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HomeMy WebLinkAbout07/06/1982 VB minutes MINUTES OF THE REGULAR ~ETING OF THE MAYOR AND BOARD OF TRUSTEES JULY 6, 1982 CALL TO ORDER CALL TO ORDER Mayor Krause called the meeting to order at 8:00 P.M. INVOCATION INVOCATIQN The invocaticn was. given by Trustee Farley. .~ ROLL CALL Present upon roll call: Mayor Krause Trustees Farley ROLL CALL Floros Miller Wattenberg Absent: Trustees Arthur Murauskis APPROVAL OF MINUTES APPROVE MINUTES Trustee Wattenberg, seconded by Trustee Miller, moved to approve the minutes of the regular meeting of the Mayor and Board of Trustees held June i5, 1982. Upon roll call: Ayes: Farley Floros Miller Wattenberg Nays: None Motion carried. APPROVAL OF BILLS APPROVE BILLS Trustee Miller, seconded by Trustee Wattenberg, moved to aprove the following list of bills: General Fund $ 614,281.94 Revenue Sharing Fund 6,062.94 Motor Fuel Tax Fund 59,239.30 Community Development Block Grant 15,096.86 Illinois Municipal Retirement Fund 18,543.73 Waterworks & Sewerage Fund: Operation & Maintenance 111,796.06 Depreciation, Improvement & Extension 8,632.00 Parking System Revenue Fund 2,493.81 Corporate Purposes Const. Fund 1973 13,692.40 S.S.A. ~3 Const. Busse/Wille 7,776.14 S.S.A. ~4 Const. Busse/Wille 2,040.00 Contractor's Surety & Sidewalk 1,065.00 Trust Fund 2,031.17 Library Investment Fund 10,350.40 $ 873,101.75 Upon roll call: Ayes: Farley Floros Miller Wattenberg Nays: None Motion carried. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None. MAYOR'S REPORT An Ordinance was presented for first reading.~that AMEND CH. 13 would create two additional Class "S" liquor licenses, for Kum Ho (Golf & Busse Shopping Center) and Wheel KUM HO & WHEEL Works, 1450 S. Elmhurst Road. WORKS.RESTAURANTI Trustee Floros, seconded by Trustee Mille~, moved to waive the rule requiring two readings of an ordinance in order to take action on the subject of increasing the Class "S" liquor licenses. Upon roll call: Ayes: Farley Floros Miller Wattenberg Nays: None Motion c~rried. ORD. NO. 3221 Trustee Floros, seconded by Trustee Wattenberg, ~ moved for passage of Ordinance No. 3221. AN ORDINANCE AM_ENDING CHAPTER 13 OF THE VILLAGE CODE Upon roll call: Ayes: Farley Floros Miller Wattenberg Nays: None Motion carried. AMEND CH. 9 An Ordinance Amending Chspter 9 Entitled "Streets and Sidewalks" of the Village Code "SIDEWALK CAFES" With Repect to the Establishment of a Special Permit GOverning Use of the Public Sidewalks for Restaurant Purposes had its first reading. This Ordinance will allow 'sidewalk cafe' type operations for an existing restaurant if a permit is granted by the Village Managem. This Ordinance will be presented July 20th for 2nd reading. Mayor Krause stated that at the last Board meeting an Ordinance was passed providing for the cost of the Village vehicle sticker to be AMEND CH. 17 increased by $20.00 (totalling $30.00) except AMEND. ORD. 3220 that a $20.00 discount would be given to those ~HICLE STICKER residents purchasing the sticker between Pebruary COST and April 30 of the current sticker year. Inasmuch as notice was not given to the residents of the proposed' change in vehicle license regulations, it was the opinion of the Mayor that the Board reconsider the action taken. Following discussion and hearing the concerns of William Bickley, 1756 Tano Lane and Rosemary Hall, 123 S. Elmhurst Avenue, it was proposed that the Ordinance be amended to provide for an increase of $5.00, bringing a vehicle license to $15.00, with a $5.00 discount for those obtaining a vehicle sticker during the required time period. Trustee Miller, seconded by Trustee Floros, ~SIDER moved to reconsider the action taken in passing ,ORD. NO. 3220 Ordinance No. 3220, An Ordinance Amending Chapter 17 Entitled "Vehicle Licenses" of the Village Code. Upon roll call: Ayes: Farley Floros Miller Wattenberg Nays: None Motion carried. Trustee Floros, seconded by Trustee Miller, moved to re-adopt..Ordinance No. 3220 AN ORDINANCE AMENDING CHAPTER 17 ENTITLED "VEHICLE LICENSES" OF THE VILLAGE CODE Trustee Floros, seconded by Trustee Miller, moved