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HomeMy WebLinkAboutCOW Agenda Packet 02/08/2000 COMMITTEE OF THE WHOLE AGENDA Meeting Locabon Meebng Date and T~me Mount Prospect Senior Center Tuesday. February 8, 2000 50 South Emerson Street 7 30 p m CALL TO ORDER - ROLL CALL Mayor Gerald L Farley Trustee T~mothy Corcoran Trustee Denms Pnkkel Trustee Paul Hoefert Trustee Michaele Skowron Trustee R~chard Lohrstorfer Trustee Irvana W~lks II ACCEPTANCE OF MINUTES OF JANUARY 25, 2000 III CITIZENS TO BE HEARD IV. VILLAGE HALL DISCUSSION The current V~llage Hall was built ~n 1958 as a bank facility and was acquired by the V~llage ~n 1976 The budding currently houses the administrative offices of the Rnance and Community Departments as well as the offices of the Wllage Clerk, the V~llage Manager, and the Mayor Th~rty-e~ght full-t~me and 12 part-time employees work m the Wllage Hall The Wllage Hall ~s comprised of approximately 15,000 sq ft on two floors and a basement Numerous physical and operabonal deficiencies have been ~dent~fied through at least four d~fferent studies dating back as far as 1987 and as most recent as 1995 Many of the studies have pointed to s~gmficant physical problems w~thm the budding itself, including HVAC ~ssues and operabonal I~m~tabons within the departments that occupy the facility Public Works personnel have done an outstanding job of reconfigunng vanous offices w~th~n the ex~st~ng space to address some of the operabonal Issues However, due to the footpnnt of the budding, there ~s only se much that can be accempl~shed The bu~Id~ng ~s basically at maximum capacity in terms of employees In order to repair the facility, ~t has been esbmated that ~t would cost several m~ll~on dollars and sbll not address the operabonal I~m~tabons that currently ex~st The downtown redevelopment that ~s currently underway has been a very positive ~mpetus to rewew the Wllage Hall status With the construcbon of the dual-use building of retatl and res~denbal at Emerson and Northwest H~ghway scheduled to start later th~s year, the opportunity to conbnue that development along Emerson to ~nclude the s~te of the Wllage Hall has become more attractwe Therefore, there exists real redevelopment potential for the Wllage Hall property The most logical step m addressing the V~llage Hall space needs would be to combine the V~llage Hall w~th the Semor Center to have one municipal facd~ty on a mumc~pal block, which currently ~ncludes the hbrary There ~s a small, privately owned medical office on that block, which would obwously have to be purchased to create a single fac~hty The d~scuss~on th~s evening IS ~ntended to g~ve some general background and prowde basic summaries regarding the operational ~ssues and the physical hm~tabons of each faclhty (Village Hall and Senior Center) It IS anticipated that there will be s~gnlficantly more discussion on the fate of the Village Hall once specific decisions have been made regarding whether the structure needs to be replaced ~n the first place The threshold questtons that are recommended for conslderatmn th~s evening include the following I Determine whether the Village Hall needs to be replaced 2 Determine the redevelopment value of the current Village Hall s~te 3, Determine whether the Village Hall should be combined w~th the Senior Center on the Sen~or Center s~te 4 Create an ad hoc task force of staff and community members to d~scuss and ultimately recommend the preferred structural layout of a combined fac~hty 5 Prowde specific d~rect~on to the task force so that members are focused on the information the Village Board desires for cons~derabon 6 Task force should prowde a written report outhntng the recommendabons to the Village Board for consideration by May 1, 2000 Appropnate staff will be m attendance to facilitate the discussion Staff has also ~nwted representatives of the Senior Adwsory Council, the Mount Prospect Public Library, School District 57, TAP Mount Prospect, the Youth Commission, and the F~nance Commission to the meeting for their input V. ANY OTHER BUSINESS Vi. ADJOURNMENT CLOSED SESSION LITIGATION: 5 ILCS 12012 (c) (11)-'~/Vhen an action against, affecting or on behalf of the particular pubhc body has been filed and is pending before a court or administrat~ve tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting" MINUTES COMMITTEE OF THE WHOLE JANUARY 25, 2000 I. CALL TO ORDER ~ ' The meeting was called to order at 7.37 p m by Village Manager M~chael Janoms . Present at the meeting were Trustees T~mothy Corcoran, Paul Hoefert, R~chard Lohrstorfer, Michaele Skowron and Irvana Wflks. Absent from the meeting was - Mayor Gerald Farley. Trustee Denms Pnkkel arnved at 8'44 p m Staff members present ~ncluded Vdlage Manager Michael E. Janoms~ Assistant V~llage Manager Dawd Strahl, Commune/Development Director Will~am Cooney, Deputy Community Development D~rector Michael Blue, Public Works D~mctor Glen Andler, Plan . ~ Commission members M~ke Zadel, Tom Astreldes and Carol Tortorello Motion was made by Trustee Hoefert and Seconded by Trustee Skowron to appoint Trustee Corcoran as Mayor Pro Tern for the meeting Mobon was _approved unammously II. APPROVAL OF MINUTES Approval of Minutes from January 11, 2000 Mobon made by Trustee Wilks and Seconded by Trustee Lohrstorfer to approve the M~nutes. Trustee Hoefert requested some changes regarding the general comments on th~ increase in fund balance Trustee Corcoran noted that he was actually absent during the meeting but was I~sted as present. Minutes were approved w~th the suggested changes Trustee Corcoran abstained from approval of the M~nutes , III. CITIZENS TO BE HEARD ~ Richard Hendricks, 1537 East Emmerson, spoke He had previously promised that he would not reappear before the Village Board but he felt that he must appear for a good reason He ~s restncted and cannot leave the State of Ilhnols He also ~s concerned about the recent discrimination case against the Wllage. He ~s d~stressed about the fact that former Trustee Nocch~'s arrest information was withheld from the press for a number of days wh~le his arrest reformation was ~mmed~ately released 1 IV. DOWNTOWN REDEVELOPMENT UPDATE Commumty Development Dtrector B,II Cooney noted that the Ad Hoc Committee created the Strategic Plan approximately two years ago this month and the staff and development process has mirrored that plan as defined He noted that Norwood Budders has nearly flmshed the third Clocktower budding and that development phase ~$ w~ndmg down He provided an overview of what buddings'have been removed and what areas are s~ted for construcbon ~n the near future and the bmeframe of that construcbon , H~ prowded an overview of the General Store construcbon process He stated that the Lofts at the corner of Northwest H~ghway , ,~, and Emerson are expected to go before the ZBA for d~scuss~on ~n the near future The first d~scuss~on regarding the V~llage Hall ~s expected on February'8 at the Committee of the Whole meeting He stated the Lofts along Northwest H~ghway and Emerson are designed ~n such a w~ay that the project could be continued further north on Emerson to ~ncorporate the ex~sbng Village Hall s~te He anbc~pates the d~scuss~on regarding V~llage Hall to focus on combining the Vdlage Hall and Semor Center ~nto a single budding and move t? the ex~st~ng Sen~or Center location Construcbon has not yet begun on the Townhomes on the corner of Prospect and Emerson near Mrs P's but th~s project ~s expected to get underway m the very near future He stated that staff ~s rewew~ng opbons regarding tram station traffic flow ~mprovement He also stated that Streetscape ~mprovements are under cons~derabon and numerous meetings are ~n the planning stages regarding the Route 83 reconstruction slated for th~s summer Bru(~e Adreanm, President of Norwood Builders, spoke He stated that his company is proud to be ~n partnership with the Village and introduced the members of the Norwood team Diane Watry, Marketing Director for Norwood, spoke She stated that there are only 12 units left in the Clocktower building She stated that based on marketing informabon, there wdl be larger un~ts and more of a vanety of umts at the V~llage Centre buddings .- She stated that 40% of the buyers to date have been existing Mount Prospect residents j,, ~ ' ~, ~ included the following ~tems General comments from the V~llage Board members , There was a d~scuss~on regarding the opportunity to combine a couple of umts ~nto a much larger umt m the new building under construcbon _There was also a d~scuss~on regarding the rear facades of the businesses along Busse Avenue There was also an ~nqmry regarding the progress of the Streetscape ~mprovement and the construction process for the brick pavers Mr Cooney responded by stating that h~s staff ~s working on the necessary easements for landscape enhancements along Busse Avenue and anticipates . add~bonal d~scuss~on w~th the business owners once the ~mprovements to the rear of the building are completed w~th the pubhc parking lot This item was for informat,on purposes only and required no Village Board .~ . action at this time. V. CORRIDOR DESIGN GUIDELINE UPDATE V,llage Manager Janonis stated that the V~llage Board requested input into the early stages of the Corridor Design process' Therefore, th~s is the first meeting · anbc~pated to d~scuss th~s topic as the program progresses Mr Cooney ~ntroduced members of the Plan Commission who were present and the representatives from Wolfe Clements, the design architects for the corridor improvements Frank Clements, of Wolfe Clements, prowded a shde show summary of the findings of current conditions throughout the V~llage He also suggested that it was important for the V~llage to consider estabhshmg a specific ~denbty to let people know they are in Mount Prospect and no place else Craig Farnsworth of Wolfe Clements spoke He stated the establishment of an ident~ty focusing on the commumty along the corndors and secondary gateways would be rewewed and proposed for consideration He thought ~t was cnbcal that the Village d~stmgu~sh ~tself from other towns and the V~llage should consider a plan to increase green space where land is available Frank Clements stated that the Village should think about estabhsh~ng guldehnes for private improvements abutting pubhc right-of-way areas so that there is a standardized appearance consistent throughout the Village He stated th~s ~s typically undertaken to ehmmate v~sual clutter He stated that after this imbal review, he anbc~pates a return to the V~llage Board in late Feb~rua~/eariy March to rewew possible design concepts General comments from the Village Board members included the following ,te~s Ther~ was a discussion regarding how the pnmary entry points into the V~llage were determined. There was also a d~scussion regarding the need to prowde a sense of commumty so the residents can ~denbfy the community as their home It was also pointed out that there is a specific need to tie the residents at the extreme boundaries of the communrty as residents to the general area of the Village There was a concern brough,t up regarding the status of the meridian strip along Golf Road 3 Mr. Clements responded to these items He stated {he primary entry points were determined by traffic flow and available space for ~mprovement,cons~derabons There was also a review of areas that d~rected people through specific areas of the community He also stated there may be some grants available from IDOT to utd~ze for ~mprovements of the appearance along Golf Road However, much of the improvements that could be considered are determined on a project-by-project bas~s and there wdl be a need to consider the maintenance commitment of ~tems proposed M,ke Zadel, Plan Comm,ss~on member, spoke, He stated the members hked the ~.,~ . concept of the umfled theme and reiterated the fact that IDOT ~s w~lhng to d~scuss possible ~mprovements w~th the V~llage of various corridors VI, MANAGER'S REPORT V~llage Manager Janonis reminded everyone of the Celesbal Celebration scheduled for February 5 He also stated that there is a prehm~nar~ Village Hall report slated for d~scussion at the February 8 Committee of the Whole and he anbc~pates additional outreach to interested part~es as part of that ~n~t~al d~scuss~on "~ AN~(OTHER BUSINESS' ' ' VII. , None -' CLOSED SESSION Mobon made by Trustee Wilks arid Seconded by Trustee Hoefert to move ~nto Closed Session to d~scuss L~tlgabon The meeting moved rotc Closed Session at 931 pm ~ ~,~ t Meeting reconvened ~nto Open Session at 11 20 p m , VIII. ~.