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Home My WebLink AboutVB Agenda Packet 10/03/2000 Next Ordinance No. 5145 Next Resolution No. 32-00 ORDER OF BUSINESS REGULAR MEETING Meeting Location: Meeting Date and Time: Mount Prospect Senior Center Tuesday 50 South Emerson Street October 3, 2000 Mount Prospect, Illinois 60056 7:30 P.M. I. CALL TO ORDER II. ROLL CALL Mayor Gerald "Skip" Farley Trustee Timothy Corcoran Trustee Dennis Prikkel Trustee Paul Hoefert Trustee Michaele Skowron Trustee Richard Lohrstorfer Trustee Irvana Wilks Ill. PLEDGE OF ALLEGIANCE: Trustee Wilks IV. INVOCATION: Mayor Farley V. APPROVE MINUTES OF REGULAR MEETING OF SEPTEMBER 19, 2000 VI. ~APPROVE BILLS (To be considered under Consent Agenda) VII. MAYOR'S REPORT A. PROCLAMATION: "Fire Prevention Week" October 8-14, 2000 B. EMPLOYEE RECOGNITION: Mount Prospect Police Department ANY INDIVIDUAL WITH A DISABILITY WHO WOULD LIKE TO ATTEND THIS MEETING SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 100 SOUTH EMERSON STREET, 847/392-6000, TDD 847/392-6064. C. AWARD RECOGNITION: National Association of Telecommunications Officers & Advisors INATOA) programming awards to MPTV-Channe117 D. 1st reading of AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE (Exhibit A) This ordinance increases the number of Class "W" liquor license (Restaurant, beer and wine only) by one for Fratelli's Restaurant, 1740E. Kensington Road. E. Village Manager's annual performance review F. Appointments VIII. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD IX. CONSENT AGENDA All items listed with an asterisk are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member, or resident from the audience, so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. X. OLD BUSINESS A. 2"d reading of AN ORDINANCE AMENDING CHAPTER 14 (ZONING) OF THE VILLAGE CODE (Exhibit B) (Deferred from the September 19 Village Board meeting) This ordinance amends Sections VII, Viii, and XIX of the Zoning Code by adding "outdoor dining areas" as permitted uses in the B-3, B-4, and B-5 zoning districts, establishing minimum standards for the operation of outdoor dining areas, and establishing a licensing process for Village review of them. The Zoning Board of Appeals has recommended approval by a vote of 4-0. Xl. NEW BUSINESS A, 1st reading of AN ORDINANCE GRANTING VARIATIONS AND A CONDITIONAL USE PERMIT FOR PROPERTY LOCATED AT 1740 WEST DEMPSTER STREET (Exhibit C) This ordinance grants a Conditional Use permit to allow the construction of a convenience store (7 Eleven) and gas station (Citgo), and grants Variations for front and rear setbacks. The Zoning Board of Appeals has recommended approval by a vote of 7-0. B. *A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION RELATIVE TO THE IMPROVEMENT OF NORTHWEST HIGHWAY (ROUTE 14) (Exhibit D) This resolution authorizes the Village to enter into an agreement with IDOT for the resurfacing of the entire portion of Northwest Highway within Mount Prospect. C. *A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION RELATIVE TO STREETLIGHT IMPROVEMENTS ON ROUTE 83 (Exhibit E) This resolution authorizes the Village to enter into an agreement with IDOT for streetlight improvements on Route 83 between Golf Road and Prospect Avenue. D. 1st reading of AN ORDINANCE AMENDING CHAPTER 16 (DEVELOPMENT) AND CHAPTER 22 (WATER, SEWER, AND FLOOD PLAIN REGULATIONS) OF THE VILLAGE CODE (Exhibit F) This ordinance amends Article II of Chapter 16, and Article VIII of Chapter 22 relative to vadous dates on the recently revised Federal Emergency Management Association (FEMA) flood plain maps. E. 1st reading of AN ORDINANCE AMENDING CHAPTER 5 OF THE VILLAGE CODE OF MOUNT PROSPECT (Exhibit G) This ordinance amends Chapter 5 (Boards and Commissions) of the Village Code by reducing the number of required members for the Finance Commission. F. ~Safety Commission recommendations: t. Approve the installation of YIELD signs on South Hi-Lusi Avenue at the intersection of West Busse Avenue 2.Approve two-way traffic flow on Helena Avenue between Lincoln Street and Haven Street 3.Approve STOP signs for beth northbound and southbound Helena Avenue at Lincoln Street Xll. VILLAGE MANAGER'S REPORT A. "~Bid results: 1. One rubber-tired backhoe loader 2. One rubber-tired articulating wheel loader 3. Two % ton, two-wheel drive pickup trucks with utility bodies 4. Two % ton, four-wheel ddve pickup trucks 5. Cleaning contract for six municipal buildings and one satellite location B. ~Accept agreement proposal from engineering firm for Letters of Map Amendment (LOMA) in conjunction with revised Federal Emergency Management Association (FEMA) maps. C. Request for authorization of Change Order to Route 83 roadway improvement agreement with the State of Illinois for brick pavers Status Report Xlll. ANY OTHER BUSINESS XlV. CLOSED SESSION PERSONNEL 5 I LCS 120/2 (c) (1) - "The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity." PERSONNEL 5 ILCS 120/2 (c) (2) - "Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes or employees." XV. ADJOURNMENT MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT September 19, 2000 CALL CALL TO ORDER TO ORDER Mayor Gerald Farley called the meeting to order at 7:40 p.m. ROLL CALL ROLL CALL Present: Mayor Gerald Farley Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Richard Lohrstoffer Trustee Dennis Prikkel Trustee Michaele Skowron Trustee Irvana Wilks PLEDGE PLEDGE OF ALLEGIANCE Trustee Skowron led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Prikkel gave the invocation. MINUTES APPROVAL MINUTES Trustee Prikkel, seconded by Trustee Skowron, moved to approve the minutes of the regular meeting held September 5, 2000. UP0n. roll call: Ayes: Corcoran, Hoefert, Prikkel, Skowron, Wilks Nays: None Abstain: Lohrstorfer Motion carried. BILLS & APPROVE BILLS AND FINANCIAL REPORT FINANCIAL Mayor Fadey stated that the next item on the agenda, "APPROVE BILLS" was REPORT shown with an asterisk, and that all items further noted in that manner would be considered with one vote under as "IX. CONSENT AGENDA." While not disputing the entry, Trustee Wilks stated that she would abstain from voting to MAYOR'S approve the bills, noting that on page 5 a disbursement of $200 is listed for her REPORT: registration at the Illinois Municipal League conference. MAYOR'S REPORT Mayor Farley read a proclamation recognizing September 20 as "Undoing Racism Day." UNDOING RACISM DAY Mayor Farley and Director of Public Works Glen Andler recognized the following employees for their extensive years of service to the Village: EMPLOYEE EMPLOYEE YEARS RECOGNITION: Donald Lehnert 30 PUBLIC WORKS Francisco Guerrero 20 DEPT. Andres' Gomez 20 Alan Schwandt 20 John Rossbach 15 Donald Hansen 15 James Nordin 15 Kurt Aspen 10 John Huffman 10 Joyce Madejczyk 10 Jeff Wulbecker 10 Stephen Brown 5 Nancy Mika 5 Keith Kuhn 5 Mayor Fadey recognized four young men of Boy Scout Troop 155, from St. Raymond Catholic Church, and thanked them for their attendance. Mayor Fadey presented a recommendation for the appointment of James Ruetsche to YOUTH the Mount Prospect Youth Commission. COMMISSION APPOINTMENT Trustee Wilks, seconded by Trustee Skowron, moved for approval of the appointment of James Ruetsche to the Mount Prospect Youth Commission. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Prikkel, Skowren, Wilks Nays: None Motion carried. - Mr. Ruetsche is an eighth grader, home-schooled, whose term will expire June, 2001. CITIZENS COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Resident Christopher Lenz commended the Village Board on their usage of the consent agenda format, and stated that one area in which he felt the agenda might be improved is by listing all consent items in one part of the agenda. CONSENT CONSENT AGENDA AGENDA Trustee Wilks asked that item XI. NEW BUSINESS. B. be removed from the Consent ITEMS: Agenda, for discussion. Trustee Hoefert, seconded by Trustee Prikkel, moved for approval of the following items BILLS of business: OP, D. 1. Bills, dated September 14; 2000 NO. 5142, 521 N. 2. Ordinance No. 5142: AN ORDINANCE GRANTING A CONDITIONAL USE EASTWOOD PERMIT FOR PROPERTY KNOWN AS 521 NORTH EASTVVOOD AVENUE ORD. 3. Ordinance No. 5143: AN ORDINANCE GRANTING A CONDITIONAL USE NO. 5143, PERMIT FOR PROPERTY LOCATED AT 411 NORTH EMERSON STREET 411 N. EMERSON Upon roll call: Ayes: Coreoran, Hoefert, Lohrstorfer, Prikkel, Skowron, Wilks Nays: None Motion carried, with Trustee Wilks abstaining from voting on the bills. OLD BUSINESS ZBA 08-2000 ZBA 08-2000, Text Amendment, Village of Mount Prospect AMEND TEXT: This ordinance, relative to outdoor dining, was recommended for deferral to the OUTDOOR October 3, 2000 Village Board meeting, due to ongoing research and potential DINING modifications to the proposed ordinance. Trustee Wilks, seconded by Trustee Corceran, moved to defer ZBA 08-2000 to the October 3, 2000 meeting. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Prikkel, Skowron, Wilks Nays: None Motion carried. ZBA 05-2000, 791 E. Rand Road ZBA 05-2000 An ordinance was presented for second reading, which would rezone a vacant lot 791 E. RAND currently zoned R-1 (Single Family Residence) to B-3 (Community Shopping) zoning ROAD district to allow the construction of a 23,000 square foot retail development. The Zoning Board of Appeals had voted 2-4, resulting in a denial of the zoning amendment, therefore a super majority vote (5 votes) was required from the Village Board for final approval Page 2- September 19, 2000 Christopher Lenz, 214 S. Louis.Street stated his opposition to the proposed commercial development. Tom Zander, President of the Mount Prospect Chamber of Commerce and local realtor, asked the Board to remain open to possibilities with regards to business expansion and commercial development throughout the Village. Each Board member expressed their views on this zoning case, indicating why they would vote as they did. Trustee Corcoran, seconded by Trustee Hoefert, moved to concur with the recommendation of the Zoning Board of Appeals to deny the request made in ZBA 23-2000. Upon roll call: Ayes: Corcoran, Hoefert, PrikkeI, Wilks Nays: Lohrstorfer, Skowron Motion carried. An ordinance was presented for first reading, which would authorize the Village's VEHICLE participation in the annual vehicle auction conducted by the Northwest Municipal AUCTION Conference on October 21, 2000. OCT. 21, 2000 Trustee Corcoran, seconded by Trustee Prikkel, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Prikkel, Skowron, Wilks Nays: None Motion carried. ORD. Trustee Hoefert, seconded by Trustee Prikkel, moved for approval of Ordinance NO. 5144 No. 5144: AN ORDINANCE AUTHORIZING THE DISPOSAL OF CERTAIN PERSONAL PROPERTY OWNED BY THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Prikkel, Skowron, Wilks Nays: None Motion carried. 2001 ACTION PLAN & CDBG A resolution, removed from the Consent Agenda at the request of Trustee Wilks, was presented, to approve the 2001 Action Plan and the 2001 fiscal year Community GRANT Development Block Grant Entitlement Program. PROGRAM Trustee Wilks, seconded by Trustee Prikkel, moved for approval of Resolution RES. No. 31-00: NO. 31-00 A RESOLUTION APPROVING THE'2001 ACTION PLAN INCLUDING THE FISCAL YEAR 2001 COMMUNITY DEVELOPMENT BLOCK GRANT ENTITLEMENT PROGRAM Upon roll call: Ayes: Corcoran, Hoefert, Lohrstoffer, Prikkel, Skowron, Wilks Nays: None Motion carried. VILLAGE MANAGER'S REPORT Director of Public Works Glen Andler, serving as Village Manager, introduced John Malcolm, Deputy Fire Chief, to address concerns relative to the next agenda item. FIRE SAFETY HOUSE Deputy Chief Malcolm presented a request for the waiver of bids for the purchase of a Fire Safety House. He stated that the Fire Department has received contributions from individuals and businesses totaling $34,869, for the purchase of a mobile training vehicle. Page 3- September 19, 2000 The simulated house is to be used for training children and adults in proper safety procedures in case of a fire or extreme weather. MOBILE He further stated that because Serro Travel Trailer Company d/b/a Mobile Concepts by CONCEPTS BY Scotty, of Mt. Pleasant, Pennsylvania, is the only distributor of this type of unit, who also SCOTTY manufactures the vehicle, the department was requesting a waiver of the bid process. Trustee Hoefert, seconded by Trustee Wilks, moved to approve the waiver of bids to purchase a Fire Safety House from Mobile Concepts by Scotty, in amount not to exceed $34,869. Upon roll ca~l: Ayes: Corcoran, Hoefert, Lohrstorfer, Prikkel, Skowron, Wilks Nays: None FIRE DEPT. Motion carried. OPEN HOUSE Deputy Chief Malcolm reminded the audience of the upcoming Fire Department Open House scheduled for Saturday, September 23. Mr. Andler provided an update on the Route 83 road construction, stating that work has now begun on the west side of the street. OTHER ANY OTHER BUSINESS BUSINESS Trustee Hoefert provided a brief update on the refurbishing of the Old General Store, stating that the work is progressing very well. He expressed his thanks to Parenti and Rafielli, who are donating the entire storefront and woodwork. Glen Andler stated that the landscaping is scheduled for next spring. ADJOURN ADJOURNMENT Mayor Farley declared the meeting adjourned at 9:00 p.m. Velma W. Lowe Village Clerk Page 4 - September 19, 2000 VILLAGE OF MOUNT PROSPECT CASH POSITION 30-Sep-00 Cash & Invstmt Receipts Disbursements Other Cash & Invstmt Balance 09/15/00 Per Attached Credits/ Balance 09/15/00 09/30/00 List of Bills Debits 09/30/00 