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HomeMy WebLinkAboutCOW Agenda Packet 01/11/2000 COMMITTEE OF THE WHOLE AGENDA Meeting Location: Meeting Date and Time: Mount Prospect Senior Center Tuesday, January 11,2000 50 South Emerson Street 7:30 p.m. I. CALL TO ORDER - ROLL CALL Mayor Gerald L. Farley Trustee Timothy Corcoran Trustee Michaele Sk0wron Trustee Paul Hoefert Trustee Irvana Wilks Trustee Richard Lohrstorfer I1. ACCEPTANCE OF MINUTES OF NOVEMBER 23, 1999 iil. CITIZENS TO BE HEARD IV. FUND BALANCE POLICY DISCUSSION During the 1999 Mid-Year Budget Review, staff had recommended that the General Fund Balance Policy be amended to provide a 25% reserve level instead of the existing 16.5%. The rationale for the recommendation was based on the Village's dependency on Sales Tax and Income Tax for funding General Fund operafions. It was noted during the discussion that if an economic down turn should occur, the General Fund reserves would help insulate the Village from significant revenue increases to maintain current service levels. The Village Board approved a Resolution at the September 7, 1999 Village Board meeting to gradually increase the Fund balance to 25% with Budget surpluses which may be realized at the conclusion of each fiscal year. Mayor Farley and several Board members had requested this policy be reconsidered and discussed as a separate item apart from the Budget discussions from last year in an effort to fully discuss the implications of the increase in reserve levels. Finance Director Doug EIIsworth will be present to facilitate the discussion concerning this Policy. V. FUTURE COMMITTEE OF THE WHOLE DISCUSSION ITEMS Over the past several years, the Village Manager=s office has attempted to better manage the flow Of information, which comes to the Village Board through the Committee of the Whole agendas. As you know, Committee of the Whole meetings are designed specifically to allow for more extensive discussion of pending policy, finances, Code changes and various ~tems of community interest. The Committee of the Whole also serves as a forum for discussion of items which are unexpected, controversial or of an emergency nature. NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME A CCOMMODA TION TO PAR TICIPA TE, SHOULD C ONTA CT THE VILLAGE MANAGER'S OFFICE AT 100 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/39;~-6000, EXTENSION 5327, TDD ~47/392-6064. Generally speaking, Committee of the Whole meetings consist of anywhere from two to four set items which have been researched by staff and are presented for discussion and preliminary decision- making purposes. Included in the regular Committee of the Whole agendas are such things as discussion of the Capital Improvement Program, Mid-Year Budget review and the annual Budget Hearings. Another segment of discussion items are staff generated and have to deal with policy, project or fiscal issues which require Board direction. Finally, over the course of each year, individual Trustees put forward issues and items for discussion. Again, this year, staff would like to discuss and receive direction on a list of potential items for Committee of the Whole agendas. It should be recognized from the outset that this is not an all- inclusive list and that items, both staff and Board generated, will come up dudng the course of the year. However, for purposes of managing staff time and putting limited resources to work in the most efficient manner, we would like to review, discuss and prioritize potential Committee of the Whole Agenda items. The evening--s discussion will consist of reviewing suggested topics, discussing briefly the rationale and need for discussion and the potential timing for bringing such items forward. Board members were asked to provide any suggested topics that they would like to have considered. These are included in the accompanying package. In the past, the Village Board has engaged in a polling process which identifies any subjects which do not have the support of the Board for research and review. Appropriate staffwill be available to answer questions and facilitate discussion. VI. MANAGER=S REPORT VII. ANY OTHER BUSINESS VIII. ADJOURNMENT CLOSED SESSION LITIGATION: 5 ILCS ~120/2 (c) (11)-"When an action against, affecting or on behalf of the pa~cular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting." PERSONNEL: 5 ILCS '120/2 (c) (3)-"The selection of a person to fill a public office, as defined in this Act, including a vacancy in a public office, when the public body is given power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office, when the public body is given power to remove the occupant under law or ordinance." MINUTES COMMITTEE OF THE WHOLE NOVEMBER 23, 1999 I. CALL TO ORDER Mayor Farley called the meeting to order at 6:30 p.m. Present at the meeting were: Trustees Timothy Corcoran, Paul Hoefert, Richard Lohrstorfer and Michaele Skowren. Absent from the meeting was Trustee Irvana Wilks. Trustee Daniel Nocchi arrived at 6:42 p.m. Staff members present included Village Manager Michael Janonis, Assistant Village Manager David Strahl, Finance Director Douglas Ellsworth, Deputy Finance Director Carol Widmer~ Public Works Director Glen Andler, Deputy Public Works Director Sean Dorsey, Police Chief Ronald Pavlock, Deputy Police Chief Ronald Richardson, Fire Chief Michael Figolah, Deputy Fire Chief John Malcolm, Community Development Director William Cooney, Public Information Officer Maura Jandris, Human Services Director Nancy Morgan, Forestry Superintendent Sandy Clark, Vehicle Maintenance Supervisor Jim Guenther, Streets/Building Supervisor Paul Bares, Solid Waste Coordinator Lisa Angeil and Village Engineer Jeff Wulbecker. APPROVAL OF MINUTES Approval of Minutes from November 9, 1999. Motion made by Trustee Hoefert and Seconded by Trustee Lohrstorfer to approve the minutes. Minutes were approved. II1. CITIZENS TO BE HEARD None. IV. 2000 BUDGET DISCUSSION Public Works Department Public Works Director Glen Andler provided a general overview of the Public Works Department Budget including 1999 accomplishments and Departmental responsibilities. He highlighted the installation of the jogging trails at Melas Park, the Maple/Berkshire Flood Control Project and the Central Road improvements among other items. He stated