HomeMy WebLinkAbout6. NEW BUSINESS 12/15/2009
MOlmt Prospect
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: MICHAEL E. JANONIS, VILLAGE MANAGER
FROM: FINANCE DIRECTOR
DATE: DECEMBER 3, 2009
SUBJECT: PROPOSED WATER AND SEWER RATE INCREASE
PURPOSE:
To present for the Board's consideration an ordinance increasing the Village's water and sewe
rates.
BACKGROUND:
Since 1990 the Village has followed the practice of approving moderate annual increases in
water and sewer rates, as opposed to implementing large increases periodically. The 2010
Budget included an anticipated 4.0% increase in water and sewer rates. The Village recently
completed a water rate study which set a proposed schedule for increasing the combined water
and sewer rate by 4.0% each January 1 st through 2012.
DISCUSSION:
The following table illustrates the recommended rates as reflected in the proposed ordinance.
Current Rate Proposed Rate Percent
Inside Village Per 1,000 Gallons Per 1,000 Gallons Change
Water $4.68 $4.87 4.0%
Sewer $1.51 $1.57 4.0%
Combined $6.19 $6.44 4.0%
Current Rate Proposed Rate Percent
Outside Village Per 1,000 Gallons Per 1,000 Gallons Change
Water $9.36 $9.74 4.0%
Sewer $1.51 $1.57 4.0%
Combined $10.87 $11.31 4.0%
For sewer users not connected to the Village's water system, whether located inside or outside the
Village, the monthly charge per dwelling unit would be $4.20, an increase of 4.0% over the current
rate of $4.04.
No increase is proposed for the $5.00 per month sewer construction fee.
M
Water and Sewer Rate Increase
December 3, 2009
Page 2
If a Mount Prospect household uses 15,000 gallons of water over a two-month period, their
bimonthly water and sewer usage fee would be $106.60, an increase of $3.75.
No increase is being proposed for the monthly availability charge assessed customers outside of
Special Service Area NO.5. For most customers, those with a 5/8" water line, the charge will
remain at $10.
RECOMMENDATION:
It is recommended the Village Board approve the attached ordinance increasing water and sewer
rates effective for bills rendered on or after January 1, 2010.
~~V ?..C?
DAVID O. ERB
FINANCE DIRECTOR
DOEI
1:\Water & Sewer\Board Memo - December 2010.doc
ORDINANCE NO.
AN ORDINANCE TO AMEND WATER AND SEWER RATES SET FORTH IN
APPENDIX A, DIVISION II OF THE VILLAGE CODE
Passed and approved by
the President and Board of Trustees
the _ day of December, 2009.
Published in pamphlet form by authority
of the corporate authorities of the
Village of Mount Prospect, Illinois,
the day of December, 2009.
ORDINANCE NO.
AN ORDINANCE TO AMEND WATER AND SEWER RATES SET FORTH IN
APPENDIX A, DIVISION II OF THE VILLAGE CODE
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: That Section 22.504.2 entitled "Water Rates" of Appendix A, Division II of the Village Code,
as amended, is hereby further amended in its entirety; so that hereinafter said Section 22.504.2 of Appendix A,
Division II shall be and read as follows:
" Sec. 22.504.2 WATER RATES:
A. All village users within the village, having a direct or indirect connection with village water mains or
pipes: $4.87 per 1,000 gallons of water consumed or portion thereof.
All village users outside the corporate limits of the village having a direct or indirect connection with
village water mains or pipes: $9.74 per 1,000 gallons of water consumed or portion thereof.
All village users located outside the boundaries of Special Service Area Number 5 shall pay an
additional monthly availability charge based upon the size of the water meter as follows:
5/8 inch meter
% inch meter
1 inch meter
I1f2 inch meter
2 inch meter
3 inch meter
4 inch meter
6 inch meter
8 inch meter
$ 10.00
$ 15.00
$ 30.00
$ 50.00
$ 90.00
$150.00
$250.00
$475.00
$990.00
B. Hook-up charge for water furnished by the truckload: $10.00."
SECTION TWO: That Section 22.504.3 entitled "Sewer Rates" of Appendix A, Division II of the Village
Code, as amended, is hereby further amended in its entirety; so that hereinafter said Section 22.504.3 of
Appendix A, Division II shall be and read as follows:
" Sec. 22.504.3 SEWER RATES:
C. All village sewer users within the corporate limits of the village having a direct or indirect connection
with the village sewer and water mains or pipes: $1.57 per 1,000 gallons of water consumed or portion
thereof.
All village sewer users within the corporate limits of the village having a direct or indirect connection
with the village's sewer mains or pipes and not with the village water mains or pipes: $4.20 per month
per dwelling unit.
All village sewer users outside the corporate limits of the village having a direct or indirect connection
with the village's water and sewer mains or pipes: $1.51 per 1,000 gallons of water consumed or
portion thereof.
All village sewer users outside the corporate limits of the village having a direct or indirect connection
with the village's sewer mains or pipes, but not with village water mains or pipes: $4.20 per month per
dwelling unit."
SECTION THREE: That the fees set forth in this Ordinance shall be applied to all water and sewer bills
rendered on or after January 1,2010.
SECTION FOUR: That this Ordinance shall be in full force and effect from and after its passage, approval and
publication in pamphlet form in the manner provided by law.
AYES:
NAYS:
ABSENT:
PASSED and APPROVED this
day of
,2009.
Irvana K. Wilks, Village President
ATTEST:
M. Lisa Angell, Village Clerk
Mount Prospect
Village of Mount Prospect
Mount Prospect, Illinois
~
INTEROFFICE MEMORANDUM
FROM:
MICHAEL E. JANONIS, VILLAGE MANAGER
FINANCE DIRECTOR
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TO:
DATE: DECEMBER 8, 2009
SUBJECT: 2009 BUDGET AMENDMENT NUMBER FOUR
PURPOSE:
Present a recommendation that the annual budget be amended for fiscal year beginning January 1,
2009 and ending December 31, 2009.
BACKGROUND:
Ordinance 5721, adopted December 16, 2008, established the annual budget for the year ending
December 31, 2009. The budget was subsequently amended three times during 2009.
· Ordinance 5736, adopted on April 21, 2009 provided for amendment #1
· Ordinance 5760, adopted on September 15, 2009 provided for amendment #2
· Ordinance 5771, adopted on November 17, 2009 provided for amendment #3
DISCUSSION:
In order to better manage the annual budget, the Village has taken to preparing budget
amendments in early Spring and late Fall to account for material variations in revenue and
expenditure line items. Many times this is the result of fluctuations in the economy affecting
revenues (either positively or negatively), extraordinary or unanticipated charges for expenditures or
the timing of projects causing work to occur over different fiscal periods. For 2009 we have been
required to adopt four amendments due to the slowing economy. Changes to the budget reflected
in this amendment will attempt to clean up any remaining variances in both revenue and expense
line items.
A proposed ordinance amending the 2009 annual budget is attached for the Board's consideration.
In total, this amendment adjusts revenue projections by $2,717,581 and expenditures by
$1,523,280. Amendments to the budget impacting revenues are made up of various adjustments to
tax, fee and other intergovernmental revenue accounts, investment income, reimbursements and
other financing sources (bond proceeds). Two significant revenue adjustments occurred in the
General Fund related to intergovernmental revenue. Sales and income taxes were lowered
$362,000 and $303,000 respectively. The revenue for other financing sources (bond proceeds) in
the Series 2009 Construction Fund was increased to account for the bond issue completed in
December 2009. Revenue in the Police and Fire Pension Funds was increased $1,366,000 and
$550,000 respectively reflecting overall growth in investments. Finally, a transfer into the Series
2009 Construction Fund is being made in the amount of $635,000. This planned transfer is to fund
a portion of the Phase I construction projects.
~
...
2009 Budget Amendment NO.4
December 8, 2009
Page 2
There are several notable budget adjustments related to expenditures. The first is a transfer from
the General Fund to the Capital Improvement Fund totaling $635,000 (as mentioned earlier). The
Motor Fuel Tax Fund budget for street resurfacing was reduced by $310,000 as a result of lower
MFT revenues from the state. A budget for debt service on the Series 2009 bonds was created
totaling $506,290 to account for the principal and interest payments now required. Work on Levee
37 began in 2009 which required payment from the Village in the amount of $503,91 0 to provide for
various rights-of-way. $50,000 was originally budgeted as a placeholder until the final cost could be
determined. Finally, additional pension benefits in the Police and Fire Pension Funds totaling
$234,000 are due to new retirements.