General Fund 7,541,840 496,630 375,940 7,662,530 Special Revenue Funds Refuse Disposal Fund 973,810 32,006 1,305 1,004,511 Motor Fuel Tax Fund 1,589,368 1,589,368 Local Law Enfrcmt BIk Grant Fd 1997 14,462 14,462 Community Development BIk Grant Fund (4,958) 6,954 1,996 Debt Service Funds 3,671,549 10,447 3,661,102 Capital Projects Funds Capital Improvement Fund 2,682,852 1,350 1,485 2,682,717 Police & Fire Building Construction Fund 54,801 54,801 Capital Improvement Construction Fund 182,803 182,803 Downtown Redevelopment Const Fund (28,079) 50,569 (78,648) Street Improvement Construction Fund 3,884,394 20,771 340,619 3,564,546 1998A Flood Control Construction Fund 4,767 4,767 Flood Control Construction Fund 2,952,481 2,952,481 Enterprise Funds Water & Sewer Fund 2,829,794 190,210 84,006 2,935,998 Parking System Revenue Fund 714,093 7,086 19 721,160 Internal Service Funds Vehicle Maintenance Fund 213,347 7,334 206,013 Vehicle Replacement Fund 5,293,497 5,293,497 Computer Replacement Fund 284,520 284,520 Risk Management Fund 3,299,395 3 t, 161 197,554 3,133,002 Trust & A,qency Funds Police Pension Fund 31,234,714 12,490 27,942 31,219,262 Fire Pension Fund 32,607,168 29,448 455,250 32,181,366 Flexcomp Trust Fund 6,146 8,424 14,570 Escrow Deposit Fund 1,546,958 17,996 20,345 1,544,609 Benefit Trust Funds 91,764 652 91,112 101,641,486 854,526 1,573,467 100,922,545 REPORT: REBOARDRPT GENERATED: 1 APR 00 19:23 RUN: TR~]REDAY REP2800 12:43 PAGE 1 RELEASE ID : VILLAGE OF MOUNT PROSPECT LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES RMOM SEPTRMBER 15 2000 TO SEPTL~BER 30 2000 DEPT VENDOR NBR ~ENDOR NAME INVOICE DESCRIPTION AMOUN~ 001 02919 303 CRE ASSOCIATION, INC. SENIOR T~XI RIDES 353.00 02513 ABEREETHY, JANET T. REIMBUREUNENT 69.00 01071 ADDISOM BUILDING ~TERIAL CO. BUILDING SUPPLIES & HARDWARE 47.17 BUILDING SUPPLIES & HARDWARE 164.4I BUILDING SUPPLIES & HARDWARE 24.18 BUILDING SUPPLIES & HARDWARE 10.77 BUILDING SUPPLIES & }{AND~7~E 49.50 296.03 01423 ALLIED ASPHALT PAVING C~PANY PAVING/PATCHING MATERIALS 581.79 01518 AF~RESADOR OFFICE EQUIP., INC. QTLY MAINT CONTRACT 802.02 05222 AMERICAN INDUSTRIAL ~NIFORM RENTL/CLNG 146.56 UNIFORM RENTL/CLNG 359.74 506.30 04948 AMERICAN PLANNTNG ASSOCIATION JOB PLAC~ENT AD 150.00 01780 AMERITECH SERVICE 57.45 01833 ANDUNSUN LOCK COMPANY HARUNARE SUPPLIES 8/00 71.50 HANDWARE SUPPLIES 8/00 697.83 769.33 01840 ANDERSON PEST CO~ROL RODENT CONTROL 360.00 RODENT CONTROL 260.00 620.00 01994 ARAi~ARE REFRESRMENT SERVICES COFFEE SUPPLIES 353.20 02245 ASPUN, UNNT REI~ SAFETY SHOES 76.39 02270 AT&T AT&T SERVICE 3.18 AT&T SERVICE 10.59 AT&T SERVICE 21.17 AT&T SERVICE t0.59 AT&T SERVICE 40.23 AT&T SERVICE 10.59 AT&T SERVICE ~5.88 AT&T SERVICE 27.52 AT&T SERVICE 8.47 AT&T SERVICE 8.47 AT&T SERVICE 38.10 AT&T SERVICE 214.90 AT&T SERVICE 210.67 AT&T SERVICE t35.51 755.87 REPORT: APBOARDRPT GENERa%TED: 1 APR 0O 19:23 RUE: THURSDAY SEP2800 12:43 PAGE 2 RELRARE ID : VILLAGE OF MOgNT PROSPECT LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM SEPTEMBER 15 2000 TO SEPTEMBER 30 2000 DE~? VENDOR NBR VENDOR NAME INVOICE DESCRRETION AMOUNT 02435 BADE PAPER PRODUCTS INC. PAPER PRODUCTS 112.00 05299 BENJAMIN, RIGA REEATE 4 SQ SIDEWALK 140.00 04966 BESSENT, WA~J~EN REBATE 5 SQ SIBEWAAN 175.00 02788 BEST QUALITY CLEANING, INC. FLOO~'CARRET CLEANING 1085.00 05301 B~DANY BUILDERS REFUND PERMIT=99-1352 25.00 02947 BRITE BLIND CLE~NERS CLEANING-BLINDS 169.00 01006 BUESE CAR WASN, INC. iAR WASH SERVICE 5.25 05268 CARE INDUSTRIES CLEANING SUPPLIES 368.74 · CLEANING SUPPLIES 368.74 CLEANING SUPPLIES 368.74 CLEANINGSNPPLIES 368.74 CLEANING SUPPLIES 368.74 CLEANING SUPPLIES 440.00 SUPPLIES 15.00 2306.70 01049 CDWDOVERNt{ENT, INC COMPUTER SUPPLIES 224.99 PRINTER RIBBONS 169.29 ~UJITSU PICK ROLLER SET 158.58 TONER C~TRIDOES 331.44 RENEWAL TECBNET CDS 287.47 1171.77 01053 CELLULAR ONE - CHICAGO CELLULAR SERVICES I02.24 01058 CENTURY LABS, INC CLEANING SUPPLIES 275.50 05300 C~L~XPION STAFFING REVICES-P.WILK 555.00 01~69 CH~ RITE PRODUCTS COMPANY CLEANING SUPPLIES 520.24 01077 CHICAGO CO~. SERVICE, INC. CAD MAINTREAMCE 48.00 01090 CHILD~N'S ADVOCACY CENTER DONATION IN M~ORY OF 100.00 05306 CISKE, MELISSA REFUND-SUCH CUM.CHURCH 75.00 03800 CLARE, SAND~AM. REIMB PLANT SPECIMEN 12.50 01118 CLERK OF THE CIRCUIT COURT PAYROLL FOR - 092100 700.00 PAYROLL FOR - 092100 190.00 890.00 01155 CO~P USA TONER C~TEI~E 79.99 BELKIN-CANLE 106.96 REPORT: AFROARDRPT GENERATED: 1 APR 00 19:23 RUN: THURSDAY REP2800 12:43 PAGE 3 REL~3E ID : VILLAGE OF MOUNT LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM SEPT~RER 15 2000 TO SEPT~4BER 30 2000 DEPT VENDOR NBR VENDOR NA~E INVOICE DESCRIPTION AMOUNT 186.95 01164 CONCENTRE MEDIAL CENTERS RANDOM TESTS 442.50 00308 CONNOLLY, JQDY SUPERSTARS FOOD 246.02 01184 COOK COUNTY COLLECTOR PROPERTY TAX FILLS 342.46 PROPERTY TAX DILLS 2443.82 2786.28 00309 COONEY, WILLIAM J. REIMBURSEMENT 168.81 04543 CORPORATE EXPRESS OFFICE SUPPLIES 178.73 OTHER SUPPLIES 60.74 OFFICE SUPPLIES 29.55 269.02 01218 DAMLRERG, JOHN REIMB E~PEXSES 548.63 01222 DAILYRERALD SUBSCRIPTION 228.80 SUBSCRIPTION 228.80 SUBSCRIPTION 228.80 SUBSCRIPTION 228.80 SUBSCRIPTION 228.80 1144.00 01223 DAILY OFFICE PRODUCTS OTHER SUPPLIES 52.68 OFFICE EUPPLIES 78.29 OTHER SUPPLIES 78.00 OTHER SUPPLIES 52.68 OFFICE SUPPLIES 14.53 276.18 04051 DIGEX, INC INTERMEDIA C(~]NICATIONS 1376.66 04846 EBAY INC. ONLINE AUCTION 6.00 05127 EL~4ENT K JOURNALS WINDOWS NT PROFESSIONAL RENEW 109.00 00323 FTEREO, XICFREL REIMB EXPENSES 66.00 01366 ~PFRIAN BACKGROUND IMFO.REBVICE 29.00 01369 FAIRVIEW PRINTING SERVICE FIRE SAFETY EDUCATION FLYERS' 158.00 01377 ~DERAL EXPRESS CORP SNIPPING CHARGES 14.41 AIRBILL 39.12 53.53 05310 FEZE ROOFING REFUND PER#99-1548 25.00 00102 FIRE PREBION FUND PAYROLL FOR - 092100 12013.65 REFORT: APBOARDRPT GERE~TEN: 1 APR 00 19:23 REX: THURSDAY REP2800 12:43 PAGE RELEASE ID : VIL~AGE OF MOUNT PROSPEC]I LIST OF BILLS PRESENTED TO THE BOkRD OF TRUSTEES FROM SEPTEXRER 15 2000 TO SEPTEXBER 30 2000 DENT VENDOR NBR ~NDOR NAME INVOICE DESCRIPTION AMOUNT 00335 FOLEY, APRIL B. REIMB REGISTRETON 45.00 01445 FUJITSU BUSINESS C(I~. SYSTEXS UA~UATION 375.00 01461 GALL'S, INC. LEG IRONS 46.46 01497 GLENDALE INDUSTRIES HONOR GUAP, D SUPPLIES 173.50 01516 GOVERNMENT FINANCE OFFICERS ASSOC. DUES-ELLSWORTH,WIEXER, BROMBER 485.00 05251 GRIVAS, ALEXAMDRA REFUND 1 SQ SIDEWALK 35.00 04321 GREkRERO, FRANCISCO REIMB CD5 RENEWAL 50.00 01609 HOLY FAMILY MEDICAL CENTER 60852220015,6085821010 250.00 01610 HOME DEPOT SUPPLIES 43.25 SUPPLIES 25.41 68.66 01635 I.g.N.a. 10/10-11 CONF3EGISTRATION 130.00 00106 IC~A RETIREXENT TRUST - 401 PAYROLL FOR - 092100 316.93 9/21/00 425.63 742.56 00107 IC~A RETREEXENT TRUST - 457 PAYROLL FOR - 092100 15900.08 01664 ILLINOIS ASSN. OF CHIEFS OF POLICE REGINTER-R. PAVLOCK 60.00 00108 ILLINOIS DEPAR~ENT OF REVENUE PAYROLL FOR - 091500 2663.09 PAYROLL FOR - 092100 16690.83 19353.92 00109 ILLINOIS ~NICIPAL RETIREMENT PAYROLL FOR - 092100 237.00 01121 ILLINOIS STATE DISBURSEXENT UNIT PAYROLL FOR - 092100 6.50 PAYROLL FOR - 092100 519.23 PAYROLL FOR - 092100 195.50 PAYROLL FOR - 092100 126.00 PAYROLL FOR - 092100 60.00 907.23 01896 J.C. LICNT COMPANY PAINTING SUPPLIES 222.02 00354 JANOWICK, TIMOTHY REIMBURSE EXPENSES 66.00 01783 JO~REAL & TOPICS NEWSPAPERS ANNUAL SHBSCRINTFON 25.00 01788 OUST NNTWOR~S, INC OWA/~EB SERVER CONFIG 1249.99 01794 KALE UNIFORMS, INC. 8ODY A~OR 385.00 REPORT: APBOARDRET GENERATED: 1 APR 00 19:23 RUN: THURSDAY SEP2NU0 12:43 PAGE 5 RELEASE ID : VILLAGE OF MOUNT PROSENCT LIST OF BILLS PENSENTED TO THE BOARD OF TNUNTERS FRC8 SEPTENBER 15 2000 TO SE~TENEER 30 2000 DER VENDOR NBR ~ENDOR NAME INVOICE DESCRIPTION AROUNT ................................................................................................................................... BODY A~OR 385.00 770.00 05315 ~LIN, KRISTIRE OVERP~ VEN LICENSE 63.00 01838 KPJg~ER TREE SPECIALISTS FINAL PNT-ST~P REMOVE 570.00 04341 LACZ, AL REIMB EXPENSES 70.00 01862 LANDSCAPE FORMS, INC MATERIALS 7182.42 01918 5ENDSTROM'S NURSERY TURF MOVING 260234 01979 MCI WIENLENU SERVICE 7/24-8/23/00 660.95 SERVICE 36.74 SERVICE 59.11 SMEVICE 153.16 SERVICE 122.19 1032.15 02241 MCLEOD USA/ONE STOP CC~{4]NICATIONS ACCT#lL0030001447 362.31 . ACCT#lL0030001447 385.20 ACCT#150030001447 17.50 ACCT#lL0030001447 17.50 ACCT#lL0030001447 29.80 ACCT#150030001447 99.40 ACCTg150030001447 198.79 ACCT#lL0030001447 99.40 ACCT#150030001447 377.70 ACCT#lL0030001447 99.40 ACCT#150030001447 149.09 ACCT~150030001447 258.43 ACCT#lL0030001447 79.52 ACCT#150030001447 79.52 ACCTg150030001447 357.82 ACCT#150030001447 2017.72 ACCT%lL0030001447 1977.96 ACCT#150030001447 1272.26 7879.32 01996 MERCC~9~E CABLE/PADS/BOXES 359.40 00116 METRO ~DERAL CREDIT ENION PAYROLL FOR - 092100 715.00 00117 METROPOLITAN ALLIANCE - POLICE ' PAYROLL FOR - 092100 556.00 02007 MEYER ~ATERIAL CO. PAVING/PATCHING MATERIALS 172.90 05317 MICEALSKI, JIM OVERPMT VEE STICKER 34.00 04710 MID, ST LASER ANPAIR/CALIBEATION 60.00 02028 MIGHTY MITES AWARDS & SONS EMPLOYEE AWAEDS 568.70 EXPORT: APBOARERPT G~ERATED: 1 APR 00 19:23 RUN: THURSDAY REP2~ )0 12:43 PAGE 6 RELEASE ID : VIL~GS OF MOUNT PEOSPECT LIST OF SILLS PRESENTED TO THE BOARD OF TRUSTEES FROM SEPTEMBER 15 2000 TO SEPTEMBER 30 2000 DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION ANOUNT 02067 MOUNT PROSPECT HISTORICAL SOC. OCT PNT 2916.67 02087 MUNICIPAL CLERKS OF ILLINOIS MUN.CRERKS INST. 397.00 05319 NARANJO, FRENCISCO AND MARTSA R/E TRANSFER TAX REBATE 450.00 00123 NATIONWIDE PAYROLL FOR - 092100 15984.47 05313 NELSON NAREINS SIGN F~LANES 72.50 02155 NEXTEL CO~UNICATIONS 5371729,5462381,5487469 459.99 5371729,5462381,5487469 261.30 721.29 02193 NONTHNEST ELECTRICAL SUPPLY ELECTRICAL SUPPLIES 278.73 ELECTRICAL SUPPLIES 208.22 486.95 02199 NORTHWEST STATIONERS INC. PC CART 191.20 02188 N~BPCA CHAPTER35 REGINTNATION 60.00 05298 PADGETT-THEMPSON BUSINESS WRITING WOEXSHOP 169.00 02259 PAGENET PAGER RENTAL SERVICE 49.28 05320 PAWLOWSKI, DARIUSZ REFUND VEH STICKER 36.00 02285 PEDERSEN & RDUPT RE,VICE 297.50 MISC LEGAL FEES 353.59 651.09 03960 PERSINO, EINA EXIMB REGIST.FEE 45.00 02301 PNTTYCASN - FINANCE DEPT. MISCEXREMRES 127.33 MISCEXPEESEX 17.36 MISC EXRENSE~ 59.00 MISC EXPENSES 37.23 MISC EXPENSES 24.00 MISC EXPENSES 11.78 MISC EXPENSES 4.40 MISC EXPENSES 5.28 MISC EXPENSES 17.17 MISC EXRENRES 12.00 MISC EXPENSES 15.07 MISC EXPENSES 2.49 MISC EXPENSES 34.63 NISC EXPENSES 10.00 MISC EXPENSES 41,44 MISC EXPENSES 6.50 425,68 02304 PETTY CASH - POLICE DEPT. MISC EXPENSES 192.75 REDONT: APBOABREPT GENERATED: 1 APE 00 19:23 RUN: THURSDAY SSP2800 12:43 PAGE 7 RELEASE ID : VILLAGE OF MOUNT PROSPECT / LIST OF BILLS PRESENTED TO THE BOARD 0¢ FRON SE~TlgBEX 15 2000 TO SE~TB4EER 30 2000 DENT ~NDOR NBR VENDOR NABS INVOICE RESCRI~TION ABOUNT MISC EXPEXSES 26.82 MISC ~PEXSES 18.00 MISC ~XRENSES 43.59 MISC EXPENSES 9.89 291.05 00124 POLICE PEXSION FO~D PAYROLL FOR - 092100 15583.96 04921 POPS, ELIZABSTH A. PAYROLL FOR - 092100 923.08 02334 POS~TER POSTAGE STABPS 330.00 02358 PBOSAFNTY FI~T AID/SAFETY SUE 48.34 FIRST AID/SARETY SUP 57.85 106.19 02380 QUINLA~ PUBLISHING COMPANY ZONING BULLETIN 93.81 02396 RAY~4ABK OFFICE PROD & FORW FOLICE#320999 131.40 DOLICE#320999 227.66 359.06 05324 ~DMO~D, DONALD REBATE 5 SQ SIDEWALK 175.00 05152 ROBERTS, TOBY REIMB EXPENSES 70.00 02008 ROGER MEYER & SON RESTORATION ~TERIALS 369.50 MESTORATION ~ATERIALS 3.37 372.87 02467 ROGSE-EABDHURST SHOP CENT,INC. ~ENT-OCTOBER 2000.00 05325 RNEXGS~K~]L, BDONCHAI REFOND VEX STICKER 36.00 04673 SAB BEREAREINO COUNTY CHILD SUPDONT PAYMENTS PAYROLL FOR - 092100 21t.85 05327 SCHOLTZ, ROBERT REBATE 5 SQ SIDEWALK 175.00 00125 SEIU LOCAL 73 PAYDOLL FOR - 092100 484.50 02546 SIDRELL C~PABY COOK COUNTY nE%SE ATLAS 399.00 05329 SLESICKI, LARAY REBATE 6 SQ SIDEWALK 210.00 00433 SMITH, ROBERT RSIMEURSE 39.70 05297 SPRINGFIELD HILTON HOTEL ACCO~ODATIONZ 10/22 295.00 04233 ST. EXILY CHURCH ST REILY PARISH AD BOOK 100.00 05328 SUPERIOR OVERERAD DOOR CO. INSTALL 2 TIMERS 1010.00 02672 SYSTEMS FORMS, INC. LETTEREEAD-1ST NOTICE 448.77 REPORT: AFROARDRPT GENERATED: 1 APR 00 19:23 RUN: THURSDAY SEP2800 12:43 PAGE 8 RELEASE ID : VILLAGE OF MOUNT PROSPECT LIST OF RILLS PRESENTED TO TEE BOARD OF TRUSTEES FROM SEPTEMBER 15 2000 TO SEPTEMBER 30 2000 DEPT VENDOR NBR VENDOR NANE INVOICE DESCRIPTION ..................................................................................... v ............................................. 