- ADJOURNMENT , , No other business was transacted and the meebng was adjourned at 11 21 p m , Respectfully submitted, DAVID STRAHL Assistant V~llage Manager DS/mc H ~GEN\CowWl~nutes\012500 COW M~nutes doc 4 Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO MAYOR GERALD L FARLEY AND BOARD OF TRUSTEES FROM ASSISTANT VILLAGE MANAGER DATE FEBRUARY 3, 2000 SUBJECT VILLAGE HALL The Vdlage Board stressed the need to d~scuss the future status of the building at the topic d~scuss~on for future Committee of the Whole top~cs The status of the Vdlage Hall has been the subject of d~scuss~on several braes in the past However, wh~le there was general consensus on the fact that the Village Hall needed to be addressed at some point ~t was not a pnonty due to other more cnbcal services or ~ssues ~n the community The delay ~n the d~scuss~on of the building status has aIIowed other ~ssues to be resolved, but the Vdlage Hall status remains unknown Purpose: Prowde d~rect~on as to a preferred course of acbon that w~ll lead to obtaining all necessary ~nformabon to the Vdlage Board for the decision on the final d~spos~bon of the Vdlage Hall The d~recbon should include cnbcal elements that the Vdlage Board considers important to assist m the dehberabons of the budd~ng's status General Background The current Vdlage Hall was budt as a bank facd~ty ~n 1958 and was acquired by the Vdlage of Mount Prospect in 1976 The budding currently houses the administrative offices of F~nance, Community Development, Vdlage Clerk, Wllage Manager's Office, and the Mayor There are currently 38 full~t~me and 12 part-time employees working ~n the V~llage Hall The Village Hall is comprised of approximately 15,000 square feet on two floors and a basement Numerous physical and operational deficiencies have been ~denbfied through at least four different studies dabng as far back as 1987 and as most recent as 1995 The findings of the studies have not changed s~gmficantly from one study to the next, except for the estimated cost of remedtat~on Pubhc Works' employees have been very creabve ~n maximizing ex~sbng space w~th~n the ex~sbng footpnnt, but certain operational issues cannot be overcome by moving a few wails Some offices have recently been painted and reconfigured m an effort to ~mprove operations as much as possible Some new furniture has been purchased to Improve the uhhzatlon the ex~sbng space move fully All furniture purchases were made specifically to standardize appearance and efficiency and to take advantage of the benefits of umversal configurabons through furniture design All furniture ~s completely movable, if necessary w~thout a loss ~n funcbonahty VILLAGE HALL February 3, 2000 Page 2 In 1995, the Vdlage Board set aside $1 mllhon for possible rehabditat~on of the Vdlage Hall However, other commumty priorities required the V~llage Board to d~rect those funds toward street reconstruction The funds were profit from the sale of property for the Clocktower development An add~bonal space study was commissioned ~n 1995 to rewew the structure to ~dent~fy any outstanding physical and operational deficiencies The study was completed and confirmed many of the issues ~denbfled in previous studies While no formal declaration has been made ~t has been understood that ~f a new Village Hall were to be constructed It would remain ~n the downtown area Some rewew was undertaken of alternative s~tes, but no senous evaluabon of possible sites was completed The most logical location of a new Village Hall ~s the current Iocabon of the Semor Center so a combined facd~ty could be maintained on a block that already contains the Mount Prospect Public L~brary Such a campus would limit the amount of pubhc property to a m~nlmum and not adversely ~mpact other taxing bodies' property tax revenues Redevelopment Value of Current Vdlage Hall Site" As downtown redevelopment has progressed over the last two years ~nterest ~n the redevelopment potential of the current Village Hall s~te has dramabcally increased Along w~th the execution of a redevelopment agreement ~n August 1999 with Norwood Builders for the "Fannie May/General Store" s~te on Northwest Highway, the Vdlage also entered into a companion "option agreement" with Norwood for the "right" to purchase and redevelop the Vdlage Hall site "should ~t become available" A threshold question that needs to be considered and answered ~n th~s larger d~scuss~on of the status of Vdlage Hall ~s whether the s~te's h~ghest and best use ~s as a pubhc budding or as an extension of the current TIF redevelopment effort W~th~n that d~scuss~on consideration should be g~ven to the fiscal ~mpact of putting th~s property back on the tax rolls as well as the "rewtahz~ng" benefits to be derived from additional new retail and residential construcbon Th~s cnt~cal first step ~n ~denbfy~ng the path the Vdlage w~ll eventually follow Recent Activities' In response to the V~llage Board's desire to ~nlbate d~scuss~ons of the future of the V~llage Hail, the Vdlage Manager and Assistant Vdlage Manager met w~th representatives from the Mount Prospect Pubhc L~brary and School D~stnct 57 to determine ~f there was any value ~n combining pubhc facd~tates ~nto a s~ngle structure The d~scuss~ons were very frank and may yet yield some possible co-location opportumt~es, however, ~t ~s premature to speculate whether a coqocat~on ~s a wable opbon at th~s t~me One of the elements that has been ~dent~fied ~s the need for parking for the Vdlage Hall and the L~brary so d~scussmns w~th the L~brary also ~ncluded the need for shared parking ramp access Staff also rewewed the ex~stmg operational and physical hm~tat~ons of the V~llage Hall and Sen~or Center The summanes from the vanous departments are attached to th~s memorandum for your review A summary of the past studies ~s ~ncluded for review in addition to the summary of the ILLAGE HALL February 3, 2000 Page 3 outstanding budding code issues for each bu~id~ng A very prehm~nary cost model has been drafted, but ~s of I~m~ted value unbl the costs for such a municipal fac~hty has been proposed Recommendabons: The Village Hall d~scuss~on is very much a 'chmken and egg' s~tuabon where ~t ~s d~fficult to determine what should be the starting point In addition, there are numerous decision points that need attention throughout the process In order to offer some sense of order to the decision phase I would offer the following opbons · Determine whether the V~Ilage Hall needs to be replaced · Determine the redevelopment value of the current V~llage Hall s~te · Determine whether the V~llage Hall should be combined w~th the Sen~or Center on the Sen~or Center site · Form a task force of staff and community members to d~scuss and ulbmately recommend the preferred structural layout · The task force should be charged w~th determ~mng the appropriate space uses and needs of Village adm~n~strabon acbwtles and sen~or and/or youth act~v[bes w~th~n a s~ngle structure The task force should also prowde ~nformabon for cons~derabon regarding the general appearance of the structure and the municipal campus · The task force should provide a written report outhmng their recommendations to the Vdlage Board by May 1, 2000 A Vdlage Hall is typically the centerpiece in any community and gathering c~hzen Input ~n order to determine how the structure w~[I compl~ment the commumty ~s a worthy endeavor DAVID STRAHL c Village Manager M~chael E Janon~s H \GEN\Wllage Hall\V~llage Hall Cover Memo1 doc Village of Mount Prospect Mount Prospect, Ilhno~s INTEROFFICE MEMORANDUM TO VILLAGE MANAGER MICHAEL E JANONIS FROM ASSISTANT VILLAGE MANAGER DATE JANUARY 12, 2000 SUBJECT 'EMPLOYEE COUNT VILLAGE HALL/SENIOR CENTER According to the authonzed employee strength in the 2000 Village budget the following employee count is presented FuIl-t~me Part-time Vdlage Manager's Off~ce 4 3 Village Clerk 2 Comm Dev - Planning 6 1 Comm Dev - Budding 8 1 Comm Dev - Health' 5 2 F~nance 13 5 TV Services 3 MIS 1 Human Services 7 3 Total 49 15 DAVID STRAHL H \GEN\Village HalI\VH SC EE Count doc Village of Mount Prospect · Mount Prospect, Ilhnois INTEROFFICE MEMORANDUM TO VILLAGE MANAGER MICHAEL E JANONIS~ FROM ' ASSISTANT VILLAGE MANAGER DATE JANUARY 6, 2000 SUBJECT VlLLAGEADMINISTRATION ISSUES-VILLAGE HALL/SENIOR CENTER Below ~s a summary of ~ssues related t(~ operational deficlenc~es and hmltabon~ regarding the overall Iong-ter ~m use of the existing V~Ilage Hall and Sen~or Center (TV Services/MIS) Security · There are no panic buttons for employees ~n case an employee ~s ~n danger. · There is no separation of the pubhc from the employees dunng after hours activities and dunng the course of regular business hours · Should segregate public meeting spaces from meebng spaces for regular Vdlage business · Additional ex~ts for staff only. Environmental · W~de Temperature variance throughout budding · Poor ~nstallat~on ofw~ndows · No space for stonng and accumulabng recychng materials ~ · Designated staff restrooms separate from the pubhc restrooms · 'No quiet space for employees to have a private space to th~nk or recharge, space separate of the designated eating areas · More functional eabng areas designated specifically for eating not as a back-up meeting room · No fire spnnklers · No ADA elevator in Semor Center · Windows should be opened for fresh a~r Operational Issues' · Simdar functions should be grouped together, ~ e Vdlage Manager's Office and Vdlage Clerk in the same office grouping · Common filing spaces for groups of offices ILLAGE ADMINISTRATION ISSUES - VILLAGE HALL/SENIOR CENTER January 6, 2000 ,, Page2 , ,, , , ~ · Dedicated computer tra~mng room · Self-help computer terminals for resident/customer use · ' Install central information kiosk or help desk to d~rect residents/customers ' · Install gatekeepers for each department so flow of residents/customers can be controlled ~, Improve customer staging for service at the counters · Inadequate space for projected growth in staff and technology ~mprovements · Designated storage areas lacking · Consohdate computer operations Into a dedicated area designed to handle the computer needs · Install adequate generator to power enbre facdlty , · Consider englneenng representabve to assist in the processing of walk through permits · Consider creation of a subbasement if building height Is an ~ssue · Ma~n customer serwce areas should be on ground floor w~th budding entrance on grade · Install separate chmate controls for TV studio , ~ · Properly designed pubhc meeting space for TV broadcasts w~th adequate ceding