RECOMMENDATION:
It is recommended the Village Board adopt the proposed budget amendment #4 for the 2009
annual budget.
J~~<<
David O. Erb
Finance Director
Copy: Finance Commission
Department Directors
DOE!
1:\Budget 2009\Amendments\Board Memo Amendment #4 - December 2009.doc
ORDINANCE NO.
AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL
BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1,2009
AND ENDING DECEMBER 31, 2009
PASSED AND APPROVED BY
THE PRESIDENT AND BOARD OF TRUSTEES
the _ day of
,2009
Published in pamphlet form by
authority of the corporate authorities
of the Village of Mount Prospect, Illinois
the _ day of ,2009.
ORDINANCE NO.
AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL
BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1,2009
AND ENDING DECEMBER 31, 2009
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed
and approved Ordinance No. 2342 which sets the finances of the Village under the "Budget
Officer System"; and
WHEREAS, pursuant to the aforesaid Ordinance and the Statutes of the State of Illinois an annual
budget for the fiscal year commencing January 1, 2009 and ending December 31, 2009 was
adopted through the passage of Ordinance No. 5721 approved by the Corporate Authorities of the
Village of Mount Prospect on December 16,2008; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed
and approved Ordinance No. 5736 on April 21, 2009, amending the annual budget for the fiscal
year commencing January 1, 2009 and ending December 31, 2009; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed
and approved Ordinance No. 5760 on September 15, 2009, amending the annual budget for the
fiscal year commencing January 1, 2009 and ending December 31, 2009; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed
and approved Ordinance No. 5771 on November 17, 2009, further amending the annual budget
for the fiscal year commencing January 1, 2009 and ending December 31, 2009; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have reviewed
certain changes to the aforesaid budget for the fiscal year beginning January 1, 2009 and ending
December 31,2009; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect believe the
changes, as specified on the attached January 1, 2009 through December 31, 2009 Budget
Amendment No.4 to be in the best interest of the Village of Mount Prospect.
NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE
EXERCISE OF THEIR HOME RULE POWERS:
SECTION ONE: That the fiscal year budget for January 1, 2009 through December 31, 2009 for
the Village of Mount Prospect is hereby amended, as detailed on Budget Amendment No.4
attached hereto.
SECTION TWO: That this ordinance shall be in full force and effect from and after its passage,
approval and publication in pamphlet form as provided by law.
AYES:
NA YES:
ABSENT:
PASSED and APPROVED this _ day of
,2009.
Irvana K. Wilks
Mayor
ATTEST
M. Lisa Angell
Village Clerk
..
VILLAGE OF MOUNT PROSPECT
Budget Amendment No.4
Fiscal Year January 1, 2009 through December 31,2009
Revenues
Original Amended
Revenue Increase Revenue
Fund/Program/Classification Account # Account Description Estimate (Decrease) Estimate
General Fund (001)
Other Taxes 410300 Auto Rental Tax 17,000 (7,000) 10,000
Other Taxes 412100 Road & Bridge Tax 78,000 11,000 89,000
Other Taxes 415000 Hotel/Motel Tax 45,000 (10,000) 35,000
Other Taxes 417250 Natural Gas use Tax 100,000 14,000 114,000
Licenses, Permits & Fees 420300 Liquor Licenses 135,000 15,000 150,000
Licenses, Permits & Fees 420400 Business Licenses 175,000 (25,000) 150,000
Licenses, Permits & Fees 421100 Building Permits 900,000 75,000 975,000
Licenses, Permits & Fees 421600 Reinspection Fees 50,000 50,000 100,000
Licenses, Permits & Fees 422500 Nuisance Abatement Fees 2,000 9,000 11 ,000
Licenses, Permits & Fees 426000 LandlordlTenant Fees 240,000 30,000 270,000
Intergovernmental 430000 Sales Tax 9,430,000 (362,000) 9,068,000
Intergovernmental 430100 Income Tax 5,008,000 (303,000) 4,705,000
Intergovernmental 434300 Fire Training Reimbursement 3,000 7,500 10,500
Charges for Service 441200 Ambulance Transport Fees 750,000 15,000 765,000
Other Revenue 480700 Advertising Revenue 0 13,000 13,000
Other Revenue 480945 Fire Department Donations 1,000 9,500 10,500
Other Revenue 480946 Police Department Donations 5,000 7,000 12,000
Other Revenue 480960 Public Works Donations 1,500 10,500 12,000
Other Revenue 486005 Winter Festival Parade 30,000 (28,000) 2,000
16,970,500 (468,500) 16,502,000
All other General Fund accounts 23,182,600 0 23,182,600
Total General Fund 40,153,100 (468,500) 39,684,600
Motor Fuel Tax Fund (050)
Intergovernmental Revenue 432000 State MFT 1,568,000 (148,000) 1,420,000
Investment Income 460100 Interest Income 15,000 (14,000) 1,000
Reimbursements 470900 Other Reimbursements 55,000 (50,000) 5,000
Reimbursements 472100 MFT Projects 5,000 5,000 10,000
1,643,000 (207,000) 1,436,000
All other Motor Fuel Tax Fund accounts 169,000 0 169,000
Total Motor Fuel Tax Fund 1,812,000 (207,000) 1,605,000
Community Development Block Grant Fund (070)
Other Revenue 483000 Program Income 40,000 50,000 90,000
40,000 50,000 90,000
All other Community Development Block Grant Fund accounts 745,604 0 745,604
Total Community Development Block Grant 785,604 50,000 835,604
Series 2009 B&I, FDIPW (195)
Property Taxes 400100 Property Taxes - Current 0 500,000 500,000
Investment Income 460100 Interest Income 0 500 500
0 500,500 500,500
All other Series 2009 B&I, FD/PW Fund accounts 0 0 0
Total Series 2009 B&I, FD/PW Fund 0 500,500 500,500
VILLAGE OF MOUNT PROSPECT
Budget Amendment No.4
Fiscal Year January 1, 2009 through December 31, 2009
Revenues
Original Amended
Revenue Increase Revenue
F und/Program/Classification Account # Account Description Estimate (Decrease) Estimate
Series 2009 Construction Fund (528)
Investment Income 460100 Interest Income 220,000 (170,OOO) 50,000
Other Financing Sources 490850 Transfer In 0 635,000 635,000
Other Financing Sources 494100 Bond Proceeds 11,424,000 1,226,000 12,650,000
11,644,000 1,691,000 13,335,000
All other Series 2009 Construction Fund accounts 1,140,000 0 1,140,000
Total Series 2009 Construction Fund 12,784,000 1,691,000 14,475,000
Downtown Redevelopment Construction (550)
Other Taxes 413100 Property Tax Increment 2,640,000 (315,000) 2,325,000
Investment Income 460100 Interest Income 35,000 (33,OOO) 2,000
2,675,000 (348,000) 2,327,000
All other Downtown Redevelopment Fund accounts 0 0 0
Total Downtown Redevelopment Fund 2,675,000 (348,000) 2,327,000
Flood Control Construction Fund (590)
Licenses, Permits & Fees 421900 Stormwater Retention 60,000 20,000 80,000
60,000 20,000 80,000
All other Flood Control Construction Fund accounts 48,500 0 48,500
Total Flood Control Construction Fund 108,500 20,000 128,500
Water & Sewer Fund (610)
Investment Income 460100 Interest Income 160,000 (140,OOO) 20,000
Investment Income 460500 Interest - JAWA 15,000 (14,900) 100
Investment Income 460800 Bank Account Interest 15,000 (14,900) 100
Investment Income 464001 IMET Market Value Adj 5,000 (4,900) 100
Other Revenue 480900 Misc. Income 25,000 5,000 30,000
220,000 (169,700) 50,300
All other Water & Sewer Fund accounts 11,763,000 0 11,763,000
Total Water & Sewer Fund 11,983,000 (169,700) 11,813,300
