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HomeMy WebLinkAbout11/17/2009 VB minutes CALL TO ORDER ROLL CALL PLEDGE INVOCATION MINUTES FINANCIAL REPORT AND APPROVE BILLS MAYOR'S REPORT CITIZENS TO BE HEARD MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT November 17, 2009 Mayor Wilks called the meeting to order at 7: 13 p. m. Present: Mayor Irvana Wilks Trustee Paul Hoefert Trustee Arlene Juracek Trustee John Korn Trustee John Matuszak Trustee Steven Polit Trustee Michael ladel PLEDGE OF ALLEGIANCE Trustee Juracek led the Pledge of Allegiance. INVOCATION Trustee Korn gave the Invocation. APPROVAL OF MINUTES Trustee Hoefert, seconded by Trustee ladel, moved to approve the minutes of the regular meeting held November 3,2009. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Po lit, lade! Nays: None Motion carried. FINANCIAL REPORT AND APPROVE BILLS Mayor Wilks stated the next item on the agenda, "FINANCIAL REPORT AND APPROVE BILLS" was noted by an asterisk, and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA." MAYOR'S REPORT Mayor Wilks read the proclamation recognizing, retiring Police Officer William, "Officer Friendly", Roscop. Officer Roscop is retiring after 30 years of dedicated service to the Village. Officer Roscop, accompanied by his wife Donna, accepted the proclamation. The Village Board of Trustees as well as members of the local Veterans of Foreign Wars expressed their appreciation to Officer Roscop for his commitment and exemplary service to the community. In thanking the Village Board for their support and recognition, Officer Roscop stated he shares this with the entire Police Department. APPOINTMENTS None. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Mr. Tom Leo, World War II veteran and local artist presented a painting of the U.S.S. Franklin to Mayor Wilks. Mr. Leo was aboard the U.S.S. Franklin when it was heavily damaged by a Kamakazee fighter in March of 1945 near Japan; over 917 servicemen were lost; as one of the few survivors Mr. Leo helped get the ship back to the United States. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 1 of 6 November 17, 2009 Distinguished members of the local VFW which had Mr. Leo's painting framed also participated in the presentation of the painting which will hang in a place of honor in Village Hall. [Mr. Joseph Scanlon, Mr. Bill Starr and Mr. Bob Fey.] It was noted that Mr. Leo's painting of 911 heroes also given to the Village is at Fire Station #14. At the suggestion of Trustee Hoefert, Mr. Leo will provide a brief history of the U.S.S Franklin to be prepared and displayed with the painting. CONSENT AGENDA CONSENT AGENDA Trustee Hoefert, seconded by Trustee Zadel, moved to approve the following business items: FI NANCIAL REPORT 1. Monthly Financial Report - October 2009 & APPROVE BILLS 2. Bills dated October 29 - November 11, 2009 3. RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY RES 41-09 MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE 4. Request Village Board approval to accept bid for traffic signal maintenance contract in TRAFFIC SIGNAL an amount not to exceed $54,262. MAINTENANCE OLD BUSINESS PZ-27-09, SOUTH MOUNT PROSPECT SUBAREA PLAN ORD 5769 NEW BUSINESS DISPOSAL OF CERTAIN PROPERTY OWNED BY THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Po lit, Zadel None Motion carried. OLD BUSINESS PZ-27-09, South Mount Prospect Sub Area Plan Mayor Wilks presented for a second (2nd) reading an ordinance amending the official comprehensive plan of the Village of Mount Prospect to include the South Mount Prospect Sub-Area Plan. Community Development Director Bill Cooney stated there were no changes to the Sub- Area plan as presented and discussed at the November 3, 2009 Village Board meeting. Trustee Zadel, seconded by Trustee Po lit, moved for approval of Ordinance No. 5769: AN ORDINANCE AMENDING THE OFFICIAL COMPREHENSIVE PLAN OF THE VILLAGE OF MOUNT PROSPECT TO INCLUDE THE SOUTH MOUNT PROSPECT SUB-AREA PLAN Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Po lit, Zadel None Motion carried. NEW BUSINESS Mayor Wilks presented for a first (151) reading an ordinance authorizing the disposal of certain personal property owned by the Village of Mount Prospect. Fire Chief Mike Figolah provided background information stating this ordinance authorizes the sale of one (1) 2002 Ford E450 Chassis and one (1) 1995 Med-Tec Modular Box. Typically, to extend the life of the vehicle the ambulance would have been rechassised. However, the Village's preferred vendor will only rechassis its own vehicles. Therefore, staff are recommending purchase of a new ambulance. This year's budget includes $105,000 for the rechassis. In an effort to make up the difference between the rechassis and the purchase of a new ambulance, staff were successful in selling ambulance 520 to a private provider for $26,500. To secure the sale though the transaction needed to occur prior to the November 17, 2009 Village Board meeting; the Village Manager authorized sale under his emergency authority and staff now seek authorization from the Village Board. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 2 of 6 November 17, 2009 Villaae Board Comments · Creative solution to help finance the new ambulance · Wise use of taxpayer's money- ambulance essential to life-safety services Trustee Zadel, seconded by Trustee Juracek, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Kom, Matuszak, Po lit, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Hoefert, moved for approval of Ordinance No. 5770: ORD 5770 AN ORDINANCE AUTHORIZING THE DISPOSAL OF CERTAIN PERSONAL PROPERTY OWNED BY THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel None Motion carried. BUDGET AMENDMENT Mayor Wilks presented for a first (151) reading an ordinance making certain amendments to the Village budget adopted for the fiscal year commencing January 1, 2009 - December 31, 2009. Finance Director Dave Erb provided background information and staff recommendation for approval for the budget amendment. As the third amendment to the 2009 budget this ordinance reflects changes made in response to additional revenue decline over the past months and attempts to bring spending in line with current revenue streams. A spending reduction plan for the General Fund was created earlier this year. The plan identified three (3) levels of departmental budget cuts; level one (1) and two (2) cuts have been made and were reflected in the first two (2) budget amendments. The third (3) budget amendment decreases budgetary expenditures by $446,695; all budget reductions reside in the General Fund. In total, departments have reduced spending in the General Fund by $1.5 million. Mr. Erb indicated the fourth and final amendment to the 2009 budget is forth coming. Villaae Board Comments · Budget reductions throughout all departments - no impact on residential services. · 2009 already a lean budget - appreciate further departmental reductions. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Kom, Matuszak, Polit, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 5771: ORD 5771 AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE VILLAGE BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2009 - DECEMBER 31, 2009. Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Po lit, Zadel None Motion carried. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 30f6 November 17, 2009 2009 PROPERTY TAX LEVY' Mayor Wilks stated the next item on the Agenda was discussion for the setting of 2009 Property Tax Levy in conjunction with adoption of the 2010 municipal budget. Finance Director Dave Erb presented background information including analysis of options for the Village Board's consideration. Mr. Erb provided a brief overview of the tax levy facts as presented at the October 27, 2009 Committee of the Whole meeting. He stated the baseline numbers represent starting points for discussion, numbers are not steadfast. · Originally proposed 2009 tax levy - $15.9 million; 9.89% increase from 2008 tax levy · 5 areas for tax levy- percentage (%) increase 1) Police Pension fund - 45.2%+; 2) Fire Pension - 28.3%+; 3) Debt Service - 1.4%+; 4) General Revenue - +3.5%+; 5) refuse - no increase. · Losses in both police and fire pensions and failure by the state to legislate 10% cap on pension levels significant financial impact on the municipal budget. · Opportunity for refunding of 2001 series bonds at lower interest rate; reduce tax levy from 9.89% to 7.87% Mr. Erb stated the only remaining options for balancing the 2010 budget are 1) further budget cuts or 2) use of reserve funds. Village policy is to maintain 25% fund balance; fund balance intended for use in short-term loss situations. Village Manager Janonis stated the tax levy issue should be resolved through discussion and general consensus at this meeting; December 1, 2009 Village Board meeting a Public Meeting will be held for on the tax levy. In response to questions regarding the impact of a 9.89% tax levy Mr. Erb stated the average homeowner would see a $69 increase in taxes paid to the Village; there would be a $35 increase in taxes with a 5% tax levy. Villaae Board Discussion · Due to pension funding mandated by state - need to look for additional cuts or use reserves to reduce burden on taxpayers. · Use reserve funds to mitigate unfunded mandates · Taxpayers impacted by unemployment, underemployment and unfunded mandates- support 5% tax levy and use of reserve funds. · Market improvements - funding of pensions may become less of an issue · Indicators suggest economy is improving but need to respond to what we now face; cutting expenses and use reserves. · Continue conservative fiscal management · Utilize all three (3) approaches - 1) cut costs; 2) use reserves and 3) raise taxes · Challenge for innovative cost cutting - tools to rethink process, programs and performance; increase cost-effectiveness of service delivery. · Use reserve funds in extraordinary times - keep money in pockets of taxpayers. · Community still struggling financially - perfect storm; troubled economy, increase in property taxes. Need to dig into reserves. · Good stewards of public funds - reduce tax levy to 5% In response to a question regarding tax levy ann fund balance Mr. Erb provided the following information: Tax levy 9.89% 5.00% 4.00% Fund Balance 21.9% ($9.9 million) 21.1% ($9.5 million) 20.69%($9.35 million) Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 4 of 6 November 17, 2009 He also stated, it was unlikely that a one time use of reserves during difficult times would negatively affect the Village's bond rating. However, the Village will need to include a plan on how to get back up to the 25% in its policy. Finance Commission Comments Mr. Vince Grochocinski, Finance Commission Chair, made general comments regarding the impact of the pension funds on the Village budget. He indicated the Finance Commission would support the Village Board's decision re~arding the tax levy but did caution if reserves are used it should be a one time use - not a 1s time use (so as not to repeat the practice). Trustee Juracek asked for clarification on the reduction of the tax levy; originally proposed at 9.89%; with refunding of the bonds the tax levy would be 7.8% and then with the use of reserved funds the proposed tax levy is 5%. Mr. Erb confirmed that the tax levy with the refunding of the bonds would be 7.8%, hence the use of reserved funds is based on reduction from a tax levy of 7.8% to 5%. Village Manager Janonis stated there have been significant cuts to the budget and Village administration continues to seek the cooperation of employee groups to address the $350,000 deficit in the general fund. He further stated that other than a modest increase in water rates the tax levy is the only increase to the taxpayers. Mayor Wilks stated there was a general consensus for the 5% tax levy; pubic hearing for the tax levy will be December 1, 2009. Village Manager Janonis stated staff will proceed with the bond notices and public notification for the public hearing. VILLAGE MANAGER'S REPORT VILLAGE MANAGER'S REPORT Request Village Board approval to accept Northwest Municipal Conference bid for the purchase of two (2) ambulances in an amount not to exceed $239,415. AMUBLANCES Fire Chief Mike Figolah provided background information and staff's recommendation. Fire Chief Figolah stated $105,000 was budgeted this year for the rechassis of ambulance 520. However, as explained in his earlier presentation regarding the disposal of ambulance 520, the rechassising of ambulance 520 was not a viable option but the sale of ambulance 520 provided the additional funds needed to offset the cost of a new ambulance. Presenting the same scenario for the sale and replacement of ambulance 523 Fire Chief Figolah requested Village Board approval for the purchase of two (2) new ambulances in an amount not to exceed $239,419. In response to questions from the Village Board, Fire Chief Figolah stated funds for ambulance 520 were already in the 2009 budget and the 2010 budget for ambulance 523. The Village was able to take advantage of the favorable costs due to the additional discount for the purchase of two vehicles and end of year pricing. Fire Chief Figolah stated this vendor will also rechassis the ambulances when needed; cost will be 2/3 of a new ambulance. Trustee Zadel, seconded by Trustee Po lit, moved for approval of request to accept Northwest Municipal Conference bid for the purchase of two (2) ambulances in an amount not to exceed $239,419. Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Po lit, Zadel None Motion carried. Village Manager Janonis stated the November 24, 2009 Committee of the Whole meeting was cancelled. The next Village Board meeting will be December 1,2009. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 5 of6 November 17, 2009 Village offices will be closed November 26th and 2ih for the Thanksgiving holiday. OTHER BUSINESS OTHER BUSINESS Trustee Po lit reminded residents the last week for leaf collection was November 16th - 20th. The Mayor and Board of Trustees extended wishes for a Happy Thanksgiving to the community. ADJOURN ADJOURN There being no additional business for discussion Mayor Wilks called for a motion to adjourn. Trustee Hoefert, seconded by Trustee Korn, moved to adjourn the meeting. Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel None Motion carried. The November 17,2009 Village Board meeting adjourned at 9:10 p.m. " /~ ,_~ c/ - // /' '?;r)a qc~ er- M. L~ Angell . Village Clerk C:\Documents and Settings\KDewis\Local Settings\Temporary Internet Files\OLK1\MINUTESnovember172009.doc Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 6 of 6 November 17, 2009