heights ; · Properly designed studio interview and broadcast space, · Anticipate add~bonal clencal staffspace depending on the needs of the elected officials DAVID STRAHL : H \GENWillage HaI[\VMO VH Issues doc VILLAGE OF MOUNT PROSPECT VILLAGE ADMINISTRATION Mayor and Board of Trustees Village Manager Pubh¢ Information Administrative Coordinator Assistant Legal Services Assistant Village Village Clerk Manager Management [ Management Cable [ Records Clerk Intern Information Productions Systems Coordinator '" Coordinator Cable I Secretary ?roductions Spe¢lahst Village Administration includes the Village Manager's Office as well as the Television Services Division and Village Clerk's Office The Village Manager's Office has five full-tune employees and one seasonal employee The Television Services Division has three full-tune employees The Village Clerk's Office has two full-tune employees 91 Village of Mount Prospect Community Development Department MEMORANDUM TO: MICHAEL E. JANONIS, VILLAGE MANAGER FROM: WILLIAM J. COONEY JR., DIRECTOR OF COMMUNITY DEVELOPMENT DATE: JANUARY 6, 2000 SUBJECT: VILLAGE HALL OPERATIONAL DEFICIENCIES - COMMUNITY DEVELOPlVIENT DEPARTMENT The Community Development Department offers the following operational deficiencies related to the Village Hall · The environmental control systems are unbearable. We never know what the temperature will be in the office and it often makes working effectively difficult · There is no space for secure personal storage for those without offices · There is no space to clean up (lockers, showers, non public washrooms) for those that may want to walk or ride a bike to work Village staffhave to brush their teeth in a public washroom · There is no training room (as at Public Safety) Training often ties up the lunch room for an entire week · There are no first floor restrooms · There is no ventilation in the basement washroom · Mechanical equipment is very loud, disrupting commumeations in the Environmental Health Division · Pubhe entry to the building drops residents into the heart of either the Finance Department or Building Division. The is very disruptive to staff(any number of whom can be asked a question) and makes it difficult for residents to find their way around the building A single point of entry with one person (or counter) serving a reception function would be much better. · There is no common area to display awards, art work and other items for pubhe display (a single entry area would work well for this also) · Village Board/ZBA chambers are in another building · Village Board/ZBA chambers have no nearby meeting space (for example, residents will now meet at the back of thc chambers after their case, disrupting the Board) · There is not sufficient or appropriate cold storage for less commonly used files · Lighting in the building work spaces is poor. · The front door area (by the building clerks) is very much subject to the weather. It gets very cold in winter and full of leaves in the fall · There is little/no flexibility in phone and computer lines for changes in staffing or equipment · There is not enough reproduction equipment for peak times (Board packet production) and the copiers are remotely located · The 2~ floor copier is in a pubhe area · Having CD all on one floor would improve eommumeations between staff and their effectiveness · The elevator has been known to get stuck between floors. · There is very little meeting space What we have is o~en too small · Access to larger or shared meeting areas (especially tn the Semor Center) not only have hmlted avatlabthty, but reqmre time for break down and set up between acttvittes -thts also hmtts thetr avadab~hty · There ts no separatton between staffand pubhc spaces tn most of the budding Th~s greatly reduces the effectiveness · We have meetmgs wtth property owners to dtscuss property mmntenance items tn rooms that have several ex~stmg vtolat~ons~ · Village cars must be parked across town at the Pubhe Works facility, reqmrmg coordination for car ptck ups at the beg[nh lng and end of the day and. meffic~en? use of staff t~me We also made a l~st of other Vdlage Halls that would be worth vtsttmg to see how these matters were handled elsewhere Woodstock, Woodr~dge, L~neolnsh~re, Northbrook, Lombard, Barrmgton (plans), Sehaumburg, Carol Stream, Elk Grove,,Bloomingdale, Streamwood, M~eH. enry, Naperwlle, Glenwew, Skok~e, and Crystal Lake W~lham J, Cooney Jr. VILLAGE OF MOUNT PROSPECT FINANCE DEPARTMENT INTEROFFICE MEMORANDUM TO DAVID STRAHL, ASSISTANT VILLAGE MANAGER FROM DIRECTOR OF FINANCE DATE ~ANUARY 4, 2000 SUBJECT: DEFICIENCIES OF CURRENT VILLAGE HALL The Finance Department was asked to prepare a list of what we consider to be deficiencies or problems associated with the existing Vdlage Hall Following is our hst .Employee Safety~ Comfort~ Morale No bathroom on the main floor. Inconsistent room temperatures Employees regularly use floor heaters or fans · Bad glare fi.om wmdows Poor hghting in many parts of the building No real coffee room or coat room for Finance Department ,Operational Inefficiencies Inadequate winng Fuses blow, must use many extension cords · Inadequate storage (dally storage, long-term storage and supplies) · Overcrowded condition in Customer Service area · Noise level is ve~ high on main floor with Finance and Buildtng Department totally open · Finance Department spht between two floors · There is no dedicated training room for training to hold personal computers · The Finance Department conference room serves as storage room, coffee room and coat room · There is no loading dock or side door to which deliveries can be made · There is inadequate ak conditioning/ventilation in the computer area · There is inadequate space for a separate, secure room for the file servers Customer/Resident Relations · Bad traffic pattern for customers, causing much confusion · There is inadequate open space for residents during peak business times Crowded conditions · There is inadequate parking spaces for residents during certain times of the day and month · We do not have an adequate central area to &splay public information, notices, etc · There is no drive-up drop box for residents convenience · There is no table area for residents to fill out forms *.Other Concerns .... · No sprinkler system to protect employees, equipment & furniture, and files r. ~ · No alarm system to protect employees, equipment & furniture and files · When meetings are held in 2nd floor conference room, participants can get to many parts of the ' building · The building is not conducive to modem technology Running cables is very difficult Should you need clarification on any of these issues, please let me know Douglas R Ellsworth, CPA Director of Finance Copy Carol W~dmer, Deputy Finance D~rector VILLAGE OF MOUNT PROSPECT FINANCE DEPARTMENT Village Manager Finance Director Risk Executive ] Management Secretary Deputy Finance Director Da~Pro~ss~ngI I Accounting I e~tom~S~ I SupervisorSupemsor Supemsor PC Specmhst BenefiB P~ Ttme P~ T~me Coordinator (2) I ~ Clencal Account Clerk Pm T~me (2) The Finance Department has three divisions Data Processing, Acconntmg and Customer Service Additionally, Finance personnel administer the Village's Pdsk Management Program which is accounted for as an Internal Service Fund The Finance Department ns comprised of fourteen full-tune and five part-tune employees 117 HUMAN SERVICES DEPARTMENT INTEROFFICE MEMORANDUM HUMAN SERVICES TO MICHAEL JANONIS, VILLAGE MANAGER FROM NANCY MORGAN, HUMAN SERVICES DIRECTOR DATE' JANUARY 6, 2000 SUBJECT: INFORMATION ON CURRENT AND FUTURE SENIOR CENTER NEEDS Enclosed please find information regardIng the Mount Prospect Semor Center and Human Servtces building deficiencies, short term relocation needs for the Mount Prospect Semor Center and Human Serwces, justifications to and not to move to Randhurst, current parking needs, and a summary of ws~ts to two new, local sen~or centers SENIOR CENTER DEFICIENCIES Actlwty space/number of moms am too small which I~mlts the number and k~nds of act~vibes we can offer semors No space for rooms to be conducive to more elaborate act~wt~es i e woodworking, lapidary, etc K~tchen ~s too small Larger k~tchen would accommodate senior parties and possibly congregate meal site Lack of space/room/k~tchen for a congregate meal site Need mom storage space for staff and clubs Inadequate Senior Center L~brary. Lack of parking. Security' Front office ~s too wide open Staff working with clients Supervision of activity moms Bad w~ndows in activity moms Secure space for computer training for seniors, and to be used by VOMP staff tralmng No space for Semor C~tlzens exercise room Bathrooms am too small Showcase ~s too small for handmade senior ~tems Lack of table and chair storage Room divider system that adequately cuts out sound Electrical system Ex we can not brew two 55-cup coffee pots on same c~rcu~t at same time Lack of heat/AC zones per activities moms HUMAN SERVICES DEFICIENCIES Storage for files/supplies. Need for a dedicated Food Pantry room. Inappmpnately small sized Nurses Lending Closet, and too far away from front area Need for a separate walbng area for chents vs ~ntermlx~ng with Semor Actlv~bes Front bench walbng ama is too drafty ~n winter Secunty i e personnel safety w~th clients and for staff to observe acbwty rooms Some rooms do not have heat They am heated by space heaters Inadequate storage for program items such as Summer Adventure, Mentor, Family Fun N~tes, Social Sewing Club, etc No dedicated chent work ama (transients, frail elderly who can't walk d~stances, etc) in front area Space for a Human Services brochure & bulletin board for Social Services information which ~s separate from Semor Center ~nforrnatlon No kitchen/break room/lunch room dedicated to staff Appropriate Home Delivered Meal dlstr, but~on ama SHORT TERM RELOCATION NEEDS FOR SENIOR CENTER Lg meeting room w~th mounbng place for movie screen- 150 max Craft/class w~th cable TV connecbons- 100 max K~ln room w~th lots of cabinets space and w~th venting for K~ln heat- smalhsh room Card room - 100 max Pool room w~th cable TV connecbon to accommodate 2-9' tables and stools Small card room/support group room Wa~tlng area for chents/Lounge/L~brary to be ws~ble by staff at reception area w~th Cable TV connecbon K~tchen with sink, refrigerator, stove, cabinets, counters, etc Parking for Semors - currently only 60 spaces Showcase to sell homemade ~tems, and advertise upcoming sen~or events Coffee area close to reception area (store, showcases, s~t down snack area) Water fountain Plenty of space for Club storage Storage for tables and chairs LImited access phone I~ne for the public or a pay phone SHORT TERM RELOCATION NEEDS FOR HUMAN SERVICES Larger recepbon area for 2 staff to accom~mo.date copy machine, fax, other equipment and mlsc office supplies such as~ books, paper, staff ma~l b~ns Waiting area needs to be v~s~ble by staff ~n reception area 6 offices (2 are shared by 2 sta~ 1 add~bonal office for group sessions(~f possible) Conference room/lunch room Nurses Lending closet room close to front office area Accessible Food Pantry room Large storage room for files archives, large items and shelving for supplies Large storage room for Summer Adventure, Mentor, Family Fun N~tes, Somal sewing club, etc Security/Intercom system PA system ~ Keep offices away from public areas but not too far. Prowsion for easy delivery of Home Dehvered Meals and d~stnbubon to volunteer drivers rather than through mall and up and down elevators and