that his budget includes a 1.6% increase over 1999 for fiscal year 2000. Some of the items included in the 2000 Budget are a pump repair program and a water main replacement increase due to the proposed construction on Route 83. He stated refuse discussions are underway with the current refuse hauler. Depending on the discussions, the staff there may be a need to come back to the Village Board early next year for discussions regarding an alternative waste hauler. He also highlighted the fact the Budget includes a $200,000 Budget reduction due to a reconfiguration of the capacity of the Opus ponds. He stated Phase 2 for the Weller Creek improvements is expected to commence in 2000. The proposed expenditure for street light improvements are, again, primarily due to the construction along Route 83. There have been some Grants received for street light expenses but the Grants do not cover the entire expenditure. The Village has also been the beneficiary of Grants for Weller Creek improvements and additional sidewalks. During 1999, the Public Works Department resurfaced 14.6 miles of street and reconstructed 8.4 miles to date as part of the accelerated street program. As part of the Budget for 2000, he is requesting that funds be transferred from the Vehicle Replacement account for a underutilized trencher and these funds be added to the sale proceeds from the sale of the trencher to purchase an additional pool vehicle. He stated that a comprehensive review of the Plan review process was drafted during the 1999 Budget. With that report came a recommendation that two additional staff members be added; one in Community Development and one in Public Works to assist in processing plans. In 1999, one of the positions was filled with the addition of a staff member called a Plans Examiner in the Building Division. For the fiscal year 2000 Budget, Public Works is requesting the addition of the staff member for the Engineering Division to assist in the plan review process as justified during 1999. He is also requesting the addition of an electrician/maintenance employee due to the increased demands placed on the employees in Public Works and the additional duties that regularly fall to the Public Works Department. He stated that service demands and responses are based on available staff and many projects are deferred including preventive maintenance which causes additional taxing of available resources. General comments from the Village Board members included the following items: Generally, performance measures showed the Village is more efficient and very Iow in staffing in comparison with other communities. However, this position may not directly transfer to better operations due to numerous deferments. There were questions regarding the use of the proposed replacement and the previous uses. Comments were also made regarding the responsiveness to justification requests for replacement of vehicles. Village Manager Janonis highlighted the fact that the study of the Opus retention ponds allowed the Village to free up funds for other purposes by utilizing existing space within the ponds, however, there will be a need to dredge the ponds next year to make the storage of water more efficient. Non-Departmental Expenditures Finance Director Doug EIIsworth provided a general overview of the Community and Civic Services Budget which showed an increase of .5%. He also reviewed the Capital Improvements Budget. He highlighted the Debt Service Fund and stated that as of January 1, 2000 the outstanding debt that the Village is carrying will be approximately $31 million. The Village has enjoyed the utilization of a variety of debt repayment resources. He stated the speed and variety of sources utilized for retiring debt is acknowledged by bond rating agencies. He stated the fiscal year 2000 Budget will include $2.1 million in General Obligation Bonds for flood control related projects. He highlighted the pension expenses and stated there have been substantial increases due to recent retirements. The Risk Management Fund shows an increase primarily based on the increase in Workers' Comp expenses. He stated the Library Levy has been presented and a budget increase of 2% is proposed while the Levy amount is decreased .15%. The Library Levy is included as part of the Village Property Tax Levy and is required by law. General comments from V~llage Board members included the following items: A comment was made regarding the ongoing study of whether the Library could conceivably be a separate taxing district without being a part of the Village Levy. Village Manager Janonis stated that that analysis is still under review. He also stated there are numerous outstanding open items for which he is requesting Village Board direction. Police overtime for Route 83 construction has been recommended to be part of the General Fund through utilizing existing Fund balance or reserves. Consensus of the Village Board was to support utilization of General Fund balance to cover the $'100,000 projected for the expense of this project. 2 Special Events Commission. The Special Events Commission previously withdrew the $10,000 funding request and they recently requested $5,000 for Sounds of the Season. This has no impact on fiscal year 1999 due to the money coming from items that were budgeted for but not e)q3ended in the 1999. While there is a need to account for all costs of each Commission as the Board had previously recommended, there is a need also for the Finance Department to account for revenue and expenditures related to Special Events Commission activities. He is recommending a new line item be established in the amount of $30,000 for Special Events Commission in the Community and Civic Services of the Budget. The $30,000 amount would be offset by projected revenue related to Sounds of the Season activities. Consensus of the Village Board was to add the line item with the $30,000 established expecting offsetting revenue. Youth Commission budqet. It was recommended that $2,000 be set up for Youth Commission activities and be included in the Community and Civic Services section of the Budget. Consensus of the Village Board was to support this recommendation. Sister Cities Committee is requesting a Budget of $6,000 be established in 2000 and be included in the Community and