02679 TEE JAY SERVICE COMPANY, INC. SERVICE 168.50 02680 TELETRAC, INC. SERVICE 1296.57 02691 THOMPSON ELEVATOR INSPECTIONS ELEVATOR INSPECTION 153.00 05332 TOWN & COUNTRY LANDSCAPE MUSHRDO~4 COMPOST 152.50 02723 TRITON ELECTRONICS, INC. RADAR REPAIRS 442.99 00127 UNITED WAY PAYROLL FOR - 092100 395.00 00128 VILLAGE OF MOUNT PROSPECT PAYROLL FOR- 092100 17090.87 PAYROLL FOR- 092100 73.66 ~TEM SERVICE 85.10 17249.63 04314 VILLAGE OF MOUNT PROSPECT - PAYROLL WIRES PAYROLL FOR - 091500 21890.17 PAYROLL FOR - 091500 3218.70 PAYROLL FOR- 091800 2161.78 PAYROLL FOR - 092100 134156.16 PAYROLL FOR- 092100 18732.09 PAYROLL FOR- 092100 12581.23 PAYROLL FOR- 092700 67.15 192807.28 02819 VITAL RECORD BLOC, INC. WNCROFIANING/LABOR/JACRETS 3750.00 MICROFI~MING/LABOR/JACTETS 358.27 4108.27 02821 VON BRIESEN,PURTELL&ROPER, S.C. LEGA~ FEES-LABOR 15536.77 02835 WAREHOUSE DIRECT MISC.OFFICE SUPPLIES 119.04 OFFICE SUPPLIES 210.23 329.27 02844 NV~ARGUARD VIL.EMB.NANE 26.49 02848 WEILERANTEUR, INC. RETAINAGE FEE 681.00 02878 WILLIAM RAIREY HARPER COLLEGE REGISTRATION 102.00 02893 WOLF CAMERA, INC. PHOTO PROCESSING 5.86 TOTAL : 375940.16 83O 02270 AT&T AT&T SERVICE 4.23 02241 MCLEOD USA/ONE STOP C{I%~3NICATIOWS ACCT~lL0030001447 39.76 02448 ROEDASIGNS INC. YARD WASTE DECA~S 1260.80 RERDRT: APBOARDRPT GENERATED: 1 APR 00 19:23 E~N: THURSDAY SEP2800 12:43 PAGE 9 RELEASE ID : VILI~GB OF MONNT PRDSPE~T LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES F~ REPT~BER 15 2000 TO SEP?E~BME 38 2000 DRST VENDOR RSR V~NDOR NkME INVOICE DESCRIPTION k~ONNT TOTAL 1304.79 510 04982 CIOREA GROUE INC. SERVICE 1181.75 01596 HINES LUMEER, EDWARD OLD GRE.STORS SUP 92.57 05088 JOHN SPOT PORTABLE SERVICES PORTABLE TOIANT-GEHNRAL STORE 201.00 TOTAL 1485.32 55O 01184 COOK COUNTY COLLECTOR PROPERTY TAX BILLS 3879.63 PROPERTY TAX BILLS 37371.87 41201.80 03070 RDITZRE, AS TRUSTEE, MARY ALICE REFUND-TAX ESCROW 2480.41 02821 SDI CONSULTANTS LTD. SERVICE 686t.84 TOTAL 50568.48 56O 02167 ARROW ROAD CONSTRUCTION 2000 ST RECONSTRUCTION PROGRAM 340619.40 TOTAL 340619.40 610 01071 ADDISON BUILDING MATERIAL CO. BUILDING SUPPLIES & HARDWARE 131.54 BUILDING SUPPLIES & HARDWARE 7.40 138.94 01423 ALLIED ASEHAXT PAVING COMPANY PAVING/PATCHING MATERIALS 153.78 05222 AMERICAN INDUSTRIAL UNIFORM RF.J{TL/CANG t46.57 UNIFORM RENTL/CANG 359.74 500.31 01620 AMERICAN LANDSCAPING INC. PARI{~AY RSSTORATION 3844.50 08318 ANDODY, MOLLY T. WATER 6.08 SEWER 0.68 7.26 02270 NT&T AT&T SERVICE 282.66 02451 BADGER METER INC INV$534210 600.00 INV~824351,818085, 516917 1057.59 1657.59 02577 BATTERY WORKS INC. ~PIRE 12V BATTERIES 316.00 REPORT: AREOAREWPT GENERATED: 1 APR 00 19:23 RUN: THURSDAY SEP2800 12:43 PAGE 10 RELEASE ID : VILLAGE OF MOUNT PROSPECT LIST OF RILLS PRESENTED TO THE BOARE OF TRUSTEES FR~ SEPTL~BER 15 2000 TO SE~T~BER 30 2000 ................................................................................................................................... DE~T VENDOR NBR VENDOR NAME INVOICE DESCRI~ION AMOUNT ................................................................................................................................... 05302 BRIGGS, RICHARD H. REFUND PENALTY 3.33 05303 BRDOKIE, LAURENCE WATER 45.22 SEWER 4.76 PENALTY 0.71 50.69 05304 CARLBERG, COLLEEN WATEB 33.50 SEWER 3.50 37.00 05305 CARE, Xk~9{Y WATER 27.05 RE,ER 2.80 29.85 01164 COHCENT~ MEDICAL CENTERS RA~D~ TESTS 442.50 05307 CURTISS, RAYWOND H. WATER 7.40 SE~ER 0.74 8.14 01361 EREI INC. MAINTRN~CE FOR WINDOWS 1564.17 05308 EVAMS, L.K. WATER 20.10 RE~ER 2.10 22.20 05309 FEATHERSTONE, WAYNE H. WATER 7.84 SERER 0.73 PENALTY 1.51 10.08 01445 FUJITSU BUSINESS C0~9{. SYSTEMS EVALUATION 375.00 05311 GILLFILLAN, ROBERT WATER 35.53 SEWER 3.74 39.27 05312 GILLIATTE GENERAL 5 WATER NETHRE 1726.00 CREDIT METER 450.00- 1276.00 01544 REK WATER METER SERVICE LABOR & MATERIALS 829.65 LABOR & MATERIAL 1040.75 1870.40 01896 J.C. LICHT C~PANY PAINTING SUPPLIES 481.73 MEPORT: APBOARDRPT GEWENATDO: 1 APR 00 19:23 RUN: TEUNSD~Y SEP2800 12:43 PAGE 11 MEL~SE ID : VILLAGE OF MOUNT PROSPECT LIST OF BIL~S PRESENTED TO THE EOARD OF TRUSTEES FR~ SEPTE~,~ER 15 2000 TO SEPTEMBER 30 2000 DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT 00356 JONES, DANIEL G. REIMB SALTY SHOES 75.71 01427 JOSEPH D. FOREMAM & CO. PARTS 505.00 01787 JULIE, INC. SERVICE CHARGES 382.40 01878 LAYWE-WESTEUN COMPARY, INC REPAIRE TO DEEP RELL 34424.75 01918 LUNDSTRUN'S NUREERY TURF ROVING 240.02 05316 MALONEY LAW~ SEREtCES LANDSCAPE SERVICES 1150.00 02241 MCLEOD USA/ONE STOP CC~RE]NICATIUNS ACCT#150030001447 1658.66 ACCT%150030001447 2653.85 4312.51 04196 MI~A, NANCY MEIMBURSEMENT 184.47 02155 NEXTEL C(I~4UNICATIONS 5371729,5462381,5487469 83.26 02193 NORThwEST ELECTRICAL SUPPLY ELECTRICAL SUPPLIES 27.57 05321 PANULA, GENE PaID FOR 1-1/2 METER 364.00 CMEDIT FOR METER 111.00- 253.00 02301 PETTY CASE - FINANCE DEPT. MISC EXPENSES 10.23 02332 PORTARLE TOOL SALES TOOLS 250.00 04266 POSTMASTER tST CLASS PRESORT FEE 100.00 05322 PURCIAMELLO, JAWES&,RABY WATER 33.50 SD~R 3.50 37.00 05323 RE~ASON, SA~ WATER 19.98 SEWER 2.06 22.04 02432 RICHARDSON ENTERPRISES EXTENDABLE VALVE KEY 365.80 02008 ROGER MEYER & SON ~ETO~ATIUN MATERIALS 5090.00 MENTOMETION MATERIALS 2137.08 RESTOMATION MATERIALS 1199.54 ~ESTUNATION MATERIALS 1188.00 9614.62 05330 SWUNSEN, ROGER WATER 20.10 HEWER 2.i0 PENALTY 1.85 REPORT: APBOARDRVT GENERATED: 1 APR 00 19:23 RUN: THURSDAY REP2800 i2:43 PAGE I2 RELEASE ID : VILLAGE OF MOUN~ PROSPECT LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FRUN SEPTENBER 15 2000 TO SEPTENBER 30 2000 DEPT VENDOR NBR VENDOR NANE INVOICE DESCRIPTION 24.05 05331 THIEN~NG, ANTHONY WATER 46.90 SEWER 4.90 51.80 04838 THIRD MILLEWNIUR ARSOC.INC. PRINTING WATER BILLS 1743.55 02735 U.S. FILTER DISTRIBUTION GROUP SURSLIES-PARTS 1371.85 PARTS/SUPP 891.92 2263.77 02756 UNITED STATES POSTAL SERVICE POSTAGE DEPOSIT FOR WATER BILL 5000.00 02766 UNIVERSITY OF WISCONSIN-EXTENS REGISTER-JOHN MURPHY 120.00 04054 WHITE SANDS SANDBLAST & PAINT HYDRANTS 9647.50 TOTAL 84006.45 630 02806 VILLAGE OF MOUNT PROSPECT WATER SERVICE 18.50 TOTAL 18.50 66O 01071 ADDISON BUILDING MATERIA~ CO. BUILDING SUPPLIES & HARDWARE 159.57 01937 ANTIOCH TIRE, INC. BALANCE TIRE & WHEEL 10.00 02270 AT&T NT&T SERVICE 15.88 02938 BOa,}taN DISTRIBUTION CENTER AUTO PTS/NDWH 1103.05 01006 BUSSE CAN WASH, INC. CAR WASH-AUG, 2000 882.00 01058 CENTURY nABS, INC CLEANING SUPPLIES 165.00 04579 CUSTOM VEHICLE SYOTENS, INC. MOUNT POLICE EQUIPMENT 1594.00 01236 DAVE & JIM'S AUTO BODY, INC. REPLACE A/C ACCUMULATOR 115.00 WHEEL ALIG~ENT P-8 35.00 150.00 05296 FOENULA AUTOMOTIVE VEHICLE ~318 191.98 01511 GOODYEAR SERVICE STORES CREDIT TIRES 87.12- TIRES 116.16 28.04 01896 J.C. 5ICNT COMPANY PAINTING SUPPLIES 5.94 REPORT: APBOARDRPT GENERATED: 1 APR 00 19:23 RUN: THURSDAY REP2800 12:43 PAGE 13 RELEASE ID : VILLAGE OF MO[~T PROSPECT LIST OF BILLS PRESENTED TO TEE BOARD OF TRUSTEES FROM SE~TEMRER 15 2000 TO SEPT~BER 30 2000 DEPT VENDOR NBR VENDOR NAME I~OICE DESCRIPTION AMOUNT 01872 LATTOF CHE%q~OLET, INC. AUTO PTS/SWEVlCRS 727.71 ANTO ~TS/SERVICES 72.00 799.71 02241 MCLEOD USA/OWE STOP C(1WE~NICATIONS ACUT#150030001447 149.09 02059 MORTON GROVE AUTOMOTIVE WEST ANTO REPAIR PARTS 55.00 02089 M~NICIDAL FLEET MANAGERS ASSOC R.RICEARDPON-REGISTER 75.00 02155 NRETEL CO~4~NICATIONS 5371729,5462381,5487469 261.30 02195 NORTHWEST PORE TRUCK CENTER TRUCK PARTS 338.25 02374 Q~ALITY DISCOUNT AUTO PARTS AUTO PARTS FOR 8/00 314.54 01191 R. L. CORTY & COMPANY REPLACEMENT PARTS I61.49 04101 SPI DISTRIBUTION INC. AC DELCO PARTS 136.81 AC DELCO 105.65 242.46 02610 STANDARD EQUIPMENT COMPANY ELGIN SWEEPER PARTS 307.16 05004 VERIZON WIRELESS REPLACE LOST PAGER 40.00 02796 VEF CO~DNICATIONS INC. REPAIR-2 way RADIO 284.00 TOTAL : 7334.46 690 02266 ASSOCIATED RADIOLOGISTS,LTD RERVICE-X-REY READING 25.00 01102 CITIBANK, N.A. P~T INS.CLAIMS-GAB 7945.00 PMT INS CLAIMS GRE 7602.62 15547.62 05284 FRAGEN, MICHAEL M.D. W/C CLAIM 186.00 01451 GAB ROBINS N.A. INC LIAEILITIY CLAIMS HANDLING 1742.40 01737 INTERGOVERI~ENTAL PER.BRE.COOP INS-LI~E,~O,MSD.A~. 2069.40 INS-LIFE,~O,~D.ADM. 60949.88 INS-LIRE,~O,MED.AD~. 109716.29 INS-LIFE, MO,MED.ADM. 7112.22 179847.79 02192 NORTBWEST CO(~4UNITY HOSPITAL SERVICE 205.20 TOTAL : 197559.01 710 01027 CAPITAL GAINS INC. INVESTMENT MG~f~ 2233.00 REPORT: APBOARDRPT GENERATED: 1 APR 00 19:23 RUN: THURSDAY SEP2800 t2:43 PAGE 14 RELEASE ID : VILLAGE OF MOUNT PROSPECT LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FRRM SEPT~ER 15 2000 TO SEPTEMRER 30 2000 REPT VENDOR NUR VENDOR NAME INVOICE DESCRIPTION RMDONT 00128 VILLAGE OF HOUNT PROSPECT PAYROLL FOR ~ 092900 8802.95 04314 VILLAGE OF RDONT PROSPECT - PAYROLL WIRES PAYROLL FOR - 092900 16905.82 TOTAL 27941.77 720 01027 CAPITAL GAINS INC. INVESTMENT MGNT. 2816.00 05294 T. RO~ PRICE FUNDS MID CAP GROWTH FUND INV 430000.00 00128 VILLAGE OF MOUNT PROSPECT PAYROLL FOR - 093000 8458.11 , 04314 VILLAGE OF MOUNT PROSPECT - PAYROLL WIRES PAYROLL FOR - 093000 13975.55 TOTAL 405249.66 730 00128 VILLAGE OF MOUNT PROSPECT PAYROLL FOR - 092700 452.12 04314 VILLAGE OF MOUNT PROSPECT - PAYROLL WIRES PAYROLL FOR - 092700 200.00 TOTAL : 852.12 790 00121 FIRST NATIONAL BANK OF CHICAGO SAVINGS BUNDS-P/R 9/21 200.00 01461 GALL'S, INC. ONE RAGCBAREER 106.94 00111 INDIANA DEPT OF REVENUE IND.INCOME TAX-SEPT 114.05 05314 ITT EDUCATIONAL SERVICES, INC. REFUND OVERPNT 112.50 05295 KUTSKA, MR. REFU}!D 00R488 500.00 04549 ROUSE RANDBURET SHOPPING CTR. ENGINEMRING-ESCRUN 2000.00 05326 SANTLALANA, BETO RErdND PERMIT 00-1012 500.00 02689 THIRD DISTRICT CIRCUIT COURT BONO MONEY 1550.00 BOND MONEY 1800.00 BOND MONEY 200.00 3850.00 00128 VILLAGE OF MOUNT PROSPECT PAYROLL FOR - 092700 6741.09 RESTORATION DEP 6180.50 DREOLITION BOND 100.00 12991.S9 04990 WISCONSIN DEPARTMENT OF REVENUE WISC. INCOME TAX 269.60 TOTAL : 20344.68 610 REPORT: APDOARDNPT . GENERATED: 1 APR 00 19:23 RUN: THURSDAY SEP2800 12:43 PAGE 15 RELEASE ID : VILLAGE OF MOUNT PROSPECT LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FRO~ SE~T~ER 15 2000 TO SEPTL~BER 30 2000 DE~T VENDOR NAR VENDOR NAME INVOICE DESCRIPTION AMOUNT 04355 COOK COUNTY TREASURER AGENCY 07451 COLLECTION 10447.25 TOTAL : 10447.25 GRARD TOTAL : 1573467.02 REPORT: AREOARDRPT GENREATED: 1 APR 00 19:23 RUN: THURSDAY SEP2800 12:43 PAGE 16 RELEASE ID : VIL~GE OF MOUN? PROSPECT LIST OF PILLS PRESENTED TO THE BOARD OF TRUSTEES FROM SEPTIMBER 15 2000 TO SEPT~ER 30 2000 S~ARY BY F~ND 001 GERER~L ~UND 375940.16 030 RE~SE DISPOSAL FUND 1304.79 510 CAPITA~ IMFROV~NT F~ND i485.32 550 DO.TOWN REDEVLPMNT CONST 50568.45 560 STREET IMPROV~N~ CONST FUND 340619.40 610 WATER AND SE~R FUND 84006.45 630 PARKING SYSTE~ REVENUE FUND 18.50 660 VEHICLE ~INTUNANCE FUND 7334.46 690 RISK MANAG~ENT FUND 197554.01 710 POLICE PENSION FUND 27941.77 720 FIRE PENSION FUND 455249.66 730 BENEFIT TRUST 92 FUND 652.12 790 ESCROW DEPOSIT FUND 20344.68 810 SSA 91 PROSPECT MEAD~S B&I 10447.25 TOTAL: 1573467.02 PR 0 CLAMA TION FIRE PREVENTION WEEK OCTOBER 8-14, 2000 i ' WHERE~IS, smoke and poisonous gases are the leading causes of death in fires, and can kill a person long before the flames will; and : ~'IERE. dS, underestimating thepower offire and the time it tars to escape a homefireput people at severe risk to fire death and injury; and ff~IEREA$, developing a home fire escape plan, and practicing it at least twice a year, are critical to escaping a real fire safely; and WICI£REAS, a complete home escape plan includes everyone in the household knowing two ways out of each room, having an outdoor location where everyone will meet upon exiting the home, and memorizing the local fire department's emergency telephone number; and WHEREAS, the Fire Prevention Week 2000 theme "Fire Drills - The Great Escape" emphasizes the importance of not only having a home escape plan but practicing it regularly; and WHEREAS, the National Fire Prevention Association, the offtcial sponsor of Fire Prevention Week, has documented nearly 60 lives saved as a direct result of families'participation in "The Great Escape' over the past two years; and WHEREAS, the fire department of the Village of Mount Prospect is dedicated to the safety of life and property from the devastating effects of fire; and WHEREAS, the members of the fire department are joined by other concerned citizens of Mount Prospect, as well as other emergency service providers and safety advocates, businesses, schools, service clubs and organizations in their fire safety efforts. NO~, THEREFORE, L Gerald L. Farley, Mayor of the Village of Mount Prospect, do hereby proclaim the week of October 8-14, 2000 FIRE PREVENTION WEEK in the Village of Mount Prospect, and ! call upon the people of the Village of Mount Prospect to participate in fire prevention activities at home, worlg and school, and to execute the "Great Eseape" to ensure their safety and the safety of their families in the event of afire. GeraM L. Farley, Mayor ATTEST: Velma ~K. Lowe, Village Clerk Dated the 3~ day of October, 2000. News MPTV RECEIVES 2 NATOA AWARDS DATE: SEPTEMBER 19, 2000 CONTACT: ROSS ROWE, CABLE PRODUCTION COORDINATOR PHONE: 847/870-5685 The Village of Mount Prospect is pleased to announce that MPTV-Channel 17 is the recipient of two awards from the National Association of Telecommunications Officers and Advisors (NATOA). The Awards recognize excellence in broadcast, cable, multimedia and electronic programming developed by municipal agencies. The Village received awards for the following: · Municipal Channel Promo Category 1999 4th of July Parade RebroadCast Promo (Entire parade is shown in 1 minute) · Performing Arts Category Dance Shadows (Mount Prospect Park District ballet class recital) ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 13 OF THE VILLAGE CODE OF MOUNT PROSPECT BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ON E: That in accordance with Subsection A of Section 13.108 of Chapter 13 of the Village Code of Mount Prospect, as amended, the Corporate Authorities shall determine the number of Liquor Licenses available in each Classification and shall establish a list specifying the number of Liquor Licenses authorized. Said list is hereby amended by increasing the number of Class W Liquor Licenses by One (1) Genesis P.B.M. Marketing, Inc., d/b/a Fratelli's, 1740 East Kensington Road. Said list is as follows: Zero (0) Class A License Two (2) Class B Licenses Nine (9) Class C Licenses One (1) Class D License Two (2) Class E Licenses One (1) Class G License Zero (0) Class H License Zero (0) Class M License Zero (0) Class P License Seventeen (17) Class R Licenses Sixteen (16) Class S Licenses One (1) Class T License Six (6) Class W Licenses ~ That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this __ day of ,2000. Village President ATTEST: Village Clerk Class Establishment Number