Vehicle Replacement Fund (670)
Fines & Forfeits 450350 Supervision Fee 0 25,000 25,000
Investment Income 460100 Interest Income 200,000 (167,000) 33,000
Other Financing Sources 494652 Gain on Sale of Assets 60,000 328,000 388,000
260,000 186,000 446,000
All other Vehicle Replacement Fund accounts 899,700 0 899,700
Total Vehicle Replacement Fund 1,159,700 186,000 1,345,700
Computer Replacement Fund (680)
Investment Income 460100 Interest Income 25,000 (22,500) 2,500
25,000 (22,500) 2,500
All other Computer Replacement Fund accounts 195,281 0 195,281
Total Computer Replacement Fund 220,281 (22,500) 197,781
2
"
VILLAGE OF MOUNT PROSPECT
Budget Amendment No.4
Fiscal Year January 1, 2009 through December 31,2009
Revenues
Original Amended
Revenue Increase Revenue
Fund/Program/Classification Account # Account Description Estimate (Decrease) Estimate
Risk Management Fund (690)
Charges for Service 443600 General Fund Charge-Med 3,554,405 (244,405) 3,310,000
Charges for Service 443700 Water Fund Charge-Med 298,036 (16,036) 282,000
Charges for Service 443850 Vehicle Maint. Charge-Med 99,646 17,854 117,500
Charges for Service 444000 MP Library Charges 526,980 53,020 580,000
Investment Income 460100 Interest Income 90,000 (75,000) 15,000
Reimbursements 470800 Property Damage Reimb. 10,000 (8,000) 2,000
Other Revenue 487100 Employee Contributions 446,196 (16,196) 430,000
Other Revenue 487300 Flex Additional Life Ins. 4,512 1,988 6,500
Other Revenue 487400 Retiree Contributions 718,444 (143,444) 575,000
5,748,219 (430,219) 5,318,000
All other Risk Management Fund accounts 935,337 0 935,337
Total Risk Management Fund 6,683,556 (430,219) 6,253,337
Po/ice Pension (710)
Investment Income 461100 Investment Income - Mgr S 714,000 (314,000) 400,000
Investment Income 461300 Investment Income - Mgr C 594,000 (294,000) 300,000
Investment Income 462020 Realized Gains/Losses-S 20,000 60,000 80,000
Investment Income 462040 Realized Gains/Losses-C 20,000 60,000 80,000
Investment Income 463016 Unrealized Gain/Loss-C 100,000 (575,000) (475,000)
Investment Income 463017 Unrealized Gain/Loss-S 100,000 (1,000,000) (900,000)
Investment Income 464000 Market Gain on Equities 1,071,000 3,429,000 4,500,000
2,619,000 1,366,000 3,985,000
All other Police Pension Fund accounts 2,347,500 0 2,347,500
Total Police Pension Fund 4,966,500 1,366,000 6,332,500
Fire Pension (720)
Investment Income 461100 Investment Income - Mgr S 726,000 (351,000) 375,000
Investment Income 461300 Investment Income - Mgr C 750,000 (400,000) 350,000
Investment Income 462020 Realized Gains/Losses-S 20,000 80,000 100,000
Investment Income 462040 Realized Gains/Losses-C 20,000 45,000 65,000
Investment Income 463016 Unrealized Gain/Loss-C 100,000 (750,000) (650,000)
Investment Income 463017 Unrealized Gain/Loss-S 100,000 (1,000,000) (900,000)
Investment Income 464000 Market Gain on Equities 1,074,000 2,926,000 4,000,000
2,790,000 550,000 3,340,000
All other Fire Pension Fund Accounts 1,986,300 0 1,986,300
Total Fire Pension Fund 4,776,300 550,000 5,326,300
Total Estimated Revenues
Funds being changed 88,107,541 2,717,581 90,825,122
All other Village Budget accounts 11,309,492 0 11,309,492
Total Estimated Revenues After Changes 99,417,033 2,717,581 102,134,614
3
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VILLAGE OF MOUNT PROSPECT
Budget Amendment No.4
Fiscal Year January 1, 2009 through December 31,2009
Expenditures
Current Amended
Budget Increase Budget
Fund/Program/Classification Account # Account Description Amount (Decrease ) Amount
General Fund (001)
Public Representation - Mayor and Board of Trustees
Contractual Services 0010102-540015 Auditing Services 24,500 3,465 27,965
VMO - Manager's Office
Personal Services 0011101-500700 Vacation/Personallncentive 6,000 2,423 8,423
VMO - Legal
Contractual Services 0011102-540085 Legal - General Counsel 485,000 250,000 735,000
Contractual Services 0011102-540090 Legal - Special Counsel 47,000 3,000 50,000
VMO - Human Resources
Merit Pay Pool 0011103-500950 Merit Pay Pool 20,000 (14,000) 6,000
Salary Adjustment Pool 0011103-500951 Salary Adjustment Pool 20,000 (20,000) 0
VMO - Information Technology
Personal Services 0011104-500700 Vacation/Personallncentive 3,500 7,029 10,529
Computer Mainenance 0011104-540610 Computer Maintenance 233,382 (23,382) 210,000
VMO - Public Information
Contractual Services 0011105-540110 Other Professional Services 21,000 55,500 76,500
TV Services
Contractual Services 0011204-540225 Other Services 1,000 2,000 3,000
Commodities & Supplies 0011204-570080 Other Supplies 300 2,000 2,300
Village Clerk's Office
Personal Services 0011402-500650 Sick Leave Incentive 0 1,923 1,923
Personal Services 0011402-500700 Vacation/Personallncentive 3,000 654 3,654
Contractual Services 0011402-540615 Equipment Maintenance 6,421 (1,000) 5,421
Finance Department - Administration
Personal Services 0011701-500700 Vacation/Personallncentive 3,000 3,768 6,768
Contractual Services 0011701-540040 Ambulance Collection Fees 52,500 1,050 53,550
Contractual Services 0011701-540226 Bank Processing Fees 50,400 (3,000) 47,400
Commodities & Supplies 0011701-570090 Paper & Supplies 6,375 3,809 10,184
Community Development - Administration
Contractual Services 0012101-540263 Employee Homebuyer Assistance 20,000 (20,000) 0
Community Development - Economic Development
Contractual Services 0012103-540249 Randhurst Economic Development 15,000 (7,500) 7,500
Community Development - Building Inspections
Contractual Services 0012105-540110 Other Professional Services 60,000 (60,000) 0
Community Development - Housing Inspections
Office Equipment 0012106-650003 Computer Equipment - New 22,000 (22,000) 0
Human Services - Administration
Commodities & Supplies 0013101-570080 Other Supplies 3,800 2,330 6,130
Human Services - Community Connectiuons Center
Personal Services 0013105-500000 Full-Time Earnings 158,707 (101,457) 57,250
Personal Services 0013105-500100 Part-Time Eamings 0 22,000 22,000
Personal Services 0013105-500800 Employee Allowances 0 300 300
Employee Benefits 0013105-510000 FICA - Social Security 9,840 (5,090) 4,750
Employee Benefits 0013105-510100 FICA - Medicare 2,301 (1,101) 1,200
Employee Benefits 0013105-510200 IMRF Pension 13,490 (7,190) 6,300
Employee Benefits 0013105-510601 Life Insurance 234 (154) 80
Contractual Services 0013105-540110 Other Professional Services 12,000 0 12,000
Utilities 0013105-550400 Cellular Phone Service 0 250 250
Commodities & Supplies 0013105-570070 Office Supplies 5,600 (3,100) 2,500
Building Improvements 0013105-640001 Other Building Improvements 43,470 (28,470) 15,000
Office Equipment 00131 05-650000 Office Equipment 14,145 2,855 17,000
Office Equipment 0013105-650003 Computer Equipment - New 14,050 13,450 27,500
Police Department - Administration
Personal Services 0014101-500700 Vacation/Personallncentive 55,000 80,819 135,819
Police Department - Patrol
Personal Services 0014102-500300 Overtime Earnings 411,100 (136,100) 275,000
4
.;
VILLAGE OF MOUNT PROSPECT
Budget Amendment No.4
Fiscal Year January 1, 2009 through December 31, 2009
Expenditures
Current Amended
Budget Increase Budget
Fund/Program/Classification Account # Account Description Amount (Decrease) Amount
General Fund (cant.)
