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HomeMy WebLinkAbout11/07/1984 VB minutes 147 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES VILLAGE OF MOUNT PROSPECT NOVEMBER 7, 1984 CALL TO ORDER CALL TO ORDER Mayor Krause called the meeting to order at 8:03 P.M. INVOCATION INVOCATION The invocation was given by Trustee Ralph Arthur. ROLL CALL ROLL CALL Present upon roll call: Mayor Carolyn Krause Trustee Ralph Arthur Trustee Gerald Farley Trustee Leo Floros Trustee Norma Murauskis Trustee George Van Geem Trustee Theodore Wattenberg APPROVAL OF MINUTES APPROVE MINUT~ Trustee Wattenberg, seconded by Trustee Arthur, moved to approve the minutes of the regular meeting of the Mayor and Board of Trustees hel~ October 16, 1984. Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Wattenberg Nays: None Pass: Van Geem Motion carried. APPROVAL OF BILLS APPROVE BILLS Trustee Floros, seconded by Trustee Van Geem, moved to approve the following list of bills: General Fund $441,104 Revenue Sharing Fund 4,899 Motor Fuel Tax Fund 160,510 Community Development Block Grant 31,099 Illinois Municipal Retirement 19,131 Waterworks & Sewerage Fund Operations & Maintenance 202,547 Parking System Revenue 11,818 Risk Management Fund 47,406 Capital Improvement, Replacement or Repair Fund 18,831 Trust Fund 7,349 $944,694 Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None. MAYOR'S REPORT EMPLOYEES' Mayor Krause presented the following employees with RECOGNITION Certificates of Service: Ken Fritz 5 Years Deena Barnett 10 Years Joan Primdahl 10 Years Carol Fields 10 Years Richard Jesse, Treasurer/Comptroller, was presented a plaque honoring him for his 25 years of service to the Village. A request was submitted by Victor M. Brecher, new owner WHEEL WORKS RESTAURANT 1.48 WHEEL of the Wheel Works Restaurant, 1450 S. ElmhUrst Road, WORKS to assume the existing Class "S" liquor license. 1450 S. Mr. Brecher stated that the name of the establishment ELMHURST would be changed within the next 60 days with the new ROAD name proposed as "Choices". It was the opinion of the Village Board that the Class "S" liquor license be assigned to Mr. Brecher. AMEND An Ordinance was presented that would amend Chapter 13 CH.13 of the Village Code by deleting one Class "S" liquor KALLENS license, being the license issued to Kallens Restaurant, 1796 South Elmhurst Road, inasmuch as that restaurant DELETED has gone out of business. TrUstee Murauskis, seconded by Trustee Floros, moved to waive the rule requiring two readings of an ordinance in order to take action on the proposed amendment to Chapter 13. Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. ORD.NO.34~Trustee Murauskis, seconded by Trustee Floros, moved for passage of Ordiannce No. 3462 AN ORDINANCE AMENDING CHAPTER 13 OF THE VILLAGE CODE Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. ZBA 40-V-84 OLD BUSINESS CRYSTAL CT. ZBA 40-V-84, Crystal Court Shopping Center SHOPPING CTR. An Ordinance was presented for firSt reading that would authorize a ~ foot fence to be constructed behind the shopping center commonly known as Crystal Court Shopping Center (Algonquin & Busse Roads), which fence would be of a slatted chain line construction. Trustee Arthur, seconded by Trustee Wattenberg, moved to waive the rule requiring two readings of an Ordinance in order to take action on the proposed ordinance. Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. ORD.NO.346~, Trustee Arthur, seconded by Trustee Murauskis, moved for passage of Ordinance No. 3463 AN ORDINANCE GRANTING A VARIATION FOR CERTAIN PROPERTY COMMONLY KNOWN AS CRYSTAL COURT SHOPPING CENTER Upon roll call: Ayes: Arthur, Farley, Ftoros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. November 7, 1984 Page Two 149 ZBA 42-V-84, 406 N. Fairview ZBA 42-V-84 An ordinance was presented for first reading that would 406 N.FAIRVIt grant a variation for a garage within 2 feet of the side yard rather than the required 5 foot side yard. Trustee Flores, seconded by Trustee Wattenberg, moved to waive the rule requiring two readings of an Ordinance in order to take action. Upon roll call: Ayes: Arthur, Farley, Flores, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. Trustee Flores, seconded by Trustee Wattenberg, moved ORD.NO. 346~ for passage of Ordinance No. 3464 AN ORDINANCE GRANTING A VARIATION FOR CERTAIN PROPERTY COMMONLY KNOWN AS 406 N. FAIRVIEW Upon roll call: Ayes: Arthur, Farley, Flores, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. ZBA 43-V-84 ZBA 43-V-84, 2020E. Camp Mc Donald Road 2020 E. CAMP An Ordinance was presented for first reading that would MC DONALD ROt grant several variations in order to bring an existing building into conformance. Trustee Wattenberg, seconded by Trustee Farley, moved to waive the rule requiring two re'adings of an Ordinance. Upon roll call: Ayes: Arthur, Farley, Flores, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. ORD.N©. 346~ Trustee Farley, seconded by Trustee Wattenberg, moved for passage of Ordinance No. 3465 AN ORDINANCE GRANTING VARIATIONS FOR CERTAIN PROPERTY COMMONLY KNOWN AS 2020 E. CAMP MC DONALD ROAD Upon roll call: Ayes: Arthur, Farley, Flores, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. ANNEXATION: PUBLC HEARING ARC DISPOSAL Mayor Krausel called a public hearing to order at 8:25 P.M. The purpose of this public hearing was to consider the request to annex, submitted by the owners of Arc Disposal, located at 2101 S. Busse Road (Kenneth Drive and Busse Road) in Elk Grove Township. It was noted that the request is to annex an existing transfer station, re-zone the property to I-1 and to grant the various variations necessary to bring this property into conformance with Village regulations. There was no participation from the audience on any item relative to this proposed annexation. The public hearing was closed at 8:35 P.M. The following items will be presented for 2nd readings Page Three November 7, 196 ]50 on November 20, 1984: ~n Ord±nanee Annex±ng Certafn Property Commonly Known as 2101 S. Busse Road Plat of Annexation An Ordinance Amending Certain Special Use Provisions with Respect to the I-1 Light Industrial District of Chapter 14 entitled "Zoning" of the Village Code of Mount Prospect An Ordinance Amending the Zoning Map of the Village of Mount Prospect with Respect to Zoning Certain Property Commonly Known as the Arc DisPosal Company Property in the I-I Light Industrial District Plat of Subdivision An Ordinance Approving and Authorizing a Speci~ Use to Allow a Transfer Station for Refuse Disposal on Property Commonly Known as the Arc Disposal Company Property in the Village of Mount Prospect An Ordinance Granting Variations for Certain Property Commonly Known as the Arc Disposal Company Property in the Village AMEND CH. 18 An Ordinance was presented that would amend the Traffic SCHEDULE XX Code (Chapter 18) of the Village Code, deleting certain parking restrictions during school hours on Sycamore and Ironwood. Trustee Floros, seconded by Trustee Arthur, moved to the rule requiring two readings of an ordinance. Upon roll call: Ayes: Arthur, Farley, Ftoros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. Trustee Floros, seconded by Trustee Murauskis, moved ORD.NO.346~~ for passage of Ordinance No. 3466. AN ORDINANCE AMENDING ARTICLE XX OF CHAPTER 18 (TRAFFIC) OF THE VILLAGE CODE Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. NEW BUSINESS ZBA 44-V'84 ZBA 44-V-84, 309 N. William 309 ~.WILLIAM This case deals with a request to permit a fence in the front yard and to recognize the existing 5 foot side yard instead of the required 10 foot setback. This house is located on the corner of Rand and William. The Zoning Board of Appeals recommend 6-0 to grant the requests. Trustee Farley, seconded by Trustee Wattenberg, moved to concur with the recommendation of the Zoning Board of Appeals and grant the requests in ZBA 44-V-84. Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. An Ordinance will be presented for first reading on November 20th. November 7, 1984 Page Four ZBA 45-V-84, 1762 Corktree ZBA 45-V-84 This case was continued at the Zoning Board level 1762 CORKTREE for consideration and testimony by the petitioner. ZBA 46-V-84, 17 S. Wa Pella ZBA 46-V-84 This case is a request for a variation to permit a 17 S. WA PELLA side yard setback of 2 feet rather than the required 5 feet, in order to replace a one car garage with a 2 car garage. The Zoning Board of Appeals recommended 6-0 to grant the request. Trustee Arthur, seconded by Trustee Farley, moved to concur with the recommendation of the Zoning Board of Appeals and grant the request in ZBA 46-V-84. Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg ~. Nays: None ~. Motion carried. An Ordinance will be presented November 20th for first reading. ZBA 47-V-84 ZBA 47-V-84, 101 Sunset 101 SUNSET At the request of the petitioner, this case is continued to the Village Board meeting of December 4, 1984. ZBA 48-V-84, St.Paul Federal Savings (The Plaza) ZBA 48-V-84 At the request of the petitioner, this matter was M.P.PLAZA remanded back to the Zoning Board of Appeals for ST.PAUL BANK an amendment to their request to change their free- standing sign. VILLAGE PLANAGER'S REPORT WORD PROCESSING A Resolution was presented that would authorize the EQUIPMENT purchase of word processing equipment for specific PURCHASE departments or offices in the Village. It was proposed that the equipment be purchased from Exxon Office Systems Company, in an amount not to exceed $29,197, which would provide equipment for the Village Manager's Office, Engineering Division, Public Works and a small item for Community Development. Due to the specialized nature of this equipment, Mr. Burghard also asked that the Village Board waive the bidding procedure, all as set forth in the proposed Resolution. Trustee Arthur, seconded by Trustee Wattenberg, moved RES.NO. 53-84 for passage of Resolution No. 53-84. A RESOLUTION AUTHORIZING THE PURCHASE OF WORD PROCESSING EQUIPMENT Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. PAVEMENT The Village Manager presented a Resolution requesting EVALUATION the appropriation of $82,650.00 from Motor Fuel Tax Funds in order to conduct a pavement evaluation study over the next 3 years. Mr, Bob Novak, of Novak & Dempsey, the proposed engineers on this project explained the procedure on testing the 120 miles of roadways within the Village. Trustee Van Geem expressed concern over the fact that although the study would identify those areas needing repaying, the Village finances would not provide for the required improvements as recommended. Considerable discussion took place ~egarding this proposal. Trustee Wattenberg, seconded by Trustee Floros, moved for RES.NO. 54-84 Page Five November 7, 1984 152 passage Resolution No. 54-84 A RESOLUTION APPROPRIATING MOTOR FUEL TAX FUNDS Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Wattenberg Nays: Van Geem Motion carried. NOVAK- Trustee Arthur, seconded by Trustee Wattenberg, DEMPSEY moved to authorize the execution of a contract -- CONTRACT with Novak, Dempsey & Associates, in an amount not to exceed $82,650 spread over three fiscal years. Upon roll call: Ayes: Arthur, Farley, F10ros, Murauskis, Wattenberg Nays: Van Geem Motion carried. BIDS: Mr. Burghard presented the following bid results: STEP VAN Bids were opened for step van truck as follows: TRUCK Bidder Model. Amount. Elmhurst Motors Inc. Ford $18,991.00 Lattof Chevrolet Inc. Chevrolet 21,303.48 GMC Chicago Truck Ctr. GMC 22,550.00 It was stated that the apparent low bidder did not bid on the 12,000 GVW truck as specified in the specifications and it was the recommendation that all the bids be rejected and that the specifications be revised so all bidders would be bidding on the same type of equipment. Trustee Floros, seconded by Trustee Murauskis, moved to reject all bids and re-bid the step van truck since the low bid was not the called for in the specifications. Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. The Village Manager presented bids submitted for CUSTODIAL cleaning services of all 5 buildings maintained CLEANING by the Village - namely the Village Hall, Public SERVICE Safety Building, the Annex, Senior Citizens Center and the Railroad Depot. A tabulation of the bids are attached to these minutes. There was discussion on the services provided by the Village staff in the senior center. Mr. Burghard explained that a full time Public Works employee is assigned to that building from 6 AM to 2:30. During that time the building is cleaned as a regular janitorial function, and when the center opens the various duties of setting up rooms with tables and chairs, removing them, etc. and generally do the day to day duties required by such a facility. The bids were submitted to include a member of the contract cleaning service to serve in the senior center, therefore allowing the Public Works employee to return to the regular operations of the Village. Novmeber 7, 1984 Page Six 153 Trustee Farley expressed his concern as to whether a full time persQn is actually required in the senior center, stating that the senior citizens and/or office staff should be able to provide the services necessary. It was the recommendation, based on the proposed services to be provided, the bid submitted by Imperial Service Systems, Inc, in an amount not to exceed $48,744 a year. Trustee Wattenberg, seconded by Trustee Van Geem, moved IMPERIAL to accept the bid from Imperial Service Systems, Inc. SERVICE in an amount not to exceed $48,744 a year for cleaning SYSTEMS,INC services of the 5 municipally maintained buildings, which bid is for a 2 year period. ~- Upon roll call.: Ayes: Arthur, Floros, Murauskis, Wattenberg Nays: Farley,. Van Geem Motion carried. Mr. Burghard requested the Village Board to ratify the JOINT VENTURE action he took in ordering concrete for the foundation HOUSE of the home to be built at Central and Stevenson a co-operative venture between School District 214 and the Village. Due to the season, it was necessary to order the materials now in order for work to proceed before the winter season. Trustee Van Geem, seconded by Trustee Farley, moved to ratify the action of the Village Manager in ordering concrete from L & W, being the lowest quote received, in an amount of $12,000 for the foundation work at the house under construction at Central Road and Stevenson. Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. The Village Manager presented a request to approve an HILL STREET additional amount of $2,528 for the Hill Street roadway ROADWAY improvement. This represents a 6% increase over the IMPROVEMENT original bid, and was due to poor soil conditions. Trustee Van Geem, seconded by Trustee Wattenberg, moved to authorize the additional $2,528 for the improvement on Hill Street. Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. EXECUTIVE SESSION Trustee Wattenberg, seconded by Trustee Arthur, moved EXECUTIVE to go into Executive Session for the purpose of discussing SESSION personnel. Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. The Village Board went into Executive Session at 9:40 P.M. The meeting was reconvened following the Executive Session Page Seven November 7, 1984 154 at 10:55 P.M. Present upon roll call: Mayor Carolyn Krause Trustee Ralph Arthur Trustee Gerald Farley Trustee Leo Floros Trustee Norma Murauskis Trustee George Van Geem Trustee Theodore Wattenberg VILLAGE MANAGER: Trustee Wattenberg, seconded by Trustee Floros, -- SALARY INCREASE moved to grant a salary increase for Village Manager Burghard of $3,300 per year, effective November 1, 1984, and to authorize an additional benefit of a $50,000 term life insurance p~icy. Upon roll call: Ayes: Arthur, Farley, Floros, Murauskis, Van Geem, Wattenberg Nays: None Motion carried. ADJOURN ADJOURNMENT Trustee Arthur, seconded by Trustee Murauskis, moved to adjourn the meeting. Upon roll call: Ayes: Unanimous Motion carried. The meeting was adjourned at 10:58 P.M. Carol A. Fields Village Clerk November 7, 1984 Page Eight Village of Mount Prospect Mount Prospect, Illinois ~,~.., .. INTEROFFICE MEMORANDUM ~' TO: Village Manager FROM: Director Public Works DATE: October 30, 1984 SUBJECT: Custodial Service Cleaning Bid Sealed bids were opened October 26, 1984, for the proposed con- tract of cleaning Village-owned buildings. Attached is a detailed list of the bid proposals. Currently the Village cleans by contract the Village Hall, Public Safety Building, and the Police Annex/Training Room. In the current budget there is $31,000.00 on page 102 allocated for this work. Under the proposed new two year contract I am recommending adding the railroad depot and t]:e Senior Cienter as additions to the contract. At the SenioT Center the services which~-will be rendered w~ll be equal or greater than the service that the seniors currently enjoy. Their contractural maintenance person will put ~n a 7~ hour day during the same time span our current custodian ~s assigned. In addition one of our regular maintenance men on our staff will act as a floater for all buildings for building repairs, remodeling, hauling supplies, etc., not covered by contract. Our current contractor for the limited cleaning service is Action Build'lng Maintenance Corporation. There has not been total satisfaction in the past few months with their level of service. Their bid per total package, including the two new~ units, would be lo~ bid at $47,352~ however, Imperial Service Systems, Inc., ~ould be our recommended contractor at an added cost of $1,392 per calendar year. (Based upon current number of bu~ldings~ ImPerial Service would have automatically been the low bidder.) We have checked out seme of the references of current users of Imperial Services and we have had favorable responses. I would recommend their services be granted the contract for a two year period to not exceed $48,744 per calendar year. It would be our recommendation that the contract start e~ or before Page 2 ~ December 1, 1984. With the added buildings and associated costs some of thle funds can be realized out of my existing.labor account where I have had at least two men gone five months each at a labor sav~ngs of $13,000, plus in addition approximately $4,400 which is projected to be remaining out of the current budget for cleaning services. Herbert L. Weeks Director Public Works HLW:jm BiD OPENING OCTOBER 26, 1984 * PRO[~OSED CLEANING COKI'i{AC'F ~.DDER VILLAGE I~kLL PUBL. SAFETY ANNEX/TRNG. RM I~.R.DEPOT SR.CEIqER MO. - YR. ~ction Bldg. 1,265.00 mo. 1,155.00 mo. 410.00 mo 1,116.00 mo 3,946.00 mo laint. Corp. 47,352.00 yr ~nperial Serv. 1,017.00 mo. 947.00 mo. 409.00 mo. 312.00 mo. 1,377.00 mo ~ystems, Inc. 48,744.90 yr. city Bldg. 912.00 mo. 1,426.83 mo. 356.71 mo. 565.00 mo. 1,137.00 mo 5,309.54 mo. ;ervice Corp. 52,770.48,yr. ~. Contract 1,245.00 mo. 1,165.00 mo. 329.00 mo. 490.00 mo. 1,195.00 mo. 4,424.00 mo. ;ervices Inc.' 53,088.00 yr. ',or~nodore 1,232.00 mo. 1,342.00 mo. 173:00 mo. 348.00 mo. 1,557.00 mo 4,652.00 mo. laintemmce 55,824.00 yr. ~c. Build 2,522.92 mo. 2,376.00 mo. 693.50 mo. 760.00 mo. 2,687.50 mo. 9,039.92 mo. ill's J0nitor 108,479.04 yr ca1 Service lcklann (Bid) 880.00 mo. 650.00 mo. 280.00 mo. 290.00 mo 1,090.00 DISQUALIFIED 3,190.00 mo. ~'leaning (Late) 38,280.00 yr... ;urrent Vendor 1,265.00 1,155.00 Bicig. ,laintenance