A 0- B Dumas Walter's; Ye Olde Town Inn 2 C Aivee's Liquors; Balzano Liquors; Dominick's (83 & Golf); Dominick's (Mt. Prospect Plaza); Gold Eagle Liquors; Jay Liquors; Mt. Prospect Liquors; Osco Drugs; Walgraens (83 and Golf) 9 D Prospect Moose Lodge 1- E Bristol Court Banquet Hall; Mr. Peter's Banquet Hall 2 G Mt. Prospect Park District-Golf Course 1 H 0 M 0 P 0 R Artemis; Chungkiwa Restaurant; Cuisine of India; Fellini; Giordano's (Elmhurst Road); Hah River; House of Szechwan; Izakaya Sankyu; LaTejanita; Little America; Nina Restaurant; Pusan; Red A Chinese Restaurant; Rva Bella; Sakura; Taqueria Fiesta; Torishin 17 S Applebee's; Bella Capri; El Sombrero; Jake's Pizza; Jameson's Charhouse; Kampai; The Loft; Mrs. P & Me; New Shin Jung; Nikki D's Charhouse; Old Orchard Country Club Restaurant; Pap's Grill & Bar; Retro Bistro; Rokudenashi; Sam's Place 16 T Thunderbird Lanes 1 W Frankie's Fast Food; Fratelli's; Los Arcos Restaurant; Mr. Beef & Pizza; Pete's Sandwich Palace; Photo's Hot Dogs ~ 55 Village of Mount Prospect Community Development Department MEMORANDUM TO: MICHAEL E. JANONIS, VILLAGE MANAGER FROM: WILLIAM J. COONEY JR., DIRECTOR OF COMMUNITY DEVELOPMENT DATE: SEPTEMBER 28, 2000 SUBJECT: OUTDOOR DINING ORDINANCE We have revised the proposed text amendment to permit outdoor dining at restaurants in the Village's commercial districts. The ordinance now includes existing Village Code from Section 9.115 "Commercial Use of Sidewalk Space, Special Permit". As suggested by Trustee Wilks, combining the text that applies to outdoor dining areas on both private and public property in the same section of the Code will make it easier for individuals to locate this information. If the Village Board approves this text amendment, staff will take the steps necessary to delete Section 9.115 from the Code to eliminate any duplication of the regulations. The proposed text amendment would allow restaurateurs to establish outdoor dining areas in conjunction with their restaurant as a permitted use. They would be required to submit plans depicting the location and design of the outdoor area, demonstrating that it would be aesthetically pleasing while maintaining sufficient room for pedestrian access. In addition, the permit could be revoked if the outdoor dining had a negative impact on surrounding neighbors or created other nuisances. Complaints related to the operation of an outdoor dining area would be handled through the Village's service request process. As revised, the proposed ordinance will provide restaurateurs the opportunity to expand their services and enable residents to enjoy outdoor dining in the Village while implementing sugficient regulations to address any problems arising from the operation of these facilities. Both the business community and Village residents will benefit from the proposed ordinance by encouraging this popular activity. Please forward this memorandum to the Village Board for their review and consideration at the October 3 meeting. Staffwill be present at that meeting to further discuss this matter. b6 wvl 8/29/00 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 14 (ZONING) OF THE MOUNT PROSPECT VILLAGE CODE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS; SECTION ONE: That Sections 14.311 entitled "OUTDOOR SALES AND STORAGE" and Section 14.1702 entitled "PERMITTED USES" of Chapter 14 of the Village Code, as amended, are hereby further amended by modifying subsection 14.1702 and by adding the following new subsection 14.311 .B, so that hereafter said Sections shall be and read as follows: A. Section 14.1702 B-3 Zoning District Permitted Uses Restaurants, including entertainment,_and dancing, ~!~i~a~¢~ P~¢~;~ Add Section 14.311 .B, as follows: B. Outside dining areas shall be permitted c~ +~' ........ '"'" !et "" ~r~,~i~it~ ~ established restaurant in the B-3, B-4, or B-5 District, subject to the following requirements: 1. 'f'ho follewing criteria shall apply to all outdoor eating ar(.'.,'-]s located on the s~me zonin0 lot as the established restaurant: a. An application for the outside dining area must be submitted to the Department of Community Development. The Department will conduct an administrative review of the application and the Director will either approve or deny the application within 30 days from receipt. The application shall contain, at a minimum, the following information: i. A plot plan showing location of the outside dining area; ii. Distances to all property lines; iii. Proposed hours of operation; iv. The clear width of all walkways and sidewalks adjacent to the outside dining area; v. Photographs or other documentation showing the construction and appearance of all furniture to be used in the outside dining area, including materials, colors, and wind pressure information; vi. Provisions for refuse disposal for the outside dining area; 2/3 b. Approved permits for outside dining areas shall be effective for a period of one-year from the date of approval c. Permits will be subject to an annual review and may be revoked by the Village at any time on fourteen (14) days notice. d. All outdoor furnishings shall be constructed in such a manner to allow for their easy removal during winter months and/or if required by the village. e. All outdoor furniture and appurtenances shall be designed to withstand a wind pressure of no less than 30 pounds per square inch minimum. f. Colors and materials of outdoor furniture and other appurtenances shall be selected to be harmonious with the principal structure and adjacent structures. Outdoor furniture and other appurtenances should be constructed of durable materials, such as wrought iron. Use of lightweight materials, such as tubular aluminum or plastic is discouraged. g. The sale and consumption of alcoholic beverages in the outside dining areas shall be subject to all requirements of Chapter 13 of the code of Mount Prospect. h. The proprietor shall provide adequate facilities for refuse disposal, as determined by the Environmental Health Division. i. The outdoor dining area shall not be detrimental to the health, safety, or welfare of nearby residents of persons working or shopping in the vicinity. j. Outside dining areas shall be exempt from applicable parking requirements. However, if the outdoor dining area creates an overflow- parking problem onto adjacent public streets, provisions must be made for off-site parking on nearby non-residential properties. k. Advertising or promotional features in a permitted outside dining area shall be limited to umbrellas or canopies, and shall be limited to no more than 15% of the surface area of a canopy or umbrella. Outside dining areas shall meet all applicable Village and State Health Requirements. 2. Outdo(ir dining areas shall bo pcrf~'fi!t(:d (~rl. p!lblic property, sut)](';¢;t tO f:,l;;)wing critr:.ri~ b.. ,,,~,', ,-I'he~.use: of: pub c,~ s ~..e, wa k~,space, ;~fc~r, re~auran,t, tables, sha only be pe~:mitted'igctden't.,a:l:,,,tp ;¢ie ¢)p.,erat!9.r),qf,;,a,i.!,r,e~ta, u,~'~,nt on p:0.v.a~e. :c0r)t!guous 3/3 c ,',:: ::,~ '~'The~: use.~ shal ~ be :.' imi, ted ::.;to ::a: :perlod.:,~f,~.;tl~e;:~ between ::eleven ::o clock d. In no ovont shall the operation of ti~o eutdoor e~t~rig a~o;) rodu:x} thc portion of the sMewalk to less than fivc foot in wMth. e. ]ho applic;mt .shall furnish the Village.with evidence of general liability insurar)ce and dram shop insuranco, including tho Village as a namod insufod, and'.~nsuring 't.hefMillage.a~ainst agy liability resulting form the uses permitte~ by the adopted-ordinance,~ Minimum ccwerage si~all be Sl m. 8h 'for g~heral 'and ,$300 00~ 'insurance for drnm s insdrance and' shall ha~'(nb less titan an "A" rating by tho most rocept AM Best Insdrance Rating Gu~de. SECTION TWO: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYES: ABSENT PASSEDandAPPROVEDthis dayof ,2000. Gerald L. Farley Village President ATTEST: Velma W. Lowe Village Clerk H:\GEN\~IeS\WIN\ORDINANC\Ch 14, Outdoor dining, Oct 3, 2000.doc Village of Mount Prospect Community Development Department MEMORANDUM TO: MICHAEL E. JANONIS, VILLAGE MANAGER ~ FROM: DIRECTOR OF COMMUNITY DEVELOPMENT ~'} [~L.~~ DATE: SEPTEMBER 29, 2000 SUBJECT: ZBA-26-2000 - CONDITIONAL USE AND VARIATIONS- 1740 DEMPSTER STREET CONSTRUCT A 7-11 CONVENIENCE STORE AND CITGO GAS STATION URBAN INVESTMENT TRUST - APPLICANT The Zoning Board of Appeals transmits their recommendation to approve a Conditional Use and Variations to permit construction of a 7-11 convenience store and Citgo gas station. The proposal is described in detail in the attached ZBA staff report. The Zoning Board of Appeals heard the request at their September 14, 2000 meeting. The ZBA discussed access to the site, the proposed landscaping improvements, and the canopy height. At the conclusion of their discussion, the Zoning Board of Appeals voted 6-1 to recommend approval of the proposed Conditional Use to permit the establishment ora 7-11/Citgo Convenience Store and Gas Station, and variations to locate a canopy in the required 30-foot setback and reduce the rear setback as shown on plans dated July 13, 2000 at 1740 W. Dempster with the following conditions of approval: 1. Submission of final site plan in general conformance with the site plan prepared by Marchris Engineering, Ltd dated July 13, 2000 revised to reflect: a. 24-foot wide, right-in only curb cut along Dempster Road, b. eliminate parking and/or other impervious surfaces to meet 75% maximum lot coverage requirement, c. provide a minimum ten-foot setback around the perimeter of the property, d. relocate the ground sign to meet the five-foot setback requirement. 2. Submission of a final landscape plan in general conformance with the preliminary site plan prepared by Marchris Engineering, Ltd dated August 13, 2000: a. revised to meet all requirements of Article 23 of the Zoning Ordinance, b. revised to provide a continuous landscape screen at a 3' height along Dempster Street and Algonquin Road with consideration to landscaping that will provide year round screening. 3. Submission of final elevations in general conformance with preliminary elevations prepared by Marchris Engineering, Ltd revised: a. replace the CMU with brick as the primary building material, b. indicate that the building and fence shall be treated with an anti-graffiti agent, c. relocate the ATM sign over the door or in the window. d. Reduce the height of the canopy to provide 14' clearance. 4. Submittal and approval of final engineering plans meeting all Development Code requirements. 5. Submittal and approval of a lighting plan that meets Village Codes and Police Department requirements. 6. Submittal of final building plans meeting all applicable Building Code and Fire Code requirements. 7. Approval of appropriate permits by I.D.O.T. and M.W.R.D. Please forward this memorandum and attachments to the Village Board for their review and consideration at their October 3rd meeting. Staffwill be present to answer any questions related to this matter. William J. Coone~y, r., AICP I MINUTES OF THE REGULAR MEETING OF THE MOUNT PROSPECT ZONING BOARD OF APPEALS :CASE NO. ZBA-26-2000 Hearing Date: September 14, 2000 PETITIONER: Mike Assad for Urban Inve~hnent Trust, Inc. ' 1740 Dempster PUBLICATION DATE: August 9, & August 23, 2000 JOURNAL TOPICS REQUEST: Conditional Use and Variation to construct a 7-11 Store and Citgo Gas Station MEMBERS PRESENT: Merrill Cotton Hal Ettinger Lc6 Flores Elizabeth Luxem K~lienChard Rogers th youngquist e Suracek, Chairperson MEMBERS ABSENT: None STAFF MEMBERS PRESENT: Wm. J. C0oney, AICP, Director of Community Development INTERESTED PARIIlt;S: Oreg Gronewald Mr. Mebeshi were a request for a William Cooney, Director of Community DevelOpment, ..s~.ed. that public notice had been given and introduced the staff memorandum for the item, a Conditional Use and VariatiOns to construct a 7-H Store ~d Citgo station. Mr. Cooney then informed the Zoning Board that the case would be Village Board final. Mr. Cooney summarized the case. He stated that the subject property is a vacant mUffler shop at the northeast comer of Algonquin and DempsterRoads, adjacent tb a commercial development and across the street fi.om a multifamily development. He explained that the petitioner wants to raze the existing structure and .cp...nstruct a 2,677 square-foot 7- I I Convenience Store and Citgo G~ Station w~th four gas pumps. Hesaid the petitioner proposes t.o reconfigure access to the site by creating a new driVewaY on Dempster Street and also k~ep the driveway on'AlgonqUin Rd. Mr. Cooney said the .petitioner is seeking Variat!