Personal Services 0014102-500800 Employee Allowances 32,500 8,273 40,773
Police Department - Crime Prevention
Commodities & Supplies 0014103-570080 Other Supplies 0 10,000 10,000
Fire Department - Administration
Personal Services 0014201-500400 Vacation/Personal Incentive 1,300 10,445 11,745
Personal Services 0014201-500750 Retiree Sick Incentive 30,000 23,828 53,828
Fire Department - Operations
Personal Services 0014202-500000 Full-Time Earnings 5,588,364 (105,000) 5.483,364
Personal Services 0014202-500300 Overtime Eamings 350,800 144,200 495,000
Personal Services 0014202-500400 Specialty Pay 0 58,200 58,200
Fire Department - Equipment Maintenance
Commodities & Supplies 0014206-570635 Vehicle Fuel - Gas 44,200 22,800 67,000
Fire Department - Equipment Maintenance
Commodities & Supplies 0014206-570651 Vehicle Registration/License 0 65 65
Fire - Emergency Preparedness
Personal Services 0014207-500100 Part-Time Eamings 699 20,301 21,000
Contractual Services 0014207-540221 School Program - Contractual 0 2,500 2,500
Commodities & Supplies 0014207-570040 Clothing Supplies 1,500 4,000 5,500
Commodities & Supplies 0014207-570080 Other Supplies 2,720 5,500 8,220
Commodities & Supplies 0014207-570120 Radio Equipment 1,600 13,000 14,600
Commodities & Supplies 0014207-570310 Emergency Equipment 5,000 12,000 17,000
Public Works - Administration
Personal Services 0015001-500700 Vacation/Personal Incentive 7,500 3,922 11 ,422
Public Works - Streets
Personal Services 0015101-500650 Sick Leave Incentive 3,900 3,305 7,205
Personal Services 0015101-500850 Insurance Opt Out 0 1,500 1,500
Public Works - Public Buildings
Utilities 0015102-550100 Natural Gas/Heat 62,000 (15,000) 47,000
Public Works - Snow Removal
Contractual Services 0015105-540225 Other Services 5,665 3,335 9,000
Contractual Services 0015105-540555 Snow Removal - Contractual 50,000 15,000 65,000
Commodities & Supplies 0015105-570470 Restoration Materials 3,800 1,700 5,500
Public Works - Maintenance of State Highways
Contractual Services 0015108-540515 Crack Filling 0 5,902 5,902
Public Works - Traffic Sign Maintenance
Personal Services 0015109-500200 Seasonal Earnings 6,470 5,312 11,782
Public Works - Forestry
Contractual Services 0015203-540715 Tree Rep!. - Village 38,921 (13,000) 25,921
Contractual Services 0015203-540720 Tree Rep!. - Cost Recovery 65,653 (15,000) 50,653
Public Works - Engineering
Utilities 0015405-550210 Electric - Street Lights 71,000 (21,000) 50,000
Community Service Programs
Contractual Services 0016102-540955 Sister Cities Commission 15,000 3,000 18,000
Commodities & Supplies 0016103-540965 Fireworks/Lions Club 3,500 10,000 13,500
Non-Departmental
Interfund Transfers 0018901-800230 Transfer Out 0 635,000 635,000
8,236,207 859,169 9,095,376
All other General Fund accounts 32,236,718 0 32,236,718
Total General Fund 40,472,925 859,169 41,332,094
5
VILLAGE OF MOUNT PROSPECT
Budget Amendment No.4
Fiscal Year January 1, 2009 through December 31, 2009
Expenditures
Current Amended
Budget Increase Budget
F und/Program/Classification Account # Account Description Amount (Decrease) Amount
Motor Fuel Tax Fund (050)
Street Improvement Projects
Infrastructure 0507706-690049 Resurfacing - MFT Fund 1,260,000 (310,000) 950,000
Infrastructure 0507706-690107 Kensington Rd. Turn Lanes 50,000 (50,000) 0
1,310,000 (360,000) 950,000
All other Motor Fuel Tax Fund accounts 803,102 0 803,102
Total Motor Fuel Tax Fund 2,113,102 (360,000) 1,753,102
Asset Seizure Fund (080)
Other Equipment 0804104-670151 Other Equipment 1,000 7,500 8,500
1,000 7,500 8,500
All other Asset Seizure Fund accounts 1,000 0 1,000
Total Asset Seizure Fund 2,000 7,500 9,500
DEA Shared Funds Fund (085)
Other Equipment 0854102-670151 Other Equipment 1,000 12,500 13,500
1,000 12,500 13,500
All other DEA Shared Funds Fund accounts 0 0 0
Total DEA Shared Funds Fund 1,000 12,500 13,500
DUI Fine Fund (086)
Other Equipment 0864102-670151 Other Equipment 1,000 7,500 8,500
1,000 7,500 8,500
All other DUI Fine Fund accounts 500 0 500
Total DUI Fine Fund 1,500 7,500 9,000
Series 2009 B& I, FDIPW (195)
Bond Principal 1958102-710277 2009 G.O. Principal 0 200,000 200,000
Bond Interest 1958102-720277 2009 G.O. Interest 0 305,690 305,690
Bank & Fiscal Fees 1958102-730277 2009 G.O. Bank Fee 0 600 600
0 506,290 506,290
All other Series 2009 B&I, FD/PW Fund accounts 0 0 0
Total Series 2009 B&I, FD/PW Fund 0 506,290 506,290
Capital Improvement Fund (510)
Village Improvements & Equipment
Contractual Services 5107701-540047 Financial Software Application 60,000 43,500 103,500
Building Improvements 5107701-640021 Digital Cameras 25,000 20,000 45,000
Other Equipment 5107701-670028 Bunker Gear Lockers 25,000 (25,000) 0
Other Equipment 5107701-670303 Video Conferencing 110,000 (110,000) 0
Other Equipment 5107701-670304 Intrusion Detection 20,000 (20,000) 0
240,000 (91,500) 148,500
All other Capital Improvement Fund accounts 1,304,850 0 1,304,850
Total Capital Improvement Fund 1,544,850 (91,500) 1,453,350
6
"
VILLAGE OF MOUNT PROSPECT
Budget Amendment No.4
Fiscal Year January 1, 2009 through December 31,2009
Expenditures
Current Amended
Budget Increase Budget
Fund/Program/Classification Account # Account Description Amount (Decrease) Amount
Flood Control Construction Fund (590)
Infrastructure 5907704-690113 Levee 37 50,000 453,910 503,910
Infrastructure 5907704-690114 Drainage Improvements 130,000 31,000 161,000
130,000 31,000 161,000
All Other Flood Control Construction Fund accounts 105,000 0 105,000
Total Flood Control Construction Fund 235,000 31,000 266,000
Water and Sewer Fund (610)
Contractual Services 6105502-540225 Other Services 0 61,000 61,000
0 61,000 61,000
All Other Water and Sewer Fund accounts 12,508,846 0 12,508,846
Total Water and Sewer Fund 12,508,846 61,000 12,569,846
Risk Management Fund (690)
Insurance 6908501-560108 Builder's Risk Insurance 0 14,870 14,870
Insurance 6908501-560202 Liability Claims 100,000 241,951 341,951
100,000 256,821 356,821
All other Risk Management Fund accounts 6,584,336 0 6,584,336
Total Risk Management Fund 6,684,336 256,821 6,941,157
Police Pension Fund (710)
Pension Benefits 7108202-530100 Retirement Pensions 2,264,000 90,000 2,354,000
Pension Benefits 7108202-530200 Disability Pensions 275,000 70,000 345,000
Pension Benefits 7108202-530908 Investment Advisors 86,000 4,000 90,000
2,625,000 164,000 2,789,000
All other Police Pension accounts 368,500 0 368,500
Total Police Pension Fund 2,993,500 164,000 3,157,500
Fire Pensions (720)
Pension Benefits 7208203-530100 Retirement Pensions 1,952,000 65,000 2,017,000
Pension Benefits 7208203-530200 Disability Pensions 577,000 3,000 580,000
Pension Benefits 7208203-530700 Refund of Contributions 10,000 1,000 11,000
2,539,000 69,000 2,608,000
All other Fire Pension accounts 454,500 0 454,500
Total Fire Pension Fund 2,993,500 69,000 3,062,500
Total Village Budget
Funds being changed 69,550,559 1,523,280 71,073,839
All other Village Budget Accounts 29,463,058 0 29,463,058
Total Village Budget after Changes 99,013,617 1 ,523,280 100,536,897
7
Village of Mount Prospect
Community Development Department
MEMORANDUM
&.
