pillars Stone pillars on the west side of Route 83 at Council Trail, Manawa recommended Trail and Hiawatha. removal action The Committee met June 15, 1966 and voted to recommend to the Board recinded of Trustees, by a vote of 3-0, that the pillars at the above inter- sections be removed. On June 21, 1966, by a vote of 5-1, the Board of Trustees concurred with th9 Committee's recommendation. The Committee now recommends, by a vote of 2-1, that the previous Board action Rs to the pillars be rescinded and that they be allowed to remain. Trustee Bruhl, seconded by Trustee Grittani, moved that the Board concur with the Committee recommendation, and the previous Board action be rescinded and the three sets of remaining pillars not be removed. Under discussion, Trustee Colfer stated that inasmuch as this matter has come before the Board as a hazard the Village must consider the possibility of sidewalks behind the pillars, marking of the street for pedestrian walks, a sign attached to the stop sign stating "proceed with caution". Upon roll call on the above motion the vote was as follows: Ayes: Bruhl Colfer Ekren Grittani Nays: Bergen Teichert Motion carried. November 15, 1966 Sidewalks Trustee Colfer, seconded by Trustee Bruhl, moved the Village Manager around Stone ~and Village Engineer be instructed to design sidewalks where needed P~llars around the three sets of remaining pillars and discuss with the Traffic Safety Bureau to design such signs as may be deemed necessary. Upon roll call: Ayes: T~ustees Bergen Bruhl Colfer Ekren Grittani Teichert Motion carried. Ordinance Establishing Taxi Fare Rates The Fire and Police Committee recommends, by a vote of 3-0, that the Ord. Re: Village Attorney be directed to prepare the subject ordinance. Taxi Rates Trustee Bergen read for first reading an ordinance establishing taxi fare rates (15.1912) and requested it be scheduled for second reading on the next agenda. Approved. Ordinance designating no left turns at intersections involving Rand Ord re: No Road; Route $3; Kensington Road. left thins at The Village has received~a letter, dated September 2, 1965, from the intersections State of Illinois,.Department of Public Works and Buildings request- involving Rand lng that the Village pass an ordinance restricting left turn movements Rt. 83 g at the intersections of Rand Road, Route 83 and Kensington Road. The Kensington Committee recommends, by a vote of 3-0, that the Village Attorney be directed to prepare an ordinance restricting left turns, as outlined in the September 2, 1966 letter. Trustee Bergen, seconded by Trustee Colfer, moved the Board concur with the recommendation of the Committee and the Village Attorney be directed to prepare an ordinance. Upon roll call: Ayes: Bergen Colfer Ekren Grittani Teichert Nays: Bruhl Motion carried. , Trustee Bergen gave first reading of an ordinance designating no left turns at intersections involving Rand Road~ Route 83, and Kensington Road and requested it be scheduled on the next agenda for a second reading. Approved. Diagonal Parking - 2~9 E. Prospect Avenue Parking Committee recommended Luther g Pedersen, Inc., occupants at the subject 249 E. address, be allowed to install diagonal parking along Prospect Avenue~ Prospect provided they comply with the conditions outlined in Police Lt. F. A. Hedlund's report dated October 15, 1966, i.e., "Install 'bumpers' approximately 2 1/2 ft. from outer edge of sidewalk to assure that no part of any passenger vehicle interferes with pedestrian traffic on the sidewalk. Paint diagonal lines indicating permanent designated parking spaces and allow for adequate access to the fire hydrant located in this area. A minimum of two (2) vertical posts should be installed to protect the hydrant." Trustee Bergen, seconded by Trustee Grittani, moved the B0ard~concur with the recommendations of the Fire and Police Committee and allow Luther g Pedersen to install diagonal parking at 2~9 E. Prospect Avenue, provided they comply with the ConditiOns recited and that the Village Attorney be directed to prepare such a resolution or ~rdinance as required. Upon roll call: Ayes: Bergen Bruhl colfer Ekren Grittani Teichert Motion carried. Resolution 38-66 controlling expenditures under MatChing Funds Res. 38-66 Agreement for Civil