~n~s l) for a canopy to encroach sf/c-feet into the required 30-foot setback along AlgOnquin Road, 2) to pro~ide a 5.5-foot i~rimeter landscaPe setback instead of the require~i ten-feet, 3) to'have a tan-fo~t rear setback where Cod~ requires a minimum 0f20'-feet and 4) to increase the amount Of Permitted lot coverage from 75% to 77%. Mr. Cooney described the adjacent properties as a Commonwealth Edison easement to the north, a Popeye's Chicken Restaurant and strip mall tO the SOuth, Jay's Liquors and a laundromat to the east, and the Cinnamon Cove apartment complex to the west. Zoning Board of Appeals ZBA-26-2000 Arlene Juracek, Chairperson Page 2 Mr. Cooney said the proposed gas station would.require Conditional Use approval by the Village Board and approval of Variations to the Zoning Code setback requi/'ements becaUsa the canopy, parking 10t~ and Convenience S[ere will encroach into the required setbacks. He said that, although the automotive use is similar in nature to the previous automotive use, the proposal would increase the retail activity al this location. Mr. Cooney informed members that the petitioner has received tentative approval from IDOT for the,proposed curb cut along Dempster Street and does not plan to reconfigure the existing curb cut along Alg~aquin ROad.' Staff prepared a diagram showing the turning radius for a fuel tanker and. the fuel tanker can adequately ,access the subject property from Dempster Street if the'curb cutis reduced. Mr. Cooney said staffcontacted IDOT'and discUssed the ~ossibility of restricting access fr~om Dempster Street as a right-in only and narrowing the curb cut to 24-feet. IDOT contused with Staffs assessment and agreed to include the rVillage's request for the turn restriction and narrower curb' cut before issuing an IDOT permit to the applicant. Mr. Cooney said the proposed structure is a 2,677 square foot building constructed of CMU, concrete masonry unit, which is a concrete block material. He described the l~ndSCaPe plan which includes ten-foot wide perimeter landscaping areas around the north, east, and west property lines, and a planting bed along the south lot line. The perimeter landscaping consists of a variety of ornamental and shade trees. He said approximately 23% of the subject property is devoted to green space end code requires 25%1 Mr. Cooney said foundation plantings are not provided in front of the proposed structure and, in order'id meet the intent of the code, the applicant must enhance the proposed landscape area along the south and west property lines and include Iow-growing evergreen trees to provide year-round, "green" coverage, lie also said that enhancing the quality and quantity of the perirneter lhndscaping along Dempster and Algonquin frontages will help the site meet the intent of the code and the proposed Corridor Guidelines. Mr. Cooney said staff rnet with the petitioner and Police Department representatives ./~o discuss the best approach to ensure the safety of customers and employees resulting in the decision that two security lighTM will be Wall mounted on the back wall of the building in a manner that illuminates the north and east areas but does not impact the neighboring residential uses, end a six-foot wooden fence to be con~tr~¢ted along the north property line. Mr. Cooney said the proposed building is set back 10-feet from the noRh property line, 10-feet from the east property line, and 65-feet from the south property line. He explained that the proposed canopy would encroach six-feet.into the 30-foot Setback'along Dempster St~et~' The site is requiredt0 have a 20-foot ~ethack ~°ng the no~h prOperty line, and a 30-foot'set§ack al~ng Dempster'Stre~t. Setback vaCationS are reqt~ired~beeause the building ~.n~ro~hes ten-feet into the rear setback, the canopy encroaches six-feet in the~ front'30-T°°t setback, and a ~.5-foot i~erimeter landsCaped area is provided instead of the required ten-feet. He pointed out that eleven parking spaces are required and the petitioners site plan includes fourteen spaces. Mr. Cooney explained that the site could meet the minimum 75% lot coverage reqlairement b~ narrowing the Dempster Street curb and eliminating three parking spaces. Mr. COOpey reviewed the project as it relate~ to the V~llage's Conditional: U~e Standards and explained that the .c0nveniefiCe ~store is' a pe~itted Use. The gas'~tation cOn~ponent of the~project requires C0nditiona[Use approval but ~s similar i~a' ~ature fo the previeu~ ~ut0motive u~e~.~ He said the proposa! is of a similar intensity tO the st~rounding commercial area. He ~,~id~that revising the landseaPe plan to prOvide an enhanced :buffer'along the south and west property lines should allow little or no negative impact on the adjacent area, utility provision or public streets in the are~t. He also said ~he pr0p0Sed Conditional Use will eo~ly wit~ the ComprehensiVe'Plan and th~ Zoning Ordinance requirements with the ~cept~0n el'the ~anopy,~Xetit P~rirneter' landscape areai and the rear' Setback.. He said the pr0posed Conditibnal Use ~uld not have an~, ~ignifiea~ effe~ 0n the public welfare.~ - . Mr. Cooney reviewed the Project as it relates to the V llage's Variation Standards and explained that the location where the can0p3; crier°aChes ~int0 ~ setback iS not near'~ residential USes. lie also pointed out ~at reducing the access aisles to ~duce the size of the canopy w0uld lirnii: a d~iver'S abil~ity to enter Or exit the site The reduced setback does not have a negative effect on the adjacent residential area or on the public welfare. Zoning Board of Appeals _.~ ZBA-26-2000 Arlen~ Jti~acek, Chairperson _ .~, ~;,i.; ~,..: Page 3 Mr. Cooney said the Iff rear setback: request allows sufficient access to the CornEd right-of-way and the convenience ~tore is located far enouoh awav from residential property that the location will not have an impact on the residential ~ses. He Said that locating the ~uilding away from-the street is a safer tra.ffic des!gn a~.d. provides better .screening for the adjacent residential property. These factors are ufiique characteristics to the sut~joct property ano support the petitioner's need for a variation. Mr. , said the 5.5,foot setback along Dempster Street do.es not .meet the standar~s for a Variation: the fuel reduced setback to.access the site; a moving Vehicle can pass between a vehicle parked at the forward. The site plan and traffic flow of the subject property does not . Street. Mr. Cooney summarized by saying that staff recommends that the ZBA recommend approval of the proposed Conditional Use to oermlt the establishment of a 7-11/Citgo Convenience Store and (}as Station, and Variations to l~cate a canopy in ~e reqfiired 30-fobt setback and reduce th~ rear setback ~ shown on plans dated ~uly 13, 2000 at 1740 W. Den~l~ster, Case No. ZBA~2~-2000, with the conditions of approval hsted in the staff~memo. Mike ~ was sworn m. Mr. Assad prowded Board members with cop~es of an acrla ; around' the property, photographs of the site and surrounding property, Owned the property for a long time and has leased it to many ~nd thatcycte and bring in a more stable business. He said they were able to attract.the 7-11/Citgo businesses, and wish to build-to-suit for their long-term i~ tenants; Mr As~ad said they agreed with the conditiOns imposed by staff although 1) they would prefer to put a 3 -4 hedge rather than a fence in ~e ~ear of the prope~, 2) they would, prefer not to p~t ~xees along the ~ront property line where cars enter and exit as they already have fii~een t~ees on the site; and 3) for safety reasons, industry standards call for a 2~' distance between the pomps and the curb because automobile gas tanks are located in different areas and any less space would get congested; a car would have difficulty passing parked cars if the front yard setback variation was not approved. Hal Ettinger said he was concerned that motorists would cut through the property to avoid the stoplight. Mr. Asaad said they would monitor the possibility of those situations and him security personnel as a remedy if needed. Mr. Ettinger was con.~.me.d about the capacity and functionality of the proposed underground stormwater detention vanl Mr. Cooney is,not ane0mmon to u,de r an? vau!t w?r. dete.,?on. 3_?s.t.z m2os functioning properly, and it fills comPletely and spills out to the parking lot, mat woul~l mean ura~ me large that many areas in the Village were, likely flooding. Mr. Ettinger was concerned about possible gas contamination to the stormwater. Mr. Asaad explained the-safety precautions taken by their engineers to ensure against this. Richard Rogers asked if, in conjunction Condition 3a, they would ensure the replacement to the proposed concrete block be brick, not Dryvit. Mr. Asand said yes.' Mr. Cotten stated that most gas station canopies are 14' or 15', what was the reason the~ required lg'. Mr. Asand said 14' canopy if there is no safety issue. Ms. Juracek suggestco Discussion followed on the fence vs. shrub question and it was agreed a wooden fence would be required at the back of the property. Keith Youngquist asked if the ~wo islands to south and.west could be shifted to the northwest to allow a greater setback. Mr. Asand responded there was very little flexibility due to space restrictions. Mr. Asaad said staff and engineering had worked over three months on differeut sty|es of building but 7-1 ! wouldn't approve any other plan. oning Board of Appeals ZBA-26-2000 ~riene Juracek, Chairperson Page 4 Arlene Juracek asked Mr. Assad if he, agreed with the seven conditions imposed by st~aff, withithe-addition to 3a. that no Dryvit would be us~, and ]f:h~ agreed to put a fence lathe rea~ rather than shrubbery.' Mr Asand said he did agree. Rick Grunewald, 1763 Algonquin Rd., was s.worn in and said that he was concerned abc_ut traffic especially motorists making a iefbhand turn o~to ~empster al3d into stati0n~ Paul Sanderson, 1777 W. Algonquin Rd., an.d Hiren Shah, 1401 Busse Rd, also came forwarci to express concern with traffic at that intersection. Mr. C°°ney sa~d the Village Engineering..st~ had .approved the plan and did not mak~ any recommendations to fuRher restrict ingress/egress. Mr. Rogers asked ~fa no right-turn on red sign could be placed at that comer. Mr. Floros said restricting right tums would further add to traffic ~cgngestion. Ms..[uracek asked that staff review the three-foot shrubbery height along Algonquin Rd. present a line-of-sight issue for motorists and investigate with IDOT any potential for traffic control changes along Dempster and Algonquin. Ric .h..ar......d Rogers m. ade a motion to recommend approval of the request for Conditional Use.and ¥ .a~i.'ations, with the conditions l~sted in the s..~? memo, modifiad.b~ the ZBA to allow a 5.5-foot setback along a POrtion 6f Dempster Street, and add the condition 'to lower the height of th~. canopy. Elizabeth Luxem seconded ~e motion. At 8:27, Chairperson Juracek closed the Public Hearing and asked for discussion from the Board. UPON ROLL CALL: AYES: Cotten, Floros, Luxem, Rogers, Youngquist, and Jui'aeek NAYS: Ettinger Motion was approved 64. At 9:15 p.m., Elizabeth Luxem made motion to adjourn seconded by Richard Rogers. The motion was approvad by a voice vote and the.meeting ~ adjoumad. Barbara Swiatek, Planning Secretary William ~. Co~n'ey, J~, AICP Director of Community Development Village. of Mount prospect Community Development Department MEMORANDUM TO: MOUNT PROSPECT ZONING BOARD OF APPEALS ARLENE JURACEK, CHAIRPI~SON FROM: /UDY CONNOLLY, AICP, SENIOR PLANNE~ DATE: SEPTEMBER 7, 2000 ~G DATE: SEPTEMBER 14, 2000 SUBJECT: ZBA-26-2000- CONDITIONAL USE APPROVAL AND VARIATIONS 1740 DEMPSTER STREET BACKGROUND INFORMATION Petitioners: Mike As~ad (Urban Retail Construction) Trust # 11723, Parkway Bank & Trust Co. 7420 Quincy Drive Willowbrool~ IL 60521 Status of Petitioners: Fee Owner~ .. l'ar~el Number: 08-15-400-042 Lot Size: .58 acres · = Existing Zoning: B3 Community Shopping Existing Land Use: Vacant muffler shop Lot Coverage: Exi~ing: 53% Proposed: 77% Maxiraum. p~.~Atted: 75% Requested Actions: Conditional Use approval and v.~-iatians to construct and operate a new Citgo gas station and 7-11 Convenience Store. BACKGROUND The subject property is a vacant muffler shop at the northeast corner of Algonquin and D~.~,ster Road~, adjacent to a co,,..ercial development and across the street from a multifamily development. The applicant proposes to raze the existing structure and construct a 2,677 square foot 7-1! Convenience Store and Citgo gas station with four gas dispensers. The site can be accessed from one driveway on Algonquin Road and the petitioner proposes to reconfigure access to the site by creating a new driveway on Dempster Street. ZBA-26-2000 ZBA Meeting of August 14, 2000 Page 2 The attached site plan shows the location of the convenience store, parking lot, gas dispensers and canopy. The petitioner is seeking three variations to 1) allow the canopy to encroach six-feet into the required 30-foot setback along Algonquin Road, 2) provide a 5.5ofoot perimeter landscape setback instead of the required ten-feet, and 3) have a ten-foot rear setback while code requires a minimum of 20-feet. To conduct its analysis of the proposed Conditional Use and Variations, staff reviewed the petitioner's plat of survey and site plan and visited the site. ANALYSIS Surrounding Zoning and Land Uses: North: R1 Single Family Residence / Commonwealth Edison Easement South: B3 Community Shopping 8* 134 Business Retail and Service / Popeye's and a strip mall East: B3 Community Shopping / Jay's Liquors and a laundromat West: R4 Multi Family Residence / Cinnamon Cove Approval Process Thc subject site is in the B3 Community Shopping District. "Automobile repair and service stations" arc listed as Conditional Uses in the B3 district. The proposed gas station will require a Conditional Use approval by the Village Board, following a public hearing and recommendation by the Zoning Board of Appeals. The site, as proposed, will require Variations to Zoning Code setback requirements because the canopy, parking lot, and convenience store will encroach into the required setbacks. No maintenance or repair services will be conducted on the property. Comprehensive Plan Designation The Village's Comprehensive Plan designates the subject property for general com.