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HomeMy WebLinkAbout02/03/1998 VB minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT FEBRUARY 3, 1998 CALL TO ORDER Mayor Farley called the meeting to order at 7:33 P.M. CALL TO ORDER ROLL CALL ROLL CALL Present upon roll call: Mayor Gerald Farley Trustee George Clowes Trustee Timothy Corcoran "' Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Daniel Nocchi Trustee Irvana Wilks INVOCATION The invocation was given by Trustee CIowes. INVOCATION APPROVAL OF MINUTES APPROVE Trustee Hoefert, seconded by Trustee Nocchi, moved to approve MINUTES the minutes of the regular meeting of January 20, 1998. Upon roll call; Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. APPROVAL OF BILLS Trustee Hoefert, seconded by Trustee Nocchi, moved to approve APPROVE the following list of bills: BILLS General Fund $ 644,108 Refuse Disposal Fund 237,498 Motor Fuel Tax Fund 8.092 Community Development Block Grant Fund 12,190 Local Law Enforcement Block Grant Fund -- Debt Service -- Capital Improvement Fund 1,411 Capital Improvement Construction Fund 4,900 Downtown Redevelopment Construction Fund 37,254 Police & Fire Building Construction -- Flood Control Construction Fund 91,281 Street Improvement Construction Fund -- Water & Sewer Fund 55,747 Parking System Revenue Fund 1,374 Risk Management Fund 97,229 Vehicle Replacement Fund 8,338 Vehicle Maintenance Fund 33,170 Computer Replacement Fund -- Flexcomp Trust Fund 1,940 Escrow Deposit Fund 81,236 -- Police Pension Fund 86,999 Firemens Pension Fund 94,865 Benefit Trust Fund 2,693 $1,500,325 Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. Trustee Wilks stated that her vote on the list of bills should record the fact that she abstained from voting on the reimbursement to her in the amount of $7.92. MAYOR'S REPORT DICK BACHHUBER Mayor Farley presented a Resolution honOring Dick Bachhuber, PASSED AWAY Chairman of the Finance Commission, who had passed away. Mr. Bachhuber had served in many capacities within the Village, 23 years of which were on the Finance Commission as well 8-1/2 on the Solid Waste Commission. RES. NO. 2-98 Trustee Hoefert, seconded by Trustee Clowes, moved for passage of Resolution No. 2-98 A RESOLUTION NOTING THE PASSING OF RICHARD "DICK" A. BACHHUBER Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks, Farley Nays: None Motion carried. 81 ST ANNIVERSARY Mayor Farley noted that Mount Prospect was incorporated 81 OF INCORPORATION years ago on this date. Trustee Clowes had included a brief history of the Village in his invocation and the Mayor expressed appreciation for that acknowledgment of this special day. PROCLAMATION: Mayor Farley presented a Proclamation in support of the Mount ALL-STAR BOOK Prospect All Star Book Program, which is co-sponsored by the PROGRAM Mount Prospect Public Library, the Sunrise Rotary Club and School District 214 Community Education. RECOGNITION: Assistant Village Manager David Strahl and Mayor Farley PAUL SWANSON, presented Certificates of Appreciation to Paul Swanson, Debbie DEBBIE MISSBRENNER Missbrenner and Nina Persino. it was noted that a recent fire in NINA PERSINO the apartment building at 1968 West Algonquin Road displaced 45 families. Mr. Swanson and Ms. Missbrenner, owners of the Comfort Inn in Rolling Meadows, donated the use of their facilities, providing living quarters for 30 families for up to two weeks at no charge to the families. The Village commended Mr. Swanson and Ms. Missbrenner for their generosity. Mr. Strahl and the Mayor also presented a certificate of appreciation to Nina Persino of the Human Services Department for the endless hours of assistance she provided to the victims of the fire to find housing, clothing, etc. APPOINTMENTS Mayor Farley asked for concurrence in the following appointments: FINANCE COMM. Finance Commission John Korn, Chairman, filling the position held by Dick Bachhuber until his death, term to expire 2001 Page 2 - February 3, 1998 Zoning Board of Appeals ZBA Michaele Skowron, Chairman, filling the position held by Gil Basnik, who retired having served 29 years, term to expire 2003 Marshall Ponzi, to fill the position held by Michaele Skowron, "- term to expire 1999 COMMUNICATIONS AND PETITIONS None. ? OLD BUSINESS An Ordinance was presented for first reading that would amend AMEND the Comprehensive Plan by adopting the Downtown Redevelopment COMP. Strategic TIF Plan. The Plan Commission had considered the PLAN proposed amendment to the downtown redevelopment plan, voting 3 Ayes and 4 Nays to approve. This Ordinance