escalators JUSTIFICATION TO MOVE TO RANDHURST Dr. Khipple to do programs Partnership with Northwest Commumty Hospital walking group, etc Partnerships with merchants Food Court for Sen~ors Fashion shows by stores for Semors Craft demonstrations Being In a pubhc place/shopping center would Promote vlslb~hty Increase younger sen~or membership Increase Sen[or attendance of programs due to access to food Increase community awareness of Senior Center to all ages Chentele accesslbihty. On PACE and Township bus hnes DEFICIENCIES REGARDING MOVE TO RANDHURST Security. Lower level is very isolated With the nature of some of our clients, this may present a problem Undesirables may wander in and cause a problem for Semor programs Need for security system connected d~rectly to Randhurst Security guards Distance seniors need to walk from parking lot to Senior Center may be more than many can make, even if we get reserved, close parking Food Pantry: accessib~hty to those making donations and those receive food Awkward location for Home Delivered Meals D~stance for meals to be delivered to us by provider, and then to be sorted Distance for volunteers to walk carrying the meal boxes to parking area Nurses Lending Closet equipment will need to be carried through the mall and up and down the elevators and escalators CURRENT SENIOR CENTER SPACE From my Jnformabon, the current braiding s~ze Js 1s~ FLOOR OF SENIOR CENTER BUILDING IS 8,892 + 1,800 = '10,692 SQ. FEET. 2N~ FLOOR OF SENIOR CENTER BUILDING IS 3,608 SQ. FEET. CURRENT PARKING NEEDS OF THE SENIOR CENTER/STAFF. DOES NOT INCLUDE 2~ FLOOR NEEDS Regularly planned activit,es: Monday AM 109 ,, Monday PM 67 Tuesday AM 75 Tuesday PM 93 Wednesday AM 119 (Feb Mar April, 72 of this number arrive 24 every three hours) Wednesday PM 105 . Thursday AM 62 Thrusday PM 197 (Feb Mar. April, 72 of th~s number arrive 24 every three hours) Friday PM 114 (Feb Mar. April, 72 of this number arrive 24 every three hours) Fnday PM 138 Sunday PM 36 One time Seasonal Activities: August P~cnlc 120 Grandmothers Card Party 100 Womens Club Card Party 120 Adwsory Ann,versary 90 New Residents (Sat) 65 2nd Friday ~n September Health Fair 400 Flu Shot 125 per hour - all day for three to four days In September and October SUMMARY OF VISIT TO ARLINGTON HEIGHTS AND NILES SENIOR CENTER General comments: N~les bruit-in much more space than they currently need for growth N~les had a bright, colorful, airy feel Arhngton Heights is on one floor, which ~s good N~les is on three floors, which ~s not good Seniors don't want to go off of the mare floor Arhngton Heights Semor Center ~s 42,000 sq feet Lobby/Reception area: N~les has a great open recepbon/Iobby area which is dedicated to th~s function It was busy, cozy, efficient, friendly, yet gave staff more privacy. N~les has sm hbrary nook ts off lobby. Arlington Heights has beaubful lobby but It's too large. G~ves a cold feehng Large Nurses Lending Closet w~th a slop sink ~s in a separate room off reception area Room hght sensors are not good N~les has sm k~tchen area for coffee, etc ~n lobby. Arhngton Heights has concealed area for wheelchair by front door N~les lobby has a majonty of single chairs w~th a few love seats There was only one three-person sofa N~les had one large coat area in lobby Arhngton had coat closets ~n all activity rooms Arhngton Heights nutrition snack shop ~s not popular. Kitchen Both fac~hbes have commercial k~tchens, which ~s not good. Lg home style k~tchen would be appropriate, with a large ~sland for teaching classes N~les has a washer/dryer for k~tchen cloth goods Activity Rooms Dedicated drop-in card reom is associated with pool reom in N~les Large reom has capacity for 240 in Niles This reom has a stage Arhngton has TV w~th cable hook up in all acbwty rooms Arlington has acousbcally appropnate reom for choral group. VILLAGE OF MOUNT PROSPECT HUMAN SERVICES DEPARTMEN~F'' Vdlage Manage~ I Human Serwces Dn'ector J , ' ' I Humaa Services Deputy I D~rector Full Tane Social Services J ! ~lUl';~lng/J I,.,11111 b~.mor (~.llJt. l J I S¢rv~ Act~vlt~es I Worker Nu~ Programs ~ S°clal W°rkerI' I Register ~Ul'Se ~Part T,,ne ColllnltllllJy Program A~st . Part Tm~¢ Village of Mount Prospect Community Development Department - Building Division MEMORANDUM TO: WILLIAM COONEY, AICP, DIRECTOR OF COMMUNITY DEVELOPMENT FROM: WILLIAM G. GEORGE, CBO, BUILDING COMMISSIONER DATE: JANUARY 5, 2000 SUBJECT: INSPECTION OF VILLAGE HALL, BUILDING ANALYSIS As per your request, the Building D~ws~on ~nspected the Village Hall to determine the extent of the cx~stmg deficiencxes Following ~s a brief summary of those deficiencies A. Structural Review: I revtewed our files on 12/30/99 and was unable to find the original building plans for the V~llage Hall Plans for the second floor addition, done ~n 1964, show thc floor layout of the original basement and first floor These were hmlted to just floor layouts w~th m~mmal details of the mechanical systems The full architectural plans for the second floor indicate an upgrade on most of the mcchameal systems I The exterior facade of the building shows that the brick veneer ~s fathng, th~s ~s apparent by thc m~ssmg brick at numerous locat~ons Tlus failure ~s duc to moisture infiltration and expansion and eonS'action caused by changes m the weather. The gramte stone panels are pulling away from the bmldmg structure The stone panels are anchored m a stack bond, wbach as not a common practace These panels should be supported wath a mm~mum of 4 (four) anchors per panel In addition, the panels should thc be rejected w~th a soft sealant between the joints to allow for thermal and structural expansion The stone bnckwork appears to be m sound condition, however ~t as recommended that at be tuckpomted to seal those areas that show some deterioration of the mortar 2 Thc window glazing of the single pane glass throughout the bmldmg has all but &s~ntegr~ted allowing for thc infiltration of exterior au:, wtuch reduces the efficiency of thc hcatang and coohng eqmpment There ~s also s~gmflcant moisture damage to the plaster soffits and sills Th~s ~s caused by thc by ~e abundant amount of condensation dunng the ranter months 3 The existing elevator is undersized as per the ADA and the Illinois Handicap Acccssibihty requxrcments The cab ~s currently 48-1/4" deep x 80-1/2 "wide Thc cab should be 51" deep vath a 54" clearance to the door This would allow the free access of a wheelchair bound person for maneuvering purposes In addition, the current elevator cab as not large enough to remove an individual In a stretcher ~n a medical emergency Ex~st~ng storage of materials as prohlbated m the elevator cqmpment room, as as the use of electrical condmt and computer cable m thc elevator shaft 4 The wood ladder to the roof scuttle xs m an Unsafe conditaun, ~t would not safely carry the weight of a 200-lb person The scuttle should bc constructed of non-combustible material 5 The west s~de stairwell does not meet code requirements Thc 1960 Natmnal Building Code reqmrcd that this staxrwell be designed as a two-hour enclosure (Whach at was at the t~me the second floor addition was built), w~th the numerous remodehng projects that have taken place th~s enclosure has since been chmmatcd Bmldlng Analysis January 5, 2000 Page 2 B. Electrical Review: The ,ncom,ng electrical service ts 120/208 volt. 3 phase, 4 wire system, fi.om an outside pad mounted trans£ormer A secondary service enters the building in the southwest comer of. the building and terminates tn the 800 amp main electrical switchboard It was noted in our inspection that the majority of' the panelboards have limited availability for additional circuit breakers This is also true of the main switchboard Recorded data indicates that the current use of over 650 amperes are being utll,zed of the $00 ampere available Tins represents that over 80% of the power supplied to the building is being used, it is recommended that tins figure be verified This recommendation is based on the current remodeling being done to the building at tins time If ad&t~onal loads are being placed on this system the service should be upgraded to a minimum of 1200 ampere capacity Dunng our inspection cloth covered insulated w~re was noted in the main electrical panels, this should be removed as soon as possible 2. Maintenance of' the entire system needs to take place, it was noted in our inspection that due to the remodeling projects a number of' knock out covers are missing fi.om the c¢lhng and exposed wall 1900 boxes There are numerous locations where the improper use of extension cords exists The use of armored cable in areas such as the boiler room show signs of stress as the cables have separated fi.om their connectors This can create a dangerous situation for anyone coming into contact with the armored cable There are a number of locations that equipment has been over fused thus not allow~ng for breakers to trip if'needed to do so $. A serious item is that thc main electrical disconnect sw~tch for the building can not be fully closed due to an obstruction of the sw~tch ann by conduit In essence, electrical power can not be shut off to the building at any time because of this obstruction, creating a serious potential sa£ety issue for lndlwduals working on the bulldmg's electrical serwce and for emergency response personnel This item should be corrected lmme&at¢ly 4 The emergency hght~ng and power system Is prowded by a diesel powered 60KW, 120/208 volt, 3 phase, 4 w~re Budha Generator Tins generator is located ~n an enclosed building to the west of the main bmldmg The age of tins generator along w~th the fact the manufacturer is now out of business makes tbas unit obsolete $ohn Rosehach fi.om Public Works re&cares that the manual start and the running condition are poor at best If this unit were to be replaced with a newer model the transfer sw~tch would be required to be automatic and an emergency load determination be made so that certain systems could be operational in the case of' external power failure 5 The interior lighting is mostly inefficient surface and recessed fluorescent hghttng on the 7nam floor Recent remodeling projects have addressed tins problem m portions of' the Village Hall, however, incandescent lighting is still utilized throughout the majority of the structure This is an inefficient type of' lighting and is not recommended with the use of' computer equipment 6 The number of.power outlets or receptacles w~thm the building is insufficient for the needs or' the general workforce, reqmring the extenslve use of. extenslon cords Branch clrcmts wrong ~s o£TW type, winch is old, brittle and dangerous All TW wrong should bc removed and THIqlq-THW'N wrong should be installed in its place John Rossbach has advised us that all circuit panelboards were upgraded eight years ago, however the RHW feeder wires were never upgraded Tins should be done as soon as possible because both the TW and RHW wires create potential fire hazards Bmldmg Analys~s January 5, 2000 Page 3 ~ Plumbing Review: The plumb:ng system needs to be upgraded and numerous areas are tn need ofrepmr It was noted m our mspeetaon that several copper hnes tn the boiler room are excessively corroded and that the temperature and pressure valve on the hot water tank does not terminate as per code (w~th:n 6" 0f the floor) The shut off valve ~s not aecesstble to the hot water heater, tt :s located at 8' above the floor On the lawn irrigation system, there needs to be an anta-s~phon device as per our Cross-Connection Ordinance. There ~s also no