HomeMy WebLinkAbout11/03/2009 VB minutes
MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
November 3, 2009
CALL TO ORDER
Mayor Wilks called the meeting to order at 7:04 p.m.
ROLL CALL
Present:
Mayor Irvana Wilks
Trustee Paul Hoefert
Trustee Arlene Juracek
Trustee John Korn
Trustee John Matuszak
Trustee Steven Pol it
Trustee Michael Zadel
PLEDGE
PLEDGE OF ALLEGIANCE
Mayor Wilks led the Pledge of Allegiance.
INVOCATION
INVOCATION
Trustee Polit gave the Invocation.
MINUTES
APPROVAL OF MINUTES
Trustee Hoefert, seconded by Trustee Zadel, moved to approve the minutes of the regular
meeting held October 20, 2009.
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Matuszak, Pol it, Zadel
None
Motion carried.
APPROVE BILLS APPROVE BILLS
Mayor Wilks stated the next item on the agenda, "APPROVE BILLS" was noted by an
asterisk, and unless there was a request to remove an item(s), all items further listed in that
manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA."
MAYOR'S REPORT MAYOR'S REPORT
Mayor Wilks presented the "United States Marine Week," November 8-14,2009 proclamation
to Staff Sergeant Sublette, Marine recruiter at the Mount Prospect location. Staff Sergeant
Sublette along with Mr. George Westwood, Marine Corps League Trustee, thanked the
Mayor and Village Board for recognizing the United States Marine Corps and the men and
women who currently or have served in the Marine Corps.
Village personnel from Community Development, Finance, Human Services and the Village
Manager's Office celebrating their quinquennial anniversaries were recognized. Mayor Wilks,
Assistant Village Manager Dave Strahl and Finance Director Dave Erb presented each
individual in attendance from their respective Department with a certificate or plaque
denoting their years of service.
Community Development
William Cooney
Mary Steggers
Finance
Adriana Carlile
Human Services
Nancy Morgan
Rose Mary Meyer
Years of Service
15
5
10
25
5
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 1 of 8
November 3, 2009
CITIZENS TO BE
HEARD
CONSENT
AGENDA
APPROVE BILLS
PUBLIC
IMPROVEMENTS,
WALMART
PUBLIC
IMPROVEMENTS,
THE EMERSON
OLD BUSINESS
BINDING
REFERENDUM
PUBLIC QUESTION
ON THE BALLOT
FOR THE
FEBRUARY 2,2010
Village Manager's Office
Kimberly Dewis
Maura EI Metennani
10
10
APPOINTMENTS
None.
COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
None.
CONSENT AGENDA
Trustee Zadel, seconded by Trustee Juracek, moved to approve the following business
items:
1. Bills dated October 15 - 29, 2009
2. Request Village Board approval to accept Public Improvements at Walmart,
930 East Rand Road. Public and private improvements for the building
expansion have been satisfactorily completed and staff recommend approval
of this project.
3. Request Village Board approval to accept Public Improvements at The Emerson,
100 South Emerson Street, development project. Public and private improvements
for the project have been satisfactorily completed and staff recommend approval
of this project.
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Matuszak, Po lit, Zadel
None
Motion carried.
OLD BUSINESS
Mayor Wilks presented for a second (2nd) reading an ordinance establishing a binding
referendum for the submission of a public question on the ballot for the February 2, 2010
election. Mayor Wilks read the referendum question as amended at the October 20, 2009
Village Board meeting. Mayor Wilks then called upon Village Attorney Everett Hill to
elaborate on his memo of October 29, 2009 written in response to a question regarding the
referendum to increase signature requirements of municipal candidates.
~~.
Village Attorney Everette Hill addressed the issue of the election date(s) on which a
referendum under Article VII of the Illinois Constitution to increase the signature
requirements for municipal candidates may be placed on the ballot. Mr. Hill provided an
analysis of Article VII of the Illinois Constitution which indicated, a referendum to increase the
signature requirements for municipal candidates may be placed on the ballot at any "regular
election" as defined by the Election Code, as long as the voters of the Village are going to
the polls to cast a vote for a candidate for public office. Based on this analysis it was Mr.
