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HomeMy WebLinkAbout2. DRAFT MINUTES 10/20/2009 CALL TO ORDER ROLL CALL PLEDGE INVOCATION MINUTES FINANCIAL REPORT AND APPROVE BILLS MAYOR'S REPORT FIRE PREVENTION POSTER AND ESSAY CONTEST EMPLOYEE RECOGNITION FIRE DEPARTMENT MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT October 20, 2009 Mayor Wilks called the meeting to order at 7:07 p.m. Present: Mayor Irvana Wilks Trustee Paul Hoefert Trustee Arlene Juracek Trustee John Korn Trustee John Matuszak Trustee Steven Polit Trustee Michael ladel PLEDGE OF ALLEGIANCE Trustee Hoefert led the Pledge of Allegiance. INVOCATION Trustee ladel gave the Invocation. APPROVAL OF MINUTES Trustee Hoefert, seconded by Trustee Korn, moved to approve the minutes of the regular meeting held October 6, 2009. Upon roll call: Ayes: Nays: Abstain: Motion carried. Hoefert, Korn, Matuszak, Pol it, ladel None Juracek APPROVE BILLS AND FINANCIALS Mayor Wilks stated the next item on the agenda, "FINANCIAL REPORT AND APPROVE BILLS" was noted by an asterisk, and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA." MAYOR'S REPORT Fire Chief Mike Figolah, assisted by Mayor Wilks, presented the 2009 Fire Prevention Poster and Essay Contest winners from area schools. 950 students representing 12 schools submitted a poster or essay depicting this year's theme of "Stay Fire Smart, Don't Get Burned." This year the annual "Traveling Trophy" was awarded to Forest View School for having the most entrants in the contest; 99% student participation. The following employees are celebrating quinquennial anniversaries with the Village this year. Mayor Wilks and Fire Chief Mike Figolah recognized those in attendance and presented each with a plaque or certificate. FIRE DEPARTMENT YEARS OF SERVICE FIRE DEPARTMENT YEARS OF SERVICE Randy Cherwin Donald Burger Mark Pope Michael Figolah Maria Heredia 35 35 35 25 20 Kevin Wilson Patrick Flavin Peter iv10rris Brian Halverson David Miller 20 20 20 20 20 Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 1 of 9 October 20,2009 APPOINTMENTS CITIZENS TO BE HEARD CONSENT AGENDA FINANCIAL REPORT AND APPROVE BILLS FIRE DEPARTMENT Dane Phenegar Patrick Clarke Paul Wojcik William Foehring 20 20 20 20 Jeffrey Hunt Michael Ghawaly Kenneth Dix Aaron Grandgeorge 20 15 15 10 Mayor Wilks and Chief Figolah presented a "Special Recognition Award" to Mr. Dave Fairburn, Mr. Tom Stahl and Mr. Jim Walsh; Mr. Stahl and Mr. Walsh were in attendance. Mr. Fairburn, Mr. Stahl and Mr. Walsh are credited with saving the life of Mr. Greg Rose after he suffered a heart attack at the Mount Prospect Golf Course, August 13, 2009. Fire Lieutenant John Dolan, who along with his crew responded to the 9-1-1 call, provided details about the event including the critical role Mr. Fairburn, Mr. Stahl and Mr. Walsh played in saving Mr. Rose's life. He stated their actions not only saved Mr. Rose's life but sent a message that people with CPR training can make a difference. Lieutenant Dolan highlighted the importance of CPR and encouraged residents to learn the life-saving practice. Mr. Rose also expressed his great appreciation to Mr. Fairburn, Mr. Stahl and Mr. Walsh and the Mount Prospect Fire Department. APPOINTMENTS Mayor Wilks presented the following appointments and reappointments for Village Board approval: Finance Commission Reappointment Thomas Pekras Term expires October 2013 Pam Bazan Term expires October 2013 Youth Commission Appointment Nora Gawlik Term expires June 2010 Trustee Korn, seconded by Trustee Zadel, moved to approve the appointments and reappointments as presented: Upon roll call: Ayes: Nays: Motion carried. Hoefert, Juracek, Korn, Matuszak, Po lit, Zadel None COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Mrs. Claus made an early, surprise visit to address the Village Board. Stating the Winter Festival Parade is an important community tradition, she encouraged the Village Board to reconsider their decision to cancel this year's parade. In thanking Mrs. Claus for her comments, Mayor Wilks indicated the Village Board is hopeful that with a stronger economy the parade will be brought back in 2010. CONSENT AGENDA Trustee Hoefert, seconded by Trustee Pol it, moved to approve the following business items: 1. Monthly Financial Report - September 2009 2. Bills dated October 1 - October 14, 2009 Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 2 of 9 October 20,2009 AMEND CHAPTER 3. (18) TRAFFIC) 4. RES 39-09 EMERGENCY 5. GENERATORS AUDITING 6. SERVICES 2nd reading of AN ORDINANCE AMENDING CHAPTER 18 (TRAFFIC) OF THE VILLAGE CODE OF MOUNT PROSPECT RESOLUTION APPROVING THE 2010-2014 CONSOLIDATED PLAN INCLUDING THE 2010 ACTION PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ENTITLEMENT PROGRAM Request Village Board approval to accept proposal for professional services for design for sewer lift station emergency generators in an amount not to exceed $57,088. Request Village Board approval to accept proposal for auditing services for the five (5) year period beginning 2009-2013 in an amount not to exceed $33,000 for year one (1). Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel None Motion carried. OLD BUSINESS OLD BUSINESS PZ-23-09, 900 Tower Lane, Mr. Venamore (Petitioner) Community Development Director Bill Cooney stated the Petitioner submitted a request to permanently withdraw case PZ-23-09. PZ-23-09, 900 TOWER LANE Mayor Wilks requested a motion to approve Petitioner's request for withdrawal of PZ-23-09. Trustee Hoefert, seconded by Trustee Juracek, moved for approval of petitioner's request to permanently withdraw PZ-23-09. Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel None Motion carried. NEW BUSINESS NEW BUSINESS Mayor Wilks presented for a first (1st) reading an ordinance amending Chapter 18 (Traffic) of the Village Code. This ordinance amends Section 18.2008, "Schedule VIII-Weekday Parking" of Chapter 18. Project Engineer Matt Lawrie presented background information stating this ordinance amends the Village Code by repealing the parking restriction that prohibits parking Monday - Friday 6:30 p.m. - 11 :00 p.m. along the east and west sides of Can Dota Avenue between Council Trail and Shabonee Trail. Mr. Lawrie, stated repealing the parking restriction would allow residents the benefit of on- street parking during the evening hours. He noted no other local streets in the neighborhood have similar parking restrictions or evening weekday parking problems. A survey was sent to the properties along the block; seven (7) of the thirteen (13) properties responded. Five (5) individuals support repealing the parking restriction, one (1) is opposed and one (1) had no position. The Safety Commission recommended the parking restriction be repealed by a vote of 7-0. Public Comment Donna Ponte 610 South Can Dota Avenue · Recommend only signs closest to park be removed. · Only two (2) homes on block want sign removed. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 3 of 9 October 20,2009 Mayor Wilks thanked Ms. Ponte for her comments; if she has additional concerns regarding the change she was encouraged to contact Mr. Lawrie. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel None Motion carried. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 5765: ORD 5765 AN ORDINANCE AMENDING CHAPTER 18 (TRAFFIC) OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel None Motion carried. Mayor Wilks presented for a first (1st) reading an ordinance amending Chapter 18 (Traffic) of the Village Code. This ordinance amends Section 18.2011 B, "Schedule XI - Two Hour Parking" of Chapter 18. Project Engineer Matt Lawrie presented background information stating this ordinance amends the Village Code to provide a two (2) hour parking limit on the north side of Prospect Avenue between William Street and Edward Street. As part of the Prospect Avenue resurfacing project the Engineering staff evaluated on- street parking near Timber Lane Apartments. Although designated as commuter parking, staff determined that the north side of Prospect Avenue between William Street and Edward Street was not being used by commuters. Through interdepartmental discussion it was decided that short-term parking for the neighborhood would be more efficient use and without impacting the demand for commuter parking. On a temporary basis over the last few weeks, the north side of this block was converted to a 2-hour parking limit; there have been no objections or issues during this time. By a vote of 9-0 the Safety Commission recommended approval of the two (2) hour parking limit on the north side of Prospect Avenue between William Street and Edward Street. Villaqe Board Comments/Questions · Economy may be affecting use of the on-street commuter parking spaces. Recommend staff monitor commuter parking needs as economy improves; need to maintain adequate number of available commuter parking spaces. · Recommend staff review cash flow from commuter parking fees to determine if spaces are filled/needed. [Assistant Village Manager Dave Strahl indicated staff will review cash flow.] Trustee Zadel, seconded by Trustee Juracek, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel None Motion carried. Trustee Zadel, seconded by Trustee Juracek, moved for approval of Ordinance No. 5766: ORD 5766 AN ORDINANCE AMENDING CHAPTER 18 (TRAFFIC) OF THE VILLAGE CODE OF MOUNT PROSPECT Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 4 of 9 October 20, 2009 NEIGHBORHOOD TRAFFIC STUDY FINAL REPORT FOR ZONES 11,16, AND 18 Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel None Motion carried. Neighborhood Traffic Study; Final Report for Zones 11, 16, and 18 Mayor Wilks stated Project Engineer Matt Lawrie would provide the final report with staff recommendations for Zones 11, 16, and 18. Mr. Lawrie provided a summary of the results from the two (2) post studies conducted in Zones 11, 16, and 18; 6 and 12 months following implementation of intersection control and speed limit recommendations. The post studies included review of accident records at all intersections in the neighborhood, speed data as well as traffic and pedestrian data. Zone 11 - bounded by Central Road to the north, Busse Road to the east, Golf Road to the south and the western Village limits; 77 intersections and approximately 12 miles of street. Holmes Junior High School and Forest View Elementary School are within the neighborhood. The results of the post-studies indicate the operating characteristics within the neighborhood have generally improved since implementation of the intersection traffic control and speed limit modifications; traffic volumes and speeds are within acceptable ranges and the accident rate has decreased. Staff continue to support the three (3) way stop at Lonnquist Blvd. and Meier Road; as an alternative this intersection may also be a good candidate for traffic calming controls. Based on the post-studies, there are no recommended adjustments to the intersection control or speed limit in the neighborhood. Villaqe Board Comments/Questions · Increased traffic volume on collector streets? [Mr. Lawrie - yes, but also streets with previously low traffic volumes.] · 70% decrease in accidents - validation that Village has taken the right approach; consistency of neighborhood traffic regulations. · Use of speed zone signs/flashing sign around schools? [Mr. Lawrie - only use school zone signs; Village considering use of speed zone/flashing signs. Researching available grants for future consideration.] Zone 16 - bounded by Golf Road to the north, Busse Road to the east, Algonquin Road to the south and the western Village limits; 22 intersections and approximately 4.3 miles of street. John Jay Elementary School is within the neighborhood. The results of the post-studies indicate the operating characteristics within the neighborhood have generally improved since implementation of the intersection traffic control and speed limit modifications. While some streets experienced an increase in traffic volume and/or speed, the number of such locations has been very limited. During the post-study the intersection at Pheasant Trail and Lavergne Drive was under greater scrutiny. The T-intersection, approximately % mile from John Jay Elementary School, experiences little pedestrian traffic during the day and is now controlled with one (1) stop sign; prior to the comprehensive neighborhood traffic study the intersection was controlled with three (3) stop signs. Residents were concerned change in signage would increase traffic volumes and speed. Mr. Lawrie stated there have been no accidents at the intersection over the past year and it operates more efficiently without stopping traffic on Pheasant Trail; average travel speed has remained stable or decreased. Staff continue to support a single stop sign on Lavergne Drive at its intersection with Pheasant Trail. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 5 of 9 October 20,2009 Based on the post-studies, there are no recommended adjustments to the intersection control or speed limit in the neighborhood. In response to questions from the Village Board, Mr. Lawrie provided the following information. · Pedestrian counts conducted at crosswalks; Tamarack Drive and Pheasant Trail and Magnolia Drive and Pheasant Trail. · No crosswalk at Pheasant Trail and Lavergne Drive. · Plenty of opportunities for students to cross at crosswalks with crossing guards to get to north side of Pheasant Trail. Villaqe Board Comments/Discussion · Residents have contacted Mayor Wilks directly to express concerns with student safety and the build up of traffic as result of the removal of the stop signs at Pheasant Trail and Lavergne Drive. · Students should be crossing at Tamarack Drive and Pheasant Trail crosswalk. · Pedestrian counts suggest more parents driving students to school. · Weather should be factored in when doing pedestrian counts. · Post-studies indicate the environment with the current traffic control/speed limits is safe. Recommend staff continue to monitor Pheasant Trail and Lavergne Drive intersection to ensure there are no changes impacting safety factor. Zone 18 - bounded by Algonquin Road and Dempster Street to the north, Elmhurst Road to the east, Interstate 90 and Oakton Street to the south, and the western Village limits; 6 