backflow dewce on the make-up water connection to the boiler 2 Both washroom sinks (men's and women's) on the second floor do not conform to the ADA or Ilhnms Aecesstbfllty Standards, a wheelchair ind~wdual could not get under the current sink The toilet rooms m the basement washrooms do not meet handtcapped standards for hawng handtcapped tmlets The water coolers/dnnkang fountains located on the basement and first floor level are not handtcapped accesstble. D. Mechanical Review: 1. The entire self-contained atr-condttaonmg/atr supply units that feed all levels have far exceeded thetr serwee life The umts that feed all levels are no longer allowed for use vathm the Village and should be replaced. The fresh atr intakes for ranted atr temperature reqmre that they be manually adjusted, flus can be done at different tames dunng the day dependtng on outstde air condttmns Th~s can make some areas of Village Hall cool and some areas hot, and stgmflcant manpower is reqmred to make those adjustments The major maintenance of these umts reqmre an oumde contractor to do the work and wtth the age of the eqmpmant parts are not only expensive, they can be hard to obtain The coohng unit, the eoohng tower ts no longer code comphant and again parts are expenstve ff available 2 The boiler ts not only passed at's usefulness ~t now as begtnmng to rust beyond repmr, our mspectaon shows that the bottom of the untt could go at any tame Some of the gauges that regulate the boiler are mlssmg the actual gauge hands therefore, tt as not known at what temperature the umt is operating Thru ts a serious condttaon Although an asbestos report was done some tame ago and remedtal work was done thas needs to be addressed agatn, as there appears to be cracks m the sleeves that protect finable fibers The bmler has a three-year-old ee~ficate, thts unit should have a new eertaficate each year for comphanee w~th the State oflllmots H \GENXBU1LDINGXBufldmg Analys~s doc Village of Mount Prospect Community Development Department - Building Division MEMORANDUM TO WILLIAM COONEY, AICP, DIRECTOR OF COMMUNITY DEVELOPMENT FROM. WILLIAM G GEORGE, CBO, BUILDING COMMISSIONER DATE ~ JANUARY 6, 2000 : ~' ~ SUBJECT. INSPECTION OF SENIOR CENTER, BUILDING ANALYSIS Starting with southern facing elevation, the sill stones through all the w~ndows needs to be tuckpolnted and ~t appears that the gaskets around most of the windows are severely deteriorated and need to be replaced Grade level receptacles to the exterior of the budding are not GFI, strongly recommend they be so There are numerous holes and tears ~n the screening of the vnndows, they need to be replaced Trim work around the building and facade'areas needs to be scraped and repalnted System ram gutter - all the joints, couplings and comers need to be re-steeled, there ~s evidence of ~clng over A cornerstone annual marker denotes date of construction as 1950 m the southeastern comer On the eastern exposure of the bmldmg there are some bricks falling on the lower levels below the windows and behind the bushes The vnndowsdl stones need to be re-tuckpolnted All wood mm needs to be scraped and painted on the eastern elevation Grade level receptacles should be GFI and there are two on either side of the main entrance The roof gutter system to the northeast comer of the building has disconnected from the downspout and ~s free from the bufldmg Loolang at the northerly exposure of the building, there is a settlement crack at the northeast door extending from the upper right-hand comer to the bnck line into the fagade The Siamese connection for the Fire Department for the auto spnnkler system is missing a cap At the center of the building north elevation just betnnd the fire alarm bell and strobe light is another harlme crack in the bnck facade At the western exposure elevation there ~s an m&cat~on that the gutter system ~s lealang ~n behind the facade vnth the formation of icicles &upping at this particular location all the way through across the fascia from behind the gutter Starting with the interior structure at the north door entrance to MPTV second floor atrium area appears to be water damage, ceihng tiles are water stained and marked There ~s an indication of a hquld leak around the vent Unable to gain entry to the boiler room at this time Bmldmg Analys,s January 5, 2000 Page 2 In the kitchen area there Is evidence of an arced-out ground fault receptacle to the wall of the k,tchen s,nk It ~s apparent from the w,nng methods used here over the years for remodeling and extending the systems electrically, that there has been an extensive use of wxre mold At this juncture, at looks as though a lot of old wrong is left in the bml&ng unused and needs to be pulled and cleared ~ Due to the type of heating system m the building there is massive imbalance of heat It can be extremely high m one room and cool m mother The heating system as considered antiquated and mabalaneed Cold air return ducts appear to be extremely duty and could be eonsldered a fire hazard The fluorescent lighting system throughout the building as very old, using the old fill type ballast and lenses are brittle Strongly recommend that this hghtmg system be changed to something more efficient and more easily maintained The base t~un molding throughout the bmldmg as cracked and deteriorated and needs to be replaced It allows water to penetrate into the masonry units wbaeh a ~s supposed, to ~e protecting Electrical panels need to be re-pulled There as exqdenee of camera cloth raring for main feeders and also for numerous double tabs and not very good wn'mg procedure to numerous panels throughout the building This needs to be corrected ~ ~ , There as evidence of leakage where the addition meets the old structure The offices have a problem with water lealong down the walls They installed a gutter to catch at but that as not a remedy or a solution to the problem Typical electrical supplies for workstations and desks as severely inadequate There are multiple power strips and extension cords used to support the desktop electromcs and msuffi¢lent number of receptacles System should be upgraded The double-hung w~ndows an the older section of the Senior Center all need to be replaced There have been numerous repants on the windows When they are lifted bagh enough, they actually fall out of the frame The top sections do not stay ~n place This can be a real hazard Receptacles an the restrooms for MPTV are non-GFI protected MPTV studios are severely overloaded electncally There ts no physical room and no room to expand the system as ~t exists MPTV as also not handicapped accessible and the restrooms are not handicapped compliant H \GEN~BUILDING~Sr Center Analysts doe Mount. Prospect Fire Department ........ interoff -M m0 .... TO: BILL COONEY, DIRECTOR OF COMMUNITY DEVELOPMENT FROM: R. PAUL VALENTINE, FIRE MR/~S~ DATE: JANUARY 7, 2000 SUBJECT: VILLAGE HALL It ~s my understanding that you are gathenng mformabon regarding the code deficiencies for the Village Hall Following ~s a hst of deficiencies for the ex~stmg cond~bons and ff the building ~s renovated If the building ~s renovated the following needs to be addressed 1 The building ~s not protected by automatic spnnklers or standpipes 2 The bmld~ng's fire alarm system does not contain aud~owsual dewces for ADA reqmrements 3 The detector spacing is not in accordance wdh applicable codes A new fire alarm system would be needed 4 The ex~sbng emergency hght~ng ~s quesbonable A complete survey would need to be conducted for illumination levels The ex~st~ng generator ~s antiquated and may reqmre replacement 5 Add~bonal exit s~gns are needed 6 The ex~sbng means of egress would need to be evaluated and may reqmre the enclosure of the stairs Wdhout a renovabon, ~t would be difficult to enforce any of the requirements noted above ~f th~s was an ex~sbng business in the Village However, the following deficiencies are a result of the inadequacies of the building and should be addressed 1 There are a number of extension cords throughout There appears to be a lack of outlets 2 Because of the poor heabng and venblat~on system, there are a number of space heaters that create a fire hazard Th~s ~s an ongoing problem 3 The openness of the stairwell combined w~th the storage of materials ~n the basement level ~s conducive for verbcal fire and smoke spread I hope th~s mformat~on ~s useful Please contact me ~f any addd~onal mformabon ~s reqmred RPV/nn Cc Chief F~golah G ~2.000 Memos\Cooney-ViIIage Hall doc VILLAGE HALL RENOVATION REPORTS FIRM: YAS/FISCHEL PARTNERSHIP EVANSTON, ILLINOIS · REPORT DATE: September 21, 1995 SUMMARY OF STUDY Develop a building program. This was achieved by interviewing key staff members and using past experience/rules of thumb for sunilar building types The end product was a Program Area Summary in square feet and a functional spatial relationships diagram which was created as an 'hdealized" diagram (I~s diagram showed that the building ftmetioned best on 1 or 2 levels ) Simultaneously, the existing site was analyzed for external site influences and possible bmldmg expansion locations Prepare functional concept options This was aecomphshed by analyzang the previously developed building program together voth the three-level existing building; in this procedure, four functional concept options were created. During the creation of the concept options, "brainstorming" meetings were held with village staff and our mechanical, plumbing and electrical engineers · Analyze the existing architectural, stmeturai, mechanical and electrical bmldmg systems. · Prepare a building code analysis Review building options: Renovate the cresting Village Hall facility. · Relocate the Village Hall to other emsting office space. · Build a new Village Hall on the current site, or a new, similar site SUMMARY OF CONCLUSIONS AND COST ESTIMATES 1. Renovating the existing building is feasible; the program developed in this report works within the available area of the cresting facihty with mimmal additions for vestibules Costs for this alternative, which include complete interior and major exterior renovations and site work, are approximately $120.00 per square foot. The costs are high because of the nature of the work: This is a "gut" renovalaorb with complete replacement of mechanical and electrical systems per current codes, as well as major exterior renovation This assumes all work would be completed in one phase of work Phasing work on the project would be more expensive Renovation of existing Village Hall $123 66/sfx 14,812 sf= $1,836,117 00 2 Relocating the Village Hall to leased space is an option, it will require the smallest expenditure of capital funds, but may have a munmal image as the center of Mount Prospect village government Costs for flus alternative are a range of $35 000 to $40.00 per square foot for interior bufldout only Tenant btuldout associated v~th leasing office space $40 00/sf x 15,000 sf = $600,000.00 plus yearly rent of $240,000 00+/-, based on a long-term lease $16 00/sr. 3 Constructing a new Village Hall on the current site or on a new one is a viable opUon, considenng the comparable costs required to renovate the existing faeihty. A new facility, would also allow the Village of Mount Prospect to construct a faeihty which would meet optimum program requirements Of function and proxtmity relatlonstups of departments and divisions within Village government Tins alternative would also allow the most design freedom in design of a faeihty in order to match the image of what the Village of