,Z I
DATE:
MICHAEL E. JANONIS, VILLAGE MANAGER
DIRECTOR OF COMMUNITY DEVELOPMENT
DECEMBER 8, 2009
800 BIERMANN COURT - CLASS 6B INDUCEMENT RESOLUTION
TO:
FROM:
SUBJECT:
Attached to this memorandum is a resolution that would grant approval of a Class 6b property tax
incentive for Principal Real Estate Investors who is the owner of the 800 Biermann Court property. This
190,000 square foot building is located in the Kensington Business Center and CVS/Caremark is
currently located in half of the building. The other half of the building is currently vacant and
CVS/Caremark is considering expanding into an additional 40,000 square feet and demolishing the
remainder of the building to construct needed parking for employees. The 6b status would only apply
to the improvements made in the new space that CVS/Caremark would occupy.
CVS/Caremark's lease is due to expire in 2010 and they are currently reviewing several location
options for their operations. Property taxes are one of several factors under consideration as they
make this decision. Property taxes on the 800 Biermann building are currently at $4.32 per square foot.
Other industrial buildings in the market have tax rates ranging from $1 to $1.77 per square foot, putting
this property at a competitive disadvantage. It is estimated that the abatement would reduce the
amount of property tax per square foot from $4.32 to $3.84 for this property.
CVS/Caremark currently employs over 800 individuals at this location and is the Village's largest
employer. If they move forward with their expansion plans, they would employ several hundred
additional staff at this facility. At a time when jobs are scarce, this would be a significant opportunity for
the Village.
Please forward this memorandum to the Village Board for their review and consideration at their
meeting on December 15th. Staff will be present at that meeting to further discuss this matter.
o
A PROFESSIONAL CORPORATION
I
THE LAW OFFICES OF
LISTON & TSANTILIS
33 NORTH LASALLE STREET, 25TH FLOOR CHICAGO. ILLINOIS 60602
BRIAN P- LISTON (312) 580-1604 PETER TSANTILIS (312) 604-3808 FACSIMILE (312) 1580-1592
December 9, 2009
William J Cooney, II,
Director of Community Development
Village of Mount Prospect
50 S.. Emerson Street
Mount Prospect, Illinois 60056
bcooney@mountprospect org
Re: Class 6b Incentive Application
800 Biermann Court
Mount Prospect, Illinois
PIN: 03-35-104-005-0000
Dem Bill:
PIincipal Real Estate InvestOIs ("Principal") is the ownel ofthe above-referenced ptOpelty and is
requesting a Class 6b Incentive Resolution based on new constlUction and substantial rehabilitation on the
same.. The subject pIOperty is apPIOximately 191,475 square feet Cuuently, Ptincipalleases IOughly
102,000 squme feet of the site to CVS Caremmk ("Caremalk"), with the remaining roughly 90,000 squme
feet on the western pOItion of the site sitting vacant for some time
PIincipal has been unable to lease the vacant space and is working to maintain its existing tenant,
CaIemmk In Older to retain Cmemmk as a tenant at the subject property, PIincipal plans on demolishing
roughly 50,000 square feet of the vacant space located on the westem portion of the building and improving
and reconfigUIing the remaining approximately 140,000 squm'e feet of space so that Caremmk may expand
its operations at this site. Principal will also be adding additional pmking to the site, roughly 760 pat king
stalls in total, in order to accommodate the increase in employees. Through this plOposed expansion,
Caremark hopes to retain its current 800 employees and add an additional 300 to 400 employees
Principal has allotted approximately $2,500,000 to $3,000,000 to demolish and impIove the site in
order to retain Caremark at the same As of today, Caremark needs to expand its opelation and is discussing
whether to stay at the subject plOpeIty or to move to anotheI site that can afford it an improved physical and
tax opportunity.. Plincipal believes that by improving the site as described above and obtaining a Class 6b
Incentive on all the improvements made to the site that it will be able to retain Caremmk as a tenant fOl many
years to come. Retaining Car'emmk at this facility is positive for Car'emark, PIincipal and the Village of
Mount Prospect as the proposed impIOvement will retain 800 employees and add approximately 300 to 400
employees to the site as well as implOve this already impressive facility.
Principal owns the su~ject propelty and leases the same to Car'emark who uses the site in its
opelations Caremark provides end-to-end solutions that impact eveIything from pharmacy plan design to
the ultimate delivery of products and seIvices to customeIS.. Car'emark's capabilities include indusuy-Ieading
clinical and health management programs, specialty pharmacy expeItise, leadership in retail clinics, customer
service excellence, and a deep knowledge of its consumers CUITently at the subject propelty, Car'emark
provides lOughly 42,000 prescriptions a day and hopes to provide 50,000 with the improved and newly
leconfigUIed facility
:IftE L.\WOY)"ICESOY
LISTON & TSANTILIS
Page 2
William 1. Cooney, .Il.
December 9, 2009
PUIsuant to our meeting yesterday, PIincipal has already provided ten sets of site plans for the
proposed improved site Additionally, attached please find a copy of the legal descIiption for the above.
referenced property Should you require anything further, OJ have any questions or concerns, please do not
hesitate to contact me at 312-580-1593.
Based on the foregoing, Principal requests that it be placed on the agenda for the DecembeI 15, 2009
Village of Mount Prospect Board meeting in order to present its request to the Village of Mount Prospect to
support and consent to a Class 6b Incentive based on new constIuction and substantial rehabilitation.
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RESOLUTION NO.
A RESOLUTION IN SUPPORT OF PRINCIPAL REAL ESTATE INVESTORS
800 BIERMANN COURT, MOUNT PROSPECT, ILLINOIS,
MAKING AN APPLICATION FOR A
COOK COUNTY CLASS 6B TAX ABATEMENT
WHEREAS, the Village of Mount Prospect encourages community development to
provide for economic growth and career opportunities; and
WHEREAS, through property tax incentives offered by Cook County, various
opportunities exist for new businesses to become established in the Village of Mount
Prospect, Cook County; and
WHEREAS, without the Cook County property tax incentives, the Village of Mount
Prospect is at a competitive disadvantage with the neighboring counties of Lake and
DuPage in attracting industrial development; and
WHEREAS, Principal Real Estate Investors has requested the Village of Mount
Prospect to support its application for a Class 6b Real Property Classification at 800
Biermann Court, Mount Prospect, Cook County, PIN: 03-35-104-005-0000 (Property);
and
WHEREAS, the Village of Mount Prospect has found that special circumstances exist
in that the Village is at a competitive disadvantage with nearby DuPage and Lake
Counties and their tax structure; and
WHEREAS, the corporate authorities of the Village of Mount Prospect believe that their
request is in the best interest of the economic development in the Village of Mount
Prospect.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS
ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS:
SECTION ONE: That the President and Board of Trustees of the Village of Mount
Prospect do hereby support and consent to the application of Principal Real Estate
Investors for a Class 6B Property Classification from Cook County, which allows a 10%
assessment level for the first 10 years, 15 % in the 11 th year and 20% in the 1 ih year
for the Subject Property located at 800 Biermann Court and legally described as:
LOT 1 IN KENSINGTON CENTER RESUBDIVISION 1 OF LOT 7 IN KENSINGTON
CENTER PHASE 1 AND LOSTS 1. 4 AND 5 IN KENSINGTON CENTER PHASE 2. A
SUBDIVISION IN THE NORTHWEST ~ OF SECTION 35 TOWNSHIP 42 NORTH.
RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN. IN COOK COUNTY.
ILLINOIS.
PIN: 03-35-1 04-005-0000
Page 2/2
Class 6 Tax Abatement
SECTION TWO: That the Village of Mount Prospect supports industrial growth,
increased employment and economic development and this proposed development is
in furtherance of this goal. The Board of Trustees of the Village of Mount Prospect
further finds that this incentive is necessary for development to occur on the Property.
SECTION THREE: That development of the property is subject to compliance with all
requirements of the 1-1 (Light Industrial) District and development standards of the
Village of Mount Prospect.
