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HomeMy WebLinkAbout03/18/1998 VB minutes I MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT March 18, 1998 CALL TO ORDER Mayor Farley called the meeting to order at 7:34 PM. ROLL CALL "' Present upon roll call: Mayor Gerald "Skip" Farley Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Daniel Nocchi Trustee Irvana Wilks Absent: Trustee George Clowes Trustee Timothy Corcoran INVOCATION The invocation was given by Trustee Nocchi. INVOCATION APPROVAL OF MINUTES Trustee Nocchi, seconded by Trustee Hoefert, moved APPROVE to approve the minutes of the special meeting of the MINUTES Mayor and Board of Trustees held March 2, 1998. Upon roll call: Ayes: Hoefert, Lohrstorfer, Nocchi, Wilks, Fadey Nays: None '-" Motion carried. Trustee Wilks, seconded by Trustee Hoefert, moved APPROVE to approve the minutes of the regular meeting of the MINUTES Mayor and Board of Trustees held March 3, 1998. Upon roll call: Ayes: Lohrstorfer, Nocchi, Hoefert, Wilks Nays: None Motion carried. APPROVAL OF BILLS Trustee Hoefert, seconded by Trustee Nocchi, moved to APPROVE BILLS approve the following list of bills: General Fund $744,580 Refuse Disposal Fund 223,936 Motor Fuel Tax Fund 2,981 Community Development Block Grant Fund 1,822 .._ Debt Service Fund Capital Improvement Fund 11,752 Downtown Redev Construction Fund 305 Police & Fire Building Construction Flood Control Construction Fund Street Improvement Construction Fund 94,915 Water & Sewer Fund 301,914 Parking System Revenue Fund 2,026 Risk Management Fund 147,609 Vehicle Replacement Fund 3,581 Vehicle Maintenance Fund 40,191 Computer Replacement Fund 56,231 Flexcomp Trust Fund 13,537 Escrow Deposit Fund 298,673 Police Pension Fund Fire Pension Fund Benefit Trust Fund - $2,042,068 Upon roll call: Ayes: Lohrstorfer, Nocchi, Wilks -- Hoefert Nays: None Motion carried. FINANCIAL Trustee Hoefert, seconded by Trustee Nocchi, moved to accept REPORT the financial report dated January 1, 1998 through February 28, 1998, subject to audit. Upon roll call: Ayes: Lohrstorfer, Nocchi, Wilks, Hoefert Nays: None Motion carried. MAYOR'S REPORT PROCLAMATION: Mayor Farley presented a proclamation to Ernie Mehlan in SENIOR recognition of Senior Citizen Celebration Day, May 13, also being CITIZEN called "Jewels of Our Community Day." Mr. Mehlan accepted the CELEBRATION proclamation on behalf of the Mount Prospect Senior Advisory Council -- DAY and Men's Club. Trustee Hoefert made a motion to consider an item not listed on the agenda. Said motion was seconded by Trustee Nocchi. Upon roll call: Ayes: Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. FLOOD PLAIN A Resolution was presented to oppose revisions to the Flood MAP Insurance Rate Map of 1998 which expands the area included in a flood plain Within Mount Prospect. RES. NO. Trustee Hoefert, seconded by Trustee Wilks, moved for passage of 13-98 Resolution 13-98 A RESOLUTION IN OPPOSITION TO THE PROPOSED FLOOD INSURANCE RATE MAP OF 1998 Upon roll call: Ayes: Hoefert, Lohrstorfer, Nocchi, Wilks -- Farley Nays: None Motion carried. Jack Berrlnger and Bill Fowler, property owners in Woodview Manor, an area affected by the flood map revisions expressed their appreciation to the Village Board for their efforts and support in opposing the new map. They also suggested that the Board consider having an independent study conducted of the proposed map. Page 2 - March 18, 1998 There were no appointments made, however Mayor Farley that he APPOINTMENTS would be making commission appointments within the month of April. CITIZENS TO BE HEARD None. OLD BUSINESS PC-15-97, 15 E. Prospect Avenue PLAT OF A plat of subdivision for the Mid-City National Bank was submittedSUBDIV: to consolidate four lots and one parcel into a one-lot subdivision. MID-CITY The Plan Commission had previously voted 5-0 