~ercial and office uses. The site was a former muffler shop. The petitioner's proposal for a convenience store is a permitted use but the gas station component of the project requires Conditional Use approval. The automotive use is similar in nature to the previous automotive use, however the proposal would increase the retail activity at this location. Historically, the Village has required eliminating or minimizing curb cuts wherever possible. The petitioner has received tentative approval from IDOT for the proposed curb cut along Dempster Street and does not plan to reconfigure the existing curb cut along Algonquin Road. The petitioners site plans shows two, 35-foot wide curb cuts. An attached diagram shows fine turning radius for a fuel tanker. The diagram shows that the fuel ~nker can adequately access the subject property from Dempster Street if the curb cut is reduced. In reviewing the location of the curb cut, the site's proximity to a busy intersection and the adjacent businesses, staff contacted IDOT and discussed the possibility of restricting access from Dempster Street as a right-in only and narrowing the curb cut to 24-feet. IDOT concurred with staffs assessment and agreed to use similar criteria and include the Village's request for the turn restriction and narrower curb cut before issuing an IDOT p~idt to the applicant. Structure and Elevations The proposed structure is a 2,677 s.f. building. The elevations include a fiat mol, large windows, and a colored, illuminated band across the top, center section of the building. The enclosed elevations show a building constructed of concrete masonry unit, CMU, which is a concrete block material. Staffhas suggested revising the elevations so that the proposed structure would be brick, in keeping with recent ZBA and Village Board requirements for new buildings. ZBA-26-2000 ZBA Meeting of August 14, 2000 Page 3 Landscape Plan The applicant has submitted a preliminary Landscape Plan for the property. The plan includes ten-foot wide perimeter landscaping areas around the north, east, and west property lines, and a planting bed along the south lot line. The perimeter landscaping consists cfa variety of ornamental and shade trees. Approximately 23% of the subject property is devoted to green space. Foundation plantings are not provided in front of the proposed slructure. Article 23 re~tuires a 10' foundation planting around the slructure, however this requirement may be reduced administratively if the intent of the code is met. To do so in this case, the applicant must enhance the proposed landscape area along the south and west property lines and include low-growing evergreen trees to provide year-round, "green" coverage. The walkway in front of the store is not conducive for planter boxes. Therefore, enhancing the quality and quantity of the perimeter landscaping along Dempster and Algonquin frontages will help the site meet the intent of the code and the proposed Corridor C-uidelines. The petitioner met with Planning staff and Police Department representatives to discuss the best possible approach to ensure the safety of customers and employees. Security lighting was discussed and the petitioner proposes to locate two wall mounted security lights on the back wall of the building in a manner that does not impact the neighboring residential uses, but illuminates the north and east areas. The petitioner proposes a six- foot wooden fence along the north property line. The fence would be connected to the building at the north exit and extend to the dumpster enclosure. There is an existing sidewalk along Algonquin Road that connects to Dempster Street and will provide pedeslrian access the convenience store. Setbacks The proposed building is set back 10-feet from the north property line (adjacent to the ComEcl.reasement), 10- feet from the east property line, and 65-feet fi'om the south property line. The proposed canopy will encroach six-feet into the 30-foot setback along the south property line (Dempster Street). The building is required to ~ a 20-foot setback along the north property line and a 30-foot setback along the south property line. Setback variations are required because the building encroaches ten-feet into the rear setback, the canopy encroaches six= feet in the front 30-foot setback, and a 5.5-foot perimeter landscaped area is provided instead of the required ten- feet. Parking and Stacking Section 14.2224 list~ apark~grequirement furretail uses of 1 spacesper 250 ~uare feet ofgross flocr are~. ~he 2,677 ~q. f~ co~ve~enee store requires 11 ~ces and the pefitinner's ~ife plan includc~ 13 standsr~ sl~ee~ and one handicap ~ for a total of 14 spaces. Review by Other Departments Other depar~nents have required the proposal and noted that the projac! must meet current code requirements. This includas the ~tallation of automatic fire sprinklers, parkv~¥ trees, and revising the landscape plan. ~ additio~ exterior light~g m~t be provided to illum~te the rear of the building (north and east property lines) but not exceed ¥illage requirements. L~ addition, the site wouid meet the minimum 75% lot coverage requirement if the Dempster Street curb cut is narrowed to 24-feet wide, three standard parking spaces are eliminated along the north proper~ line, and the garbage dumpster is shined over to provide more green space. A narrower, right*in ordy curb cut on D~ster Street is a ~afer turning movement and provides adequate access for fuel trucl~. If the petitioner ma~es these changes, the site would meet thc minimum parking requirement and et~natc the need for a lot coverage vacation. ZBA-26-2000 ZBA Meeting of August 14, 2000 Page 4 REQUIRED FINDINGS Conditional Use Standards The standards for Conditional Uses are listed in Section 14.203.F.8 of the Village Zoning Ordinance. The section contains seven specific findings that must be made in order to approve a Conditional Use. These standards relate to: The Conditional Use will not have a detrimental effect on the public health, safety,~norals, comfort or general welfare; n The Conditional Use will not be injurious to the use, enjoyment, or value other properties in the vicinity or impede the orderly development of those properties; ~ Adequate provision of utilities and drainage and design of access and egress to minimize congastion on Village streets; and r~ Compliance of the Conditional Use with the provisions of the Comprehensive Plan, Zoning Code, and other Village Ordinances. The subject parcel for the proposed Conditional Use is a vacant muffler shop along a commercial corridor. The applicant proposes to establish a new Citgo gas station and 7-11 Convenience Store. The convenience store is a permitted use and the gas station component of the project requires Conditional Use approval, but is similar in nature to the previous automotive use. The proposal is of a similar intensity to the surrounding coLm~ercial area. Revising the l~ndscope plan to provide an enhanced buffer along the South and west property lines should allow little or no negative impact on the adjacent area, utility provision or public streets in the area. The proposed Conditional Use will comply with the Comprehensive Plan and the Zoning Ordinance requirements with the exception of the canopy, front perimeter landscape area (front setback), and the rear setback. Therefore, the' proposed Conditional Use would not have any significant effect on the public welfare. Variation Standards :' Required findings for all variations are contained in Section 14.203.C.9 of thc Village of Mount Prospect Zo~g Code. The section contains seven specific findings that must be made in order to approve a variation. These standards relate to: A hardship due to the physical surroundings, shape, or topographical conditions of a specific property not generally applicable to other properties in the same zoning district and not created by any person presently having an interest in the property; ~a lack of desire to increase fmancial gain; and n protection of the public welfare, other property, and neighborhood character. The applicant has requested a Variation for Zoning Code Section 14.1704.A, which requires a 30-foot setback for the north property line. As stated in previous Variation requests to allow a canopy to encroach into the front setback, the access aisles between the dispensers allow vehicles more flexibility to maneuver through the site, however this design requires a larger canopy to cover the dispensers. Reducing the access aisles to reduce the size of the canopy would limit a driver's ability to enter or exit the site. The location of where the canopy encroaches into the setback is not near any residential uses. Therefore, the proposal would not have a negative effect on the adjacent residential area or on the public welfare. The applicant's stated reasons for the proposed rear setback variation are related to the adjacent use. The applicant states that the location of the convenience store, ten-feet from the property line, allows sufficient access to the CornEd right-of-way and that the convenience store is located far enough away from residential property that the location will not have an impact on the residential uses. The irregular shape of the lot makes it difficult to situate a building and gas dispensers. Locating the bu/lding away from the street is a safer traffic design and BA-26-2000 ZBA M~eting of August 14, 2000 Page 5 provides better screening for the adjacent residential property. These factors arc unique characteristics to the subject property and support the petitioner's need for a variation. The petitioner's request for a 5.S-foot setback along Dempster Street does not meet the standards for a variation. The attached Turning Movement Diagram shows that the fuel tanker does not require a reduced setback to access the site. In addition, a moving vehicle can pass between a vehicle parked at the gas ~dispenser if the parked vehicle pulls forward~ Since thc gas tank is located at or close to thc rear of a vehicle, drivers typically pull forward automatically. The site plan and traffic flow of the subject property does not support the requested variation for a 5.5-foot setback along Dempster Street~ RECOMMENDATION The proposed Conditional Use and Variation meet the required standards listed in the Zoning Ordinance, when the conditions of approval, listed below, have been met. Based on these findings, Staff recommends that the ZBA recommend approval of the proposed Conditional Use to permit thc establishment of a 7-11/Citgo Convenience Store and Gas Station, and variations to locate a canopy in the required 30-foot setback and reduce the rear setback as shown on plans dated Suiy 13, 2000 at 1740 W. Dempster, Case Bio. ZBA-26-2000. The Village Board's decision is final for this case. The conditions of approval are: 1. Submissiofi of final site plan in general conformance with the site plan prepared by Marchris Engineering, Ltd dated Suiy 13, 2000 revised to reflect: a. 24-foot wide, right-in only curb cut along Dcmpster Road, b. eliminate parking and/or other impervious surfaces to meet 75% maximum lot coverage requirement, c. provide a minimum ten-foot setback around the perimeter of the property, d. relocate the ground sign to meet the five-foot setback requirement 2. Submission of a final landscape plan in general conformance with the preliminary site plan prepared by Marchris Engineering, Ltd dated August 13, 2000: a. revised to meet all requirements of Article 23 of the Zoning Ordinance, b. revised to provide a continuous landscape screen at a 3' height along Dempster Street and Algonquin Road with consideration to landscaping that will provide year round screening. 3. Submission of final elevations in general conformance with preliminary elevations prepared by Marchris Engineering, Ltd revised: a. replace the CMU with brick as the primm~ building material, b. indicate that the building.and fence shall be treated with an anti-graffiti agent, c. relocate the ATM sign over the door or in the window. 4. Submittal and approval of final engineering plans meeting all Development Code requirements. $. Submittal and approval of a lighting plan that meets Village Codes and Police Depa, tment requirements. 6. Submittal of final building plans meeting all applicable Building Code and Fire Code requirements. 7. Approval of appropriate permits by LD.O.T. and M.W.R.D. concur: · ' . ' ' Dcvelo ment Wflham .l Cooney, AICP, Dtrector of Commumty p LIMIT DEMPSTER STREET · VILLAGE OF MOUNT PROSPECT COMMUNITY DEVELOPMENT DEPARTMENT - Planning Division 100 S. Emerson Street Mount Prospect, Illinois 60056 Phone 847.818.5328 FAX 847.818.5329 Application for Conditional Use Approval IK Case Number Development Name/Address ~ Date of Submission m Hearing Dato .: , · · ,i~.. . ' ' '~J:;'.~....:.,,.:,.;:.:,_,-.<'.-.: .- .:. .:..' '.... : -. ". i Address(es) (Street Number. Street) Setbacks: Front Rear Side Side Building Height Lot Coverage (%) Numbs' of Parking Adjacent Iamd Uses; % North I Tax I.D. Number or Cotmty Assigned Pin Number,s) Legal l:~,criplion (atiach additional sheets Name Telephone(day) Co~mtion ? Tel~hone (ev~ S~eet Address F~ Intent in ~o~ Namc Telephone (da),) Corporation Street Address Fax: City State Zip Code Pager Developer . Attorney Name Telephone (day) Address Fax Surveyor ArehJte~t Landscape ArchRect Mount Prospect Depa.~ment of Communit~ Development Phone S47.81 $.5:32g 100 South Emerson Sn'eet, Mount Prospect Illinois, 60056 Fax g47~81 $.