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Home My WebLink About10/13/1998 COW agenda VILLAGE OF MOUNT PROSPECT ORDER OF BUSINESS SPECIAL VILLAGE BOARD MEETING Meeting Location: Meeting Date and Time: Mount Prospect Village Hall Tuesday, October 13, 1998 Second Floor Conference Room 6:00 p.m. 100 South Emerson Street I. CALL TO ORDER II. ROLL CALL Mayor Gerald L. Farley Trustee George Clowes Trustee Richard Lohrstorfer Trustee Timothy Corcoran Trustee Daniel Nocchi Trustee Paul Hoefert Trustee Irvana VVilks III. CLOSED SESSION The purpose of the Closed Session is to discuss Property Acquisition: 5 ILCS 120/2 (c) (5) - AThe purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired.~ IV. ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA Meeting Location: Meeting Date and Time: Mount Prospect Senior Center Tuesday, October 13, 1998 50 South Emerson Street 7:30 p.m. I. CALL TO ORDER - ROLL CALL Mayor Gerald L. Farley Trustee George Clowes Trustee Richard Lohrstorfer Trustee Timothy Corcoran Trustee Daniel Nocchi Trustee Paul Hoefert Trustee Irvana Wilks II. ACCEPTANCE OF MINUTES OF SEPTEMBER 8, 1998 III. CITIZENS TO BE HEARD NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE A T '100 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/392-6000, EXTENSION 5327, TDD #847/392-6064. IV. PRESENTATION BY THE MOUNT PROSPECT CHAMBER OF COMMERCE AND WAL-MART OF THEIR COMMUNITY AND BUSINES SLEADER OF THE YEAR AWARDS The Mount Prospect Chamber of Commerce and Wal-Mart have requested the opportunity to make presentations of their respective "Community Leader of the Year" Award and "Sam Walton Business Leader of the Year" Award at Tuesday evening's Committee of the Whole meeting. The recipient of both Awards is Mr. James Revel, owner of Little America Restaurant. V. GEOGRAPHIC INFORMATION SYSTEM (GIS) DEVELOPMENT STATUS REPORT On February 4, 1997, the Village Board authorized the purchase of GIS software. At that same meeting, the Board also authorized the purchase of full-detail, Village-wide, planimetric maps. These actions effectively marked the start of the Village's commitment to developing GIS technology. GIS technology can be described as computer software and hardware that provides a dynamic link between graphic information, such as a map, and tabular information, such as a computer data base. The result of this link is an extremely powerful and intuitive way to access, retrieve and analyze spatially related data. To date, significant progress has made towards the development of a Village-wide GIS. Specifically, the planimetric maps have been received and reviewed, GIS software has been purchased and installed, and a GIS Analyst has been added to staff (conversion of an existing position). In addition, the planimetric drawings and the Village parcel maps have been converted to the Village's GIS software and have been georeferenced to real world coordinates. Finally, each individual parcel has been manually edgematched and adjusted to correct inconsistent scaling errors on the original maps. The Village now possesses a seamless, base map complete with parcel boundaries, planimetric detail and digital orthophotography. The base map references the Illinois State Plane and is accurate to less than one (1) meter. Staff is in a position to provide a limited demonstration of GIS capabilities as well as to review completed tasks, explain current staff activities and identify a proposed course of action for 1999. The attached information package provides a detailed explanation of this ongoing project. VI. VILLAGE INTERNET E-MAIL AND INTERNET ACCESS For the past several years, the Village has been devoting considerable time and resources toward the development of a Village-wide computer system. Recent efforts have focused on development of internal connectivity activity and the standardization of software applications. Recently, the Village Board approved the purchase and installation of financial and community development software to additionally enhance internal operations. The next step in our computerization effort is establishing contact with the outside world through the development of Village-wide Internet access capability. This step would allow residents to communicate directly with a variety of Village employees (access would be controlled by need and policy) as well as access to a variety of data base information. The attached staff reports from Assistant Village Manager David Strahl and MIS Coordinator Joan Middleton provide detailed background on our efforts to date as well as lays out a specific course of action for the development of Internet access and Internet e-mail. Mr. Strahl and Ms. Middleton will be available to answer questions and facilitate discussion. VII. STREET IMPROVEMENT PROGRAM STATUS REPORT As 1995 draws to a close, we find ourselves completing the second year of the Village's ten-year "accelerated" Street Improvement Program. In 1998, 2.9 miles of streets were reconstructed and 4.8 miles of streets were resurfaced at a cost of $3.6 million. Efforts over the last two years have begun to produce noticeable results in terms of the overall condition of Village streets. Engineering staffwill make a presentation, aimed at answering the questions: (1) Where did we come from? (2) Where are we now? (3,) Where are we headed? The accompanying memorandum and 1998 Pavement Management Program report provides significant detail on the status of the project. VIII. MANAGER'S REPORT IX. ANY OTHER BUSINESS CLOSED SESSION The purpose of the Closed Session is to discuss Property Acquisition: 5 ILCS 120/2 (c) (5) - AThe purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired.~ X. ADJOURNMENT H:\GEN\Cow~Agenda\101398 COW AGENDA.doc