HomeMy WebLinkAbout12/01/2009 VB minutes
MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
December 1, 2009
CALL TO ORDER
ROLL CALL
Mayor Wilks called the meeting to order at 7: 1 0 p.m.
Present:
Mayor Irvana Wilks
Trustee Paul Hoefert
Trustee Arlene Juracek
Trustee John Korn
Trustee John Matuszak
Trustee Steven Polit
Absent:
Trustee Michael Zadel
PLEDGE
PLEDGE OF ALLEGIANCE
Trustee Matuszak led the Pledge of Allegiance.
INVOCATION
INVOCATION
Trustee Juracek gave the Invocation.
MINUTES
APPROVAL OF MINUTES
Trustee Hoefert, seconded by Trustee Zadet, moved to approve the minutes of the regular
meeting held November 17, 2009.
Mayor Wilks stated the last name of artist that donated the painting of the U.S.S. Franklin to
the Village was Leo not Leonard as reflected in the minutes.
Mayor Wilks called for the vote for approval of the minutes as corrected.
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Matuszak, Polit
None
Motion carried.
APPROVE BILLS APPROVE BILLS
Mayor Wilks stated the next item on the agenda, "APPROVE BILLS" was noted by an
asterisk, and unless there was a request to remove an item(s), all items further listed in that
manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA"
MAYOR'S REPORT MAYOR'S REPORT
Mayor Wilks presented the Resolution for the 2009 Holiday Season.
2009 HOLIDAY
SEASON Trustee Matuszak, seconded by Trustee Korn, moved to approve Resolution No. 42-09:
RES 42-09 A RESOLUTION FOR THE HOLIDAY SEASON
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit
Nays: None
Motion carried.
Mayor Wilks presented the following proclamations:
TEDDY BEAR WALK "Teddy Bear Walk Week," November 29 - December 6,2009.
WEEK Mount Prospect Library Board Trustee Ms. Sylvia Haas accepted the proclamation. Ms
Haas shared highlights of the popular holiday event now in its 29th year, and extended an
open invitation to the community to participate in the December 5th Teddy Bear Walk.
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 1 of 7
December 1, 2009
NATIONAL DRUNK
AND DRUGGED
DRIVING (3D)
PREVENTION
MONTH
MOUNT PROSPECT
SUNRISE ROTARY
DAY
APPOINTMENTS
CITIZENS TO BE
HEARD
CONSENT AGENDA
APPROVE BILLS
RES 43-09
RES 44-09
ANTI-ICING,
PRE-WETTING
FLUID
OLD BUSINESS
"National Drunk and Drugged Driving (3D) Prevention Month," December 2009.
Sergeant Mike Eterno accepted the proclamation and thanked the Village Board for their
support in addressing this important and often tragic safety concern. On behalf of the Police
Department Sergeant Eterno wished the community a happy and safe holiday and reminder
of, "Don't Drink and Drive."
"Mount Prospect Sunrise Rotary Day," December 2, 2009
Mr. Richard Bragaw, Sunrise Rotary, accepted the proclamation and thanked the Village
Board for recognizing this important holiday fundraising event. In addition to the breakfast
and entertainment, Mr. Bragaw stated Mount Prospect Historical Society member,
Ms. Rachel Toeppen will be awarded the annual John McNamara, "Service over Self' award
at the event.
APPOINTMENTS
None.
COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
The following residents presented their concerns regarding the stop sign at Columbine and
Tano. [The stop sign was installed at this location as part of the Village's comprehensive
residential traffic program.]
Ms. Cindy Niersbach 1331 Columbine Drive
Mr. Jack Cavalenes 1334 Columbine Drive
Mr. John LaTona 1329 Columbine Drive
Ms. Niersbach stated that in addition to the safety concerns she presented to the Village
Board four (4) months ago the stop sign has also contributed to an increase in traffic noise
and the collection of debris thrown by motorists stopping in front of her home.
Mr. Cavalenes and Mr. LaTona stated the stop sign has created a number of safety
concerns. Do not believe the stop signs are having the effect the Village Board wanted to
achieve with the residential traffic program; significant number of motorists either fail to stop
or roll through stop sign.
Trustee Hoefert stated a six (6) month post-study by the consultant and engineering staff will
be conducted in approximately two (2) months. The logic and impact of placement of the
stop sign at this particular location will be part of the residential zone post-study.
CONSENT AGENDA
Trustee Hoefert, seconded by Trustee Pol it, moved to approve the following business items:
1. Bills dated November 12 - November 25, 2009
2. A RESOLUTION FOR THE DESIGNATION OF PERSONS TO RECEIVE
TRAINING ON COMPLIANCE WITH OPEN MEETINGS ACT AND THE
DESIGNATION OF FREEDOM OF INFORMATION OFFICERS.