Mount Prospect believes it should represent to the eommunlty. Costs for flus alternative are a range orS110 00 to $130 00 per square foot Build a new Village Hall: Range orS110 00 to $130 00/slx 18,000 $1,980,000 00 - $2,340 00 00 4 Furniture, Furnishings, and Equipment costs, based on systems furniture for open office workstalaons and closed offices and conference rooms, is anticipated to be approximately $100,000.00 - $125,000 00 5. Items have been identxfied that relate to Building Code requirements These items, and their associated costs, are as follows' Enclose east stmr at second floor plan $2,179 00 Toilet rooms (~ basement) renovation for ADA eomphanee $32,726 00 Plumbing fixtures and piping $17,500 00 Partitaons, ceramic tile, toilet access' $15,226.00 Elevator cab replacement for ADA compliance $I 5,000.00 Note Current elevator cab sxze is 4'-0" deep, which ts less than the requrred cab size of 4'-4" depth per ADA It appears that the elevator shat~ is sufficiently large to accommodate the required cab s~ze m comphance with ADA reqmrements Mechanical Chiller. Change system from wateroeooled to ar-cooled. $80,000 O0 Fare ProtectlordSpnnklers $29,624 00 Electrical Fire Alarm Systems $17,250 00 Subtotal $176,779.00 Contingencies $70,316 00 Totals of Code-Related Costs $247,095.00 X WILESkFKONTOFI~BUILDING\VILLAGE HALL RENOVATION REPOKTS doc VILLAGE HALL RENOVATION REPORTS FIRM: TENG & ASSOCIATES CHICAGO, ILLINOIS REPORT DATE: February, 1989 SUMMARY OF STUDY Teng & Associates was retained as a Consulttng Engineer to perform a eonchtaon report on the I-IVAC systems serving the Village of Mount Prospect V~llage Hail. Thts condition report addresses inherent ambient control problems through a process of anaiyzing historicai - background, field review of present conditions, bmldtng load calculations and butidmg control systems This condition report is a result of consistent complaints from personnel worlang in this building The complaints ranged from locally hot and cold spots in the general office area on the first floor and draf~ conditions in the basement, to cold down drafts from windows on the second floor. This report will prowde Vtilage management with aitemattve solutions, in both a short and long- term scope, to ehmlnate temperature control problems. The report shall aiso include a cost estimate for each solution and possible complications of implementing such aitematives SUMMARY OF CONCLUSIONS AND COST ES'~IMATES The Village Hail for the Village of Mount Prospect has undergone interior alterations from the iultiai construction originally designed as a bank, the building now functions as an office center for the administrative staff of the Village. The building, originally designed to have adding machines, now contains computers, copiers, plotters, microwaves and printers. The building has approximately 15,000 square feet of floor area on three levels, including a basement. The total refrigeration load is 50 tons or 300 square feet per ton This is a high value when compared to modem buildmgs. The building suffers from temperature control problems that are caused by improper zone control zone control provides different HVAC conditions to each building exposure or a combination of exposures ns the sun travels from east to west during the day To compound the problem, the buildmg's I-IVAC equipment, including the boiler, oar supply umts, cooling tower and system pumps, is old and close to the end of its service life. The %llage of Mount Prospect can Implement short-term alterations to alleviate some of the persastent problems and provide better comfort for the occupants For a long-term outlook an use of the building, the Village would need to provide ~ng-term alterataons Estimates of such alterations are as follows Short-Term Alterations Short-term alterations can be implemented to improve the conditions and control of local temperatures at local zones However, it Is important to note that these modifications are only a temporary solutaon to symptoms of a forthcomang problem Tlus problem is having to replace the major equipment. An estimate of these costs 1f$14,740 Long-Term Alterations .. ,~ ~ Long-term alterations are highly dependent on whether or not the Village of Mount Prospect intends to maintain occupancy in this building and for how long. If the Village does plan to maintain occupancy in this builchng and the Village plans to stay for 10 to 20 years, serious consideration must be made to replacing the existing units in the basement Another issue is energy. Consider that the basement umts are approximately 30 years old These mats can be r'eplaeed with more energy-efficient mlits and the controls modafied so that maid or cold outside air can be used for 100% 'free' cooling when outdoor temperature is below 65°F. Our recommendation ~s that the Village of Mount Prospect should plan the removal of the existing boiler and air-handling units in the basement and replace these with modem, more efficient units that will have a service life of 20 years or more. The major obstacle vath tlus plan is that the mats are "boxed" in the basement. Alternate #1 Replacing the equipment in the basement and the cooling tower voth the same type 9f system: $61,008 Alternate #2 Replacing the equipment in the basement and the cooling tower with mr-cooled condenser. $62,088 The options are clear, and the decisaon re.sts with the Village of Mount Prospect X WILESWRONTOFFXBUILDING\VILLAGE HALL RENOVATION REPORTS doc VILLAGE HALL RENOVATION REPORTS FIRM: HANSCOMB ASSOCIATES, INC CHICAGO, ILLINOIS REPORT DATE: May 15, 1989 SUMMARY OF STUDY Using Teng & Associates' mechanical and electrical reports, Hanseomb was asked to prepare a concept esttmate to correct all deficiencies in the Village Hall. Hanscomb obtmned informatmn on this proposed project through a meeting held with Teng on May 9, 1989 and through telephone conversations with Teng and various Village personnel SUMMARY OF CONCLUSIONS AND COST ESTIMATES For years, staff members in the Village Hall have complained about temperature control in this building Since this HVAC equipment was installed over 25 years ago, the use of the building has changed. There are now different walls, which impede the flow of air, and the system was never rezoned to reflect the changes Also, the office equipment such as computers, elee~e typewriters, etc. now emit more heat, which was never compensated for ~n the cooling system Teng & ~ssociaies has recommended that the Village plan the removal of the existing boiler and air-handling unit in the basement and replace them with more modem and efficient units that vnll have a service life of 20 years or more. Most of the equipment in the building is obsolete and has served its useful life We are recommending the Village consider this long-term program intended to correct all deficiencies. These are as follows: Substructure work $ 16,731 Superstructure work 6,241 Exterior doors and windows 128,261 Interior construction 58,909 I-IVAC mechanical 164,470 Electrical total 95,437 Gen. design and construction contingency 216,708 Estimated project subtotal $ 686,757 The following items are excluded from the estimates 5 1 Professional consultant's fee (est $86,290) 2 Additional escalation costs if not started by fourth quarter 1989 (Suggested start date by March 1990, with completion by September 1990 ) 3 Roof repairs - unknown at this t~me (Will have rooftop umts w~th openings for dtlctwork and strengthemng ) 4. Exterior closure walls (other than replacement windows) - unknown at tlus time, pending detailed design work. 5 Asbestos removal (It is known there is asbestos around some of the ductwork on the flint floor Until the ceihng is removed, ,?t would be difficult to project quantities and removal costs, projected to be sigmficant ) ' 6 Furmture, furnishings or eqmpment (not consldenng any replacements as part of the estimate). 7.~ Cmpets - To replace 10 to ~5-year-old carpeting on the first floor and basement, estimated cost is $22,434 This does not consider replacement of carpeting on the second floor 8 Upgrades to any bmldmg pubhc address, telephone, or electrical service and d~stnbution should consider new electrical power distribution (in the older section of the building, there is a substantial amount of cloth-coated w~re that ~s becoming brittle and should be replaced Also, the erdsting breakers are becormng very difficult to replace due to their obsolescence Project $30,000 min. for this work.) 9. Upgrades to plumbing and install fire protection systems Est cost $80,000 10. Temporary office space to allow complete turnover for contractor's work. ~ (P~'oje~cted to cost $33,000 for trailer occupancy in parking lot for six months ) 11. Redecorat~oni'of adjacent spaces affected by construction - no esttmate provided X ~FILESh~RONTOFF~BUILDING\VILLAGE HALL RENOVATION REPORTS doc VILLAGE HALL RENOVATION REPORTS FIRM: DAHLQUIST AND LUTZOW, ARCHITECTS ELGIN, ILLINOIS REPORT DATE: January, 1987 SUMMARY OF STUDY The Village of Mount Prospect has commissioned Dahlquist and Lutzow, Arehiteets to give direction to a long-range renovation program specifically related to the Vdlage Hall. The purpose of this study is to identify areas of concern related to the efficient day-to-day functioning of this facility. It is recognized that, as Village services continue to grow, this building may not be able to house the offices as they presently do Our goal is to identify areas which should be addressed, specifically relating to safety, comfort, and efficient use of space until a more substantaal building program could be put in place. In addmon, s~te issues such as parking were considered outside the scope of this study. The intent would be that interim repairs will allow the Village to function in a more efficient manner and add to the inherent value of the bmldmg The scope of our rewew includes 1. An architectural analysis of the building in terms of smtabllity of meeting departmental needs 2. An analysis of the existing plumbing, mechanical, and electrical systems 3. An analysis of the bmldmg envelopes related to construction 4 A recommended plan of action pdont~zlng rehabilitation work It would be mtended that the prioritizing will assist the Village in identifying key areas where to spend lunited funds. The facility was examined in terms of function, obvious maintenance requirements, hfe safety code deficiencies, and suitability of use Being a broad-scoped study, though, minute details were not examined It was the intention of this study to provide as comprehensive an analysis as possible. It should be recognized that only through exhaustive analysis (beyond the scope of this study) and construction document b~dding, can a final cost of rehabihtation be determined. However, every effort has been made to include ~tems of reqmred work, possible solutions, rehabilitation costs, and prioritizing of work SUMMARY OF CONCLUSIONS AND COST ESTIMATES It appears that this braiding can be effectively remodeled to serve the V~llage of Mount Prospect for many years to come. Some of the work suggested can be accomphshed by Vdlage of Mount Prospect staff, however, some is mom comphcated--requmng architectural/engineering anput The phasing of improvements should be ~n a logical sequence to rmmmize reworking of recently constructed systems or structure The goal in restructunng of spacml relatmnslups should reflect the idea of consohdat~on of related functaons and needs which are presently separated Health, safety, welfare, and energy conservataon concerns