Hill's opinion that the referendum to increase the signature requirements for municipal
candidates may be properly be placed on the ballot at any "regular election" as defined by
the Election Code, provided that the voters of the Village of Mount Prospect are going to the
polls to cast a voter for a candidate for public office.
Trustee Hoefert, seconded by Trustee Zadel, moved for approval of an ordinance, as
amended, establishing a binding referendum for the submission of a public questions on the
ballot for February 2,2010 election.
Mayor Wilks reread the amended question and asked if there were additional comments or
questions.
Trustee Polit questioned the wording of the referendum specific to:
1) the use of the term "mayor" rather than "president
2) 1 % signature requirement
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 2 of 8
November 3, 2009
3) non-partisan election - if voters say no to the referendum would the Village no longer
have non-partisan elections?
To address concerns with the amended question, Trustee Polit presented his suggestion for
the referendum question for the Village Board's consideration:
"Should the Village of Mount Prospect elect the president and board of trustees in a
consolidated "non-partisan" election requiring no primary and nominating signatures not less
than 1 % or greater than 3% of the number of registered voters in the last election?"
Mr. Hill stated he would like to review the question before rendering a legal opinion but he did
indicate that from his perspective the issue regarding non-partisan was not confusing. In
addition, he stated the County Clerk sets the standards for the signature requirement.
Before continuing discussion of Trustee Polit's suggested language, the following motion was
made:
Trustee Pol it, seconded by Trustee Matuszak, moved for approval to amend the proposed
amended ordinance to read as follows: "Should the Village of Mount Prospect elect the
president and board of trustees in a consolidated "non-partisan" election requiring no primary
and nominating signatures not less than 1 % or greater than 3% of the number of registered
voters in the last election?"
Villaae Board Discussion
· Mount Prospect Village Code allows for use of the term "mayor" - designation of mayor
should remain in the referendum question.
· Board of Election will determine 1 %; county clerk will provide number to village clerk
· suggested adding verbiage so candidates know above the 1 % are acceptable
"signature requirement that is at least equal to 1 % .."
· quest for clarity in question to voters; original question as proposed is very clear
· remove language that states ... "continue its non-partisan system.."
· non-partisan is key - lays out clear intent of question
In response to Trustee Polit's concern for candidate's going to Cook County for local election
information, Mr. Hill stated the Village Clerk will have instructions/rules from Cook County.
Mayor Wilks called for the vote on the amended ordinance presented by Trustee Polit:
Upon roll call: Ayes:
Nays:
Matuszak, Polit
Hoefert, Juracek, Korn, Zadel
Motion failed.
In response to a question regarding the insertion of "at least equal to" to the amended
ordinance, Mr. Hill recommended the inserted language read ... "but use a nominating
signature requirement that is equal to at least 1%"...
Trustee Hoefert, seconded by Trustee Zadel, moved for approval to further amend the
ordinance by inserting the following language... but use a nominating signature requirement
that is equal to at least 1 %"
Mayor Wilks called for the vote on the amendment to the proposed amended ordinance:
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Zadel
Matuszak, Po lit
Motion carried.
Mayor Wilks called for the vote to adopt the amended ordinance establishing a binding
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 3 of 8
November 3, 2009
ORD 5767
NEW BUSINESS
AMEND CHAPTER 5
(BOARDS AND
COMMISSIONS)
ORD 5768
PZ-27-09, SOUTH
MOUNT PROSPECT
SUB AREA PLAN
ORDINANCE
AMENDING 2007
COMPREHENSIVE
PLAN
referendum for the submission of a public question on the ballot for the February 2, 2010
primary election, proposition to read:
"Should the Village of Mount Prospect continue its non-partisan system of electing its mayor
and trustees; but use a nominating signature requirement that is equal to at least 1 % of the
number of registered voters in the Village of Mount Prospect and require no primary
election?"
AN ORDINANCE ESTABLISHING A BINDING REFERENDUM FOR THE
SUBMISSION OF A PUBLIC QUESTION ON THE BALLOT FOR THE
FEBRUARY 2, 2010 ELECTION
Upon roll call: Ayes:
Nays:
Hoefert, Korn, Wilks, Zadel
Juracek, Matuszak, Po lit
Motion carried.