SECTION FOUR: That this Resolution shall,be in full force and effect from and after its
passage and approval in the manner provided by law.
AYES:
NAYS:
ABSENT:
Passed and approved this day of December, 2009.
Irvana K. Wilks
Mayor
M. Lisa Angell
Village Clerk
H:ICLKOIWINIRESOLUTIONICLASS6BRESOLUTIONprincipal reimt prospecldec2009.doc
Principle
CONSTRUCTION CORR
CBRE
CB RICHARD ELLIS
SITE / BUILDING RENOVATION TO:
cvs
CAREMA&l<
800 BIERMAN COURT, MT. PROSPECT, IL
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RESOLUTION NO.
A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT
BETWEEN THE FOREST RIVER FIRE PROTECTION DISTRICT
AND THE VILLAGE OF MOUNT PROSPECT
WHEREAS, the Village of Mount Prospect and the Forest River Fire Protection District are
desirous of entering into an Intergovernmental Agreement; and
WHEREAS, the Intergovernmental Agreement being the subject of this Resolution
provides for the Village of Mount Prospect to provide for the fire protection, fire prevention
and emergency medical services for that area known as the Forest River Fire Protection
District.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS
ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS:
SECTION ONE: The Board of Trustees of the Village of Mount Prospect do hereby
authorize the President to sign and the Clerk to attest his signature on the
Intergovernmental Agreement between the Forest River Fire Protection District and the
Village of Mount Prospect for the year 2010, a copy of which is attached hereto and hereby
made a part hereof as Exhibit "A".
SECTION TWO: That this Resolution shall be in full force and effect from and after its
passage and approval in the manner provided by law.
AYES:
NAYS:
ABSENT:
PASSED and APPROVED this day of December, 2009.
Irvana K. Wilks
Mayor
ATTEST:
M. Lisa Angell
Village Clerk
H:\CLKO\WIN\RESOLUTION\ForestRvrAgrmt, 2010.doc
p
ORDINANCE NO. 2009-02
ORDINACE LEVYING AND ASSESSING TAXES OF THE
FOREST RIVER FIRE PREVENTION DISTRICT,
COOK COUNTY. ILLINOIS FOR 2009
BE IT ORDAINED by the Board of Trustees of the Forest River Fire Prevention District, Cook
County, Illinois, as follows:
Section One: That the sum of FIFTY-ONE THOUSAND FIVE HUNDRED AND NINETY
FIVE DOLLARS ($51,595) be and the same is assessed and levied from and against all taxable property
within the limits of the said Forest River Fire Protection District as the same is assessed and equalized for
State and County purposes for the current year, 2009, and which ordinance was duly published as provided
by law, and the specific amount hereby levied is set forth under the column entitled "Amount To Be Raised
By Tax Levy," as follows:
AMOUNT TO BE
RAISED BY TAX LEVY:
CORPORATE FUND
Fire Contractual Services
Contingency Fund
Trustee Fees
Legal Fees
Publication Fees
Fire Association Dues
TOTAL CORPORATE FUND
$40,745.00
$2500.00
$2250.00
$1000.00
$500.00
$300.00
$47295.00
The foregoing amount is hereby levied for corporate expense pursuant to the previsions of 70 IT-CS 705/14.
AUDIT FUND
Audit Fund Levy
$2300.00
The foregoing amount is hereby levied for audit expense pursuant to the previsions of 50 IT-CS 310/9.
TORT LIABILITY FUND
Tort Liability Fund Levy
$2000.00
The foregoing amount is hereby levied for tort liability expense pursuant to the previsions of 745 ILCS
10/9-107.
LEVY SUMMARY
TOTAL CORPORATE FUND
TOTAL AUDIT FUND
TOTAL TORT LIABILITY FUND
$47,295.00
$2300.00
$2000.00
S51.595.00
GRAND TOTAL
Section 2: That the Secretary is hereby directed to file certified copies of this ordinance with the
Cook County Clerk within the time specified by law.
Section 3: That this ordinance shall be in full force and effect from and after its passage and
approval as required by law.
ADOPTED this 3rd day of November 2009, pursuant to a roll call vote as follows:
AYES:
3
C)
NAYS:
ABSENT: 0
ATTEST:
at
Secretary, Bo Trustees
Forest River Fire Protection District
FOREST RIVER FIRE PROTECTION DISTRICT
207 LEE STREET
MOUNT PROSPECT, ILLINOIS 60056
RESOLUTION NUMBER 2009 - 02
Page1of2
December 1, 2009
Resolution Authorizing Execution of an Agreement
With the Village of Mount Prospect
WHEREAS, the Forest River Fire Protection District has requested the Village
of Mount Prospect to provide services of the Fire Department of the Village to said
District during the year 2010; and
WHEREAS, the President and the Board of Trustees of the Forest River Fire
Protection District have detennined that it would be in the best interests of the District
and the Village to enter into an Agreement with the tenns and conditions set forth in
Exhibit" A" attached hereto providing that the Mount Prospect Fire Department service
said District.
NOW, THEREFORE, be it resolved by the President and the Board of Trustees of
the Forest River Fire Protection District, Cook County, Illinois:
1. The President of the Forest River Fire Protection District is hereby
authorized to execute, and the Secretary to attest, the Agreement
between the Village of Mount Prospect and the Forest River Fire
Protection District, a copy of which is attached hereto as Exhibit"
A. "
2. That this resolution shall be in full force and effect from and after
its passage and approval in the manner provided by law.
FOREST RIVER FIRE PROTECTION DISTRICT
207 LEE STREET
MOUNT PROSPECT, ILLINOIS 60056
RESOLUTION NUMBER 2009 - 02
AYES:
NA YS;
ABSENT:
Passed and approved this ~ day of lk,.,~ , 2009
ATTEST:
~~
Page2 of 2
FOREST RIVER FIRE PROTECTION DISTRICT
A MUNICIPAL CORPORATION, COOK COUNTY, ILLINOIS, HERETO
AND
THE VILLAGE OF MOUNT PROSPECT
A MUNICIPAL CORPORATION, COOK COUNTY, ILLINOIS, HERETO
AGREEMENT
WHEREAS, THE Village of Mount Prospect, hereinafter, referred to as "The
Village", a municipal corporation organized under the laws of the State of Illinois and the
Forest River Fire Protection District, hereinafter referred to as the "District", a municipal
corporation organized under the laws of the State of Illinois, and
WHEREAS, both the Village and the District are municipal corporations
organized under the laws of the State of Illinois and as such have the power under State
Law to enter into agreements for providing fire protection and emergency services, and
WHEREAS, THE Village has agreed to provide such services to. the District in
accordance with the terms hereinafter set forth.
NOW THEREFORE, IT IS AGREED BY AND BETWEEN THE VILLAGE
AND THE DISTRICT AS FOLLOWS:
1. That for the period beginning January 1, 2010 to December 31, 2010, at 12:00
midnight said day, the Village shall furnish all fire fighting, fire protection, fire
prevention and other emergency services, including emergency ambulance service, by
such volunteer or paid on call and/or regular firemen available to the Village as the Fire
Chief of the Village shall determine, to the District for a certain area as shown and
outlined in red on Exhibit 1 attached hereto and made a part hereof.
2. That for the period of time during which this Agreement shall be in full force and
effect, the District agrees to pay and the Village agrees to accept as full payment for said
fire protection, fire prevention services and emergency services, that amount of monies
received from tax receipts, replacement taxes, interest and other miscellaneous income
collected during the period beginning January 1, 2010 and ending December 31, 2010,
less all reasonable costs of running the said District, including, but not limited to, all
administrative legal salaries and other expenses incurred.
(2)
A. It is understood that the District shall levy taxes at the maximum rate authorized
by statute without referendum, which shall not be less than .30% of the value of
all taxable property within the District, and shall apply for and make all efforts to
receive any available state and/or federal aid to fire protection districts as is now
available or may be available during the term hereof.
B. The District will retain the sum of $2,500.00 to handle any contingency or
emergency matters that may develop during the year. All other monies shall be
paid to the Village as follows: On January 15, April 15, July 15 and October 15,
2010 all monies over and above the aforementioned $2,500.00 contingency fund
shall be paid to the village.