Civic Services section of the Budget. Consensus of the Village Board was to support this recommendation. Sin~Jle-Famil¥ Exterior Property Maintenance Proqram. This item has been sent for discussion at the Committee of the Whole meeting on December 14, however, it is expected that this program would cost $58,633 the first year of operation. General comments from the Village Board members included the following items: There was general concern that extensive discussion regarding this policy change and philosophical approach would need to be completed before inclusion in the Budget. There was also concern that this may not be a problem and the Village Board does not need to try to fix something that is not broken. There were also comments regarding inclusion in the 2000 Budget but depending on how the study comes out, the Village Board would still have the option to either include it in 2000 or 2001; whatever the desire but the amount being reserved in the Budget does not necessarily require expenditure. Document Imaqin,q System Maintenance Cost. The Village Board approved the increase in the Computer Maintenance account within the MIS Division by $4,500 on November 16. This additional amount would be added to the existing maintenance cost that had been budgeted for the system to cover the annual maintenance as outlined in the RFP. General consensus of the Village Board was to support this change in the Computer Maintenance Account. Security Cameras at the Train Station. This item arese during discussion at the November 9 Committee of the Whole meeting. The estimated cost is approximately $25,000 and could be funded either through the Capital Imprevement Fund or the Parking Revenue Fund. General consensus of the Village Board was to discuss this during the December 14 Committee of the Whole meeting to determine whether this is a project that should be funded for 2000. Opus Pond Maintenance. The Public Works Department has withdrawn its request for funds for Opus Pond maintenance for fiscal year 2000 and 200t; therefore, there is $200,000 now appearing in the 2000 Capital Improvement Fund which will not likely be expended. General consensus of the Village Board was to support this recommendation. Carry-over t 999 Proiects Staff has identified several projects that were budgeted for in 1999 that will need to be carried over into the 2000 Budget. The total cost of these carryovers amounts to $820,498. Funds for these items will need to come from Fund balance since monies were properly budgeted for in 1999 and went unspent. General consensus of the Village Board was to approve the carryovers as documented by staff. Route 83 Streetscape Enhancement. There was discussion at the November 9 Committee of the Whole meeting about including some funds for enhancing the streetscape improvements along the reconstruction project. Staff feels that there are adequate funds existing in the proposed Budget to cover such expenses without additional monies. General consensus of the Village Board was to support this recommendation. Fund Balance Policy. At the October 26 Committee of the Whole meeting, the Mayor recommended the Viitage's fund balance policy be amended again to return to the General Fund reserve level to 16.5%. A Resolution was passed on September 7, 1999 that increased the General fund reserve goal from 16.5% to 25%. The Finance Commission originally supported the increase in revenues but recently decided on a split vote to recommend returning to 16.5%. Village Manager Janonis again reminded the Village Board that the Fund balance policy increase from 16.5% to 25% would occur over time and would be utilized primarily for the fluctuations in revenue without drastic increases or changes to the revenue needs for operation purposes. Based on projections for the Fund balance going into the. next fiscal year, it is anticipated that the fund balance would be approximately 16.7% of 2001 projected expenditures. Therefore, whether the reserve policy were 16.5% or 25%, the proposed budget for 2001 would really not change. General consensus of the Village Board was to revisit the discussion regarding fund balance during calendar year 2000 for final determination regarding the fund balance policy for the Village. John Kern, Chairman of the Finance Commission, provided recommendations from the Finance Commission. He stated the Commission supports the addition of a project engineer to assist in the plants of permit processing. The Commission also supports the addition of the electrical/maintenance personnel. He stated the Commission supports the retention of the balance of 16.5% fund balance. He stated the Commission would like additional information regarding the Single-Family Exterior Home Inspection Program to allow for and discuss this information once it becomes available. The Commission would also like additional information regarding the Route 83 Enhanced Streetscape Program and what impact these expenses may have on the overall Budget. General comments from Village Board members included the following items: A comment was made that this Budget was relatively easy compared to previous budgets and the past tough decisions that were made by the Village Board. There were also comments regarding the benefits that this Board is providing to future generations due to conservative fiscal management. 4 . ANY OTHER BUSINESS Village Manager Janonis wanted to thank the Village Board for their support of staff during the Budget process and appreciated the strong working relationship between the staff and the Village Board. He stated the Finance Commission continues to provide valuable input during the Budget process. Trustee Hoefert stated that the Village has been preparing for Y2K as evidenced by numerous updates provided by the Village Manager and would request a summary of those activities in the near future. He also stated that he has some concerns regarding the appearance of the landscaping at the third Clocktower building. Community Development Director William Cooney stated that Village staff is aware of a number of issues regarding the landscaping at the third Clocktower building and has prepared a letter requesting some modifications to the landscaping and to discuss possible solutions Finance Director Doug EIIsworth reminded the Village Board and