Defense. Matching Funds Trustee Bergen read Resolution 38-66 controlling expenditures underAgreement for Matching Funds Agreement for Civil Defense and moved for passage and Civil Defens~ approval. Trustee Grittani seconded. Upon roll call: Ayes: Bergen Bruhl Colfer Ekren Grittanl Telchert Motion carried. November 15, 1966 JUDICIARY COMMITTEE Case 66-11A Trustee Teichert, seconded by Trustee Grittani, moved Case 66-11A D. Keets Darwin Koets - 1024 E. Northwest Highway be brought from the table, and the Board waive the rules regarding matters on the agenda. Upon roll call: Ayes: Bruhl Grittani Teichert Nays: Bergen Colfer Ekren Congreve Motion failed. Trustee Teichert requested a resolution granting a variation in the above matter be placed on the next agenda. Approved. ORDINANCE #1179 Ord 1179 Trustee Teichert read Ordinance #1179: Clas G Liquor License AN ORDINANCE CREATING A CLASS "G" LIQUOR LICENSE and moved, seconded by Trustee Bruhl~ that it be approved for second and final reading. Under discussion~ Trustee Colfer s~ated he could see no reason for this ordinance creating this particular license. Gunnell's could operate~under their present license until expiration and he felt the creation of a Class "G" license may be causing a problem in the immediate future and should be avoided at this particular time. Trustee Teichert, seconded by Trustee Bruhl, called for the question. Upon roll call: Ayes: Trustee Bruhl Grittani Teichert Nays: Bergen Colfer Ekren Congreve Motion failed. Trustee Bergen stated he cannot vote for the ordinance until the attorney's opinion is interpreted. President Congreve stated if the liquor license remained with the County instead of the Village there would be less control. Trustee Colfer stated he was not reneging on a previous agreement. He agreed the property should be annexed,!to the Village. His objections are based on the particula~ ordinance ~nder discussion. Upon roll call for passage of Ordinance #1179: Ayes: Bruhll Grittani Teichert Congreve Nays: Bergen Colfer Ekren Motion passed. Ord 1180 Trustee Teichert read Ordinance #1180: Annexation of land SE corner of AN ORDINANCE OF ANNEXATION OF 4.77 ACRES OF THE Rand $ Elmhurst SOUTHEAST CORNER OF INTERSECTION OF RAND AND ELMHURST and moved, seconded by Trustee Colfer, for passage, approval and publication. Upon roll call: Ayes: Bergen Bruhl Colfer Ekren Grittani Teichert Motion passed. Ord. amendingPUBLIC HEALTH AND SAFETY COMMITTEE · Trustee Bruhl gave first reading of an ordinance amending Section sec. 15.204 15.204 of the Municipal Code re ~arber shops and requested it be re barber shops scheduled on the agenda of the next meeting for a second reading. Approved. draft swimming Trustee Bruhl, seconded by TrUstee Gri%tani, moved the Village ~Board pool ordinance instruct the attorney to draft a proposed swimming pool ordinahce. Upon roil call: Ayes: Bergen Bruhl Colfer Ekren Gri~tani Teichert Motion carried. November 15, 1966 A proposed swimming pool ordinance was then presented and Trustee Bruhl gave it a first reading, requesting that it be placed on the agenda for a second reading at the next regular meeting. Approved. PRESENTATION OF RESOLUTION COMMENDING WILLIAM T. MOTT Res. 37-66 President Congreve presented Mr. Mort with a framed-copy of Commendation Resolution 37-66. to W. T. Mort PUBLIC WORKS COMMITTEE Bids were received for fencing at Main Street and School'Street, The Bids for lowest bidder was Fox Valley Fence & Supply in the amounts of $495.00 fencing for Main Street and $585.00 for School Street. Main & Scho¢ street Trustee Ekren, seconded by Trustee Teichert, moved to authorize the Village Manager to award the first bid to the lowest bidder, and then, upon examination as to workmanship and material, award the bid for the second fence To the lowest bidder, if he is satisfied. Upon roll call: Ayes: Bergen B~uhl Colfer Ekren Grittani Teichert Motion carried. Bids were received for 12 assorted sizes and styles of fire hydrants. Bids for Fire Traverse City Iron Works was the lowest bidder, in the amount of $3,179.06. Trustee Ekren, seconded by Trustee Colfer, moved the bid Hydrants of Traverse City Iron Works be accepted and the contract awarded. Upon roll call: Ayes: Bergen Bruhl Colfer Ekren Grittani Teiche~t Motion carried. Tree