to amend the proposed ordinance by reducing the amount of the vehicle license from $30.00 to $15.00 with a $5.00 discount fo~ those purchasing their sticker within the ~rescribed time period. Upon roll call: Ayes: Farley Floros Miller Wattenberg Krause Nays: None Motion carried. July 6, 1982 Page Two Mayor K~ause announced the retirement of Lt. Fred LT.. FRED HEDLUND Hedlund from the Police Department, stating that Lt. Hedlund has spent 29 years in that Department, possibly having the longest employment with the Village than any other employee. The~Mayor expressed LT. JOHN HOMOLA the appreciation of the Village Board and residents ~RETIREMENT for his many years of service. It was also announced that Lt. John Homola had also retired from the Police Department after serving 26 years. Mayor Krause expressed appreciation to Lt. Homola for his years of service to the community. OLD BUSINESS ZBA 14-A-82, 15-SU-82, 16-V-82, Sunset School 603 W. LONNOUIST Ordinances granting various variations from the ~_U~SET SCHOOL Zoning Ordinance were presented for second readings. Trustee Miller, seconded by Trustee Floros, moved ZBA 14-A-82 for passage of Ordinance No. 3222 ~RD. NO. 3222 AN ORDINANCE AMENDING CHAPTER 14 ENTITLED "ZONING" OF THE VILLAGE CODE REGARDING THE ADDITION OF DAY CARE CENTERS AS A SPECIAL USE IN THE R-L DISTRICT Upon roll call: Ayes: Farley Floros Miller Wattenberg Nays: None Motion carried. ZBA 15-SU-82 Trustee Farley, seconded by Trustee Floros, moved for passage of Ordinance No. 3223 Q~. 3223 AN ORDINANCE APPROVING AND AUTHORIZING A SPECIAL USE TO ALLOW THE OPERATION OF A DAY CARE CENTER ON CERTAIN PROPERTY KNOWN AS THE SUNSET PARK SCHOOL Upon roll call: Ayes: Farley Floros Miller Wattenberg Krause Nays: None Motion carried. Trustee Farley, seconded by'Trustee Floros, moved ZBA 16-V-82 fOr passage of Ordinance No. 3224 224 AN ORDINANC~ GRANTING A VARIATION FOR CERTAIN · PROPERTY COMMONLY KNOWN AS SUNSET PAP~KSCHOOL Upon roll call: Ayes: Farley Floros Miller Wattenberg Krause Nays: None Motion carried. 15 N. ELMHURST ZBA 11-A-82, 12-SU'82, 13-V-82, 15 N. Elmhurst Avenue (HABEP/<AMPS) The following Ordinances governing property commonly known as the 'Haberkamp Property' were presented for second readings. Trustee Farley, seconded by Trustee Wattenberg, moved ZBA 11-A-82 for passage of Ordinance No. 3225 ORD. NO, 3225 AN ORDINANCE AMENDING CHAPTER 14 ENTITLED "ZONING'~ OF THE VILLAGE CODE REGARDING THE ADDITION OF CERTAIN USES TO THE B-3 DISTRICT Upon roll call: Ayes: Farley Floros Miller Wattenberg Krause Nays: None Motion carried. Page Three July 6, 1982 ZBA 12-SU-82 Trustee Miller, seconded by Trustee Farley, moved ~RD. NQ. 3226 for passage of Ordinance No. 3226 AN ORDINANCE APPROVING AND AUTRORIZING A SPECIAL USE TO ALLOW A COMBINED RESIDENTIAL AND COMMERCIAL USE ON CERTAIN PROPERTY LOCATED AT 15 NORTH ELMHURST AVENUE Upon roll call: Ayes: Farley Floros Miller Wattenberg Nays: None Motion carried. Trustee Farley, seconded by Trustee Wattenberg, ZBA 13-V-82 moved for passage of Ordinance No. 3227 ORD. NO. 3227 AN ORDINANCE GRANTING SPECIFIED VARIATIONS FOR PROPERTY LOCATED AT 15 NORTH ELMHURST AVENUE Upon roll call: Ayes: Farley Floros Miller Wattenberg Nays: None Motion carried. ZBA 6-Z-82 ZBA 6-Z-82, 302 South Maple Street ~ An Ordinance Amending the Zoning Map of the Village of Mount Prospect was presented for first reading. This zoning change is from R-1 to P-2 to bring an existing 'for fee' parking lot into conformance with zoning requirements. - This Ordinance and a Plat of Subdivision for Druhot's Subdivision No. 2 will be presented July 20th for second readings. ~MAR'S SUB. Semar's Subdivision (~) Joseph Runtz, developer of the Semar's Subdivision on Chris Lane, requested the Board to reconsider the requirement to install-a pedestrian sidewalk between lots and to authorize the utility easement to be vacated between Lots 5 and 6 and and re-locate it between Lots 4 and 5. The subject utility easement contains the electrical wiring for street lights. Trustee Farley, seconded by Trustee Wattenberg, moved to authorize the vacation of the utility easement