NEW BUSINESS
Mayor Wilks presented for a first (1st) reading an ordinance amending Chapter 5 (Boards
and Commissions) of the Village Code. This ordinance amends Article XVI, Chapter 5, of
the Village Code regarding the composition of the Foreign Fire Insurance Tax Board.
Fire Chief Mike Figolah provided background information stating the amendment to
Chapter 5, Article XVI was necessitated by Public Act 96-505 that amended Section 11-10-
2 of the Illinois Municipal Code, 65 ILCS 5/11-10-2. In 2005 when the Foreign Fire
Insurance Tax Board came into existence the state code required a five (5) member board.
The amended state code now requires a seven (7) member board, consisting of the Fire
Chief and six (6) members of the Fire Department.
In response to a question from the Village Board, Fire Chief Figolah provided an overview
of the board; function and use of funds.
Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2)
readings of an ordinance:
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Po lit, Zadel
Nays: None
Motion carried.
Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 5768:
AN ORDINANCE AMENDING CHAPTER 5 (BOARDS AND COMMISSIONS) OF
THE VILLAGE CODE OF MOUNT PROSPECT
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Matuszak, Po lit, Zadel
None
Motion carried.
PZ-27 -09, South Mount Prospect Sub Area Plan
Mayor Wilks presented for a first (1st) reading an ordinance amending the official
Comprehensive Plan of the Village of Mount Prospect to include the south Mount Prospect
sub-area plan.
Ms. Clare O'Shea, Community Development Senior Planner provided background
information and recommendations to approve the amendment to the Village's 2007
Comprehensive Plan. She stated, since the May 12, 2009 Committee meeting the sub-
area plan was modified to address concerns from property owners and businesses located
within the sub-area boundaries.
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 4 of 8
November 3, 2009
Subject area generally bounded by 1-90 on the south, Des Plaines to the east, the Com Ed
Right-of-Way to the north and Arlington Heights to the west.
South Mount Prospect is an important area and with the regional transportation projects it
has the potential for growth; STAR line and the O'Hare Modernization Program and
proposed full interchange at Interstate 90 and Elmhurst Road. These projects will make
this area more attractive for global businesses and more accessible to the Interstate
System and airport.
Ms. O'Shea reviewed the data sources for the sub-area plan which included businesses,
residents and other governmental units. She summarized the existing conditions report;
utilities, transportation, jurisdictional control, zoning and land use. Goals and objectives
were developed from those reports. The goals are formatted similar to the Comprehensive
Plan; the objectives are specific to South Mount Prospect.
In explaining staffs recommendations, Ms. O'Shea stated the plan focuses on three (3)
long range planning concepts; business park, Algonquin/Busse/Dempster Commercial
Center and the United Airlines Property Office Campus.
Implementation of the plan is targeted for the next ten to fifteen (10-15) years. Strategies
for meeting the plan's goals: related objective, responsible party, timing and type of
strategy.
Ms. O'Shea stated the Planning and Zoning Commission recommended approval of the
South Mount Prospect Sub-Area Plan by a vote of 5-0.
Villaae Board Discussion
· Valid objectives based on extensive research and interactions with appropriate parties
· Support revised plan - generic concepts; original plan too specific
· Cook County has jurisdiction in majority of the area
· Valued businesses in this area
Ms. O'Shea and Public Works Director Glen Andler responded to questions regarding
infrastructure in this area. Plan includes recommendation to conduct infrastructure study.
Public Comments
Mr. Alex Prochno
Addison Building Materials
3201 South Busse Road, Arlington Heights
· Addison Building Materials at present location since 1956
· Strong interest in remaining at this location
· Has reviewed plan - concerned about financial impact plan will have on businesses in
this area
· Requested term "forced" be removed from language of plan in reference to annexation
of this area into the Village of Mount Prospect; page 8 of plan.
· 1 st plan put fear in people wanting to maintain business in area
In response to Mr. Proch no's concern with the term "forced" annexation, Community
Development Director Bill Cooney explained the language in the plan was a reiteration of
the state statute not a Village action plan. Inclusion of the state statue was provided to
define the standards for annexation. Mr. Cooney also provided a brief summary of the
forced annexation of this area that occurred several years ago; the area was successful in
its effort to disconnect.