will be presented for second reading at the next regular meeting of the Village Board on February 17th. NEW BUSINESS Radebaugh Plat of Subdivision, 408 S. Hi Lusi RADEBAUGH The Petitioner is requesting the consolidation of 2 lots into one SUBDIVISION lot of record in order to construct an addition to the existing 408 HI LUSI -- house. Also requested are 2 exceptions from the Development Code relative to lot depth and leaving a non-conforming lot. The Plan Commission had considered these requests and had voted 6-0 to approve all requests. It was noted that the neighbor behind the Radebaughs, Mr. Morris, has gone to court in an effort to enforce a 1926 restrictive covenant prohibiting resubdivision within this subdivision. Michael Zimmermann, attorney for the Radebaugh's, stated that the court had granted a ten day temporary restraining order and asked that this matter be tabled until the next regular meeting of the Village Board, during which time he would meet with staff to discuss alternatives in order to resolve this problem. Trustee Wilks, seconded by Trustee Hoefert, moved to table the request of the Radebaugh's to consolidate two lots into one lot of record and to grant two exceptions from the requirements of the Development Code relative to lot depth and creating a non- conforming lot. --- Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. A Resolution was presented that would allow appropriate military MILITARY service credits to be applied to the Illinois Municipal Retirement SERVICE Fund (IMRF). It was noted that the State Legislators had CREDIT: passed legislation to allow service credits to be added to years IMRF Page 3 - February 3, 1998 of service. It was noted that while the employee would have to pay their share of the credited time, the cost to the Village for the possible 17 eligible employees would be a minimum of $350,000. Members of the Village Board expressed concern that Legislators had passed this legislation without offering a method of funding and while they supported veterans, they questioned the applicability of this legislation, Trustee Clowes, seconded by Trustee Hoefert, moved for passage of Resolution No. 3-98 A RESOLUTION TO ALLOW SERVICE CREDIT FOR MILITARY SERVICE PRIOR TO IMRF PARTICIPATION Upon roll call: Ayes: None Nays: Clowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Motion failed. DISASTER A Resolution was presented that allowed for the creation of a CONTINGENCY Disaster Contingency Fund. It was suggested that a percentage FUND of funds be designated for this Fund, which would translate to approximately $300,000. RES. NO. 3-98 Trustee Hoefert, seconded by Trustee Nocchi, moved for passage of Resolution No. 3-98 A RESOLUTION AUTHORIZING THE DESIGNATION OF THE FUND BALANCE OF THE GENERAL FUND AS A DISASTER RESPONSE CONTINGENCY Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Nocchi, Farley Nays: Clowes, Wilks Motion carried. IDOT A Resolution was presented that allows the Village to perform specific maintenance and/or construction within State rights-of- way without having to post a surety bond. This authorization, required by the Illinois Department of Transportation (IDOT) is necessary every two years. RES.NO. 4-98 Trustee Hoefert, seconded by Trustee Corcoran, moved for passage of Resolution No. 4-98 A RESOLUTION IN LIEU OF A SURETY BOND IN ORDER TO PERFORM SPECIFIED CONSTRUCTION WORK WITHIN STATE OF ILLINOIS RIGHTS-OF-WAY Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. Page 4 - February3, 1998 VILLAGE MANAGER'S REPORT Village Manager Michael Janonis presented a request to FIRE HOUSE authorize the purchase of 4,000 feet of 5" fire hose as part of the NWMC joint bidding process sponsored by the Northwest Municipal Conference. The Iow qualified bid received by the Conference would result in a cost to the Village not to exceed $19,360.00. Trustee Wilks, seconded by Trustee Hoefert, moved to concur with the recommendation of the administration and authorize the purchase of 4,000 feet of 5" hose through tht Northwest Municipal Conferen joint purchasing at a cost not to exceed $19.360. Upon roll call: Ayes: CIowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. Mr. Janonis presented a request to waive the bidding procedure FIRE DEPT and authorize purchasing the clothing from Kale Uniforms, who CLOTHING have supplied the uniforms and clothing for members of the Fire Department for several years. It was noted that there is a limited number of suppliers of this type of clothing and the current contract with Kale is valid through April 1, 1998. Members of