C. In addition, the District shall provide the Village with the follows:
( I ) A copy of the schedule of meetings of the District for the year
2010, be furnished upon execution of this Agreement.
(ii) A certified copy of the Tax Levy Ordinance adopted by the District
for the fiscal year 2009 thru 2010, to be furnished upon execution
of this Agreement.
( Hi) A copy of the District's audited financial statement for the period
ending June 30, 2010, to be furnished within thirty (30) days after
receipt by the District.
( iv ) A copy of the Minutes of each District meeting, to be furnished
within (30) days after each meeting, when requested by the
Village.
( v ) The District shall provide the Village with copies of its quarterly
receipts and disbursements, for informational purposes only, it
being fully understood right of pre-approval regarding said
disbursements.
(3)
3. That the Fire Chief of the Village shall have the sole and exclusive right,
duty and responsibility to prescribe the manner and method of giving the alarm for fire
and/or other emergencies occurring within the District's territory as outlined upon said
Exhibit I.
4. That the Fire Chief of the Village or his authorized representative shall
have the sole and exclusive authority and responsibility to direct and control any and all
fire fighting, fire protection, fire prevention and other emergency operations carried on at
the scene of any alarm or emergency occurring within that territory of the District shown
upon the said Exhibit I.
5. That all fire fighting, fire protection, fire prevention and other emergency
procedures conducted under the provisions hereof shall be conducted in accordance with
the regulations of the Mount Prospect Fire Department and the ordinances of the Village.
Furthermore, the District agrees that within thirty (30) days of the execution hereof, if
permitted by state statute, it shall pass and approve ordinances identical in form and
content to the ordinances of the Village which deal with fire fighting, fire protection, fire
prevention, building construction as related to fire safety and other emergency
procedures. Certified copies of said Ordinance(s) shall be submitted to the Village within
ten (10) days of their adoption by the District.
6. That all expenses and cost of maintaining equipment, apparatus, salaries,
insurance premiums and any and all other items of expenses connected with the several
services contemplated herein to be supplied by the Village to the District shall be borne
by the Village. The only expense falling upon the District shall be in the form of the
payments scheduled to be made hereinabove under Paragraph 2b.
7. That, within seven (7) days of receipt of notice of annexation by an
municipality of land and territory within its district (as shown in orange upon the said
Exhibit I hereto), the District shall forward a copy of said notice (with the legal
description contained therein) to the village by addressing same to the attention of:
Village Clerk
100 South Emerson Street
Mount Prospect, Illinois 60056
(4)
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by their respective offices and have affixed hereunto their respective corporate
seals, all having been authorized by the adoption of a suitable Resolution passed and
approved by each of the respective parties hereto.
Village of Mount Prospect
By:
Attest:
Village Clerk
Forest River Fire Protection District
/I
/M ~/" ~
l - _ fl-r-71
President . . /
{/
Attest:a/4~>
Secretary
/ dayof~.-n6v
, 2009
Dated this
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FOREST RIVER FIRE PROTECTION DISTRICT
207 LEE STREET
MOUNT PROSPECT, ILLINOIS 60056
December 1, 2010
MEETING SCHEDULE
Notice is hereby given by the Board of Trustees of the
Forest River Fire Protection District, Cook County,
Illinois, of the regular open meetings covering calendar
year 2010. They are to be held at the Forest River
Community Hall, 207 Lee Street, Mount Prospect, Illinois at
7:00 P.M.
The meetings will be held on:
January
February
March
April
May
June
5th
9th
2nd
6th
4th
1st
July
August
September
October
November
December
6th
3rd
7th
5th
9th
7th
Thank You,
Adam Baczanski
Secretary
Mount Prospect
~
Moun't Prospec't Public Works Depar'tmen't
INTEROFFICE MEMORANDUM
TO:
FROM:
VILLAGE MANAGER MICHAEL E. JANONIS
ASSISTANT ENGINEER
DECEMBER 7, 2009
'e~.
1
DATE:
SUBJECT: MFT MAINTENANCE RESOLUTION - 2010
Attached is the following:
Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois
Highway Code (BLR 14230) in the amount of $449,432.00. Included in this resolution are
the following:
Account No.
0505105-570540
0505405-550220
0505104-540515
0505104-540535
Item
Salt & Calcium Chloride
Electric
Crack Filling
. Pavement Markings
Budcet
$200,000.00
$150,000.00
$52,448.00
$46,984.00
$449,432.00
This Resolution is required by the Illinois Department of Transportation before the Village can
expend Motor Fuel Tax funds.
I recommend that the Village Board adopt this resolution at the Village Board Meeting on
December 15, 2009.
PJ[~
Daniel Randolph
I concur with the above recommendation.
C: Village Clerk M. Lisa Angell
Q
(ii;j\11nois ~
~ of Transportation
Resolution for Maintenance of
Streets and Highways by Municipality
Under the Illinois Highway Code
BE IT RESOLVED, by the
Village
(City, Town or Village)
appropriated the sum of
of
Mayor and Board of Trustees
(Council or President and Board of Trustees)
, Illinois, that there is hereby
(Name)
of Motor Fuel Tax funds for the purpose of maintaining
of the
Mount Prospect
$449,432.00
streets and highways under the applicable provisions of the Illinois Highway Code from January 1,2010
(Date)
to December 31,2010
(Date)
BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved
Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this
resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above.
BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above,
submit to the Department of Transportation, on forms furnished by said Department, a certified statement showing
expenditures from and balances remaining in the account(s) for this period; and
BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this
resolution to the district office of the Department of Transportation, at Schaumburg
, Illinois.
I, M. Lisa Angell
Clerk in and for the Village
(City, Town or Village)
of Mount Prospect
, County of Cook
hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by
the Mayor and Board of Trustees
(Council or President and Board of Trustees)
at a meeting on December 15, 2009
Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
day of
(SEAL)
Village
(City, Town or Village)
Clerk
Approved
Date
Department of Transportation
Regional Engineer
Printed 12/7/2009
BLR 14230 (Rev. 11/06)
Mount Prospect
Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
TO:
VILLAGE MANAGER MICHAEL E. JANONIS
PROJECT ENGINEER
DECEMBER 8, 2009
FROM:
DATE:
SUBJECT: MFT STREET IMPROVEMENT RESOLUTION - 2010
Attached is the lOOT form,
Resolution for Improvement by Municipality Under the Illinois Highway Cod
in the amount of $920,000.00 for the 2010 Resurfacing Program. The bid opening is
scheduled for February, 2009.
This resolution is required by the Illinois Department of Transportation before the
Village can expend Motor Fuel Tax funds.
I recommend that the Village Board adopt this resolution at the ViI1age Board Meeting
on December 15, 2009.
(/
....,..-
~ JMd\ttU L
I concur with the above recommendation.
C: Village Clerk M. Lisa Angell
\2-
@1i1ois~
"-- \. V'~ of ltanspOrtalion
Resolution for Improvement by
Municipality Under the Illinois
Highway Code
BE IT RESOLVED, by the Mayor and Board of Trustees
Council or President and Board of Trustees
Village of Mount Prospect
City, Town or Village
that the following described street{s) be improved under the Illinois Highway Code:
of the
Illinois
Name of Thoroughfare Route From To
2010 Resurfacing {various locations}
BE IT FURTHER RESOLVED,
1. That the proposed improvement shall consist of Removal of HMA surfaces, 1.5" HMA level binder course,
1.5" HMA surface course, curb and gutter replacement, HMA and PCC driveway repairs,
pce sidewalk replacement, drainage structure repairs, parkway restoration and other appurtenant work.
and shall be constructed (varies)
wide
and be designated as Section 10-00155-00-RS
2. That there is hereby appropriated the (additional 0 Yes 181 No) sum of
Nine Hundred Twenty Thousand
Dollars ( $920,000.00
) for the
improvement of said section from the municipality's allotment of Motor Fuel Tax funds.
3. That work shall be done by Contract
; and,
Specify Contract or Day Labor
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the
district office of the Department of Transportation.