viewing audience that a Public Hearing regarding the Property Tax Levy is scheduled for December 7 and the final approval of the Budget is expected on December 21. VI. VILLAGE MANAGER'S REPORT None. VII. ADJOURNMENT Since there was no further business, the Committee of the Whole meeting was adjourned at 9:00 p.m. Respectfully submitted, DAVID STRAHL Assistant Viliage Manager DS/roc H :\G E N \Cow~v~inutes\112399 COW Minutes.doc VILLAGE OF MOUNT PROSPECT FINANCE DEPARTMENT INTEROFFICE MEMORANDUM TO: MICHAEL .IANONIS, VII~I,AGE MANAGER FROM: DIRECTOR OF FINANCE DATE: .IANUARY 3, 2000 SUBJECT: FUND BALANCE POLICY PURPOSE: To present information regarding the Village's fund balance policy. BACKGROUND: On September 7, 1999 the Village Board adopted Resolution No. 43-99 establishing a fund halance/reserve policy for the Village of Mount Prospect. The policy increased the targeted fund balance level of the General Fund from 16.5% to 25%. DISCUSSION: The reasons for staff recommending a gradual increase to the General Fund reserves were laid out in my memorandum of August 31, 1999 (copy attached). Following is some additional information that the Board might find useful in further debate of this matter. Financial Implications of 25% verses 16.$% Resen, e Level Basically, a 25% reserve level provides for a cushion equal to three months of operating expenditures. A 16.5% reserve level provides for a two-month cushion. In terms of real dollars, a fund bal~tnce of 25% of 2000 operating expenditures would be $6,463,812. A 16.5% reserve level would be $4,2156,116. Therefore, the difference between a 25% reserve level and a 16.5% reserve level would be $2,197,696. While a reserve level of $6,463,812 might seem high, it must be viewed within the context ora $26 million annual budget in the General Fund. Financial Repercussions ora Mild Recession You asked that I estimate what a mild recession would do to us in the way of loss of revenue. The Village's General Fund currently receives approximately $7 million per year in sales tax, $450,000 per year in food and beverage tax, and $663,000 per year in real estate transfer tax proceeds. These tax receipts total $8,113,000. If we experience a five percent reduction in these taxes due to a recession, General Fund revenues would drop $405,650. und Balance Policy Memorandum January 3, 2000 Page Two In order to make up for the loss of revenue, the Village would have to make significant budget cuts or raise other revenues. It would be difficult to cut $406,000 from the budget without seriously impacting the level of service the Village provides. Ifwe wereto raise other revenue sources, it most likely would be the property tax levy. To raise $406,000 in additional property taxes we would need to increase our tax levy by almost 4%. Keep in mind that in the past we have needed to raise our tax levy by 3% to 4% to balance the budget. This means that the total tax increase would be in the 7% to 8% range. At a 3.5% growth rate~ the General Fund needs approximately $910,000 of"new money" each year to balance the budget. Furthermore, in order to maintain a constant fund balance level we need to end each fiscal year with an operating surplus. At a 16.5% fund balance level, the operating surplus needs to be $150,000. At a 25% reserve level, the oper~ing surplus needs to be $226,000. Profected Fund Balance Levels Preliminary estimates are showing that the General Fund will end 1999 with a fund balance of $5.1 million. Of this amount, $460,000 is being transferred to the Capital Improvements Fund as part of the 2000 Budget. The remaining $4.6 million represents 17.8% of FY2000 operat'mg expenditures. The recently approved FY2000 Budget is showing revenues of $26,315,250 and expenditures of $26,868,836 (including the $460,000 equity transfer) for the General Fund. The General Fund fund balance at December 31, 2000 would therefore come in at $4.5 million: This represents 16.6% of the FY2001 Forecast Budget. It should be noted that the actual fund balance for 12/31/99 could increase by several hundred thousand dollars. We will not know the final figure until after all accrued revenues and accounts payable are determined and recorded. Updated Fund Balance Surve~ Attached hereto is a memorandum that summarizes a recent survey of General Fund fund balance policies that was conducted by the Northwest Municipal Conference. As can be seen, the fund balance policies of the twenty-two reporting communities range from a loTM of 10% to a high of 100%, with the majority of communities reporting a policy of 25%. It should be pointed out, however, that for many of the communities, the percentage shown is a minimum reserve level and not amax/mum reserve level. Des Haines has a policy of maintaining a minimum fund balance of 10%. Actual fund balance in the Des Haines General Fund is currently 20%. Lake Forest has a minimum fund balance level of 15%, but their current fund balance is at 30%. RECOMMENDATION: It is recommended the Village Board retain the current fund balance policy. DouglagR. Ellsworth, CPA. Dime*or of Finance VILLAGE OF PROSPECT FINANCE DEPARTMENT INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER FROM: DIRECTOR OF FINANCE DATE: NOVEMBER 29, 1999 SUBJECT: GENERAL FUND RESERVE POLICY SURVEY Last month, the Northwest Municipal Conference surveyed members on their General Fund fund balance, or reserve, policy. Following is a summary of the results by municipality in alphabetical order and in order of lowest to greatest reserve level: Alphabetical Listin~ Rankin~ from Lowest to Greatest Arlington Heights 25% Des Plaines 10% Bartlett 25% Lake Forest 15% Buffalo C-rove 35% Glencoe 17. 