bids - 2" balled and burlapped with 2 year guarantee were received Tmee Bids from three nurseries. Klehm was the lowest bidder, for 200 trees to be purchased. Norway Maples, Red Maples, Sugar Maplesand Pin Oaks are $27.48 each and Green Ash are $22.50 each. Trustee Ekren, seconded by Trustee Teichert, moved to award the contract to Klehm's Nursery as bid. Upon roll call: Ayes: Bergen Bruhl Colfer Ekren Grittani Teichert Motion carried. Trustee Teichert, seconded by Trustee Bergen, moved to amend the rules to place the matter of elm spray on the agenda. Elm S~ray Upon roll call: Ayes,: Bergen Bruhl Colfer Ekren Grittani Teichert Motion carried. Bids were accepted for elm tree spray at the November 1, 1966 Board meeting. The award was made to Permalawn Products Co. for 45 drums of elm Tree spray a~ $37.35 per drum. This was later corrected to be .83¢ per gallon for a 50 gallon drum, or $41.50, which is still the lowest bid received. TrusteeEkren, seconded by Trustee Grittani, moved to accept the bid of Permalawn Products at $41.50 per 50 gallon drum. Upon roll call: Ayes: Bergen Bruhl Colfer Ekren Grittani Teichert Motion carried. Bids were received from Sremt Lakes Engineering and P I C Communications Bids for for 2 Federal Model 11 Visobar light bar and PA15 PA/Siren with CP 25 Light Bars ~hrome speaker on bar - or equivalent, and 2 Sun Signal Portable g Sirensc Safety Bar Light Model SB-P4 - or equivalent, for squad cars. Great for Squad Lakes Engineering total bid was $673.00, but they do not install. Cars P I C would install for $15.00 per car and offers one year warranty, including parts and labor. P I C bid was $713.00. November 15, 1966 Trustee Bergen, seconded by Trustee Ekren, moved the Board direct the Village Manager to accept the bid of P I C Communications for the four pieces of equipment az $713.00 installed. 'Upon roll 6alt: Ayes: Bergen Bruhl Colfer Ekren Grittani Teichert Motion csrried. Ceneral Land The General Land Use Plan Map was submitted by the Plan Commission Use Plan Map to the Village Board for approval and was referred to the Judiciary Committee. '- __ R.R. parking The Village Engineer reported railroad parking lot base is in poor lot condition and more had to be removed than estimated. Additional work increased the cost from $8710 to $9819.50. This amount is still less than the second low bid of $10,800. Further, an existing catch basin had to be adjusted, and a light-weight cover replaced with a heavy-duty type cover. The Village Engineer recommends the above work be accepted and Milburn Brothers be paid $9,819.50. Trustee Colfer, seconded by Trustee Grittani, moved to concur with the Engineer's recommendation and pay Milburn Brothers $9,819.50. Upon roll call: Ayes: Bergen Bruhl Colfer Ekren Grittani Teichert Motion carried. Advanc-e of Upon the recommendation of the Finance Director, Trustee Grittani funds to parkinM moved to temporarily advance from WaterDeposit Fund to Park'lng System ,stem Revenue Fund the amount of $9,819.50 for parking lot improvements to be repaid as funds are available. Trustee Colfem seconded. Upon roll call: Ayes: Bergen Bruhl Colfer Ekren Grittani Teichert Motion carried. Petition objectin~etition presented November 1, 1966 objecting to Hatlen Heights to Hatlen }{ts. retention basin was referred to the Public Works Committee for recomm- retention basin endation. Memorandum from President Congreve on suggested allowable trees to Trees be planted in parkways was referred to the Judiciary Committee and the Plan Commission. Consoer, Townsend report on well site was referred to the Public Works CT gA report on Committee. President Congreve called a Special Meeting of the Board well site of Trustees to be held Tuesday, November 22, to consider this matter. Lums Restaurant Request of Nardi and Podolsky for beer permit for Lums Restaurant beer permit proposed to be erected on the west side of Rand Road, north of Blazer Restaurant and south of the car wash was referred to the Finance Committee f6r recommendation. COMMITTEE ANNOUNCEMENTS Public Health and Safety - November 23 - regular meeting fourth Wednesday of each month. ADJOURNMENT Trustee Colfer, seconded by Trustee Grittani, moved the meeting be adjourned. Unanimous. Time: tl:00~M. . / / Village Clerk November 15, 1966