provided on the Semar's Plat of Subdivision between Lots 5 and 6 and authorize the granting of a utility easement between Lots 4 and 5. Upon roll call: Ayes: Farley Floros Miller Wattenberg Nays: None Motion carried. Plats will be present~ at the next Board meeting authorizing the vacation and granting 0f a re-located easement. There was discussion on the placement of the pedestrian sidewalk originally required between lots 7 and 8 and later verbally moved between lots 5 and 6. It was recapped by Mr. Runtz that at a recent Board ~eeting, the Board authorized the placement of the pedestrian sidewalk at the south side of Lot 4. It' was the feeling of the Village Board that the children walking to Holmes Jr. High and Forest View Elementary School needed a walkway that rather than walking in the street on Lonnquist Blvd. since there are no sidewalks on the north side of that street. July 6, 1982 Mr. Allen, owner of the property on the northeast Page Four corner of Meier and Lonnquist presented the traffic pattern of the school children on the surrounding properties, including his own. FollOwing discussion, Mr. Allen stated that he would not be adverse to dedicating that area of land to the Village for Lonnquist to be a full width street a~ that intersection and Meier Road also. There was also discussion that if such a dedication to'ok place there might not be a need for a pedestrian sidewalk on Semar's Subdivision and that if that be the case, Mr. Runtz would install a portion of the sidewalks at the corner of Lonnquist and Meier equivalent to the area originally required within the subdivision. This matter was continued in order for Mr. Allen to make a decision on the dedication. MANAGER'S REPORT Village Manager Terrance L. Burghard presented the following bids. BIDS: Bids were received for stre.mt sign materials, payable through MFT funds. A complete tabulation of the SI bids is attached to these minutes. Trustee Floros, seconded by Trustee Miller, moved to concur with the recommendation of the staff to accept the low bid submitted by the following bidders for the various categories: Group A Metro Sign $3,513.90 Group B U.S.Standard Sign 128.50 Group C U.S.Standard Sign 637.00 Group D Hall Signs, Inc. 1,100.00 Group E Woody's Municipal Supply 1,398.00 Group F Decker Supply Co. 10.90 Group G Decker Supply Co. 598.00 Group H U.S.Standard Sign 243.00 Upon roll call: Ayes: Farley Floros Miller Wattenberg Nays: None Motion carried. PATCHING MATERIA/ The following bids were submitted for Patching Materials, also payable through MFT funds: Item IV Bituminous Mixtures 1. Allied Asphalt $14,900.00 2. Arrow Roaa 8,950.00* * Incomplete bid Item V Bituaninous Materials 1. Arrow Road $ 1,050.00 Item VI Aggregates 1. Schlegel Material Co. $ 4,582.50 2. Roger Meyer . 4,802.00 3. Vulcan Materials 5,460.00 4. Fox River Stone 5,670.00 Trustee Miller, seconded by Trustee Floros, moved to concur with the recommendation of staff and accept Page Five July 6, 1982 the low bids submitted in the following categories: Item IV Allied Asphalt $14,900.00 Item V Arrow Road 1,050.00 Item VI Schlegel Material 4,582.50 Upon roll call: Ayes: Farley Floros Miller Wattenberg Nays: None Motion carried. A complete tabulation of the Patching Material bids is attached to these minutes. FIRE DEPT. Bids were submitted for Fire Department uniforms ~ and turn-out gear. A complete tabulation of those bids are attached to these minutes. Trustee Wattenberg, seconded by Trustee Floros, moved to concur with the recommendation of staff and acc.mpt the low bid submitted by KOHOUT Kohout Tailors, Inc. for Fire Department uniforms TAILORS. INC. at a cost not to exceed the authorized budget for uniforms. Upon roll call: Ayes: Farley Floros Miller Wattenberg Nays: None Motion carried. FIRE DEPT. Bids were also submitted for Fire Department Turn- TUP~-OUT GEAR Out Gear, a complete tabulation of those bids are attached to these minutes. Trustee Farley, seconded by Trustee Wattenberg, moved to concur with the recommendation of. KALE UNIFORMS the staff and accept the low bid submitted by Kale Uniforms for turn-out gear, at a cost