should be of highest priority. Miscellaneous bulldang mmntenance should be the next priority The lowest priority should be decorating- related work. Some of the work could be done by the Public Works staff, including hght demohtmn, palntang, and mascellaneous construction such ~ shelvmg, etc The issues which should be addressed an an overall remodehng effort should be as follows, with lughest priorities hsted first I. The stabilization of the structure--exterior walls and roof. The exterior must be weathert~ght and stmcturslly sound prior to anterior maprovements, whxch could be damaged if the exterior skin is not weathert~ght 2 The remodelmg efforts should work toward a long-range goal of consohdatang departments The related proximataes should be addressed relative to function, safety, and communicataon 3 A part of the above remodehng efforts should include the rewsaon of plumbang/ mechanical/electrical systems to create a comfortable space to work m, with the proper electrical requirements to support the bulldmg during typical day-to-day operations and when the emergency power is m use 4. Once the walls are itl place, interior finishes should be addressed These would include carpeting, drapery, new ceilings, repalntmg, and rmscellaneous repairs 5 A long-term cons~deratmn would be providang for future additions to amprove the overall funetaon of the bmldang. The Village should estabhsh a policy relatave to bringing ttus bmldmg up to a level of handicapped accessibfiaty. This pohcy affects remodeling efforts relatave to wall placement In terms of pnonttzing short-term versus long-term projects, consider a structuring of improvements as lasted below. Tins is obviously subject to available funds (No attempt has been made to prioritize individual line items listed below ) "One-Year Plan" - $347,700 "F~ve-Year Plan" - $96,000 Tuckpointmg Hand,capped access~bflaty Marble repair W~ndow covering New vnndows Elevator accessibility Miscellaneous repatrs M~scellaneous repmrs Relocation of wail in each space Office landscape screens Mechamcal/electrical revisions New carpet Rent off-site space for storage New folding partitions in Vdlage Board Room X ~ILES~II. ONTOFF~UILDING\VILLAGE HALL RENOVATION REPORTS doc VILLAGE OF MOUNT PROSPECT COMMUNITY DEVELOPMENT DEPARTMENT ~ MEMORANDUM TO. WILLIAM J. COONEY JR., AICP, DIRECTOR OF COMMU~[IY DEVELOPMENT FROM: JEFF PERI{IN , PLANNER DATE: JANUARY 6,2000 SUBJ-ECT-' DEVELOPMENT POTENTIAL OF LIBRARY BLOCK SITE FOR CONSTRUCTION OF A NEW VILLAGE Per your request, I have prepared a brief summary of sate cond~tions of the south half of the "library block" and its development potential for future conslruction of a new Vdlage Hall Staff made estnnates of property size from Sldwell maps and aerial photos Esttmates of space requirements were taken from previous space studies Estmaates of land requirements for the construction of braidings were taken bom a sketch plan of the site prepared by Planning D~vision Staff Ex~st~ng Condit~ons The existing Village Hall building contains approximately 15,000 square feet of gross floor area The building is served by 62 spaces m the adjacent parking lot. Village Hall employees have also had access to 13 additional spaces on the old Fanny May site The existing Senior Center/Television Services building contains approramately 11,000 square feet of gross floor area The budding has a total of 41 parking spaces and access to an additional 54 spaces m the public lot at the northeast comer of Busse and Mare The library now contains approramately 50,000 square feet of building area and has 162 parking spaces There are155 erastmg spaces m the Bank One lot on the east side of Emerson Street Space available The block bounded by Emerson Street, Busse Avenue, and the south side of the library building is an area of approxunately 304 feet (north to south) by 311 feet (east to west) or 94,240 square feet (2 16 acres) When the property is redeveloped, the Village will be required to dedicate 17 feet from the west side of the property to complete the Mare Street right-of-way That will leave a net area of 294 feet by 304 feet or 89,376 square feet (2 05acres) Future Development Construction would consist of a 40,000-45,000 square foot simeture to house Village Hall, Semor Center, and Television Services The braiding would be a two-story structure, w~th a basement A four-level parking structure serving the braiding, the library, and other downtown uses would be adjacent to the structure A portion of the site would be reserved for a "Village Green" area Future Village Hall Site Jan uapy 6, 2000 Page 2 Future Parking Requirements ' ~ ~ - ~ ~ ~ A 45,000 square foot (two-story, w,th basement) structure i~ the 135 d(stnct would hav~ a' Zoning Code parking requirement of 174 spaces Assuming a future expansion of the ltbrary to 100,000 square feet, the library would have a parking requirement of 200 spaces Thus, the total requa'ed parking for the two structures would be 374 spaces Future townhouse development where the Bank One parking lot ~ currently located will require allocat,on of some spaces in the parking deck for bank parking The construction would also ehminate an eyastmg, 54-space pubhc parking lot The proposed development would be served by 'a parking s~ueture located between the ex~tmg hbrary and the new Village Hall structure A four-level structure (three aboveground and 1 underground) containing 425 spaces (including 13 surface spaces) would take up approyamately 270' X 130' (35,100) o,fthe, site area~ , Building S~te and Vi!!~ooe Green A two-story Vdlage Hall building with a basement containing 45,000 square feet officer area would requn'e a building footpnnt of approximately 15,000 to 20,000 square feet Allowing for space requ~ed for parking and budding area, an area of appmxanately 15,000 square feet ofopan space would remain for a Vdlage Green A copy of the Planning Dtwsion's Sketch Plan of the block is atlached Let me know ff you want ad&t~onal informat:on or clarification c M~chael Blue, AICP, Deputy Dueetor of Commumty Development \\VH~V02~DEPT~COMDEV~GEN~LNGLMEMOS~Iannmg Memos 2000~New Village Hall doc Page 2 ~ ~ ~ v ff [ ~IIIIIIIIIIIIIIIIIoI,F [ .dlllllllllllllllll z .~.J..LI_I.I.J..LI.I.IJJ_I.I_I.J__LLI.I ............ , z I E BUSSE AV Basement Level 103 spaces (~ ~ HO Ramp Up From Street Level Village Green E BUSSE AV Street/lst Level 114 spaces U:~lliliiliiliitllilH -- ~_ E ~USSE AV 2nd Level 101 spaces C (~ HO Ramp Up From Second Level E BU~E ~V 3rd Level 101 spaces VILLAGE OF MOUNT PROSPECT FINANCE DEPARTMENT INTEROFFICE MEMORANDUM To nCH ,. J ON S, MOM I)I CTOR OF DATE JANUARY 6, 2000 SUBJECT. PROPERTY TAX IMPLICATIONS OF VILLAGE HALL SITE REDEVELOPMENT You requested that I prepare an analysts of the property tax imphcatlons should the Vdlage Board dec,de to construct a new Village Hall/Senior Center and redevelop the current Village Hail site To perform such an analysis, certain assumptions have to be made regarding tax rates, assessed vaiues and the nature of the redevelopment project Community Development D~rector Cooney suggested I base my analysis on the current Village Hall site being redeveloped as 40 condominiums and 16,000 square feet ofcommerciai space There are two mann components to the analysis We need to estimate how much property tax revenues would be generated by the redevelopment of the current V~llage Hall site, but wi aiso must estimate the amount of property taxes that will be lost due to the Village's acquisition of the doctor's office building next to the Senior Center Prooertv Ta'x~s Generated from Redevelopment For purposes of this analysis, we assumed the forty condonuniums will be completed in the years 2003 and 2004 and they will have an average sales price of $210,000 Upon their completion in the tax levy year 2004, we are estimating the residentiai units will have a totai equahzed assessed vaiue (E_AV) of $1,546,563 As for the commerciai property, we are estimating the EAV to be $957,528 The totai projected 2004 EAV for both the commerciai space and the residential units is $2,504,091. We estimate the tax rate in 2004 to be $9.505, thereby generating totai taxes of $238,025 The Village's share of the totai taxes generated is estimated at $22,375 per year Property Taxes No Longer Received from Doctor's Office Buildlno The 1998 EAV of the doctor's office building was $336,767 The totai taxes paid on the property for the 1998 levy was $32,188 For the 2004 levy year, we are projecting the doctor's office property will have an EAV of $392,805, and will pay total taxes in the amount of $37,338 The Village's share of the total taxes paid on the doctor's office property is estimated at $3,510 Implications of Tax Increment Financine District Both the current Village Hall and the Doctor's Office building are in the Village's tax increment financing district, which will not expire until 2008 Of the total taxes paid by the Doctor's Office, a little over $4,000 is being distributed to ail affected taxing bodies each year The balance is being eposited into the Village's Downtown Redevelopment Tax Increment Financing Fund Untd the year 2009, 100% of the property taxes generated by the Village Hall redevelopment project would go into the Village's TIF Fund Summary of Property Tax Implication~ The following table summarizes the projected property taxes for the Doctor's Building and the redeveloped Village Hall project for the tax levy year 2004 Est. Property Taxes Doc, tot's [ Village Hall 2004 Le~_Year , B,.ujlding i Redevelopment y,an,',ancg,:, Total Taxes $37,338 $238,025. $200,687 TIF Taxes $33~254 $238,025 $204~771 D~stributed Taxes $ 4,084 $ 0 $ (4,084) This table summarizes the projected px:operty taxes for the tax levy year 2009, the first year a_~er the end of the tax increment financing district Est. l¥openy'raxes Doctor's [ Village Hall 2009 LeD. Year Buildin!