in favor of NATIONAL recommending approval. BANK Trustee Nocchi, seconded by Trustee Lohrstorfer, moved to authorize the Mayor to sign, and the Clerk to attest his signature on the Mid-City Plat of Subdivision. Upon roll call: Ayes: Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. NEW BUSINESS PC-01-98, 408 S. Hi-Lusi Avenue A request was made for an exception from the Development Code DEV. CODE to allow the homeowners to construct an addition over the lot line. EXCEPTION: The Plan Commission had recommended granting the exeption by HI-LUSI a vote of 6-0. AVENUE Community Development Director, William Cooney, updated the audience on the status of this case. Michael Zimmerman, Attorney for the petitioners, addressed the Board on behalf of the petitioners, and asked that they strongly consider approval of this request, stating that the petitioners' case meets the definition of a hardship, allowable in Section 16.111 of the Village's Development Code. Attorney Gary Blackman, representing an objector to this petition, Mr. Morris, asked that the Village Board refrain from approving the request and allow the matter to be settled within a court of law, as a restrictive covenant exists which was recorded in 1926, prior to the present homeowners purchasing this property. Robert Vehe addressed the Board, representing approximately 25 residents in attendance, and expressed their support for approval of the request of the homeowners. Trustee Nocchi, seconded by Trustee Hoefert, moved to concur with the recommendation of the Plan Commission and grant an exception to the Development Code to allow the construction of a residential building addition across a lot line. Upon roll call: Ayes: Hoefert, Lohrstorfer, Nocchi, Wilks, Farley Nays: None Motion carried. Page 3 - March 18, 1998 An Ordinance will be presented at the April 7 meeting. GENERAL An Ordinance was presented for first reading which OBLIGATION authorizes the issuance of general obligation bonds with BONDS proceeds to be used to finance the Weller Creek Flood Control Project, the street improvement program, and for downtown property acquisition. Brian Caputo, Director of Finance, stated that bids were opened on the morning of March 18, with seven bids having been received. He also asked that the second reading of this Ordinance be waived, with acceptance of the bid submitted by Harris Trust & Savings Bank of Chicago. Mr. Caputo introduced R.V. Norene, President of R.V. Norene & Associates, Inc. and Financial Consultant for the Village, who provided an overview of the bids. Bidder Net Interest Rate HARRIS TRUST Harris Trust & Savings Bank 4.238% & SAVINGS Salomon Smith Bamey 4,252 BANK Success National Bank 4.26543 Griffin, Kubik, Stephens & Thompson 4.2782 Morgan Stanley Dean Witter/Dean Witter Reynolds, 4.2991 Paine Webber, and CIBC Oppenheimer Corp. EVEREN Securities and A.G. Edwards & Sons 4.35894 Robert W. Baird & Co. and Banc One Capital 4.3618 Trustee Hoefert stated that while he supports the opinion of the Board in proceeding with the bond issuance, he will abstain from voting due to a possible conflict of interest as his employer is part of one of the bidding groups. Trustee Wilks, seconded by Trustee Lohrstorfer, moved to waive the rule requiring the second reading of an Ordinance. Upon roll call: Ayes: Lohrstorfer, Nocchi, Wilks, Farley Abstain: Hoefert Motion carried. ORD. NO. Trustee Wilks, seconded by Trustee Nocchi, moved for passage 4917 of Ordinance No. 4917 AN ORDINANCE AUTHORIZING THE ISSUANCE OF $2,915,000 GENERAL OBLIGATION BONDS, SERIES 1998A AND $100,000 GENERAL OBLIGATION BONDS, SERIES 1998B, OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS __ Upon roll call: Ayes: Lohrstorfer, Nocchi, Wilks, Farley Abstain: Hoefert Motion carried. SUBURBAN A Resolution was preSented to authorize entering into a contract PRIMARY with