not to exceed the budgeted amount for turn-out gear. Upon roll call: Ayes: Farley Floros Miller Wattenberg Nays: None Motion carried. FIRE DEPT.' Mr~ Burghard presented bids submitted for a AMBULANCE replacement ambulance for the Fire Department. A complete tabulation of the bids submitted are attached to these minutes. Trustee Wattenberg, Seconded by Trustee Farley, moved to concur with the staffs recommendation MCCOY MILLER, INC. to accept the low bid submitted by McCoy Miller, Inc. at a cost not to ~ceed $39,752.00. Upon roll call: Ayes: Farley F10ros Miller Wattenberg Nays: None Motion carried. CHRISTMAS The Village Manager presented a proposal to ~ increase the number of Christmas decorations rented from Folgers Outdoor Decorating, stating FORGER OUTDOOR that with the Northwest Highway lighting improvement DECORATING CO. and various other areas in the Village when decorations will now be possible, additional decorations would be necessary to continue with the seasonal atmosphere. Mr. Burghard also explained that due to the compatibility Qith existing decorations, a bid waiver request is being made in order to secure 76 additional July 6, 1982 Page Six Christmas Decorations from our existing supplier, Folger Outdoor Decorating Company. Trustee Farley, seconded by Trustee Miller, moved WAIVE BIDDING PROCESS to waive the bidding process and authorizing an expenditure not to exceed $5,700.00 to Folgers Outdoor Decorating Company for additional Christmas Decorations. Upon roll call: Ayes: Farley Floros Miller Wattenberg Nays: None Motion carried. The Village Manager presented a proposal from the LEAK DETECTION EOUIPMENT Director of Public Works, Herb Weeks, to purchase a leak detector, explaining that with the acquisition of Lake Michigan water it would be in the best interests of the Village to account fer any leaks in the water mains since the Village would be paying for FLUID CONSERVATIC any wasted water. Mr. Burghard also explained that there is only one company in the U. S. A. that makes the equipment necessary to detect leaks, being Fluid Conservation Systems and would cost $39,000. It was noted that the Village had rented such a service in the past and such a purchase would eliminate the need to rent that equipment in the future. Trustee Floros, seconded by Trustee Farley, moved to WAIVE BIDDING waive the bidding process and aUthorize the purchase of leak detection equipment from Fluid Conservation Systems and a cost not to exceed $39,000.00. Upon roll call: Ayes: Farley Floros Miller Wattenberg Nays: None Motion carried. Trustee Floros, seconded by Trustee Miller, moved to .AMEND CH. 4 pass Ordinance No. 3228 22 AN ORDINANCE TO AMEND THE APPOINTMENT POWERS OF THE VILLAGE MANAGER Upon roll call: Ayes: Farley Flor¢~s Miller Wattenberg Nays: None It was noted that correspondence from Trustee Arthur indicated that had he been in attendance at this meeting, he would have voted in favor of this Ordinance. Motion carried. AMEND CH. 4 Trustee Floros, seconded by Trustee Miller, moved for passage of Ordinance No. 3229 " ~ORD. NO. 3229 AN ORDINANCE AMENDING ARTICLE VIII ENTITLED "POLICE DEPARTMENT" OF CHAPTER 4 OF THE VILLAGE CODE Upon roll call: Ayes: Farley Floros M~ller Wattenberg Nays: None Correspondence from Trustee Arthur also indicated that had he been in attendance at this meeting he would have voted in favor of this Ordinance. Motion carried. Trustee Miller, seconded by Trustee Floros, moved for ~CH. 4 Page Seven July 6r ]982 ORD. NO. 3230 passage of Ordinance No.3230 AN ORDINANCE ~ENDING ARTICLE IX OF CHAPTER 4 ENTITLED "FIRE DEPARTMENT" OF THE VILLAGE CODE Upon roll call: Ayes: Farley Floros Miller Wattenberg Nays: None Trustee Arthur had also indicated through correspondence that had be been in attendance at this meeting he would have voted in favor of this Ordinance. Motion carried. IMRF DEDUCTIONS Mr. Burghard presented a Resolution that would authorize employees to pay their portion of the Illinois Municipal Retirement Fund deductions prior to Federal and State income tax deductions would then be paid by the employee when the benefits are withdrawn from