3. A RESOLUTION AUTHORIZING THE PAYMENT TO THE MOUNT PROSPECT
PUBLIC LIBRARY UNDER THE TERMS OF A GROUND LEASE AGREEMENT
4. Request Village Board approval to accept bid for the purchase of anti-icing (beet-
juice product), pre-wetting fluid for salt contract in an amount not to exceed
$24,025.
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Matuszak, Po lit
None
Motion carried.
OLD BUSINESS
None.
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 2 of 7
December 1, 2009
NEW BUSINESS
PUBLIC HEARING
2009 PROPERTY
TAX LEVY
NEW BUSINESS
Mayor Wilks opened the public hearing to approve a proposed property tax levy for the fiscal
year January 1 - December 31, 2009 at 7:35 pm. Notice of the public hearing was published
in The Daily Herald on November 23, 2009.
Finance Director David Erb provided a summary of the proposed 2009 tax levy which
included staffs recommendation of a net Village tax levy of $15,194,638; a 4.99% increase
over the 2008 tax levy. (Mr. Erb stated the tax level was originally estimated at 5% but had
been revised to reflect the actual debt service totals resulting from the sale of the Series
2009B and 2009C bonds conducted earlier in the day; additional details regarding the sale of
the bonds will be presented under Item F. Ordinance Providing for the Issuance of General
Obligation Bonds.) The Mount Prospect Library Board approved their tax levy request of
$9,060,075, a 3.82% increase over the 2008 levy.
Mr. Erb stated there are three (3) ordinances related to the 2009 Tax levy.
(1) The levy and collection of taxes for the corporate and municipal purposes of the Village of
Mount Prospect including the Library for the fiscal year beginning January 1, 2009 and
ending December 31,2009.
The Village's 2009 tax rate is expected to increase to $0.776 from the 2008 rate of $0.732;
the Library's 2009 estimated tax rate is estimated at $0.458 compared to the 2008 rate of
$0.441. To illustrate the tax rate, Mr. Erb stated a resident with a home with an EAVof
$101,000 (market value of approximately $350,000) in 2009 will pay $730 in taxes to the
Village of Mount Prospect and $435 to the Library; a $36 increase in the Village levy and a
$16 increase in the Library levy from the levy extended in 2008.
(2) Village's Special Service Area NO.5 which helps fund the delivery of Lake Michigan water
to the Village's water system. Staff recommend the 2009 tax levy remain the same as the
2008 levy ($1,545,773) estimated tax rate is $0.956.
(3) Abate part of the taxes levied for corporate and municipal purposes for corporate
municipal purposes of the Village of Mount Prospect for fiscal year 2009.
Mr. Erb stated the abatement ordinance reduces a portion of the Series 2009C service tax
levy established by its ordinance for the purpose of funding a portion of the costs of
constructing a replacement fire station, emergency operations center and public works
expansion. Based on the bonds sale conducted earlier today, the abated amount of
$44,501.15 leaves a balance of $82,645.04 as the amount levied for such bond and interest
payments for fiscal year 2009.
Mayor Wilks opened the Public Hearing for questions/discussion; there being none the
hearing was adjourned at 7:54 p.m.
The following ordinances were presented for first readings:
AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION
OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES
OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE
FISCAL YEAR BEGINNING JANUARY 1, 2009 AND ENDING
DECEMBER 31, 2009.
AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF
TAXES FOR THE MUNICIPAL PURPOSES OF SPECIAL SERVICE
AREA NUMBER FIVE OF THE VILLAGE OF MOUNT PROSPECT,
ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2009
AND ENDING DECEMBER 31, 2009.
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 3of7
December 1, 2009
ANNUAL BUDGET
FOR FISCAL YEAR
2010
ISSUANCE OF
GENERAL
OBLIGATION
BONDS
AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR
CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF
MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING
JANUARY 1, 2009 AND ENDING DECEMBER 31,2009.
Mayor Wilks presented for a first (1st) reading an ordinance to adopt the Village's 2010
annual budget. A Public Hearing for the 2010 Budget will be held at the December 15, 2009
Village Board meeting.
1st reading of AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR
THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR FISCAL YEAR
COMMENCING JANUARY 1, 2010 AND ENDING DECEMBER 31, 2010
IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE.
Mr. Erb presented details of the Village's proposed budget for fiscal year 2010; proposed
budget including the Library totals $95,113,751 - a 12.3% decrease from the 2009 budget.
Projected revenues for the Village in 2010 are $98,854131; a 9.2% decrease. He stated the
proposed budget included an Operating Budget of $59,478,738; a 0.6% increase and
$85,398,062 in total expenditures; a 13.8% decrease.
In addition to the tax levy the only other recommended increase in fees or taxes is for Village
water rates.