~ ' Redevelop.ment Variance Total Taxes $ 42,663 $271,971 $229,308 TIF Taxes $ 0 $ 0 $ 0 D~stnbuted Taxes $ 42,663 $271 ~971 $229,308 Conclusion The above tables show all of the affected taxing bodies wall receive higher propeCt7 tax revenues fi.om the redevelopment of the current Village Hall stte An addttional $200,000 of property taxes will be generated beginning in 2004, with the amount growing shghtly each year thereafter However, it should be pointed out that this alone is not justification for constructing a_ new Village I-lall/Se_nior Center. Of the $200,000 or so in additional property taxes per year, the Village's share will be~ somewhere near $20,000, far less than annual debt service requirements related to financing a new %llage Hall/Senior Center Douglas 1L Ellsworth, CPA D~rector of Finance copy. Bill Cooney, Community Development D~rector David Strahl, Assistant ~llage Manager o MAYOR ~ VILLAGE MANAGER Gerald L Farley ~ M~chael E, Janoms TRUSTEES VILLAGE CLERK Timothy J Corcoran Velma Lowe Paul Writ Hoefert R,¢hardlvi Lohrstorfcr Village of Mount Prospect Denms G Pnkkel Phone S47/818-5328 Mwhaele W Skowron Fax 847/818 5329 ~rvana K w,~ 100 South Emerson Street Mount Prospect, Illmoxs 60056 TDD 847/392-6064 NOTICE THE MONDAY, FEBRUARY 7, AND MONDAY, FEBRUARY 21, MEETINGS OF THE SIGN REVIEW BOARD HAVE BEEN CANCELLED. AN AGENDA WILL BE SENT PRIOR TO THE NEXT MEETING. Dated th~s 1st day of February, 2000 MAYOR ~ VILLAGE MANAGER Gerald L Farley x~ Michael E $~qoms TRUSTEES VILLAGE CLERK Ttraothy $ Corcoran Viii g fM p P Velma Low~ ~,~m ~o~a e oount ros ect Richard M Lohrstorf~r DenmsG pnkkel Community Development Department Phone 847/81g~53:g Mtchaele W Skowron Fax g47/glg-5329 I~ana K W,lks 100 South Emerson Street Mount Prospect, Illinois 60056 TDD g47a~-~0~4 BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION CANCELLATION NOTICE THE MEETING SCHEDULED FOR WEDNESDAY, FEBRUARY 23, 2000 HAS BEEN CANCELLED. AN AGENDA WILL BE SENT PRIOR TO TIlE NEXT MEETING. Dated tbas 1st day of February, 2000 MOUNT PROSPECT YOUTH COMMISSION AGENDA FEBRUARY 7, 2000 MOUNT PROSPECT PUBLIC SAFETY BUILDING 1sT FLOOR TRAINING ROOM I CALL TO ORDER II ROLL CALL III APPROVAL OF MINUTES IV ANNOUNCEMENTS A WELCOME TO GUESTS B. NEXT MEETING V SPECIAL PRESENTATION A BARB CORCORAN B A/A GILLIGAN VI COMMITTEE REPORTS A WEBSITE VII OLD BUSINESS A YOUTH FORUM B SHIRTS C PAMPHLET D SKATE PARKS E PLANTING FLOWERS VIII NEW BUSINESS A ELECTION B YOUTH IN GOVERNMENT DAY IX ADJOURNMENT MINUTES OF THE MOUNT PROSPECT YOUTH COMMISSION MONDAY, 10 JANUARY 00 PRESENT ALICEN PRIKKEL, CHAIRMAN ABSENT VICE CHAIRMAN PATEL JULIE HIGGINSON KATIE COLETTO LAURA HIGGINSON AMANDA BRAUS BRENT BUSSE ADAM BENWITZ COLLEEN DELAHANTY SARAH VALADEZ PATRICK FRANK DEVIN SLESlCKI JENNIFER KIDD KlM UNGER NICOLE SHUDY NA BRIAN GILLIGAN ALEXANDRA SOLAK MEGAN JANRLING A/A LOHRSTORFER NA BUSSE A/A NAGEL A/A SCHEIN A/A WALPOLE GUEST.. VELMA LOWE, VILLAGE CLERK CALL TO ORDER THE MEETING WAS CALLED TO ORDER BY CHAIRMAN ALICEN PRIKKEL AT 7 40 P M IN COMMUNITY ROOM 'B' AT PROSPECT HIGH SCHOOL, MOUNT PROSPECT, IL ROLL CALL SECRETARY SHEILA McCARTHY READ ROLL CALL APPROVAL OF MINUTES MOTION (TO APPROVE MINUTES FROM 1 DECEMBER 99) 1sT- B BUSSE 2"o - DELAHANTY UNANIMOUS ANNOUNCEMENTS A. NEW MEMBERS CHAIRMAN ALICEN PRIKKEL WELCOMED NEW MEMBERS B NEXT MEETING CHAIRMAN PRIKKEL REMINDED THE COMMISSION THAT NEXT MONTH'S MEETING WILL BE SACK AT THE PUBLIC SAFETY BUILDING'S FIRST FLOOR TRAINING ROOM ON MONDAY, 7 FEBRUARY 00 C VELMA LOWE MOUNT PROSPECT VILLAGE CLERK, VELMA LOWE, SPOKE TO THE COMMISSION ON ROBERT'S RULES OF ORDER MS LOWE PROVIDED HANDOUTSWITH INFORMATION ON THE IMPORTANT PRINCIPALS OF A GOOD MEETING VELMA ALSO RECOMMENDED AND ENCOURAGED ALL TO READ, 'HOW TO RUN A MEETING,' BY DAVID GUY pOWERS VEt. MA THANKED THE COMMISSION FOR THE INVITATION TO COME AND SPEAK. A THANK YOU L~] I eR TO VELMA LOWE TO BE SENT, COMMITTEE REPORTS A WEBSITE BRENT AND PATRICK ARE SCHEDULED TO WORK ON THE WEBSITE NEXT SCHOOL HOLIDAY (MARTIN LUTHER KING DAY) OLD BUSINESS A YOUTH FORUM CHAIRMAN PRIKKEL~ SENT BILL ROSCOP AN INVITATION TO TONIGHT'S MEETING ALICEN WILL CONTACT OFFICER ROSCOP TO DISCUSS DETAILS CONCERNING THE YOUTH FORUM AND WILL REPORT FINDINGS AT NEXT MONTH'S MEETING B T-SHIRTS CHAIRMAN PRIKKEL SPOKE WITH MAURA, PUBLIC INFORMATION OFFICER FOR THE VILLAGE OF MOUNT PROSPECT, REGARDING A LOGO FOR THE COMMISSION MAURA ASKS THAT THE COMMISSION GIVE HER THE COLOR SCHEMES AND SHE WILL DESIGN A LOGO FOR THE COMMISSION TO BE USED ON THEIR T-SHiRTS MOTION (FOR WHITE/BLACK COLOR SCHEME) 1sT- B BUSSE NO SECOND MOTION (NAVY BLUE/WHITE COLOR SCHEME) 1sT - FRANK 2ND- B BUSSE 2 AYES 3 NAYS DEFEATED MOTION (BLUE/WHITE COLOR SCHEME) ~ IsT- FRANK 2ND- J HIGGINSON MOTION: (SKY BLUE W/NAVY COLOR SCHEME) IsT- J HIGGINSON , ~ MOTION. (LIGHT BLUE W/ROYAL BLUE COLOR SCHEME) 1ST'FRANK ~ ' t 2ND- J HIGGINSON ', ' 2AYES 6 NAYS DEFEATED MOTION (SKY BLUE/BLACK COLOR SCHEME) ~ lST-J HIGGINSON 2"~ - L HIGGINSON 2 AYES ~ 3 NAYS DEFEATED MOTION (RED W/NAVY BLUE COLOR SCHEME) IsT - SHUDY 2up - SOL.AK MOTION (RED/ROYAL BLUE COLOR SCHEME) 1sT - SOLAK 2~o - 8HUDY 3 AYES 7 NAYS DEFEATED MOTION (ROYAL BLUE W/YELLOW COLOR SCHEME) 1ST. PRIKKEL 2ND- JAHRLING 8 AYES 2 NAYS MOTION (MAROON W/CREAM) 1sT- PRIKKEL 2"D-J HIGGINSON 5 AYES 5 NAYS DID NOT PASS DISCUSSION TABLED FOR FEBRUARY'S MEETING C PAMPHLET THE PAMPHLET WILL BE IN NEON COLORS W/BLACK LETTERING QUANTITY OF PRINTED PAMPHLETS TO BE DETERMINED D SHINING STAR BANQUET THE MOUNT PROSPECT NATIONAL BANK HAS PURCHASED 11 TICKETS FOR COMMISSION MEMBERS IT WAS DETERMINED THAT ONE MORE TICKET IS NECESSARY A LE'FrER OF ACKNOWLEDGEMENT TO BE SENT TO JOHN EILERING, PRESIDENT OF THE BANK, WILL BE DRAFTED BY BRENT BUSSE NEW BUSINESS VICE CHAIR DISCUSSION CHAIRMAN PRIKKEL WILL BE ASKING YOMIKA PATEL TO RESIGN HER POSITION AS VICE CHAIR CHAIRMAN PRIKKEL SUGGESTED TO THOSE IN ATTENDANCE TO BE THINKING ABOUT RUNNING NOMINATIONS AND AN ELECTION WILL BE HELD AT NEXT MONTH'S MEETING B PLANTING FLOWERS NA LOHRSTORFER WILL ASK VILLAGE TRUSTEES IF THE COMMISSION COULD PLANT FLOWERS AT THE GATEWAYS OF THE VILLAGE THERE WILL BE A REPORT AT THE FEBRUARY MEETING C MIKE NOLAN LETTER THE MAYOR RECEIVED A LETTER FROM TWELVE-YEAR~:)LD MIKE NOLAN REGARDING A SKATE PARK THE COMMISSION WILL ONCE AGAIN LOOK AT THE SURVEY THEY DID A COUPLE YEARS AGO AND ONCE AGAIN CONTACT THE PARK DISTRICTS JULIE HIGGINSON VOLUNTEERED TO MAKE A PRESENTATION AT A PARK DISTRICT MEETING CHNRMAN PRIKKEL TO CONTACT DEBBIE CARLSON, 3 DIRECTOR, RIVER TRAIL PARK DISTRICT AND DIRECTOR WALLY COOK, MOUNT PROSPECT PARK DISTRICT IT WAS SUGGESTED THAT A PERCENTAGE GRAPH BE ADDED TO THE CIRCLE GRAPH ALONG WITH THE TOTAL SURVEYED PATRICK FRANK TO ASSIST D UPDATE ADDRESS AND PHONE LIST MEGAN JAHRLING'S PHONE NUMBER WILL BE ADDED E MISCELLANEOUS FOR FUTURE MEETINGS 1 PEER JURY MEMBER TO ATTEND A YOUTH COMMISSION MEETING 2 GROUP PICTURES 3 ALICEN PLANS TO WRITE AN ARTICLE ON ALCOHOL/DRUG ABUSE 4 PURPOSE ASSESS PROBLEMS AND BRING ISSUES FORWARD TO VILLAGE BOARD MEETING ADJOURNED 9 29 P M sam MAYOR ~ VILLAGE MANAGER Gerald L FarIey ~ M~chael E Ianoms TRUSTEES VILLAGE CLERK T~mothy $ Uorcoran Velma Lowe Paul Wm Hoefert Village of Mount Prospect Dennis O prfldcel Phone847/818-5325 M~chaele W Skowron Fax 847/818-5329 lrvana K W~lks 100 South Emerson Street Mount Prospect, Illmms 60056 TDD 847/392-6064 NOTICE THE MONDAY, FEBRUARY 7, AND MONDAY, FEBRUARY 21, MEETINGS OF THE SIGN REVIEW BOARD HAVE BEEN CANCELLED. AN AGENDA WILL BE SENT PRIOR TO THE NEXT MEETING. Dated th~s 1st day of February, 2000 MAYOR ~ VILLAGE MANAGER Gerald L Farley ~ M~cha¢l E Jallonl$ TRUSTEES VILLAGE CLERK T,raothyJ Coreoranpaa, Wm Hoefert Village of Mount Prospect ve,m. Lowe Richard M Lohrstorfer ~.~,,o P.k~,~ Community Development Department Phone 847/818-5328 M~chaele W Skowron Fax 847/g18-5329 ~na K W,lks 100 South Emerson Street Mount Prospect, Illinois 60056 TDD 847/392-6064 BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION CANCELLATION NOTICE THE MEETING SCHEDULED FOR WEDNESDAY, FEBRUARY 23, 2000 HAS BEEN CANCELLED. AN AGENDA WILL BE SENT PRIOR TO THE NEXT MEETING. Dated tlus 1st day of February, 2000 MOUNT PROSPECT YOUTH COMMISSION AGENDA FEBRUARY 7, 2000 MOUNT PROSPECT PUBLIC SAFETY BUILDING 1sT FLOOR TRAINING ROOM I CALL TO ORDER II ROLL CALL III APPROVAL OF MINUTES IV ANNOUNCEMENTS A WELCOME TO GUESTS B NEXT MEETING ¥. SPECIAL PRESENTATION A BARB CORCORAN B A/A GILLIGAN VI COMMITTEE REPORTS A WEBSITE VII OLD BUSINESS A - YOUTH FORUM B SHIRTS C PAMPHLET D SKATE PARKS E PLANTING FLOWERS VIIINEW BUSINESS A ELECTION B YOUTH IN GOVERNMENT DAY IX ADJOURNMENT MINUTES OF THE MOUNT PROSPECT YOUTH COMMISSION MONDAY, 10 JANUARY 00 PRESENT ALICEN PRIKKEL. CHAIRMAN ABSENT VICE CHAIRMAN PATEL JULIE HIGGINSON KATIE COLETTO LAURA HIGGINSON AMANDA BRAUS BRENT BUSSE ADAM BENWiTZ COLLEEN DELAHANTY SARAH VALADEZ PATRICK FRANK DEVIN SLESlCKI JENNIFER KIDD KlM UNGER NICOLE SHUDY A/A BRIAN GILLIGAN ALEXANDRA SOLAK MEGAN JAHRLING ~/A LOHRSTORFER A/A BUSSE ~ A/A NAGEL ~ *NASCHEIN ~ NA WALPOLE GUEST. VELMA LOWE, VILLAGE CLERK CALL TO ORDER THE MEETING WAS CALLED TO ORDER BY CHAIRMAN ALICEN PRIKKEL AT 7 40 P M IN COMMUNITY ROOM "B" AT PROSPECT HIGH SCHOOL, MOUNT PROSPECT, IL ROLL CALL SECRETARY SHEILA McCARTHY READ ROLL CALL APPROVAL OF MINUTES MOTION (TO APPROVE MINUTES FROM 1 DECEMBER 99) 1ST. B BUSSE 2ND - DELAHANTY UNANIMOUS ANNOUNCEMENTS NEW MEMBERS CHAIRMAN ALICEN PRIKKEL WELCOMED NEW MEMBERS B NEXT MEETING CHAIRMAN PRIKKEL REMINDED THE COMMISSION THAT NEXT MONTH'S MEETING WILL BE BACK AT THE PUBLIC SAFETY BUILDING'S FIRST FLOOR TRAINING ROOM ON MONDAY, 7 FEBRUARY O0 C VELMA LOWE MOUNT PROSPECT VILLAGE CLERK~ VELMA LOWE, SPOKE TO THE COMMISSION ON ROBERTS RULES OF ORDEP~ MS LOWE PROVIDED HANDOUTS WITH INFORMATION ON THE IMPORTANT PRINCIPALS OF A GOOD MEETING VELMA ALSO RECOMMENDED AND ENCOURAGED ALL TO READ, 'HOW TO RUN A MEETING,' BY DAVID GUY POWERS VELMA THANKED THE COMMISSION FOR THE INVITATION TO COME AND SPEN~ A THANK YOU LEI'rER TO VELMA LOWE TO BE SENT. COMMITTEE REPORTS A WEBSITE BRENT AND PATRICK ARE SCHEDULED TO WORK ON THE WEBSITE NEXT SCHOOL HOLIDAY (MARTIN LUTHER KING DAY) OLD BUSINESS A. YOUTH FORUM CHAIRMAN PRIKKEL SENT BILL ROSCOP AN INVITATION TO TONIGHT'S MEETING ALICEN WILL CONTACT OFFICER ROSCOP TO DISCUSS DETAILS CONCERNING THE YOUTH FORUM AND WILL REPORT FINDINGS AT NEXT MONTH'S MEETING B T-SHIRTS CHAIRMAN PRIKKEL SPOKE WITH MAURA, PUBLIC INFORMATION OFFICER FOR THE VILLAGE OF MOUNT PROSPECT, REGARDING A LOGO FOR THE COMMISSION MAURA ASKS THAT THE COMMISSION GIVE HER THE COLOR SCHEMES AND SHE WILL DESIGN A LOGO FOR THE COMMISSION TO BE USED ON THEIR T-SHIRTS MOTION (FOR WHITE/BLACK COLOR SCHEME) 1sT- B BUSSE NO SECOND - MOTION (NAVY BLUF_JWHITE COLOR SCHEME) IsT- FRANK ' 2N°- B BUSSE 2 AYES 3 NAYS DEFEATED MOTION (BLUE/WHITE COLOR SCHEME) 1sT- FRANK 2N~-J HIGGINSON MOTION: (SKY BLUE W/NAVY COLOR SCHEME) l~r-J HIGGINSON MOTION, (LIGHT BLUE W/ROYAL BLUE COLOR SCHEME) IsT- FRANK 2m-J HIGGINSON ~ 2 AYES ~ 6 NAYS , DEFEATED , , , ~ ' ' MOTION (SKY'BLUE/BLACK COLOR SCHEME) , ~ - IST-j HIGGINSON ,, ' ')AYES '~ ~ 3 NAYS DEFEATED MOTION (RED W/NAVY BLUE COLOR SCHEME) I ST. SHUDY 2 No - SOl_AK MOTION (RED/ROYAL BLUE COLOR SCHEME) 1 ST. SOLAK 2No - SHUDY 3 AYES 7 NAYS DEFEATED MOTION (ROYAL BLUE W/YELLOW COLOR SCHEME) 1sT- PRIKKEL 2ND - JAHRLING 8 AYES 2 NAYS MOTION (MAROON W/CREAM) 1sT- PRIKKEL 2ND - J HIGGINSON 5 AYES 5 NAYS DID NOT PASS DISCUSSION TABLED FOR FEBRUARY'S MEETING C PAMPHLET THE PAMPHLET WILL BE IN NEON COLORS W/BLACK LETTERING QUANTITY OF PRINTED PAMPHLETS TO BE DETERMINED D SHINING STAR BANQUET THE MOUNT PROSPECT NATIONAL BANK NAS PURCHASED 11 TICKETS FOR COMMISSION MEMBERS IT WAS DETERMINED THAT ONE MORE TICKET IS NECESSARY A LE'I'rER OF ACKNOWLEBGEMENT TO BE SENT TO JOHN EILERING, PRESIDENT OF THE BANK, WILL BE DRAFTED BY BRENT BUSSE NEVi/BUSINESS A. VICE CHAIR DISCUSSION CHNRMAN PRIKKEL WILL BE ASKING YOMIKA PATEL TO RESIGN HER POSITION AS VICE CHAIR. CHAIRMAN PRIKKEL SUGGESTED TO THOSE IN ATrENDANCE TO BE THINKING ABOUT RUNNING NOMINATIONS AND AN ELECTION WILL BE HELD AT NEXT MONTH'S MEETING B PLANTING FLOWERS A/A LOHRSTORFER WILL ASK VILLAGE TRUSTEES IF THE COMMISSION COULB PLANT FLOWERS AT THE GATEWAYS OF THE VILLAGE THERE WILL BE A REPORT AT THE FEBRUARY MEETING C MIKE NOLAN LETTER THE MAYOR RECEIVED A ~ I ~ ER FROM TWELVE-YEAR-OLD MIKE NOLAN REGARDING A SKATE PARK. THE COMMISSION WILL ONCE AGAIN LOOK AT THE SURVEY THEY DID A COUPLE YEARS AGO AND ONCE AGAIN CONTACT THE PARK DISTRICTS JULIE HIGGINSON VOLUNTEERED TO MAKE A pRESENTATION AT A PARK DISTRICT MEETING CHNRMAN PRII~:EL TO COflTACT DEBBIE CARLSON, 3 DIRECTOR, RIVER TRAIL PARK DISTRICT AND DIRECTOR WALLY COOK, MOUNT PROSPECT PARK DISTRICT IT WAS SUGGESTED THAT A PERCENTAGE GRAPH BE ADDED TO THE CIRCLE GRAPH ALONG WITH THE TOTAL SURVEYED PATRICK FRANK TO ASSIST D UPDATE ADDRESS AND PHONE LIST MEGAN JAHRLING'S PHONE NUMBER WILL BE ADDED E MISCELLANEOUS FOR FUTURE MEETINGS PEER JURY MEMBER TO A'Fi'END A YOUTH COMMISSION MEETING 2GROUP PICTURES 3ALICEN PLANS TO WRITE AN ARTICLE ON ALCOHOL/DRUG ABUSE 4PURPOSE ASSESS PROBLEMS AND BRING ISSUES FORWARD TO VILLAGE BOARD MEETING ADJOURNED 9 29 P M sam