IMRF. RES. NO. 42-82 Trustee Miller, seconded by Trustee Floros, moved for passage of Resolution No. 42-82 A RESOLUTION PROVIDING FOR A METHOD OF PAYING EMPLOYEE CONTRIBUTIONS TO~'~THE ILLINOIS MUNICIPAL RETIREMENT FUND Upon roll call: Ayes: Farley Floros Miller Wattenberg Nays: None Motion carried. HEALTH INSURANCE In line with the recently approved action to change the insurance carrier for health care for Village employees, Mr. Burghard presented F_Q~RBORN an Ordinance authorizing execution of the ADMI ISTRATORS necessary documents to enter into an agreement with Fort Dearborn Adminstrators, which insurance coverage will now be 'self-insurance'. Trustee Wattenberg, seconded by Trustee Floros, moved to waive the rule requiring two readings of an Ordinance in order to take action on the proposed health insurance agreement with Fort Dearborn Administrators. Upon roll call: Ayes: Farley' Floros Miller Wattenberg Nays: None Motion carried. ~. 3231 Trustee Miller, seconded by Trustee Floros, moved for passage of Ordinance No. 3291 AN ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN FORT DEARBORN ADMINISTRATORS AND THE VILLAGE OF MOUNT PROSPECT INCLUDING CLAIM PAYMENT PROCEDURES FOR'HEALTH INSURANCE Upon roll call: Ayes: Farley Floros Killer Wattenberg Nays: None Motion carried. DEPOSITORY: MoUNT PRO PECT Mr. Burghard then presented a Resolution A~T_%T~__BANK authorizing the Village to utilize the Mount Prospect State Bank as a depository for the health insurance funds. ~uly 6, 1982 Page ~.~ght Trustee Farley, seconded by Trustee Wattenberg, RES N - moved for passage of Resolution No. 43-82 A RESOLUTION DESIGNATING THE MOUNT PROSPECT STATE BANK AS A DEPOSITORY FOR THE VILLAGE (Health Insurance Funds) Upon roll call: Ayes: Farley Floros Miller Wattenberg Nays: None Motion carried. The Village Manager presented a Resolution required RES. NO. 44-82 in order to authorize the return of Certain funds GIE REFUND from Governmental Interinsurance Exchange (GIE) Trustee Miller, seconded by Trustee Floros, moved for passage of Resolution No. 44-82. A RESOLUTION APPROVING RETURN OF FUNDS FROM GOVERNMENTAL INTERINSURANCE EXCHANGE (GIE) Upon roll call: Ayes: Farley Floros Miller Wattenberg Nays: None Motion carried. NEW BUSINESS An Ordinance was presented that would authorize INDUSTRIAL the issuance of Industrial Revenue Bonds for Cummins-Allison in an amount of $3,500,000.00 pursuant to Resolution No. 33-81, authorize a CUMMINS-ALLISON Memorandum of Agreement with Cummins Allison. Trustee Farley, seconded by Trustee Wattenberg, moved to waive the rule requiring two readings of an ordinance in order to take action on the issuance of industrial revenue bonds for Cummins Allison. Upon roll call: Ayes: Farley Floros Miller Wattenberg Nays: None Motion carried. Trustee Farley, seconded by Trustee Wattenberg, .ORD. NO. 3232 moved for passage of Ordinance No. 3232~ AN ORDINANCE AUTHORIZING THE ISSUANCE OF INDUSTRIAL REVENUE BONDS FOR CUMMINS ALLISON Upon roll call: Ayes: Farley Floros Miller Wattenberg Nays: None~ Motion carried~ Ordinance were presented that would amend various ,AMEND CH. 22 sections of the Village Code relative to sanitary sewers, water and water supply, and the flood plain ordinance. Trustee Miller, seconded by Trustee Floros, moved to waive the rule requiring two readings of an ordinance in order to take action on the proposed amendment to Chapter 22, Article ti Upon roll call: Ayes: Farley Floros Miller Wattenberg Nays: ~;one Motion carried. ORD ~O. 3233 Trustee Farley, seconded by Trustee Wattenberg, moved for passage of Ordinance No. 3233 AN ORDINANCE AMENDING ARTICLE II ENTITLED "SANITARY SEWERS" OF CHAPTER 22 OF THE VILLAGE CODE Upon roll call: Ayes: Farley Floros Miller Wattenberg Nays: None Motion carried. Trustee Miller, seconded by Trustee Floros, .AMEND CH. 22 moved to waive the rule requiring two readings .ART. IV. of an ordinance in order to take action on a proposed amendment to Article IV of Chapter 22. Upon roll call: Ayes: Farley Floros Miller Wattenberg Nays: None Motion carried. ORD. NO. 3234 Trustee Miller, seconded by Trustee Farley, moved for