5% Des Plaines 10% Arlington Heights 25% Elk Grove Village 33% Bartlett 25% C-lencoe 17.5% Highland Park 25% Highland Park 25% Hoffman Estates 25% Hoffman Estates 25% Lake In The Hills 25% Lake Forest 15% Mount Prospect 25%" Lake In The Hills 25% Prospect Heights 25% Libertyville 500/0 Roselle 25% Lincolnshire 100% Skokie 25% Mount Prospect 25% Streamwood 25% Northbrook 40% St. Charles 25% Palatine 50% Wheeling 25% Prospect Heights , 25% Elk Grove Village 33% Rolling Meadows , 33% Rolling Meadows 33% Roselle 25% Buffalo Grove 35% Skokie 25% Northbrook 40% Streamwood 25% Libertyville 50% St. Charles 25% Palatine 50% Wheeling 25% L'mcohashire 100% Should you have any questions regarding the survey results, please advise. Douglas e.. .llsworth, Dir~tor of Financ~ RESOLUTION NO. 43-99 A RESOLUTION ESTABLISHING A FUND BALANCE/RESERVE POLICY FOR THE VILLAGE OF MOUNT PROSPECT WHEREAS, the Village of Mount Prospect endorses sound financial policies and practices to ensure the continuation of necessary public services; and WHEREAS, it is essential that the Village maintain adequate fund balances and reserves in its various operating funds to provide the capacity to: (1) offset significant economic downturns or revenue shortfalls, (2) provide sufficient cash flow for daily financial needs, (3) maintain or improve the Village's bond rating, and (4) provide funds for unforeseen expenditures related to emergencies; and WHEREAS, it has been determined that the previous fund balance/reserve policy no longer meets the Village's needs. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor and Board of Trustees of the Village of Mount Prospect, Cook County, Illinois, have reviewed the attached fund balance/reserve policy for the Village of Mount Prospect and have determined that such policy be established to govern the existence and use of fund balance/reserves. SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: Corcoran, Hoefert, Lohrstorfer, Nocchi, Skowron, Wilks NAY'ES: Farley ABSENT: None PASSED and APPROVED this 7th day of September, 1999. M~ar~1 L. Farle~ ' ATTEST: Village Clerk VILLAGE OF MOUNT PROSPECT FISCAL POLICY POLICY SUBJECT: Fund Balance and Fund Reserve Levels POLICY EFFECTIVE DATE: This policy is in effect as of the 7t~ day of September, 1999. POLICY APPLICABLE TO: All Operating Funds GENERAL POLICY: 1.0 Purpose of Raserve Policy 1.1 This policy is established to ensure that the Village has adequate reserves and resources within its various operating funds to provide the capacity to: (I) offset significant economic downtums or revenue shortfalls, (2) provide sufficient cash flow for daily financial needs, (3) maintain or improve the Village's bond rating, and (4) provide funds for unforeseen expenditures related to emergencies. 2.0 Establishing and Maintaining Desired Fund Baiance/Reserve Levels 2.1 Ifa fund's actual fund balance/reserve level is below the desired level set forth in this policy the Village will retain any future annual operating surpluses until such time as the desired reserve level is achieved. In the case of the General Fund, the first $400,000 of any future annual operating surpluses will be retained, with any operating surplus exceeding $400,000 being transferred to the Capital Improvements Fund. 2.2 Once the desired fund balance/reserves level has been attained, any excess reserves or future annual operating surpluses will be used to reduce property taxes or user charges, whichever is appropriate for that fund. In the case of the General Fund, any future annual operating surplus will be transferred to the Capital Improvements Fund. 3.0 Desired Fund Balance/Reserve Levels 3.1 For the General Bund, the Village will use its best efforts to maintain a total fund balance level equal to twenty-five percent (25%) of the current year's budget (excluding any one-time equity transfers). 3.2 For the Refuse and Motor Fuel Tax Funds, the Village will use its bast efforts to maintain a total fund balance level equal to twenty-five percent (25%) of the current year's budget (excluding any one-time equity transfers). 3.3 For those Debt Service Funds funded through the property tax, the Village will use its best efforts to maintain a total fund balance level equal to the amount of the next semi-annual interest payment. For those Debt Service Funds funded through alternative revenues (tax increment revenues, and home-rule sales) the Village will use its best efforts to maintain a total fund balance level equal to fifty percent (50%) of the next year's principal and interest expense. 3.4 For the Enterprise Funds, the Village will attempt to maintain a cash and investment balance equal to four months (one-third) of the current year's operating and capital expenditures plus any reserve for capital improvements. 3.5 For the Vehicle Replacement and Computer Replacement Internal Service Funds, the Village will attempt to maintain fund equity at a level which represents a fully funded replacement program given the age and estimated replacement cost of the various assets. For the Risk Management Internal Service Fund, the Village will attempt to maintain fund equity at a level equal to twenty-five percent (25%)of the current year's operating budget plus twice the maximum self-insured retention amount for workers compensation and liability claims. For the Vehicle Maintenance Fund, the Village will attempt to maintain fund equity at 25% of the current year's budget. 3.6 For its two Pension Trust Funds, tho Village will attempt to attain a fund equity level that represents a fully funded pension plan as determined by an enrolled actuary. When the plans become under-funded or over-funded, the Village's contribution levels will be adjusted in accordance with current State law and sound actuarial calculations. 4.0 Use of Fund Balance/Reserves 4.1 Fund balance and reserves are to be used or depleted in the following situations: (1) Revenue shortfalls result in an operating deficit. (2) Unforeseen material expenditures arise which cannot be avoided or delayed. Any expenditure of fund balance or reserves must be approved by the Village Board. O) Excess fund balance/reserves exist and the Village intentionally draws down on the balance to come into compliance with this policy. Adopted by the Board of Trustees by Resolution No. 43-99 on September 7, 1999. VILLAGE OF MOUNT PROSPECT FINANCE DEPARTMENT INTEROFFICE MEMORANDUM TO: Michael E. Sanonis, Village Manager FROM: Douglas R. Ellsworth, Director of Finance DATE: August 31, 1999 SUBJECT: I~JND BAL&NCE POLICY PURPOSE: To bring forth for Board consideration a revised fiscal policy on fund balance/reserves. BACKGROUND: The Village's current policy is to maintain a General Fund fund balance level equal to 16.5% of current year's expenditures. Of the 16.5%, 1.5% is desig~.ated for emergencies and contingencies. The Village's policy is to maintain fund balance levels equal to the next semi-annual interest payment for debt