the Suburban Primary Health Care Council for a primary health HEALTH CARE care program. RES. NO. Trustee Wilks, seconded by Trustee Nocchi, moved for passage of 14-98 Resolution No. 14-98 Page 4 - March 18, 1998 A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND SUBURBAN PRIMARY HEALTH CARE COUNCIL, INC. FOR THE PRIMARY HEALTH CARE PROGRAM Upon roll call: Ayes: Hoefert, Lohrstorfer, Nocchi, Wilks, Farley Nays: None Motion carried. A Resolution was presented to authorize entering into a contract RESOURCE with the Resoume Center for Community Living. CENTER FOR COMMUNITY Trustee Hoefert, seconded by Trustee Nocchi, moved for LIVING passage of Resolution No. 15-98 A RESOLUTION AUTHORIZING EXECUTION OF RES. NO. AN AGREEMENT BETWEEN THE VILLAGE OF 15-98 MOUNT PROSPECT AND THE RESOURCE CENTER FOR COMMUNITY LIVING Upon roll call: Ayes: Hoefert, Lohrstorfer, Nocchi, Wilks, Farley Nays: None Motion carried. A Resolution was presented which would authorize entering GIRL SCOUTS into an agreement with the Girl Scouts - Illinois Crossroads BOXWOOD Council, Inc. for the Boxwood Advocacy Program. ADVOCACY Trustee Lohrstorfer, seconded by Trustee Nocchi, moved for RES. NO. · passage of Resolution No. 16-98 16-98 A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND GIRL SCOUTS - ILLINOIS CROSSROADS COUNCIL, INC. FOR THE BOXWOOD ADVOCACY PROGRAM Upon roll call: Ayes: Lohrstorfer, Hoefert, Nocchi, Wilks, Farley Nays: None Motion carried. A Resolution was presented to authorize entering into an CAMP FIRE BOYS agreement with the Camp Fire Boys and Girls Metro Chicago & GIRLS NEW Council for the New Horizons Program. HORIZONS PROGRAM Trustee Nocchi, seconded by Trustee Hoefert, moved for passage of Resolution No. 17-98 RES. NO. 17-98 A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE CAMP FIRE BOYS AND GIRLS METROPOLITAN CHICAGO COUNCIL FOR THE NEW HORIZONS PROGRAM Page 5 - March 18, 1998 Upon roll call: Ayes: Hoefert, Lohrstorfer, Nocchi, Wilks, Fadey Nays: None Motion carried. RESOURCE A Resolution was presented which would authorize entering into CENTER FOR a contract with the Resource Center for the Elderly for Senior -- SENIOR Shared Housing. HOUSING Trustee Wilks, seconded by Trustee Lohrstorfer, moved for passage RES. NO. of Resolution No. 18-98 18-98 A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE RESOURCE CENTER FOR THE ELDERLY FOR SENIOR SHARED HOUSING Upon roll call: Ayes: Hoefert, Lohrstorfer, Wilks, Nocchi, Farley Nays: None Motion carried. CEDA A Resolution was presented which would authorize entering into NW SELF-HELP an agreement with the CEDA Northwest Self-Help Center to CENTER assist Iow income, homeless, and near-homeless residents of the Village. -- RES. NO. Trustee Lohrstorfer, seconded by Trustee Nocchi, moved for 19-98 passage of Resolution No. 19-98 A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE CEDA NORTHWEST SELF-HELP CENTER Upon roll call: Ayes: Hoefert, Lohrstorfer, Nocchi, Wilks, Farley Nays: None Motion carried. CLAYGROUND A Resolution was presented which would authorize entering into a contract with Clayground, Inc. for a teaching ceramics and arts program for residents of the Boxwood area. RES. NO. Trustee Nocchi, seconded by Trustee Lohrstorfer, moved for 20-98 passage of Resolution No. 20-98 A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BE-I-WEEN THE VILLAGE OF MOUNT PROSPECT AND CLAYGROUND, iNC. FOR A TEACHING CERAMICS AND ARTS PROGRAM Upon roll call: Ayes: Hoefert, Lohrstorfer, Nocchi, Wilks, Fadey Nays: None Page 6 - March 18, 1998 Motion carried. A Resolution was presented to authorize the transfer of 1998 TRANSFER OF state volume cap funds to Madison County, Illinois, in the VOLUME CAP amount of $2,702,000 to assist in the financing of sewage FUNDS and/or solid waste disposal facilities. Lisa Martez, Attorney with the law firm of Chapman & Cutler, SHELL and representing Shell Oil Company, addressed questions OIL CO. from Trustee Wilks regarding the reallocation of these volume cap funds. Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for RES. NO. passage of Resolution No. 21-98 21-98 A RESOLUTION AUTHORIZING THE TRANSFER OF 1998 VOLUME CAP OF THE VILLAGE OF MOUNT PROSPECT TO MADISON COUNTY, ILLINOIS Upon roll call: Ayes: Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. An Ordinance was presented for first reading which would AMEND amend Chapter 20 of the Village Code to include pigeons CHAPTER 20: and bees in the list of animals prohibited from being kept ANIMALS in the Village. Trustee Hoefert complimented Village staff on the way this matter has been conducted and encouraged viewers to express any concerns they might have regarding harboring these animals. This Ordinance will be presented for second reading at the April 7 meeting of the Village Board. VILLAGE MANAGER'S REPORT Village Manager Michael Janonis presented bid results. Bids were received for the 1998 Street Resurfacing Program. STREET RESURFACING Bidder Total Bid PROGRAM Arrow Road Construction $ 813,725.05 Allied Asphalt Paving Co. 852,243.85 Johnson Paving Co. 960,261.82 ,.- R.W. Dunteman Co. 1,112.699.75 A copy of the bid tabulation is attached to these minutes. Trustee Nocchi, seconded by Trustee Lohrstorfer, moved to ARROW concur with the recommendation of the administration and ROAD accept the Iow bid submitted by Arrow Road Construction CONSTRUCTION Company for the 1998 Street Resurfacing Program in the amount not to exceed $813,725.05. Page 7 - March 18, 1998 Upon roll call: Ayes: Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. PURCHASE A request was presented by the Police Department to waive DETECTIVE the bid process and authorize the purchase of one Chevrolet CAR & Lumina to replace a 1993 Chevrolet Caprice at a cost not to RESTORE exceed $18,476, to be used as a detective car. SQUAD CAR Jim Guenther, Vehicle Maintenance Supervisor for the Village answered several questions presented by members of the Board. MILES Trustee Wilks, seconded by Trustee Lohrstorfer, moved to CHEVROLET concur with the recommendation of staff by waiving the bid process to authorize the purchase of one Chevrolet Lumina from Miles Chevrolet at a cost not to exceed $18,476. Upon roll call: Ayes: Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. A request was also presented by the Police Department to waive the bid process and authorize the restoration of a 1995 Chevrolet Caprice sedan, one of the Village's squad cars, with work to be done by Shaheen Chevrolet in Lansing, Michigan at an estimated cost of $8,000. SHAHEEN Trustee Hoefert, seconded by Trustee Wilks, moved to concur CHEVROLET with the recommendation of staff to restore Squad P-4 at Shaheen Chevrolet at a cost not to exceed $8,000. Upon roll call: Ayes: Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried Mr. Janonis stated that he has consulted with the Village attorney and understands that the Village Code indicates that a waiver of the requirement for a bid procedure is not required when purchases are being made through state contractors. COMPUTER A request was presented to authorize the pumhase of six PURCHASE personal computers from Gateway 2000 for an amount not to exceed $10,290. The Village Board previously approved, in November 1997, the purchase of 44 computers, therefore funds are currently available in the 1998 budget. Trustee Hoefert, seconded by Trustee Nocchi, moved to concur with the recommendation of staff to purchase six computers from Gateway 2000 in an amount not to exceed $10,290. Upon roll call: Ayes: Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. Page 8 - March 18, 1998 DJOURNMENT Mayor Farley adjourned the meeting at 8:58 P.M. ADJOURN Deputy Village Clerk Page 9 - March 18, 1998