Villaae Board Comments
· Current Village Board cannot bind decision of future Village Board regarding voluntary
or forced annexation.
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 5 of 8
November 3, 2009
PUBLIC
TRANSPORTATION
SYSTEM PLAN
RES 40-09
VILLAGE
MANAGER'S
REPORT
FACADE REBATE
REIMBURSEMENT,
117 SOUTH
EMERSON STREET
· Need to base decision on what is best for the Village of Mount Prospect.
· Distinction between annexation and eminent domain - forced annexation does not
mean property/business would be taken over by municipality for another use.
· Understand businesses concern with plan - important to have cooperative partnership
between Village and businesses to move forward.
· Businesses in sub-area important to Village of Mount Prospect.
· If appropriated there are options for relocation - work with Village for successful
relocation.
Mayor Wilks stated the second (2nd) reading of the ordinance to amend the 2007
Comprehensive Plan would be held at the November 17,2009 Village Board meeting.
Mayor Wilks presented a resolution adopting the Village of Mount Prospect Public
Transportation System Plan.
Community Development Director Bill Cooney presented background information and
staff's recommendation.
Mr. Cooney stated the Community Development Department is recommending adoption of
the proposed Public Transportation System Plan. Designed to provide a balanced public
transportation system with safe and efficient movement of vehicles and pedestrians,
support surrounding land development and enhance regional transportation facilities this
plan was first (1st) presented to the Village Board at the May 12, 2009 Committee of the
Whole meeting. In response to concerns expressed by the Village Board at that meeting
regarding details of the proposed Station Area Plan, staff held open houses for surrounding
businesses and residents. The feedback from the open houses was used by the Village's
consultant team to revise the Station Area Plan. The revised Station Area Plan exhibit
describes in general how much more growth the areas may support without showing
conceptual details. The exhibit has been incorporated into the final document and the
language in the plan has been modified to reflect the updated exhibit.
Residents were encouraged to review the plan on the Village's web-site.
Trustee Zade!, seconded by Trustee Juracek, moved for approval of Resolution No. 40-09:
A RESOLUTION ADOPTING THE VILLAGE OF MOUNT PROSPECT
PUBLIC TRANSPORTATION SYSTEM PLAN
Upon roll call: Ayes: Hoefert, Juracek, Kom, Matuszak, Polit, Zadel
Nays: None
Motion carried.
VILLAGE MANAGER'S REPORT
A. Request Village Board approval for Facade Rebate Reimbursement for Real Deals
Home Decor, 117 South Emerson Street, in an amount not to exceed $11,000.
Community Development Director Bill Cooney stated the item as listed on the agenda should
be a request for Facade Rebate Reimbursement for interior upgrades to Real Deals and
exterior upgrades to the entire building which includes Michael's Restaurant and the UPS
store in an amount not to exceed $6,000. Real Deals and the property owner, Mr. Anthony
Nudo are both seeking reimbursement for expenses related to their project.
Mr. Cooney reviewed the application process and responded to questions from the Village
Board regarding program guidelines. He stated staff supports the request for
reimbursement.
Mr. Nudo and Ms. Karen Korf, Real Deals were both in attendance. Ms. Korf stated her
business is currently located in Arlington Heights; she is a Mount Prospect resident and looks
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 6 of 8
November 3, 2009
2009/2010 ROAD
SALT CONTRACT
PHASE I PROJECT
FURNITURE
forward to relocating the store to Mount Prospect. Anticipates a November 1ih Grand
Opening.
Trustee Zadel, seconded by Trustee Po lit, moved for approval of request for Fa~ade Rebate
Reimbursement for the building located at 117 South Emerson Street in an amount not to
exceed $6,000.
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Matuszak, Pol it, Zadel
None
Motion carried.
B. Request Village Board approval to accept State Bid for 2009/2010 road salt contract in
an amount not to exceed $221,372; per ton cost $58.37.
Public Works Director Glen Andler provided background information and staff's
recommendation. Mr. Andler stated last year, in hopes of better pricing and delivery, the
Village opted out of the Illinois Joint Purchasing Program. However, the Village found there
were no advantages to bidding separately; costs were higher and delivery remained
problematic.