Villaoe Board Comments
. 2010 Proposed Budget - result of extensive discussion at several Committee of the
Whole meetings; Finance Commission and staff input.
· A lot of work done in preparation of the proposed budget; over the course of 2010 staff to
continue to re-engineer delivery of services/programs for efficiency and effectiveness.
Mayor Wilks stated the ordinance would stand for a (2nd) second reading at the December
15, 2009 Village Board meeting.
Mayor Wilks presented for a first (1 st) reading an ordinance providing for the issuance of
general obligation bonds for the purpose of refunding certain outstanding bonds of the
Village of Mount Prospect and paying for certain capital projects, namely the construction of
a fire station, expansion of the public works facility and relocation of the emergency
operations center. [Mayor Wilks stated the ordinance under consideration had been revised
to reflect the rates from today's bonds sale.]
Mr. Erb presented background information stating the ordinance authorizing the issuance of
$6,240,000 of general obligation bonds for the purpose of refunding the Series 2001 Bonds
and to fund a portion of the costs of the Phase 1 Project. He stated the interest rates,
principal and interest repayment schedules and tax level schedule reflected in the ordinance
were based on the outcome of the sale of the Series 2009B and 2009C bonds. He stated
the sale of the bonds were very successful, and as a result the Village was able to reduce
the 2009 property tax level by $282,000 and the 2010 property tax level by $46,000. The
proposed 2009 tax levy will be reduced to 4.99% from 5%.
Mr. Robert Lewis, PMA Securities, the Village's financial consultant, provided an overview
and summary of the bond transactions.
· Series 2009B Bonds - proceeds to refund Series 2001 bonds
10% savings to the Village (much higher than industry norms)
Village's AA+ rating assigned by Standard & Poor significant to favorable interest and
sale of bonds to investors.
Mr. Lewis addressed the importance of the Village's AA+ rating and the significant savings to
the Village as a direct result of the high rating.
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 4 of 7
December 1, 2009
He added the Village has an excellent rating for its Financial Reporting and Debt Service
Policy.
· Series 2009C Bonds - proceeds to reimburse Village for Capital Improvements Projects
(Phase 1 project)
Issued as Build America Bonds (American Recovery and Reinvestment Act of 2009);
Village can use the 35% interest subsidy from the Federal Government for debt service
payment. Value of savings by issuing bonds as taxable Build America Bonds over tax
exempt bonds is $123,000. Final debt service for the new money borrowed is
$1,231,431 less than anticipated
Mayor Wilks stated she was exceptionally pleased with the Village's AA+ rating; a credit to
the Village's financial management.
In response to Trustee Juracek's request for clarification regarding the use of reserves, Mr.
Erb indicated the Village was not using reserves from the operations side.
Mr. Lewis provided the following information in response to questions regarding the Village's
financial management and rating.
· The Village exceeds in many areas especially by making adjustments throughout the
year to ensure the budget is balanced at years end; a practice not followed by all
municipalities.
· AA+ rating - financial benefit (savings) to the community
Trustee Hoefert, seconded by Trustee Polit, moved to waive the rule requiring two (2)
readings of an ordinance:
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit
Nays: None
Motion carried.
Trustee Korn, seconded by Trustee Juracek, moved for approval of Ordinance No. 5772:
ORD 5772
AN ORDINANCE PROVIDING FOR THE ISSUANCE OF GENERAL
OBLIGATION BONDS FOR THE PURPOSE OF REFUNDING
CERTAIN OUTSTANDING BONDS OF THE VILLAGE OF MOUNT
PROSPECT AND PAYING FOR CERTAIN CAPITAL PROJECTS, NAMELY
THE CONSTRUCTION OF A FIRE STATION, EXPANSION OF THE
PUBLIC WORKS FACILITY AND RELOCATION OF THE EMERGENCY
OPERATIONS CENTER.
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Matuszak, Po lit
None
Motion carried.
PUBLIC HEARING
BUSINESS
IMPROVEMENT
DISTRICT
Mayor Wilks opened the public hearing for the establishment of a Business District (BD) at
Randhurst Mall at 8:22 p. m. Notice of the public hearing was published in The Daily Herald
on November 21, 2009.
RANDHURST MALL
Community Development Director Bill Cooney stated tonight is the first (1) of two (2) public
hearings to establish a Business Improvement District for Randhurst.
Mr. Cooney presented an overview of the Randhurst Village project which is expected to
open in April 2011; 1) $150 million project - currently costs estimated to be closer to $200
million; 2) $25 million public participation, all funds generated by project (no financial risk to
Village); 3) current sales tax base ($365 million) is protected; 4) estimated $1 million of new
sales tax annually to Village and 5) $25 million revenue bonds supported by five sources.