retired with property taxes. For debt retired with tax increment revenues and the home-role sales tax receipts,'the policy is to maintain fund balance equal to one-half the' current year's principal and interest payments. DISCUSSION: During the 1999 Mid-year review, staff recommended that the General Fund fund balance policy be amended to provide for a 2~% reserve level. It was further recommended that this be accomplished gradually, usin~ a portion of any future operating surpluses. It was not recommended that taxes be increased to provide for a larger fund balance. , The recommendation was made to increase fund balance due to the V'fllage's great dependency on sales tax and income tax for funding General Fund operations. Sales tax receipts account for 27% of revenues. Income tax receipts account for another 15% of revenues. A downturn in the economy could have a serious impact on General Fund revenues, resulting in difficulty providing existing service levels. Moody's Investors Service has pointed this out in its past several credit reports on the Village. Fund Baiance Policy August 31, 1999 Page Two A twenty-five percent reserve level for the General Fund is common fiscal policy. A recent survey of fifteen surrounding communities found that all but one has a policy of twenty-five percent or more. The average actual fund balance of the fifteen communities is over 50°A. All of the communities have a higher bond rating than the Village of Mount Prospect. The Board of Trustees at the August 10°' Committee of the Whole supported the concept of increasing the General Fund fund balance policy to 25%. The Board concurred with the recommendation that the first $400,000 of any future General Fund operating surpluses be retained in fund balance, with any remainder being transferred to the Capital Improvements Fund. Accompanying this memorandum is a draft resolution and written fund balance/reserve policy. thought it would be appropriate to have a formal written policy approved by resolution. As the following table shows, the Village is relatively close to the fund balance levels set forth in the policy. Actual Fund Balance Fund Balance per Excess Fund Dee. 31, 1998 Proposed Policy (Deficiency) General $5,056,327 (~) $6,342,598 $(1,286,271) Special Revenue Refuse $1,167,893 $ 789,929 $ 377,964 Motor Fuel Tax $ 865,766 $ 564,338 $ 301,428 Debt Service Property Tax $ 303,874 $ 80,640 $ 223,234 TIF $ 462,592 $ 611,518 $ (148,926) FloodH.R. Sales $ 739,215 $ 779,345 $ (40,130) StreetH.R. Saies $ 524,634 $ 444,501 $ 80,133 Enterprise Water & Sewer $2,532,508 $2,594,214 $ (61,706) Parking $ 707,118 $ 69,138 $ 63?,980 Internal Service Vehicle Replacement $3,412,601 $4,418,156 $(1,005,555) Computer R. eplace. $ 176,308 $ 176,308 $ 0 Risk Managument $2,158,982 $2,010,165 $ 148,81'/ Vehicle Maintanance $ 268,015 $ 265,446 $ 2,569 Pension Trust Police Pension $28,560,329 $31,000,360 $(2,440,031) Fire Pension $30,780,183 $32,029,279 , $(1,249~096) und Balance Policy August 31, 1999 Page Three The December 31, 1998 fund balance figure shown above for the General Fund has been reduced by $1.3 milliOn, reflecting the equity transfers apprOved as part of the 1999 Budget. Assuming we continue to see a positive budget variance with revenues and expenditures, the General Fund should be up to the 25% reserve level within three or four years. The Refuse Fund is showing an excess fund balance of $378,000. As part of the 2000 budget process, staff will be recommending the refuse levy remain constant until the fund balance reduced to the desired level. The excess fund balance showing in the Motor Fuel Tax Fund will be depleted over the next few years as part of the budget process. For those debt service funds retired with property taxes, there is a $223,234 excess. Staff intends on recommending an abatement of the levies for the next few years until the desired fund balance level is attained. For those debt service funds funded with T~ revenues or the home rule sales tax, the relatively minor fund balance deficits do not present a major concern, as the bond issues are retiring relatively soon. The Parking Fund is showing a very large fund equity position, compared to the policy guidelines. A large part of the existing fund balance should be earmarked for future parking lot reconstruction. Therefore, the benchmark fund balance level will increase accordingly. The shortfall in fund balance in the Vehicle Replacement Fund has been resolved with the equity transfer from the General Fund in 1999. This fund is fully funded now. The Police and Fireflghter Pension Funds are currently under-funded. Future tax levies will be adjusted based upon sound~actuarial principles to achieve fully-funded status. RECOMMENDATION: It is recommended the Board adopt the proposed fund balance/reserve policy as presented. DoUglas R. Ellsworth, CPA Director of Finance PROPOSED TOPICS FOR 2000 COMMITTEE OF THE WHOLE MEETINGS Number of Proposed Requests Proposed Topics Date 1. 2 Randhurst Access Roadway Modifications ASAP 2. Small Triangle within TIF District ASAP 3. 4 Village Hall/Replace or Repair ASAP 4. Review General Fund Balance Policy January 11 5. Downtown Redevelopment Update January 25 * 5a. Discussion-Corridor Improvement Guidelines February 08 * 6. Residential Solid Waste Contract February 22 * 7. Commercial Solid Waste Contract February 22 * 8. Flood Program Update March 28 * 9. Weller Creek Bank Stabilization-Phase II March 28 10. Formalize Sister City Committee April * 11. Development Code Revisions April 25 12. Dissolution of Committees no longer useful to Board of Trustees May '13. First CtP Review Session June 13 '141 Second CIP Review Session June 27 15. Neighborhood Speeding June 16. Computer Technology Update July '17. Mid-Year Budget Review and Pre-Budget Workshop August 8 '18. Pavement Management Program Update September 26 '19. GIS Status Report September 26 *20. First Budget Hearing October 24 '21. Second Budget Hearing November 14 *22. Third Budget Hearing November 28 23. Restaurant Grading 24. Voter Turnout 25. 