As a result, the Village decided to take advantage of the State bid for the 2009/2010 snow
season. This year's rate, delivery included is $58.37 per ton; down from last year's per ton
rate of $64.42. Anticipated salt usage for this snow season is estimated at 4,400 tons.
Mr. Andler recommended the Village participate in the State of Illinois Joint Purchasing
Program for road salt and enter into a contract with Morton International Inc. of Chicago, IL
in an amount not to exceed $58.37 per ton.
In response to questions from the Village Board Mr. Andler provided the following:
· The Village currently has four (4) bins of salt; will place first order within the next couple
of weeks.
· 2010 budget includes plans for off-site salt storage facility; north end of Melas Park.
Trustee Hoefert, seconded by Trustee Zadel, moved for approval of request to accept State
bid for 2009/2010 road salt contract in an amount not to exceed $221,372; per ton cost
$58.37.
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Matuszak, Po lit, Zadel
None
Motion carried.
C. Request Village Board approval to accept State bid for furniture and proposal for
installation of furniture for Phase I projects in an amount not to exceed $176,113.05.
Fire Chief Mike Figolah provided background information and staff's recommendation. As
the Phase I construction projects near completion staff initiated the purchasing process for
appliances, equipment and furniture at 1) Fire Station #14, 2) Public Works facility and 3)
Emergency Operations Center (EOC).
Request for Proposals (RFP) for the procurement and installation of a majority of the
furniture for the Phase I projects were solicited; three (3) state bid furniture packages were
included in the RFP. As all items in the three packages were on state bid, the review of the
proposals submitted focused on the cost of installation.
Staff recommended awarding the furniture packages as follows:
Business Office Systems in amount not to exceed $45,999.49
OEC Business Interiors in an amount not to exceed $110,495.56
Business Office Systems in an amount not to exceed $7,180
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 7 of 8
November 3, 2009
In addition, to these furniture packages, staff recommended award of a fourth (4th) furniture
package not included in the RFP but also on the state bid; Krueger International. This
package includes tables and chairs for Fire Station #14 and the EOC. The total for this
package which includes installation is in an amount not to exceed $12,438.
In response to questions from the Village Board Fire Chief Figolah provided the following:
· RFP with specification for technical services will be going out to vendors soon.
· Will work with Village Manager Janonis to arrange for the Village Board to tour Phase I
project sites.
Trustee Matuszak, seconded by Trustee Hoefert, moved for approval for furniture
procurement and installation for the Phase I Projects in an amount not to exceed
$176,113.05.
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Matuszak, Polit, ladel
None
Motion carried.
Assistant Village Manager Strahl stated there were no items to report under Status.
OTHER BUSINESS OTHER BUSINESS
Trustee Korn encouraged residents to carefully review the property tax bill they recently
received. He indicated some homeowners have already determined there is an error(s) in
their bill. If a resident believes there may be an error he suggested the property owner go to
their Township hall or the Cook County Courthouse in Skokie; there may be less of a wait at
these locations than the Chicago office.
CLOSED SESSION
CLOSED SESSION
Mayor Wilks asked for a motion to enter into Closed Session to discuss Reviewof Minutes
5 ILCS 120/2.06 (c) (21); Discussion of minutes of meetings lawfully closed under this Act,
whether for purposes for approval by the body of the minutes or semi-annual review of the
minutes as mandated by Section 2.06 and Personnel 5 ILCS 120/2 (c) (2); Collective
negotiating matters between the public body and its employees or their representatives, or
deliberations concerning salary schedules for one or more classes or employees.
Trustee Zadel, seconded by Trustee Juracek, moved to meet in Closed Session to discuss
Review of Meeting Minutes 51LCS 120/2.06 and Personnel 5 ILCS 120/2 (c) (2).
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Matuszak, Pol it, ladel
None
Motion carried.
ADJOURN
The Village Board entered Closed Session at 9:05 p.m.
ADJOURN
The Village reconvened in Open Session at 9:32 p.m.; there being no further business to
discuss the November 3,2009 Village Board meeting adjourned at 9:33 p.m.
// . /J r/7 (}j)
. /~jP<XfG~rJV
M. Lisa Angell
Village Clerk
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 8 of 8
November 3, 2009