intersections and approximately 2.8 miles of street. Lake Briarwood is within the neighborhood. The results of the post-studies indicate the operating characteristics within the neighborhood have generally improved since implementation of the intersection traffic control and speed limit modifications. Overall traffic volumes and speeds are within acceptable ranges and there was not one (1) accident over the entire year. While some streets have experienced an increase in traffic volume and/or speed, the number of such locations has been very limited. Based on the post-studies, there are no recommended adjustments to the intersection control or speed limit in the neighborhood. Mr. Lawrie closed his presentation with an overview of the public notification process for the traffic zones; mailing to residents, public meeting and web page for each zone. In response to questions from the Village Board Mr. Lawrie provided the following information: · Removal of stop by dam - no resident feedback regarding change. · Only change in response to resident feedback was to keep residential neighborhood speed limit to 20 miles per hour. · Stop sign installed at shopping center. Safer to have stop sign at shopping center then at Lake Briarwood Drive. Mayor Wilks called for a motion for approval of the final report of the Neighborhood Traffic Study - Zones 11, 16 and 18. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of the final report of the Neighborhood Traffic Study - Zones 11, 16 and 18. Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel None Motion carried. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 6 of 9 October 20,2009 BINDING REFERENDUM PUBLIC QUESTION ON THE BALLOT FOR THE FEBRUARY 2,2010 ELECTION Mayor Wilks stated the next item under New Business was Item D. - an ordinance to establish a binding referendum for the submission of a public question on the ballot for the February 2, 2010 election. At the October 13, 2009 Committee of the Whole meeting the Village Board continued their discussion of a tailored election process for the Village of Mount Prospect; non-partisan, no primary election. As Trustee Zadel was absent from the October 13th meeting and their had been no decision on whether the Village Board wanted to move forward with the proposed binding referendum, Mayor's stated (1) before moving to Item D. there should first be a vote as to whether the Village Board wanted to place the binding referendum on the ballot [Mayor Wilks provided verbiage for the motion] and (2) as Trustee Zadel was not part of the October 13th discussion, the discussion would be opened with remarks from Trustee Zade!. If the vote on the motion to place the referendum on the ballot is favorable, Item D will be presented for a first (15t) reading; discussion to include referendum verbiage. The item will be held for a second (2nd) reading; November 3, 2009 Village Board meeting. As a point of order, Trustee Polit stated if there is a request to reconsider this matter at the November 3rd meeting, the motion must be made by a Trustee who was on the prevailing side of the vote. Trustee Zadel stated he would like to pursue having the referendum on the February 2, 2010 ballot. He expressed a number of concerns regarding the state's interpretation of election laws and the impact on local elections. Trustee Zadel indicated the inconsistent interpretation of state election laws and the untimely amendments to the candidates guide created significant uncertainty of procedural requirements for candidates seeking office in the 2009 election. Although it is unclear whether an increase in the required number of signatures on a petition will have a significant impact, Trustee Zadel believes having a consistent method of conducting an election will serve in the best interest of the Village. Election process that serves in the best interest of residents mirrors process the Village used successfully prior to the 2009 election. Following Trustee Zadel's comments the Village Board discussed the merits of a "tailored" election system as well as the merits of the State Election Code election system. Villaqe of Mount Prospect Tailored Election System · Consistent method for conducting an election · Avoid confusion created by State Board of Elections - interpretation of election code and untimely publication of candidate's guide · State law allows the Village to adopt an election process for local elections · Increase in signature requirements doesn't change quality of candidate but may quality of commitment. · Village has capability to provide candidate information/petitions to public. State Board of Election Guidelines · Consistency across municipal jurisdiction. · Consistency of candidate forms/information on state's web site. · Signature requirements - potential impact regardless of number · Transparency Additional comments included: · Voters may be confused by referendum. · Issue to voters - no primary and number of signatures. · Approach taken by other municipalities in situation similar to the Village of Mount Prospect - wait for the State Board of Election to tell them they were doing something wrong. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 7 of 9 October 20, 2009 . Signature requirements - (1) potential to create candidate slates and (2) influence commitment/motivation of potential candidates. Allowing the process to go through another election cycle as is will only create more confusion. Trustees on both sides have fully researched matter and Village has obtained legal opinion - Village Board able to make informed decision. . . Trustee Hoefert, seconded by Trustee Zadel, moved for approval to place a referendum question on the February 2, 2010 primary election ballot to tailor municipal elections specifically for the Village of Mount Prospect. Upon roll call: Ayes: Nays: Hoefert, Korn, Wilks, Zadel Juracek, Matuszak, Polit Motion carried. Mayor Wilks, presented for a first (1st) reading an ordinance establishing a binding referendum for the submission of a public question on the ballot of the February 2, 2010 election. This ordinance establishes a referendum question as to whether the Village of Mount Prospect shall, by binding referendum, continue its non-partisan system of electing its mayor and trustees, but use a nominating signature requirement that is equal to 1 % of the number of registered voters in the Village of Mount Prospect and no primary election being required. Trustee Juracek stated, as the decision to move forward with the referendum had been made, it was imperative to make sure the referendum question was well-stated; the first (151) version is clearly stated. Noted that the word of needed to be inserted between the words number and voters. Trustee Hoefert, suggested the wording be revised as follows: ... no primary election being required ~ and insert... require no primary election? There was general support to revise the language as suggested by Trustee Hoefert, however, the Village Clerk was asked to have revision approved by the Village Attorney Mr. Hill before making the revision. Mayor Wilks stated the second reading of the ordinance would be held at the November 3, 2009 Village Board meeting. VILLAGE MANAGER'S REPORT VILLAGE MANAGER'S REPORT A. Request Village Board approval to waive bid requirements and accept proposal for the purchase and installation of a new spray paint booth in an amount not to exceed $128,500. PUBLIC WORKS SPRAY PAINT BOOTH Public Works Vehicle Maintenance Superintendent James Breitzman presented background information and staff recommendations for the purchase and installation of the spray paint booth. The new spray paint booth will replace the Public Works' original spray paint booth installed in 1988. As part of the vehicle maintenance expansion project, the original booth was removed to provide a service bay for fire department vehicles; the new spray paint booth will be installed in a newly constructed bay. Due to the nature of the work and available vendors, the Village solicited proposals for the purchase and installation of the spray paint booth. Three (3) proposals were received; staff recommend the contract be awarded to Jones Equipment Company - lowest proposal submitted. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 8 of 9 October 20,2009 Trustee Hoefert, seconded by Trustee Zadel, moved for approval of request to waive bid requirements and accept proposal for the purchase and installation of a new spray paint booth in an amount not to exceed $128,500. Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel None Assistant Village Manager Strahl stated there were no items to report under Status. OTHER BUSINESS OTHER BUSINESS Trustee Korn stated Sunday, October 24th was the last Farmers' Market for 2009. Trustee Juracek stated the Mount Prospect Historical Society was having a fundraiser, Sunday, October 25th; Fashion Show and Luncheon at the Wellington. Mayor Wilks complimented the Mount Prospect Downtown Merchants Association and all participants on the success of the Fall Festival and Oktoberfest held Saturday, October 1 tho ADJOURN ADJOURN There being no additional business for discussion Mayor Wilks called for a motion to adjourn. Trustee Korn, seconded by Trustee Zadel, moved to adjourn the meeting. Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Pol it, Zadel None Motion carried. The October 20,2009 Village Board meeting adjourned at 10:21 p.m. M. Lisa Angell Village Clerk Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 9 of 9 October 20,2009