HomeMy WebLinkAbout01/11/2000 COW agenda COMMITTEE OF THE WHOLE
AGENDA
Meeting Location: Meeting Date and Time:
Mount Prospect Senior Center Tuesday, January 11,2000
50 South Emerson Street 7:30 p.m.
I. CALL TO ORDER - ROLL CALL
Mayor Gerald L. Farley
Trustee Timothy Corcoran Trustee Michaele Skowron
Trustee Paul Hoefert Trustee Irvana Wilks
Trustee Richard Lohrstorfer
II. ACCEPTANCE OF MINUTES OF NOVEMBER 23, 1999
III. CITIZENS TO BE HEARD
IV. FUND BALANCE POLICY DISCUSSION
During the 1999 Mid-Year Budget Review, staff had recommended that the General Fund Balance
Policy be amended to provide a 25% reserve level instead of the existing 16.5%. The rationale for the
recommendation was based on the Village's dependency on Sales Tax and Income Tax for funding
General Fund operations. It was noted during the discussion that if an economic down turn should
occur, the General Fund reserves would help insulate the Village from significant revenue increases
to maintain current service levels. The Village Board approved a Resolution at the September 7, 1999
Village Board meeting to gradually increase the Fund balance to 25% with Budget surpluses which
may be realized at the conclusion of each fiscal year.
Mayor Farley and several Board members had requested this policy be reconsidered and discussed
as a separate item apart from the Budget discussions from last year in an effort to fully discuss the
implications of the increase in reserve levels.
Finance Director Doug EIIsworth will be present to facilitate the discussion concerning this Policy.
V. FUTURE COMMITTEE OF THE WHOLE DISCUSSION ITEMS
Over the past several years, the Village Manager--s office has attempted to better manage the flow of
information, which comes to the Village Board through the Committee of the Whole agendas. As you
know, Committee of the Whole meetings are designed specifically to allow for more extensive
discussion of pending policy, finances, Code changes and various items of community interest. The
Committee of the Whole also serves as a forum for discussion of items which are unexpected,
controversial or of an emergency nature.
NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A
DISABILITY NEEDS SOME A CCOMMODA TION TO PARTICIPATE, SHOULD CONTA CT
THE VILLAGE MANAGER'S OFFICE AT lO0 SOUTH EMERSON, MOUNT PROSPECT,
ILLINOIS 60056, 847/392-6000, EXTENSION 5327, TDD #847/392-6064.
Generally speaking, Committee of the Whole meetings consist of anywhere from two to four set items
which have been researched by staff and are presented for discussion and preliminary decision-
making purposes. Included in the regular Committee of the Whole agendas are such things as
discussion of the Capital Improvement Program, Mid-Year Budget review and the annual Budget
Hearings. Another segment of discussion items are staff generated and have to deal with policy,
project or fiscal issues which require Board direction. Finally, over the course of each year, individual
Trustees put forward issues and items for discussion.
Again, this year, staff would like to discuss and receive direction on a list of potential items for
Committee of the Whole agendas. It should be recognized from the outset that this is not an all-
inclusive list and that items, both staff and Board generated, will come up during the course of the year.
However, for purposes of managing staff time and putting limited resources to work in the most
efficient manner, we would like to review, discuss and prioritize potential Committee of the Whole
Agenda items. The evening--s discussion will consist of reviewing suggested topics, discussing briefly
the rationale and need for discussion and the potential timing for bringing such items forward.
Board members were asked to provide any suggested topics that they would like to have considered.
These are included in the accompanying package. In the past, the Village Board has engaged in a
polling process which identifies any subjects which do not have the support of the Board for research
and review. Appropriate staff will be available to answer questions and facilitate discussion.
VI. MANAGER--S REPORT
VII. ANY OTHER BUSINESS
VIII. ADJOURNMENT
CLOSED SESSION
LITIGATION:
5 ILCS 120/2 (c) (11)-"When an action against, affecting or on behalf of the particular public body has been
filed and is pending before a court or administrative tribunal, or when the public body finds that an action is
probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes
of the closed meeting."
PERSONNEL:
5 ILCS 120/2 (c) (3)-"The selection of a person to fill a public office, as defined in this Act, including a vacancy
in a public office, when the public body is given power to appoint under law or ordinance, or the discipline,
performance or removal of the occupant of a public office, when the public body is given power to remove the
occupant under law or ordinance."
H:\GEN\Cow'~Agenda\011100 COW Agenda.doc