2 Village Board Meetings, Move to Consent Agenda 26. Attraction and Compensation of Village Board Members 27. Review of Village Code as an on-going process 28. O'Hare Noise Commission Update 29. ' Standards for Construction of Facilities on Public Rights-of-Way 30. General Discussion/Orientation on Zoning Codes by Village Board, ZBA and Plan Commission 31. Discussion of Laws Governing Conflict of Interest 32. Tear Downs 33. Commissions versus committees 34. Appearance Commission 35. Metra-Double Track Update 36. Sale of Water to Prospect Heights 37. Fire Department Five-year Plan *Denotes Set Agenda Items H:\GEN\Cow\PROJECTED TOPICS FOR 2000 COW Meetings.doc 1/7/00 SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMrI'rEE OF THE WHOLE MEETINGS INCLUDING VILLAGE IF APPLICABLE r SOUGHT: CONCLUSION: '~ ~---~- Elected Official/Staff I concur that there should be discussion of the above-listed subject matter: Yes No Yes No Farley: Nocchi: Corcoran: Skowmn: .., Hoefert: Wilks: Lohrstorfer: Date: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMI'I-rEE OF THE WHOLE MEETINGS BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: ~0~ - ,.~0,~ t Elected Official/Staff''''~ ~J ~1 concur that there should be discussion of the above-listed subject matter: Yes No Yes No Farley: Nocchi: Corcoran: Skowron: Wilks: Hoefert: ~ Lohrstr~rfer: 12/99 SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITI'EE OF THE WHOLE MEETINGS INCLUDING VILLAGE CODE REFERENCE, RESOLUTION/CHANGE CONCLUSION: . Ele~ Officia~S~ff I concur that there should be discussion of the above-listed subject matter:. Yes No Yes No Farley: Nocchi: Corcoran: Skowmn: .., Hoefert: Wilks: Lohrstorfer: Date: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS OF ISSUE/PROBLEM / INCLUDING VILLAGE IF APPLICABLE / ~ / RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Elected Official/Staff I concur that there should be discussion of the above-listed subject matter: Yes No Yes No Farley: Nocchi: Corcoran: Skowron: Hoefert: Wilks: Lohrstorfer: Date:,~/~L N~_Z~ "~-~'~ SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS BRIEF BESCRI~ION , INCLUDING VIL~GE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: I concur that there should be discussion of the above-listed subject matter:. Yes No Yes No Farley: Nocchi: Corcoran: Skowron: ., Hoefert: Wilks: Lohrstorfer. SUGGI ,~STIONS/PC)SSIBLE DISCUSSION ITEMS FUTURE : COl; IMITTEE OF THE WHOLE MEETINGS OF ISSUE/PF[OBL~J~ INCLUDING ~{flLLAGE : CODE REFEI~ENCE, RESOLUTIObFCHANGE ,,0 ~---L '~1 ~ ......... '"' :: SOUGHT: .... : TIME FRAME F:OR -' Elected Official/Staff ; I concur that tl~ere should be (I iscussion of the above-listed subject matter:. : Yes 1o Yes No ·: Farley',. Nocchi: Con=oran: Skowron: ....... Hoefert~ __ Will(s: " Lohrst~Ffer: . ~. Date: SUGGESTIONS/POSSiBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, ' .... IF APPLICABLE RESOLUTION/CHANGE ~o,~ 13~ ~.~_ ~3~,uc~.~ SOUGHT: ...... TiME FRAME FOR CONCLUSION: concur that there should be discussion of the above-listed subject matter: Yes NO Yes No Farley: Nocchi: Corcoran: Skowron: Hoefert: Wilks: Lohrstorfer: 12/99 PROPOSED 2000 FUTURE TOPICS FOR COMMITTEE OF TRE WHOLE MEETINGS January 2000 1/11 ~__~ C~i~fion of ~e of wa~r to ~ Hei~ * Comi~fion o~ten~ C~ 1/25 Febm~ 2000 2/8 M~ch 2000 3/14 3/28 Apd12000 4/11 , 4/25 May 2000 5/9 SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS OF ISSU~PEOBLEB INCLUDING VIL~GE CODE REFERENCE, IF APPLICABLE I CONCLUSION: ~Jjl!!ed~O~ci~, Staff I concur that them should be discussion of the above-listed subject matter: Yes No Yes No Farley: Nocchi: Corcoran: Skowron: .. Hoefert: Wilks: Lohrstoffer: Date: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VIL~GE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE ~/z~ ~ ~-~ ~r~ ~-~- SOUGHT: TIME F~ME FOR CONCLUSION: ' F~ ~A ~ ~-~. Elected Official/Staff concur that there should be discussion of the above-listed subject matter: Yes No Yes No Farley: Nocchi: Corcoran: Skowron: Hoefer[: Wilks: Lohrstorfer: Date: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Elected Official/Staff i concur that there should be discussion of the above-listed subject matter: Yes No Yes No Farley: Nocchi: Corcoran: Skowron: Hoefert: Wilks: Lohrstorfer: Date: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: ' ~Y~'/~,:~xt... ,P~'~ 2-,c::~c:~ ~.~ ,,~,~ . Elected Official/Staff concur that there should be discussion of the above-listed subject matter: Yes No Yes No Farley: Nocchi: Corcoran: Skowron: Hoefert: Wilks: Lohrstorfer: Date: ~.,,~, ~, SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS INCLUDING VlL~GE CODE REFERENCE, CONCLUSION: Ele~ed ~ciaFS~ff I concur that there should be discussion of the above-listed subject matter. Yes No Yes No Farley: Nocchi: Corcoran: Skowron: .,, Hoefert: Wilks: Lohrstorfer: Date: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VIL~GE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR , ~ ~y CONCLUSION: A-. ,~ ,Ac:~:~ ~..~.~-.--~ , Elected Official/Staff I concur that there should be discussion of the above-listed subject matter: Yes No Yes No Farley: Nocchi: Corcoran: Skowron: Hoefert: Wilks: Lohrstorfer: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMFrrEE OF THE WHOLE MEETINGS OF ISSUE/PROBLEM CODE REFERENCE, SOUGHT: CONCLUSION: _ ~. /~ ~-~:~ ' Elected Official/St~ff I concur that thero should be discussion of the above-listed subject matter:. Yes No Yes No Farley: Nocchi: Corcoran: Skowron: Hoefert: Wilks: Lohrstorfer: Date: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: OF ISSUE/PROBLEM ~,~~ INCLUDING VILLAGE If APPLICABLE I concur that there should be discussion of the above-listed subject matter: Yes No Yes No Farley: Nocchi: Corcoran: Skowron: Hoefert: Wilks: Lohrstorfer: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS BRIEF DESCRIPTION OF ISSU~PROBLEM INCLUDING VIL~GE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE (F~F-~CjvtA37¢~J C~L-{ - ~ [~0o7' oM ':~., SOUGHT: . ~. TIME FRAME FOR CONCLUSION: ~UC~ ,,c~ o oo Elected Official/Staff I concur that there should be discussion of the above-listed subject matter: Yes No Yes No Farley: Nocchi: Corcoran: Skowron: Hoefert: Wilks: Lohrstorfer: 12/99 Date: ,/'~ SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITrEE OF THE WHOLE MEETINGS SUBJECT: ?¢¥~ ~.¢'~ ¢s.~,';-' 2'//¢~ ~-¢~ '~¢,~7' BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE ~'~-r~"7'"-~'5, SOUGHT: TIME FRAME FOR CONCLUSION: ' '~-~.