passage of Ordinance No. 3234 AN ORDINANCE AMENDING ARTICLE IV ENTITLED "WATER AND WATER SUPPLY" OF CHAPTER 22 OF THE VILLAGE CODE Upon roll call: Ayes: Farley Floros Miller Wattenberg Nays: None Motion carried. Trustee Farley, seconded by Trustee Miller, H 22 moved to waive the rule requiring two readings .ART. VIII of an ordinance in order to take action on a proposed amendment to Article VIII of Chapter 22 of the Village Code. Upon roll call: Ayes: Farley Ftoros Miller Wattenberg Nays: None Motion carried. Trustee Farley, seconded by Trustee Wattenberg, · ~Q~ moved for passage of Ordinance No. 3235 AN ORDINANCE AMENDING ARTICLE VIII ENTITLED "FLOOD PLAIN ORDINANCE" OF CHAPTER 22 OF THE VILI~~GE CODE Upon roll call: Ayes: Farley Floros Miller Wattenberg Nays: None Motion carried. ADJOURN ADJOUP~NMENT Trustee Miller, seconded by Trustee Farley, moved to adjourn the meeting. Upon roll call: Ayes: Unanimous Motion carried. The meeting was adjourned at 10:39 P.M. Carol A. Fields Village Clerk Village of Mount Prospect Mount Prospect, I~linois INTEROFFICE MEMORANDUM FROM: Director of Public Works SUBJECT: Christmas Decorations DATE: June 28, 1982 In 1979 the Village entered into a three year agreement with Folgers Outdoor Decorating for the rental of 56 Christmas decorations. The agreement stipulat- ed illuminated decorations to be located in and around the central business district at a yearly cost of $3,900.00. This year because of the new Northwest Highway Street Lighting Program and the Busse/Wille improvement we have potentially more locations for decorations. Anticipating this increase as well as the additional cost for new decorations, we budgeted $5,700.00 for this year's Christmas decoration rental. We secured proposals from two suppliers for this year's program with agreement terms again for a three year period. Below is a tabulation of those proposals: Valley Decorating Company 60@ $95.00/each - $5,700 yr. Folgers Outdoor Decoration 29@ $100.00/each 30@ $65.00/each 17@ $50.00/each - $5,700/yr. Each supplier quoted prices on similar designed illuminated decorations in order to be able to compare prices. Folgers Outdoor Decorations quote was considerably less due to the lesser unit prices, which translates into more decorations; 76 as compared to 60, for the $5,700 budgeted. 76 decorations would enable us to cover the entire downtown business district as well as that area of Northwest Highway between Dale to Central, which never had decora- tions, and Mount Prospect Road to Elm Street. Because of the difficulties involved in developing a set of specifications for bidding Christmas decorations, based on acceptable design, size, color and illumination,I would recommend that the Village Board waive the bidding process and award a 3 year contract to Folgers Outdoor Decorations for a total of $5,700 per year for 76 decorations. These proposals have been discussed with Dolores Haugh of the Chamber of Commerce and she also agrees with accepting Folgers' proposal due to price, available design and total number of poles covered. he~ekt L. 'Weeks H ,lf ILLAGE OF MOUNT PROSPECT ~ Date: July 1, 1982 ILLINOIS Subject: Reco~cmendation for Ambulance INTEROFFICE MEMORANDUM TO: village Manager Terrance L. Burghard FROM: Deputy Chief James J. Hilliger Attached please find a copy of the recommendations for the purchase of an ambulance by our Apparatus Committee. Bids by the individual companies are listed with the low bidder on top. As indicated, low bidder was McCoy Miller Inc., represented by McCarty Fire Equipment, 303 C~urch Street, Yorkville, Illinois. This ambulance was bid to our specifications and upon examination of this ambulance the Committee felt that it was of very high quality. I concur with Capt. Dennis Thill and his Committee that we purchase this ambulance from McCarty Fire Equipment for the price of $39,752.00. James J~ ~lliger Deputy~(~ie f , JJH/mh VILLAGE OF MOUNT PROSPECT Date: JuZy 1, 1982 ILLINOIS Subject: Recormmendations for Ambulanc( Purchase INTEROFFICE MEMORANDUM TO: Deputy Chief James Hilliger FROM: Capt. Dennis Thiil On June 29, 1982, at 10:00 A.M. bids