Approved
I, M. Lisa Angell
Village of Mount Prospect
City, Town or Village
County of Cook
Clerk in and for the
Date
, hereby certify the
Department of Transportation
foregoing to be a true, perfect and complete copy of a resolution adopted
by the Mayor and Board of Trustees
Council or President and Board of Trustees
at a meeting on December 15, 2009
Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
day of
Regional Engineer
(SEAL)
City, Town, or Village Clerk
Printed 12/4/2009
BLR 09111 (Rev. 11/06)
MountPmspea
Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
DATE:
PROJECT ENGINEER
DECEMBER 8, 2009
1>>. ~~
I~ t sldi
TO:
FROM:
VILLAGE MANAGER MICHAEL E. JANONIS
SUBJECT: ERP FUNDING AGREEMENT
In August of this year, we were informed that the Illinois Department of Transportation
(lOOT) approved the Linneman Road Resurfacing Project under the State of Illinois
Emergency Repair Program (ERP). This project was sponsored and submitted to I
by State Senator Dan Kotowski (33rd District) on behalf of the Village of Mount
Prospect. The ERP funding for this project is $435,000.00. This funding will provide
100% of the cost to resurface Linneman Road from Dempster Street to Golf Road at no
cost to the Village.
Attached is the lOOT form, Local Agency/State Agreement which requires the
Mayor's signature. This form must be executed by the Village and lOOT before the
Village can expend the ERP funds.
I recommend that at the Village Board Meeting on December 15, 2009, the Village
Board authorize the Mayor to sign this agreement form.
~~u~
Gel 'Michalik
I concur with the above recommendation.
C: Village Clerk M. Lisa Angell
Local Agency
.us n-...........
of~..
Job Number - Construction
Village of Mount Prospect
Section
10-00155-00-RS
Local Agency/State
Agreement
Job Number - EngineeringIROW
This Agreement is made and entered into between the above local agency hereinafter referred to as "LA., and the State of Illinois, acting
by and through its Department ofTransportation, hereinafter referred to as "STATE.. The STATE and LA jointly propose to improve the
designated location as shown below.
Location
Local Name Linneman Road Resurfacing
Route
Length 0.8 milesi
Termini From Dempster Road to Golf Road (Illinois Route 58)
Current Jurisdiction
Village of Mount Prospect (local)
Project Description
HMA Surface Removal, Leveling Binder (Machine Method), 1.5" HMA Surface Course, Curb and Gutter Replacement, HMA and PCC
Driveway Repairs, PCC Sidewalk Replacement, Drainage Str. Repairs
Division of Cost
Type of Work
Participating Construction
Non-Participating Construction
Preliminary Engineering
Construction Engineering
Right-of-Way
STATE
435,000
LA
Total
435,000
o
o
o
o
o
o
$435,000
TOTAL
$435,000
$ 0
$ 0
Note:
Payment Method (check one):
D Upon award of the project and request of payment from the LA, the STATE will pay the LA 100% its share of the project costs.
181 Upon execution of the construction contract and request of payment from the LA, the STATE will pay the LA 95% of its share of the
project costs. The remaining 5% will be paid to the LA upon receipt of the final invoice.
D The STATE will reimburse the LA for the STATE share of the project on the basis of periodic billings, provided said billings contain
sufficient cost information and show evidence of payment by the LA
Printed 12/4/2009
Page 1 of3
BLR 05323 (Rev. 07/21/09)
Agreement Provisions
1. It is mutually agreed that the PROJECT will be processed, let and constructed in accordance with Motor Fuel Tax
standards, policies and procedures.
2. The LA will certify to the STATE that all necessary right-of-way, temporary and permanent easements, and temporary
use permits have been obtained or are not required, prior to the LA advertising for bids for the PROJECT.
3. The PROJECT will be let and awarded by the LA upon approval of the plans and specifications by the STATE.
4. The LA agrees to retain jurisdiction and to maintain or cause to be maintained the completed PROJECT in a manner
satisfactory to the STATE unless otherwise specified by addendum.
5. Upon approval of the final plans and specifications by the STATE and the LA, the LA agrees to accept bids and award
the contract to the lowest responsible bidder after receipt of a satisfactory bid and concurrence in the award has been
received from the STATE. If necessary the LA agrees to provide, or cause to be provided, all of the initial funding
necessary to complete the project subject to reimbursement by the STATE.
6. The LA shall maintain, for a minimum of 3 years after the completion of the project, adequate books, records, and
supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction
with this Agreement All books, records, and supporting documents related to the project shall be available for review
and audit by the Auditor General and the Department The LA agrees to cooperate fully with any audit conducted by
the Auditor General and the Department and to provide full access to all relevant materials. Failure to maintain the
books, records and supporting documents required by this section shall establish a presumption in favor of the STATE
for the recovery of any funds paid by the STATE under the contract of which adequate books, records, and supporting
documentation are not available to support their purported disbursement
7. To complete this phase of the project within three years from the date this agreement is approved by the STATE if this
portion of the project described in the Project Description does not exceed $1,000,000 (five years if the project costs
exceed $1,000,000).
8. Upon completion of this phase of the project, the LA will submit to the STATE a complete and detailed final invoice
with all applicable supporting documentation of all incurred costs, less previous payments, no later than one year from
the date of completion of this phase of the project. If a final invoice is not received within one year of completion of
this phase of the project, the most recent invoice may be considered the final invoice and the obligation of funds
closed.
9. Obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal
year, the Illinois General Assembly fails to appropriate or otherwise make available funds for the work contemplated
herein.
10. All projects for the construction of fixed works which are financed in whole or in part with funds provided by this
Agreement shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et sea.) unless the provisions of that Act
exempt its application.
11. This Agreement shall be binding upon and inure to the benefit of the parties hereto, their successors and assigns.
Section
10-00155-00-RS
Printed 12/412009
Page 2 of 3
BLR 05323 (Rev. 07/21/09)
EXHIBITS
Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement.
Exhibit A - Location Map
The LA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this
Agreement and all exhibits indicated above.
APPROVED
APPROVED
Local A!:Iencv
State of Illinois
Department of Transportation
Village of Mount Prospectt
(Print or Type Name)
Gary Hannig, Secretary of Transportation
Date
INana K. Wilks
(County Board ChairpersonlMayorNillage President/etc.)
By:
Delegate's Signature)
(Delegate's Name -Printed)
(Signature)
Date
Christine M. Reed. Director of HiQhwavs/Chief EnQineer Date
TIN Number
NOTE: If signature is by an APPOINTED official, a resolution
said appointed official to execute this agreement is required.
Ellen J. Schanzle-Haskins, Chief Counsel
Date
Ann L. Schneider, Director of Finance and Administration Date
Section
10-00155-00-RS
Printed 12/412009
Page 3 of3
BLR 05323 (Rev. 07/21/09)
RESOLUTION NO.
A RESoLuTION AUTHORIZING EXECUTION OF AN AGREEMENT
BETWEEN THE VILLAGE OF MOUNT PROSPECT AND
THE ILLINOIS DEPARTMENT OF TRANSPORTATION
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have
determined it is in the best interests of the Village to enter into a Local AgencylState Agreement
with the Illinois Department of Transportation (IDOT); and
WHEREAS, the Village of Mount Prospect has received approval for funding of the Linneman
Road Resurfacing Project under the State of Illinois Emergency Repair Program (ERP); and
WHEREAS, the state funds will be used to cover the entire cost to resurface Linneman Road from
Dempster Street to Golf Road; and
WHEREAS, pursuant to the requirements of the ERP the Village of Mount Prospect must enter into
a Local AgencylState Agreement with the Illinois Department of Transportation, a copy of said
Agreement is attached and made a part of this Resolution as Exhibit "A"; and
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF
THEIR HOME RULE POWERS:
SECTION ONE: That the Board of Trustees of the Village of Mount Prospect do hereby authorize
and direct the Village President to execute the Local AgencylState Agreement between the Illinois
Department of Transportation and the Village of Mount Prospect for the State of Illinois funded
Emergency Repair Program, a copy of which is attached and made a part of as Exhibit "A".
SECTION TWO: That this Resolution shall be in full force and effect from and after its passage
and approval in the manner provided by law.
AYES:
NAYS:
ABSENT:
PASSED and APPROVED this day of December, 2009.
Irvana K. Wilks
Mayor
M. Lisa Angell
Village Clerk
H :\CLKO\WI N\RESOLUTION\Authorize I DOT ag reementemergencyrepairprogramdec2009.doc
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