~ Elected Official/Staff I concur that thers should be discussion of the above-listed subject matter: Yes No Yes No Farley: Necchi: Corcoran: Skowron: Hoefert: Wilks: Lohrstorfer: Date: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS BRIEF DESCRIPTION OF ISSU~PROBLEM INCLUDING VIL~GE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: ~ A, ,~,) .~,c.~2~ ~ ~ Elected Official/Staff I concur that there should be discussion of the above-listed subject matter: Yes No Yes No Farley: Nocchi: Corcoran: Skowron: Hoefert: Wilks: Lohrstorfer: ~1-0~-~000 ~T~:45 FROM UNISYS TO 3926022 P.O1 SUGGEII~I'IONS/POSSIEILE DISCUSSION ITEMS COI~M~EE OF ~E WHOLE RESOLUTIOF~CHANGE I ~n~r ~at fl~ere should ~ [is~lon ~e abov~list~ subje~ mawr: Yes I o Yes No ': N~i: Fafle~ SUGGI ~$TIONS/POS$iBLE DISCU~ION ITEMS FUTURE COl MITTEE OF THE.WHOLE MEETINGS ". suBJECT= ~) o-r~L .Tu ~J ~ ~' ~': '~ BRIEF DE$CI~IPTION "~[~... ~/0'1~0~ -i-IJ~p~ ~JT' ~.~ , r'~.~ :. . OF ISSUE/Pq, OBLEM ·: :! ':. INCLUDING'~ILLAGE ~ -//~ ,~'7~ (.~)C,~-~ ~-.-J-._~C.-7-/~'~. "'' CODE REFE ~ENCE. IF^PPUCAa-E :~ p~opos£ ~ ~,0~,~ RESOLUTIO~C~NGE SOUGh: .~: ~ TIME F~E~OR .. '.: CONCLUSIO{~: ~ I ~ C~ ~-~ ~ ~ ' EloPed ~cia~S~ff - ' ' ' · :. :: I ~n~r that ~em s~uld ~ ~ Is~ssion of ~e a~ve-lis~ subje~ maffe~ Y~ [o Yes No ~ :~ Farley: No,hi: ,~ . H~fe[~ ~ Wil~: Loh~de~ ~ ' P, N..-~2-L::~ 22:4'7 FROM UN ISYS TO 3926822 P. 04 SUGG! I~TIONSIPOSSIBLE DISCUSSION ITEM~ FUTURE COl [MIT'FEE OF= THE WHOLE MEETING8 BRIEF OESCI II:q'lO, OF ISSUE/PI:~,OBLEM INCLUDING ~ILLAGE CODE REFE ~ENCE, IF APPLICAE~.E .... RESOLUTIOI'~CHANGE -, . SOUGHT: TIME FRAMEtFOR ~ CONCLUSIOI~: , : Elected Offlc~aVSt~ff I concur that there should be [iscussion of the above-listed subject matter:. Yes ,lo Yes No Farley! Nocchi: Como(an: .,. Skowroni' Hoefe~: W]lks: Lohrslprfer. ..... Date: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE ME~' IINGS BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: I concur that there should be discussion of the above-listed subject matter: Yes No Yes No Farley: Nocchi: Corcoran: ~ Skowron: Hoefert: ,. Wilks: ~ Lohrstorfer: ~ 12/99 RN-~2.-20~ 22:49 FROM UNISYS T~] 392602.2. P. 05 SUGG ~$TIONS/POSSIBLE DISCUSSION ITEMS FUTURE O0 :MITTEE OF THE WHOLE MEETINGS SUBJECT: ~¥'~ 'I"'7 0'~ ''(' C-,~ ~ ~,"~ ~'T7~.~ BRIEF DESCI~[IPTION OF tSSU~[~OBLEM INCLUDING '~I~GE CODE IF ~PLICAB~E RESOLUTIOI~/CHANGE ~~,~..~ ~--~{' (-"4--~"~-.-- ~ SOUGHT: . . TIME FRAME FOR CONCLUSIOI'{: _ Eleu--ted Offi~-ial/Staff I concur that tltere should be ;scussion of the above-listed subject matter:. Yes .3 Yes No '~ Farley:.. Nocchi: Corcorl~n: Skowron: HooferS: ~ Wilks: .' Lohrsklrfer: , 1~.99 .. '" ' i " TOTRL P. ~ SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMII-rEE OF THE WHOLE MEETINGS BRIEF DESCRIPTION OF ISSU~PROBLEM INCLUDING VIL~GE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: CONCLUSION: concur that there should be discussion of the above-listed subject matter: Yes No Yes No Farley: Nocchi: Corcoran: Skowron: Hoefert: Wilks: Lohrstorfer: Date: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMI'n'EE OF THE WHOLE MEETINGS BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Elected Official/S~ff I concur that there should be discussion of the above-listed subject matter: Yes No Yes No Farley: Necchi: Corcoran: Skowron: Hoefert: Wilks: Lohrstorfer: t 2/gg Date: SUGGESTiONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Elected Official/Staff I concur that there should be discussion of the above-listed subject matter: Yes No Yes No Farley: Nocchi: Corcoran: Skowron: Hoefert: Wilks: Lohrstorfer: FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: ~0~ BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE / * . ./- RESOLUTION/CHANGE SOUGHT: CONCLUSION: , ~ Elected Official/Staff I concur that there should be discussion of the above-listed subject matter: Yes No Yes No Farley: Nocchi: Corcoran: Skowron: Hoefert: Wilks: Lohrstorfer: Date:~~2~ SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMI'I-FEE OF THE WHOLE MEETINGS BRIEF DESCRIPTION ~ iNCLUDiNG VIL~GE/ ~?~2~:"c~/ ~.~ ~/~. / ~~ /. I/ /Y , . . ,~!a .-~ .~ ~; ~/' ~ , ~_ TIM~ F~ME FOR/ Electe~al/S[~ concur that there should be discussion of the above-listed subject matter: Yes No Yes No Fadey: Nocchi: Corcoran: Skowren: .. Hoefert: Wilks: Lohrstorfer: Date:~,C/~..,f/~ /--~ ~,/,-/ SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMI'I-rEE OF THE WHOLE MEETINGS _./ I , ;' .>: ~NCLUD~NGV~L~GE 7 ~, ~ ~.~ ~x IF APPLICABLE ·/"~'~'a,, RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUS,ON: , ¢,~ ,~ ~ ~- ~' - Elected Official/Staff I concur that there should be discussion of the above-listed subject matter: Yes No Yes No Farley: Nocchi: Corcoran: Skowron: Hoefert: Wilks: Lohrstorfer: Date: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: '~-~'~ ':~~d~//-~ BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Eiected Official/Staff I concur that them should be discussion of the above-listed subject matter: Yes No Yes No Farley: Nocchi: Corcoran: Skowron: Hoefert: Wilks: Lohrstorfer: Date: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION Of ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: ,, Elected Official/Staff I concur that there should be discussion of the above-listed subject matter: Yes No Yes No Farley: Nocchi: Corcoran: Skowron: Hoefert: Wilks: Lohrstorfer: Date: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: ~...¢,~¢/cc ...~,4~ r/~ I .~.(' / /vt BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: /.,',?,'. ¢'//4,-~¢¢¢~ Elected Official/Staff I concur that there should be discussion of the above-listed subject matter: Yes No Yes No Farley: Nocchi: Corcoran: Skowron: Hoefert: Wilks: Lohrstorfer: Date: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMI~'rEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSU~PROBLEM INCLUDING VIL~GE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: _ ' .~-~ .~,~,1 ~ ~ -- -- Elected Offic~a~Otaff~,- ~ ' concur that there should be discussion of the above-listed subject matter, Yes No Yes No Farley: Nocchi: Corcoran: Skowron: L ~ HOefert: Wilk$: LohrstorfeF. 12/99 PROPOSED 2000 FUTURE TOPICS FOR COMMITTEE OF THE WI~OLE MEETINGS 1anuary 2000 1/11 Consideration of ~ale of water to Prospect Heights.. · Consideration of potential 1/25 · Discuss'' _ ~mt Village Hall ~ Downtown Redevelopment ulxlate February 2000 2/8 March 2000 3/14 April 2000 4/11 4/25 May 2000 5/9