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 5 of 7
December 1, 2009
Mr. Cooney stated the BD enables the Village to initiate a sales tax that is specific to
Randhurst Village property. He provided a summary of the proposed public financial
participation; Village to provide $25 million towards the project with funds generated by the
redevelopment; a financial commitment that presents no financial risk to the Village. The
funds to be pledged in non-recourse revenue bonds backed by five proposed revenue
sources.
· Quarter percent Business District Retailer's Occupation Tax (new tax Randhurst only)
· Incremental Local Distributive share of the sales taxes over $236.5 million
· Hotel Tax (increase current rate Village-wide from 3% to 6%)
· 25 cent Amusement Tax on the sale of movie tickets (new Village-wide tax) .
· Food and Beverage Tax
Mr. Cooney stated that it was important to note that the proposed $25 million in revenues
would only be paid if these resources generate this amount.
Mr. Cooney stated Mr. Laube, Laube Consulting Group and Mr. Jim Conroy, Casto Lifestyle
Properties were also in attendance to respond to questions.
Village Manager Janonis stated the ordinances listed under the public hearing would be held
for first (1 st) readings at the December 15th Village Board meeting; the second (2nd) public
hearing is scheduled for December 8th.
As there were questions regarding the proposed ordinances the Village Board discussed and
requested clarification/revisions of certain sections of the ordinances from staff.
· Ordinance Designating Business District
Section One (I.)
Recommend ordinance be revised to insert "throughout Village of Mount Prospect" to
be consistent with J.
· Ordinance Establishing BD Municipal Retailers' Occupation Tax
Section 8.2402 B. Tangible Personal Property in Connection with the Sale of Service
Request clarification of what is taxed (tangible property - value of service)
Mr. Jim Conroy provided a construction update on the project. Construction is going very
well; except for new theater all Main Street building pads are 100% complete. Anticipate
getting permits and going for bids in January and break ground in spring 2010. Theater
construction to begin in March or April of 2010.
Mr. Cooney responded to questions and provided further clarification of the $25 million public
participation for the project and application of the various taxes. He reiterated that under no
circumstances was there a financial risk to the Village.
In response to additional questions from the Village Board, staff provided the following;
· No change in taxes on food and drugs
· Business District expires in 23 years
· Except for Costco BD taxes apply to other businesses on property
· Effective date of taxes - upon passage except for Movie Theater Tax, May 1, 2011 per
the Redevelopment Agreement. [Agreement with AMC not to impose tax until new
theater is open.]
· After $25 million generated for Randhurst Village project - taxes will go to Village's
General Fund
Trustee Juracek noted that the proposed Movie Theatre Tax ordinance does not reflect
effective date of May 1, 2011; requested revision to reflect May 1, 2011 effective date.
Mayor Wilks closed the public hearing at 8:59 p.m. The 2nd public hearing to establish the
Business District at Randhurst Mall will be Tuesday, December 8, 2009.
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 6 of 7
December 1, 2009
VILLAGE
MANAGER'S
REPORT
VILLAGE MANAGER'S REPORT
Village Manager stated the only item under the Manager's report, purchase of anti-icing
product, was approved under the Consent Agenda.
Community Events
· Teddy Bear Walk - December 5th 10:a.m. to noon
· Winter Walk - Prospect Avenue - December 5th 5:00 - 7:00 p.m.
Trustee Hoefert stated the Mount Prospect Historical Society was holding its annual House
Walk, Friday, December 4th; 3:30 - 9 p.m.
OTHER BUSINESS
OTHER BUSINESS
None.
CLOSED SESSION
CLOSED SESSION
Mayor Wilks asked for a motion to enter into Closed Session to discuss Personnel 5 ILCS
120/2 (c) (1); The appointment, employment, compensation, discipline, performance or
dismissal of specific employees of the public body, including hearing testimony on a
complaint lodged against an employee to determine its validity and Personnel 5 ILCS 120/2
(c) (2); Collective negotiating matters between the public body and its employees or their
representatives, or deliberations concerning salary schedules for one or more classes or
employees.
Trustee Hoefert seconded by Trustee Korn, moved to meet in Closed Session to discuss
Personnel 5 ILCS 120/2 (c) (1) and Personnel 5 ILCS 120/2 (c) (2).
Upon roll call: Ayes: Hoefert, Juracek Korn, Matuszak, Polit
Nays: None
Motion carried.
The Village Board entered Closed Session at 9:05 p.m.
ADJOURN
ADJOURN
The Village reconvened in Open Session at 10: 15 p. m, had a brief discussion about
Committee of the Whole meeting topics and possible dates for those discussions. There
being no further business to discuss the December 1, 2009 Village Board meeting adjourned
at 10:20 p.m.
/lJ~<ill:" C{
IM.llsaAngell 'iJ~
Village Clerk
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 7 of 7
December 1, 2009