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HomeMy WebLinkAbout10/15/2009 FC minutes FINANCE COMMISSION MM INUTES OF THE EETING O15,2009 CTOBER CC-VH OMMUNITY ENTER ILLAGE ALL I.CO ALL TO RDER The meeting was called to order at 7:05 p.m. Those present included Chairman Vince Grochocinski and Commissioners Pam Bazan, Wayne Gardner, John Kellerhals, Don Ocwieja and Tom Pekras. Also present were Village Manager Michael Janonis, Assistant Village Manager Dave Strahl, Director of Human Services Nancy Morgan, Deputy Director of Human Services Jan Abernathy, Director of Community Development Bill Cooney, Deputy Director of Community Development Brian Simmons, Chief of Police John Dahlberg, Deputy Chief of Police Mike Semkiu, Commander Tim Janowick, Finance Director David Erb, Deputy Finance Director Lynn Jarog and Finance Administrative Assistant Lisa Burkemper. Commissioner Ann Smilanic was absent. II. AM PPROVAL OF INUTES Commissioner Tom Pekras mentioned two errors in the minutes of September 24, 2009. On page one in the last sentence in the third paragraph the word increase should be changed to increases. Also in the Chairman’s Report, perspective should read prospective. Commissioner John Kellerhals stated the last paragraph on page one should clarify that the increases in the proposed levies are increases over the previous year. Commissioner Tom Pekras motioned to approve the minutes of September 24, 2009 as amended. Commissioner Wayne Gardner seconded the motion and the motion carried. III.RP2010VB EVIEW OF THE ROPOSED ILLAGE UDGET Overview Director of Finance David Erb provided a brief overview of the 2010 Proposed Budget. Mr. Erb outlined how the budget year has progressed since the beginning of January. Mr. Erb stated a deficit is currently projected for 2009. Overall, the 2010 Proposed Budget totals $85.7 million, which represents a 13.9% decrease over the 2009 amended Budget. The decrease is due primarily to the costs of Phase I construction projects that were included in the 2009 budget. Mr. Erb stated the 2010 Proposed General Fund Budget, as presented, shows a deficit of $302,462. The current projected deficit of $302,462 is down from $2.5 million. The capital budget decreased 64.1% due to the construction that is underway associated with Phase I projects. Mr. Erb added it is expected that reserves at December 31, 2009 will fall to 26.2%. Mr. Erb also mentioned that the 2009 proposed tax levy is expected to increase 9.9%, due mostly to the increases to the Police and Fire pensions. Mr. Erb outlined the steps that staff took to reduce the deficit from approximately $2.5 million to $302,462. Some of the items mentioned were department cuts totaling $652,500, deferring some vehicle replacements for one year, eliminating salary and benefit increases for management employees, and deferring or reducing funding for vehicles and computers. Minutes of the Finance Commission Page 1 of 3 October 15, 2009 Chairman Vince Grochocinski asked if lease payments would be deferred since the vehicle replacement schedule was being deferred one year. Mr. Erb stated that the lease payments would be deferred. Mr. Erb added that the 2011 forecast budget currently shows an estimated deficit of $2,467,996. Human Services Director of Human Services Nancy Morgan began her discussion by stating that their 2010 Proposed Budget totals $1,157,833. Ms. Morgan outlined the various programs and services the department provides related to social services, nursing/health services, geriatrics, at risk and low income residents. Ms. Morgan anticipates approximately $88,000 in revenues from various programs such as the flu shots, home delivered meals and the Community Connections Center’s grants. The Community Connections Center has been open for approximately 1 ½ months and has been inundated with people seeking assistance. The four partner agencies are the Library, Consolidated School District 59, District 214 Community Education and Northwest Community Hospital. Ms. Morgan outlined some of the programs the various partners are offering. Ms. Morgan also mentioned th that the center will hold an agency open house on November 16. Community Development Director of Community Development Bill Cooney began his discussion with accomplishments for 2009. Mr. Cooney mentioned the department organizational chart and staffing levels remain the same. Mr. Cooney discussed the redevelopment efforts at Randhurst and the outlying lots and also mentioned the improvements completed at Wal-Mart. Mr. Cooney went on to discuss the 2010 Proposed Budget. The Community Development budget totals $2,257,316, which represents a 7.47% decrease from the 2009 Budget. Commissioner John Kellerhals asked if a hotel and/or residential units are still part of the redevelopment plans at Randhurst. Mr. Cooney advised that a 120+ room Hampton Inn and Suites is planned. The original plan for 200 residential units will probably not be included in the final design of the property. There was a brief discussion related to redevelopment of the Holiday Inn on Rand Road, the relocation of the Social Security Offices currently on Euclid and the project on hold in Sub-Area #1. Police Department Police Chief John Dahlberg provided an overview of the 2010 Proposed Budget and highlighted several 2009 accomplishments. Discussed were accomplishments of the Traffic Unit, Operation H.E.A.T., Crime Free Housing and a third place finish in the Illinois Traffic Safety Challenge. Chief Dahlberg mentioned the department received $28,179.56 in reimbursements for training and also outlined the various grants the department received. Chief Dahlberg stated the department made approximately $111,000 in cuts to the 2009 budget and has closely monitored and managed overtime expenses. The department expects a projected savings in overtime costs of $160,000 in 2009. The 2010 Proposed Budget increased by 6.8% from the 2009 Budget. IV. C’R HAIRMANS EPORT Minutes of the Finance Commission Page 2 of 3 October 15, 2009 Chairman Grochocinski indicated the audit committee held interviews for the new Village auditor and recommended to the Village Board the audit firm of Lauterbach and Amen. Chairman Grochocinski stated an Energy Efficiency Conservation Strategy Stakeholder meeting that was recently held. The purpose of the meeting was to conduct a survey and have discussions to develop proposals on ways to save energy. The money is provided through an Energy Block Grant. Village Manager Mike Janonis said in order to receive money for these programs, the Village has to develop an energy conservation plan. V. FD’R INANCE IRECTORS EPORT Finance Director Dave Erb advised there is the potential for an advanced refunding of the General Obligation Series 2001 Bonds. The current rate is 4.5% and the refunding rate would be 2.8%. Mr. Erb added the net present value savings would be 8.2%. The refunding of the Series 2001 Bonds would be done in conjunction with the issuance of the Phase II construction bonds. VI. OB THER USINESS There was nothing to report. VII.NM:O22,2009 EXT EETING CTOBER Commissioner Tom Pekras motioned to adjourn which Commissioner John Kellerhals seconded. The meeting was adjourned at 9.35 p.m. The next meeting will be October 22, 2009. Respectfully submitted, Lisa Burkemper Administrative Assistant Finance Department Minutes of the Finance Commission Page 3 of 3 October 15, 2009