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HomeMy WebLinkAbout02/28/1968 VB minutes SPECIAL MEETING OF THE PRESIDEN~ AND BOARD OF TRUSTEES Febl~,~ry 28, 1968 Call to Order CALL TO O~D~ President .Congreve called the meeting to order at 8:07 P.M. INVOCATION' Invocation Truste~.~ Lewis gave the invocation. ROLL CALL Roll CAll Present upon .roll call: Trustees Reiter, Grittaui, Kilroy, Lewis, Rogers and Teichert, President~C~ngreve President Congreve called this special meeting for ~the purpose of Storm ~.~ater consideration of authorizatic~ for outside engineering for plans and facilities specifications on tentative storm water facilities for Hatlen Heights Hatlen ~eights Kirohho~f Farm, Crandon Manor and other properties. The Board of Local Kircb~off Farm Improvements had set a date for public he,ring on April 8, 1968. Crandon M~nor The purpose of the public hearing would be to determine if a special etc assessment should be receded to theVillage Board. discussion At the public hearing it would be necessary to present preliminary plans and specifications and an engineering description of what work sould be done. The following engineering firms were contacted determine what they would charge for the preliminary work and the length of time they would need: Greeley and Hansen, Ralph H. Burke~ ~ud Assoc., Norman Toberman, Consoer, Townsent & Aasoc, and Sc~mnerschield and Hemm~ter. Several firms indicated the April 8th date did not give' them enough time to prepare. According to the time secedule, if the Board of Local In~orovements~elected to recommend to the Board of Trustees that a special assessment be instituted, the Ordinance and resolution would be presented to this Board in May, and if such were the case, and the ordinance were approved, it would be in Court no earlier thsn the first part of July. It would be hoped that the improvement would start in the Fall. Mr. Ben Pekin, developer of Dana Point (Kirchhoff Farm) would proceed with his developennt when the weather breaks. Sommerschield snd Hemmeter quoted the price of $~,200.00 to do the preliminary work and Norman Toberman quoted $~,000.00. These were the two lowest quotations. Frank Krebs, Acting Village ~ugineer, explained the work involved, which would proceed in four phases: Phase l: Hatlen Heights storm drainage project: Construction of 60" reinforced concrete pipe storm sewer approximately 8B0 lin. ft. ~0,000.00 Phase 2: Construction of covered tile in the ditch area back of Hatlen Heights of approximately 1600 lin. ft. 550 lin. ft. 5~" reinforced concrete storm sewer 25,000.00 1050 Lin. ft. ~8" storm sewer Total cost of Phase 2 $0,000.00 Phase 2A: Drainage along the west property line of Kirchhoff Farm Grindel Lane and Audrey Lane 20,000.00 Phase B: Lincoln and Meier to Bonita - B0" storm drainage sewer then north on Bonita to existing B0" sewer, and continuing east on Bonita to Sivic, t~ north onSivic to the ditch with 2~" storm drainage sewer. 51,500.00 February 2~, 1968 he combined total estimated price: Phase 1 40,000.00 Phase 2 60,000.00 Phase 2A 20,000.00 Phase 3 51~500;00 171,500.00 The Village Manager requested Board assistance c~ the selection of an engineering firm. Discussion followed on whether the same firm woul~ continue on the project as a whole, and would give expexd, testimony in court. Inasmuch as there were mostly telephone solicitations for quotations, the Board of Trustees called a recess at 8:30 P.M. in order that Mr. Krebs could contact Mr. Auderson to determine whether he would quote c~ the project. However, he was ~aavailable, and the meeting reconvened at 8:45 P.M. Present upon roll call: Reiter Grittani Kilroy Lewis Rogers . Teichert Congreve The Board of Loca~l Improvements was concerned with moving with all ' haste, and because there was a time factor, it was the decision of ~he Board of Trustees to have the Village Manager and Adting Village ~a~neer bring in a review to present to the Board at the next i~egular meeting on March 5th. ADJO~ Trustee Eieter, seconded by Trustee Rogers, moved the meeting be adj ourne d. . Time: 9: 00 PoM. Unanimous. MARIE T. HARD, Deputy Village Clerk