were opened for a new Type III ambulance by the Village Manager. The results of these bids are as follows: McCoy Miller Inc. $39,752.00 Represented by McCarty Fire Equipment. Delivery: 90 days. E.V.F. Inc. $41,598.00 Represented by Midwest Ambulance Sales, Inc. Delivery: 90 days. $500.00 deduction With prepayment of chassis. $300.00 deduction if paid upon delivery TOTAL: $40,798.00 Frontline Emergency Vehicles $42,872.00 Represented by Essential Services Sales, Inc. Delivery: 90 days. Modular Ambulance Co.r~. $43,877.00 Represented by Fire Service Supply Company. Delivery: 90 to 120 days Wheeled Coach Corp. $44,600.00 Represented by Rolland Specialty Vehicles & Products. Delivery: 90 to 120 days. Tee Coach Company $48,626.00 Represented by Able Fire And Safety Equipment Inc. Deduct $972.00 for payment upon delivery. Deduct $600.00 for prepayment of chassis TOTAL: $47,054.00 The Apparatus Committee is recommending that we purchase an ambulance from McCoy Miller Inc. The Apparatus Cormmittee held a meeting on July 1, 1982, at 9:30 A.M. Members present were Capt. Thill, F.F. Clark, F.F. Ulreich, F.F. Bagby and Mechanic Jim Eichholz. eputy Chief James Hilliger July 1, 1982 page 2 At this meeting McCoy Miller Inc. demonstrated their ambulance. After the Committee examined their ambulance all members present agreed that this ambulance was very high quality and they were also low bid. Capt. Dennis Thill Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: Village Manager FROM: Village Engineer DATE: June 24, 1982 SUBJECT: Street Sign Materials Motor Fuel Tax 82-O0000-O0-GM Sealed bids were publicly opened and read aloud on June 22, 1982 at 10:30 A,M. for the Street Sign Materials - 82-O0000'O0-GM~ The Proposal requested unit prices for various sign materials to be used throughout the Village for the next year. The summary bid tabulation follows and a complete bid tabulation is attached. Group A - Sign Material/Sheeting 1. Metro Sign $3,513.90 2. Decker Supply Co. 3,599~90 3. U.S.Standard Sign 3,700.50 4. Warning Lites 3,732.50 5. 3M Company 4,095.00 6, Hall Signs, Inc.* 1,989.00' Disqualified-does not meet specifications, Group B - Aluminum Sign Blanks 1. U.S.Standard Sign $ 128.50 2. Warning Lites 146.00 3. Halls Signs, Inc. 147~50 4. Metro Sign 150.00 5. Decker Supply 212.50 Group C - Extruded Aluminum Sign Blanks 1. U.S.Standard Sign $ 637.00 2. Mall Signs, Inc. 815.00 3. Metro Sign 830.~00 4. Decker Supply Co. 940.00 5. Warning Lites 1,005.00 ~.roup D - Brackets for Sign Material . 1 Hall Signs, Inc .i $1,100.00 2. warning Lites 1,128.00 3. Metro Sign 1,128.50 4. Decker Supply 1,471.00 Group E - Steel Traffic Si~n Pos.ts 1. Woody's Municipal Supply . $1,398.00 2. E&M Utility 1,456.00 3. Metro Sign 1,486.00 Page 2 Sign Materials MFT/82-OOOOO-OO-GM June 22, 1982 Group E -Steel Traffic Sign ~osts (continued) 4. Warning Lites $1,560.00 5. Hall Signs, Inc. 1,590.00 6. Decker Supply Co. 1,618.00 7. U.S.Standard Sign Co. 1,650.00 Grouo F - Adhesive Activator Decker Supply Co. $ ~0.90 2. Warning Lites 13.78 Group G - Nuts and Bolts 1. Decker Suoply Co. $ 598.00 2. Metro Sign Co. 62~o00 Group N - Eng..Grade Sign Fac~(Specials)~ 1. U.S.Standard Sign Co. $ 243.00 2. Decker Supply Co. 250.20 3. Metro Sign Co. 258.00 4. Hall Signs, Inc. 321.00 5. Jarning Lites 348.00 6. 3M Company 637.20 It should be noted that not all bidders submitted oro~osals on every grouo category. RECOMMENDATION I recommend awarding the Contracts for the individual groups to the following bidders. Group A Metro Sign $3,513.90 Group 3 U.S.Standard Sign $ 128.50 Group C U.S.Standard Sign $ 637.00 Group ) Hall Signs, Inc. $1,100.O0 Group E Woody's Municipal Supply S1,398.00 Group F Decker Supply Co. $ 10.90 Group G Decker Supply Co. $ 598.00 Group u U.S.Standard Sign $ 243.00 Funding in the current budget - Page 88 Account ~22-071-09-7388 Charles Bencic, Village Engineer ENDORSEMENT I concur with the above recommendation f~erbert L. Weeks, Director ~ublic Works CB;FT/m Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: Village Manager FROM: Village Engineer DATE: June 24, 1982 SUBJECT: Patching Materials