the Fire Department have a specific clothing allowance and if the bidding process is waived and authorization given, the 1998 clothing supply can be ordered at the 1997 prices. Trustee Wilks, seconded by Trustee Hoefert, moved to concur with KALE the recommendation of the administration to waive the bidding UNIFORMS procedure and authorize the purchase of clothing for the Fire Department from Kale Uniforms in an amount not to exceed the budgeted amount. Upon roll cell: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. A request was presented to waive the bidding procedure and TREE authorize extending the existing contract for tree trimming services TRIMMING with R. W. Hendricksen Company. It was noted that the current vendor has offered to extend the contract for at least one more year at the current price. Trustee Nocchi, seconded by Trustee Clowes, moved to concur HENDRICKSEN with the recommendation of the administration to waive the bidding procedure and authorize extending the tree trimming contract with R. W. Hendricksen Company for another year at a cost not to exceed $95,000. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. Page 5 - February 3, 1998 GIS TREE A request was presented to waive the bidding procedure and INVENTORY authorize establishing a link between the Public Works computerized tree inventory and the Geographic Information System (GIS) software known as AroView. It was noted that the total amount to provide for this project is $20,000, $5,500.00 of which will come from the Villages with the balance coming from grants. Proposals were received from Davey Resource Group of Kent, Ohio at $19,325.00 and from Natural Path Forestry -- Consultants of Missoula, Montana at $30,559.00. DAVEY RESOURCE Trustee Hoefert, seconded by Trustee Corcoran, moved to GROUP concur with the recommendation of the administration and accept the proposal received from Davey Resource Group of Kent, Ohio for a GIS tree inventory link at a cost not to exceed $20,000. Upon roll cell: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion cerried. GATEWAY 2000 A request was presented to authorize the purchase of 11 PCS and one lap top computer from Gateway 2000 for the Public Works Department. It was noted this is another purchase from the bulk pricing obtained last year from Gateway 2000, however, due to space constraints and the lack of qualified people to set up these computers, the administration asked that the purchase of computer be made in groups. The proposed purchase is for a total not to exceed $20,220. _ Trustee Wilks, seconded by Trustee Corcoran, moved to concur with the recommendation of the administration to authorize the purchase of computers and equipment from Gateway 2000 in groups, this group to include 11 PCS and one lap top computer from Gateway 2000 at a cost not to exceed $20,220. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. CELESTIAL Village Manager Janonis reminded everyone that Saturday, CELEBRATION February 7th is the annual Celestial Celebration at Bristol Court. Reservations from over 730 people have been received. ANY OTHER BUSINESS Appreciation was expressed to Trustee Clowes and TAP Mount Prospect for all their assistance with the newly established Youth __ Commission. CLOSED SESSION CLOSED SESSION Trustee Hoefert, seconded by Trustee Corcoran, moved to go into Closed Session for the purpose of discussing property Page 6 - February 3, 1998 cquisition, 5 ILCS 120/2 (c) (5) - "The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired." Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. The Board went into Closed Session at 8:43 P.M. Mayor Farley reconvened the meeting at 9:20 P.M. RECONVENE Present upon roll call: Mayor Farley Trustee CIowes Trustee Corcoran Trustee Hoefert Trustee Lohrstorfer Trustee Nocchi Trustee Wilks Trustee Hoefert, seconded by Trustee Corcoran, moved APPROVE to approve the minutes of the Closed Session held CLOSED December 9, 1997. SESSION MINUTES Upon roll cell: Ayes: Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Abstain: CIowes Motion carried. Trustee Hoefert, seconded by Trustee Corcoran, moved to approve the minutes of the Closed Session held December 16, 1997. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Corcoran, moved to approve the minutes of the Closed Session held January 13, 1998. Upon roll cell: Ayes: Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks Nays: None Abstain: Clowes Motion carried. ADJOURNMENT ADJOURN Mayor Farley adjourned the meeting at 9:22 P.M. Carol A. Fields, Village Clerk Page 7 - February 3, 1998