Motor Fuel Tax 82-O0000-O0-GM Sealed bids were publicly opened and read aloud on June 22, 1982 at 10:30 A.M. for the Patching Materials - 82-O0000-O0-GM. The Prooosal requested unit prices for various paving materials to De used throughout the Village for the next year. The summary bid tabulation follows ano a complete bid tabulation is attached. Item IV Bituminous Mixtures 1. Allied Asphalt $14,900.00 2. Arrow Road~ 8,950.00~ ~ Did qot bid on all mixtures - Bid non-responsive. Item V Bituminous Materials 1. Arrow Road $ 1,050.00 Item VI Aggregates Schlegel Material Co. $ 4,582.50 2. Roger Meyer $ 4,802.00 3. Vulcan Materials $ 5,460.00 4. Fox River Stone $ 5,670.00 Funding for this project is orovided for in the current budget on Page 81 and is listed as 22-071-04-7384. RECOMMENDATION I recommend acceptance of the following bids: Item IV - Bituminous Paving Mixtures Allied Asphalt $14,900.00 Item V - Bituminous Material Arrow Road $ 1,050.00 Item VI - Aggregate Base Repair Schlegel Material $ 4,582.50 Charles Bencic ENDORSEMENT I concur with the above recommendation ?~/,~ c~_/..//~ Herbert L. Weeks ILLAGE OF MOUNT PROSPECT Date: June i4, 1982 ILLINOIS Subject: Uniform and Tu3:n-Out Gear INTEROFFICE MEMORANDUM TO: Village Manager Terrance L. Burghard ~ FROM: Fire C~ief Lawrence A. Pairitz Having completed the usual bid procedure we have received the following bids from the three vendors listed: ITEM KALE KOHOUT KREST FF Shirt L/S 14.50 14.50 13.00 FF Shirt S/S 13.95 13.50 12.00 Work Trousers 23.90 21.95 25.00 Spring Jacket 18.50 16.75 20.95 Winter Jacket 120.00 135.00 130.00 Officer Shirt L/S 18.95 18.95 21.50 Officer Shirt S/S 17.95 16.95 18.75 Dress Uniform Coat 64.95 66.50 60.00 Dress Uniform Trousers 19.50 23.50 20.00 Helmet 54.95 67.95 63.50 Bunker Boots 64.95 58.50 63.25 Hip Boots 67.95 74.95 69.75 Bunker Coat 175.00 235.00 220.00 Bunker Pants 145.00 90.00 105.00 TOTALS $820.05 $854.00 $842.70 The bid item underlined is the low bidder on that item. However, bids were advertised as a package with prices to be held for this fiscal year. As is usually the case on uniform bids we are again confronted with a situation where vendors are low on various items resulting in no clear-cut low bidder. Additionally, a total package low price does not necessarily result in the lowest total expenditure for clothing, uniforms and turn-out gear for the fiscal year. Village Manager Terrance L. Burghard ' ' ~ June 14, 1982 page 2 To realize the lowest cost savings, the following breakdown has been developed. 1. Uniform Purchase We have reviewed last years total annual uniform purchases of items covered by the bid proposals. Needs for fiscal 1982-83 are anticipated to be generally the same. ITEM KALE KOHOUT KREST S/S White (33) 592.35 559.35 618.75 L/S White (33) 625.35 625.38 709.50 S/S Blue (59) 823.05 796.50 708.00 L/S Blue (50) 725.00 725.00 650.00 Light Jack.(54) 999.00 904.50 1131.30 Hvy Jacket (7) 840.00 945~00 910.00 Work Pants (161) 3847.90 3533.95 4025.00 Dress Pants [9) 175.50 211.50 180.00 TOTALS ~8628.15 $8301_.18 $8932.55 / Based on the p~jected purchases for 1982-83, being reasonably f/" ~ consistent with 1981-82, we recommend that clothing and uniform [ ~ purchases 'for this fiscal year be from Kohout Tailors Inc., ~ % 1822 So. Halsted Street, Chicago, Illinois 60608. ~ 2. Turn-Out Gear As a result of the conversion to a new type of helmet that is presently being accomplished, the amounts of various items of turn-out gear will be substantially different for this year versus this past year so we are basing our purchases on the projected needs for 1982-83. ITEM F~LE KOHOUT KREST Helmets (20) 1099.00 1359,00 1270.00 Bunker Boots (6) 389.70 351.00 379.50 Hip Boots (24) 1630.80 1798.80 1674.00 Bunker Coat (6) 1050.00 1410.00 1320.00 Bunker pants (2) 290.00 180.00 210.00 TOTALS $4459.50 $5098.80 $4853.50 illage Manager Terrance L. Burghard June 14, 1982 page 3 the projected purchases for 1982-83, we recommend that turn-out Based on gear purchases for this fiscal year be from Kale Uniforms, 552 West Roosevelt Road, Chicago, Illinois 60607. Lawrence A. Pairitz Fire Chief LAP/mn