$329 2 TDD ~17.392.6064 Proposed Conditional Use (as listed in the zonin8 district) Describe in 'Detail the Buildin~ and Activities Proposed and Flow the Proposed Use ldeets the A~ached Standards for Conditional Use Approval (at~ach additional sheets ir'necessary) Hours of Operation AddressCas) (Street Number, Street) ~- ~ Site Area (Acres) Proporty Zoning Total ~Sq. Ft. (Site) Sq. Ft. Devoted to Proposed Use Building Height Lot Coverage (%) Number of Parking Spaces dA,~o,~/' Please note tl~ the applice~on will no~ be reviewed until ~s t~dfiou has Ix~n fuUy completed and all required plans and other mmerhls have been satisfactorily submitted to the Planning Division. hcomplete submiUals will not be aCCel~d. It is smugly suggested thot tho · petitioner schedule an appointment with the appropriate Village staff so that materials can be reviewed for accuracy and completeness at the time of submittal. In consideration of the information contained in this petifiun as well as all supporting documentation, it is requ_~t___~l that approval be given to this request. Theapplicant/stbeowneroramhorizedrepresen~ative oftheowneroftheproperty. Thepedtionarandtheownerofthe property grant empinyee~ of the Village bf Mount Prospect and their agents permission to enter on the property during reasonable hours · for vlsual inspection of the subjeot propen'y. I hereby affirm that all information provided herein and in ali materials submitted in association with this application are true and If applicant is not property owner: I hereby designate the applicant to__act as my agent for the purpose of seeking the Variation(s) described in this application and the associate/supporting ~~ .. Proper~ Owner ~ Date Mount Prospect Depamnent of Comm~L Development Phone 100 South I~merson Street, Mount Prospect Illinois Fax 3 TDD g47.392.6064 VILLAGE OF MOUNT PROSPECT COMMUNITY DEVELOPMENT DEPARTMENT -planning Division I00 S. Emerson S~*~t Mount Prospect, Illinois 60056 Phone 847.818.5328 FAX 847.818.5329 Variation Request The Zoning Board of Appeals has final administrative authority for all petitions for fence variations and those variation requests that do not exceed twenBt-flve (25%) of a requirement stipulated by the Village's Zoning Ordinance. PETITION FOR ZONING BOARD OF APPEALS REVIEW O Village Board Final I~l ZBA Final · .~ .~,,. , ~'~x;.~. '+:~?.,.. ¢ .. ',_'5-, ~ '""~' :~;*'~;~".q:"~ ....... S',~g -. ~:. *' ~..,' ...... ~:~c'g~ · t~'~"-~'* ' -- . ~a -' · Z: Name Telephone (day) ~ 'Co.ration Telephone (evening) S~et Address' ' ' F~: ~ City S~te Zip Code ~ager .... Telepho'en (day) Developer Atto~ N~e . Telephone (day) Ad~s F~ Sure, or Z N~e ~/~ ~.~ ~/~ ~. [Telephone (~y) .,.,~. ~ Zn~r . Archit~ N~e ~~ ~~ ~/a ~ Tel~h~e (~y): _. ~/~- N~e ~~/~ /~p~s~../~. Telephone(~y): M~t ~ct ~ent of CommuniW ~ve[opment ~one ~7,818~328 I ~ ~u~ ~e~n S~ Mo~t Pros~t Illinois, 6~56 F~ ~7.818.5329 2 ~D ~7,3~.~ Code Section(s) for which V~'iation($) is (are) Requested Summ~ ~d ~u~ffic~lion ~o~ R~u~d V~ion(s), ~ ~fifi~flon ~o ~ A~ched S~ds ~o~ V~afions Pleasu note that tbe applisation will not be acceptsd until this pelilioa has been fuliy completed and aH ~ p~ ~ ~or ~ have been satisfactorily submitted49 the p!,m.~ Divisio~ It ts strongly sugge;ted ~ ~ petitioner sc~dule an appob~,ent wi~ the appropriate Village staff so that'materials can be reviewed for accura~ and completeness prior to submittal. In c°midoration of the information contained in this petition as well as aH suplxm/ng documentation, it is requested that approval be given tothis request TheapplicantistheowneroramhorizedrepresentaHveoftheowneroftheproperty. Thepetliionorendtheownorofthe property grant employees of the Village of Moont Prospect and their agents permission to enter on the property during reasonable hours for visual inspection of the subject property. I hereby affirm ~at all information provided herein and in aH materials submitted in association with this application are ~tue end If applicunt is not property owae~. I hereby designate the applicant to act as ~my agent for the purpose of seek~g thc Variation(s) described in this application end the Properp/Owner ~\ Date Mount Prospect Department of Community Development Phone 847.818.5328 100 South Emerson Street, Mount Prospect Illinois, 60056 Fax 847.818.~329 3 TDD 847.392.60~4 VVVL 8/28/00 8/29/00 ORDINANCE NO. AN ORDINANCE GRANTING A CONDITIONAL USE AND ~/ARIATIONS FQR PROPERTY LOCATED AT 1740 WEST DEMPSTER STREET WHEREAS, Mike Assad d/b/a Urban Investment Trust (hereinafter referred to as "Petitioned) has filed a petition for a Conditional Use and Variations with respect to property located at 1740 West Dempster Street, (hereinafter referred to as the ,Subject Property") and legally described as follows: Property Index Number: 08-15-400-042 That part of Lot 2 in Edward Busse's Division of part of the Southeast 1/4 of Section 15 and the Northeast 1/4 of Section 22, Township 41 North, Range 11 East of the Third Principal Meridian, as recorded December 17, 1919, as document #6696216 in Cook County, IL described as follows: Beginning at a point in the old center line of Algonquin Road which is 210 feet east of (measured at right angles to) the West line of the East 1/2 of said East 1/4; thence North along a line 210 feet East of and parallel with the West line of the East 1/2 of said Southeast 1/4, a distance of 103.05 feet to an angle point; thence Northeasterly along a diagonal line drawn from said angle point to a point in the East of said Lot 2 which is 326.25 feet North of the South line of said Section 15 (as measured along the east line of said Lot 2) a distance 333.85 feet to a point (said point being 636:08 feet Southwesterly of the East line of said Lot 2, as measured along said diagonal line); thence Southeasterly along a line drawn at dght angles to South line, a distance of 219~82 feet to the South line of said Southeast 1/4; thence West along said South line, a distance of 259.56 feet to the intersection of said South line with said old center line of Algonquin Road; thence Northwesterly along said old center line, a distance of 121.80 feet to the point of beginning (excepting the Eastedy 128;05 feet, as measured at right angles to the Eastedy fine thereof) also excepting from above described tract the South 50 feet thereof taken for Dempster Street per document #9967970 and except that part lying Southwesterly of the Northeasterly line of Algonquin Road as widened per Document # 11195781, in Cook Cbunty, IL.; and WHEREAS, the Petitioner seeks a Conditional Use permit to construct a 2,677 square foot gas station with convenience mart, as provided in Section 14.1703 of the Village Code; and WHEREAS, the Petitioner seeks Variations from Section 14.1704,A and Section 14.2217.B, as provided in Sec{ion 14.203.C of the Village Code, to allow the canopy to encroach six-feet (6') into the required thirty-foot (30') setback along Algonquin Road, to provide a 5.5 foot perimeter landscape setback instead of the required ten-feet (10'), and to allow a ten-foot (10') rear setback instead of the twenty-foot (20') setback required by Village Code; and Page 2/3 1740 W. Dempster Street WHEREAS, a Public Headng was held on the request for a Conditional Use and Variation being the subject of ZBA Case No. 26-2000 before the Zoning Board of Appeals of the Village of Mount Prospect on the 14t~ day of September, 2000, pursuant to proper legal notice having been published in the Mount Prospect Journal &Topics on the 9t~ day and the 23rd day of August, 2000; and WHEREAS, the Zoning Board of Appeals has submitted its findings and recommendation to the President and Board of Trustees in support of the request being the subject of ZBA 26- 2000; and WHEREAS, the President and Board of Trustees of the Village of Mount P~ospect have given consideration to the requests herein and have determined that the same meets the standards of the Village and that the granting of the proposed Conditional Use permit and Variations would be in the best interest of the Village. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: The recitals set forth hereinabove are incorporated as findings of fact by the President and Board of Trustees of the Village of Mount Prospect. SECTION TWO: The President and Board of Trustees of the Village of Mount Prospect do hereby grant a Conditional Use permit to allow the construction of a 2,677 square foot gas station with convenience mart, as provided in Section 14.203.F.7 of the Village Code; and SECTION THREE: The President and Board of Trustees of the Village of Mount Prospect do hereby grant Variations, as provided in Section 14.203.0.7 of the Village Code, to reduce the thirty foot (30') front setback requirement to twenty-four feet (24') to allow a canopy to be constructed, to reduce the Dempster Street setback to 5.5 feet (5.5') for the area west of the curb cut, and to reduce the twenty-foot (20') rear setback to ten-feet (10'), as shown on the Site Plan, a copy of which is attached hereto and hereby made a part hereof. SECTION FOUR: Prior to the issuance of a building permit relative to the Conditional Use permit and Variations, the following conditions and/or written documentation shall be fulfilled: 1. Submission of a final site plan in general conformance with the site plan prepared by Marchris Engineering, Ltd., dated July 13, 2000 revised to reflect: a. twenty-four foot (24') wide, right-in-only curb cut along Dempster Street, unless the Petitioner demonstrates that a wider curb-cut is necessary; b. compliance with 75% maximum lot coverage requirement; c. minimum ten-foot (10') rear setback; d. the ground sign meeting the five-foot (5') setback requirement. [ Page 3/3 1740 W. Dempster 2. Submission of final elevations in general conformance with preliminary elevations prepared by Marchris Engineering, Ltd. revised to: a. replace the CMU with brick as the primary building material; b. indicate that the building and fence shall be treated with an anti-graffiti agent; c. relocate the ATM sign over the door or in the window; d. reduce the height of the canopy to provide a fourteen-foot (14') clearance, or such height as determined necessary by State and local requirements. 3. Submittal and approval of finaf engineering plans meeting all Development Code requirements. 4. Submittal and approval of a lighting plan that meets Village Codes and Police Department requirements. 5. Submittal of final building plans meeting all applicable Building Code and Fire Code requirements. 6. Approval of appropriate permits by the Illinois Department of Transportation and the Metropolitan Water Reclamation District. SECTION FIVE: The Village Clerk is hereby authorized and directed to record a certified copy of this Ordinance with the Recorder of Deeds of Cook County. SECTION SIX: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of ,2000. Gerald L. Farley Mayor ATTEST: Velma W. Lowe Village Clerk Mount ProspeCt PUbliC Works Department INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: VILLAGE ENGINEER DATE: SEPTEMBER 28, ~ZO00 SUBJECT: NORTHWEST HIGHWAY RESURFACING The ILLinois Department of Transportation (IDOT) has scheduled resurfacing of Northwest Highway that includes the entire portion through Mount Prospect. A November bid opening is planned with construction to start in the spring of :ZO01. The project includes grinding off the existing asphalt, instaLLing new asphalt surface, intermittent curb replacement and storm sewer repairs. The total project cost is estimated to be $2,633,505. The improvements wiLL require the adjustment of the ViLLage's sewer manholes and water vaults that are Located within the pavement areas and paving of the parking Lanes Located along Northwest Highway. Previous agreements between IDOT and the ViLLage stipulate that the ViLLage is responsible for these costs. IDOT's estimate for this work is $43,705. It is the ViLLage's position that any storm sewer constructed as part of this improvement should be the responsibility of IDOT to maintain. Thus I have tined out that portion of section 13 (page 6) of the agreement that indicates that the ViLLage has maintenance responsibility for the storm sewer. I recommend that the Mayor initial that section indicating approval of that position. I have discussed this issue with IDOT and this is their recommended procedure to resolve this issue. Attached are two copies of the Agreement between IDOT and the ViLLage for this project, which stipulates the ViLLage's participation in the cost of the project. I recommend that the ViLLage Board authorize the Mayor to sign the Agreements and then return them to me for transmittal to IDOT. PLease contact me if you have any questions. (~utbecker Cc: GLen R. AndLer, PubUc Works Director X:\fi[es\engineer\lDO'r~projects\NWHiway\resurf~agmm RESOLUTION NO. A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION RELATIVE TO THE IMPROVEMENT OF THE ENTIRE PORTION OF NORTHWEST HIGHWAY WITHIN MOUNT PROSPECT WHEREAS, the Corporate Authorities of the Village of Mount Prospect have determined that it would be in the best interests of the Village to participate with the State of Illinois Department of Transportation in sharing specific costs in conjunction with the improvement of the entire portion of Northwest Highway within Mount Prospect; and WHEREAS, it has been further determined that it would be in the best interest of all concerned to enter into an agreement to share costs, in conjunction with the improvement of the entire portion of Northwest Highway within Mount Prospect; and WHEREAS, the Agreement shall specify the portion of the cost that will be paid by the Village of Mount Prospect. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: The Mayor is hereby authorized to sign and the Clerk Ps authorized to attest his signature on the Agreement between the Village of Mount Prospect and the Illinois Department of Transportation, being the subject of this Resolution, a copy of said Agreement is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: This Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of ,2000. Gerald L. Farley Mayor ATTEST: Velma W. Lowe Village Clerk AGREEMENT THIS AGREEMENT entered into this day of A.D. , by and between the STATE OF ILLINOIS, acting by and through its DEPARTMENT OF TRANSPORTATION, hereinafter called the STATE, and the Village of Mount Prospect, County of Cook, of the State of Illinois, here'mafter eailed the VILLAGE. WITNESSETH: WHEREAS, the STATE, in order to facilitate the free flow of traffic and ensure safety to the motoring public, is desirous of improving approximately 9,266.5 meters (30,402 lineal feet) of U.S. Route 14 (FAU Route 3512, State Section: (8618,W-1]; 87Y & 88Y) RS-2, State Job No.: C-91-324-97, State Contract: 60409), by making the following improvements: Milling and resurfacing U.S. Rotae I4 from east of Vail Avenue to west of U.S. Route 12/45, pmvid'mg 2-3.3 meters (11 foot) through traffic lanes in each direction, with 3.3 meters (11 foot) and variable width right and left mm lanes as shown on the plans, milling and resurfacing 2.7 meters (9 foot) and variable wide parking lanes on the north side of U.S. Route 14 between Miner Street and Lee Street, constructing curb and gutter and adjusting the storm sewer system for highway drainage, and'by performing all other wOrk necessary to complete the improvement in accordance with the approved plans and specifications; and WHEREAS, the VILLAGE has requested that their parking lanes be milled and resurfaced and is agreeable to participating in the entire cost associated with the parking lanes; and WHEREAS, the STATE is agreeable to incorporating the parking lane work in its project; and WHEREAS, the VILLAGE is desirous of said improvement in that same will be of immediate benefit to the VILLAGE ~esidents and permanent in nature; NOW THEREFORE, in consideration of the mutcal covenants contained herein, the parties hereto agree as follows: 1. The STATE agrees to make the surveys, prepare pIans and specifications, receive bids, award the contract, furnish engineering inspection during construction, and cause the improvement to be built in accordance with the plans, specifications, and contract. 2. The STATE also agrees to pay, or provide for the payment of, construction and · 'engineering costs subject to reimbursement by the VILLAGE as hereinafter stipulated. 3. It is mutually agreed by and between the parties hereto that the estimated costs of the improvement and cost proration is as shown on Page 2A: -2- PAGE 2A ESTIMATE OF COST AND PARTICIPATION STATE VILLAGE TYPE OF WORK COST % COST % TOTAL All Roadway Work $ 2,252,00 100% $ N/A $ 2,252,000 P&CEngin~ering . $ 337,800 100% $ N/A $ 337,800 (15%) OTHER WORK Mill&Resurface $ N/A $ 23,280 100% $ 23,280 Parking Lanes P&CEngineering $ N/A $ 3,492 100% $ 3,492 (15%) Curb & Gutter Removal $ N/AS 13,675 100% $ 13,675 & Replacement P&C Engineering $ N/A $ 2,051 I00% $ 2,051 (15%) Inlets, Manholes, $ N/A $ 1,050 100% $ 1,0501 Frames & Grates '~&CEngineering ~ [$ N/A $ 157 100% $ 157 (15%) TOTAL $ 2,589,800 $ 43,705 $ 2,633,505~ Note: The VILLAGE's participation shall be predicated on the percentages shown above for the specified work. The VILLAGE's cost shall be determined by multiplying the final quantities times contract unit prices plus 15% for construction engineering. 4. The VILLAGE has passed a resolution appropriating sufficient funds to pay its share of the cost of this improvement~ a copy of which is attached hereto as Exhibit A and made a part hereof. Upon receipt of the first and subsequent progress payments made to the Contractor, the VILLAGE will pay to the STATE from the funds allotted to the VILLAGE, an mount equal to the VILLAGE's share, $43,705, divided by' the estimated construction cost, $2,290,005, multiplied by the actual progress payment made to the Contractor until the entire obligation incurred under this Agreement has been paid. The VILLAGE agrees to pass a supplemental resolution to provide necessary funds for its share of the cost of this improvement if the mount appropriated herein proves to be insufficient to cover said cost. 5. The VILLAGE has adopted, and will put into effect, prior to the State advertising for the work to be performed hereunder, an ordinance requiring that parking be parallel to the curbs, along U.S. Route 14 within the limits of this improvement, within the VILLAGE limits, a copy of which is attached hereto as Exhibit B and made a part hereof, and will, in the future, prohibit parking at such locations within, or immediately adjacent to, this improvement, as may be determined by the STATE or be necessary from traffic capacity studies. 6. The VILLAGE has adopted, and will put into effect, prior to the STATE advertising for the work to be performed hereunder, an appropriate ordinance prohibiting the discharge of sanitary sewage and industrial waste water into any storm sewers or drainage facilities constructed as a part of this improvemem, a copy of which is attached hereto as Exhibit C and made a part hereof, 7. Prior to the STATE advertising for the work to be performed hereunder, the disposition of encroachments will be cooperatively determined by representatives from the VILLAGE and the STATE. The VILLAGE has adopted, and will put into 'effect, prior to the STATE advertising for the work to be performed hereunder, an appropriate ordinance relative to the disposition of encroachments and prohibiting in the future any new encroachments within the limits of the improvement, a copy of which is attached as Exhibit D and made a part hereof. 8. The VILLAGE agrees to adopt a resolution or send a letter, prior to the STATE advertising for the work to be performed hereunder, approving the plans and specifications as prepared. The VILLAGE agrees not to permit driveway entrance openings to be made in the curb as constructed, without the consent of the STATE. -4- 10. The VILLAGE shall exercise its franchise right to cause private utilities to be relocated at no expense to the STATE. 11. The VILLAGE agrees to cause its utilities located on right of way acquired by the STATE or installed within the limits of a roadway after the said roadway was taken over for maintenance by the State, to be relocated and/or adjusted at no expense to the STATE. 12. Upon completion of the improvement and final field inspection by the STATE, and so long as U.S. Route 14 is used as a STATE highway, the STATE agrees to maintain, or cause to be maintained, the median, the through traffic lanes, the left mm and right mm lanes, and the curb and gutter or stabilized shoulders and ditches adjacent to those lanes. The STATE will be responsible for the maintenance of lane line and median line markings. 13. Upon final field inspection of the improvement, the VILLAGE agrees to maintain, or cause to be maintained, those portions of the improvement which are not maintained by the STATE, including parking lanesl and their adjacent curb and gutter, sidewalks, parkways, guardrails, crosswalk, stopline markings on all effected 'highways, and maintenance of the mast arm cross street signing facing VILLAGE maintained streets, VILLAGE owned utilities, including all highway appurtenances thereto, highway -5- lighting, including furnishing the electrical energy thereof, ~ ~ Thc maintenance, repair, and/or reconstruction of storm sewers constructed as a part of this improwrncnl ..... ~ shall b~ that ofth~ STATE. S:\WP~Projsupp~AGMTS~ntprospectagrmt.do¢ -6- Obligations of the STATE will cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or Federal funding source fails to appropriate or otherwise make available funds for this contract. THIS AGREEMENT, and the covenants contained herein, shall become null and void in the event the contract covering the construction work contemplated herein is not awarded within 3 years subsequent to execution of this Agreement. THIS AGREEMENT shall be binding upon and inure tothe benefit of the parties hereto, their successors and assigns. Village of Mount Prospect By Mayor Date: ATTEST: Village Clerk (SEAL) STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION By District Engineer Date: FUNDING RESOLUTION WHEREAS, the Village of Mount Prospect has entered into an Agreement with the State of Illinois for the improvement of U.S. Route 14, FAU Route 3512, known as State Section: (86[S, W-l]; 87Y & 88Y) RS-2: and WHEREAS, in compliance with the aforementioned Agreement, it is necessary for the Village to appropriate sufficient funds to pay its share of the cost of said improvement; NOW, THEREFORE, BE IT RE'SOLVED, that there is hereby appropriated the sum of $43,705, or so much thereof as may be necessary, from any money now or hereafter allotted to · the Village to pay its share of the cost of this improvement as provided in the Agreement; and BE IT FURTHER RESOLVED, that upon receipt of the first a nd subsequent progress payments made to the Contractor, the VILLAGE will pay to the STATE from the funds allotted to the VILLAGE, an mount equal to the VILLAGE's share, $43,705, divided by the estimated construction cost, $2,290,005, multiplied by the actual progress payment made to the Contractor until the entire obligation incurred under this Agreement has been paid. BE IT FURTHER RESOLVED, that the Village of Mount Prospect agrees to pass a supplemental resolution to provide necessary funds for its Share of the cost of this improvement if the amount appropriated herein proves to be insufficient to cover said cost. State of Illinois Village of MOunt Prospect County of Cook Mr. I, Miss Mrs. Village Clerk in and for, the Village of Mount Prospect, hereby certify the foregoing to be a true perfect and complete copy of the resolution adopted by the Village Board at : a meeting on IN TESTIMONY WHEREOF, I have hereunto set my hand and Seal this day of Clerk Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS ~-"--'J~t~. FROM: VILLAGE ENGINEER DATE: SEPTEMBER 28, 2000 SUBJECT: ROUTE 83 STREET LIGHT IMPROVEMENTS Earlier this year, the Vii[age applied for and was approved to receive Surface Transportation Program (STP) funding for street light improvements on Route 83 between Golf Road and Prospect Avenue. Through this program, federal funds cover 70% of the project cost and the Vii[age wi[[ be responsibJe for the remaining 30%. The estimate of construction cost is $517,000, with Federal funding in the amount of S361,900 and Vii[age funding of $155,100. The fina[ pJans and specifications are being prepared. We anticipate a January 2001 bid opening with construction to start in March 2001. Attached are six copies of the Joint Agreement with IDOT which specifies the project cost participation. I recommend that the ViJJage Board authorize the Mayor to sign the agreements and then return them to me for transmittal to IDOT. Please contact me if you have any questions. u[becker Cc: Glen R. Andter, Public Works Director X:\fites\engineer\projects\stlight\Rt83\agmm 8129100 RESOLUTION NO. A RESOLUTION AUTHORIZING. THE EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION RELATIVE TO STREET LIGHT IMPROVEMENTS ON ROUTE 8'3 WHEREAS, the corporate authorities of the Village of Mount Prospect have determined that it would be in the best interest of the Village to participate with the State of Illinois in the Surface Transportation Program (STP) for street light improvements on Elmhurst Road (Route 83) between Golf Road and Prospect Avenue; and WHEREAS, it was further determined that it would be in the best interest of all concerned to enter into an Agreement to share the cost of such street light improvement project, in the amount of $517,000, with $155,100 to be a direct cost to the Village and Federal funding in the amount of $361,900; and WHEREAS, the Agreement being the subject of this Resolution specifies the portions of the cost that will be paid by the Village of Mount prospect and the Illinois Department of Transportation. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor is hereby authorized to sign and the Clerk is authorized to attest his signature on the Agreement between the Village of Mount Prospect and the Illinois Department of Transportation, being the subject of this Resolution. A copy of said Agreement is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of ,2000. Gerald L. Farley, Mayor ATTEST: Velma W. Lowe, Village Clerk Local Agency ~ Section - Mount Prospect (V) ~ of Trarlsp~ 00-00137-00-LT Local Agency Agreement Fund Type ' for Federal Participation . STU ~(StateC°ntrac~ IDayLa~?r ILoca, Contract I.RForce^ccount This Agreement is made and entered into between the above local agency (LA) and the state of Illinois, acting by and through its Department of Transportation, hereinafter referred to as 'STATE". The STATE and LA ]cintiy propose to improve the designated location as shown below. The improvement shall be constructed in accordance with plans approved by the STATE and the STATE's policies and procedures approved and/'or required by the United States Federal Highway Administratioh hereinafter referred to as FHWA. Location Local Name IL Route 83 (Elmhurst Road) Route FAP 344 Length 1.898 km Termini Golf Road to US Route 14 Current Judsdiction State-Upon completion of the improvement, State will retain jurisdiction and Mount Prospect will assume maintenance responsibility. Project Description Existing Str. No. N/A Street lighting, includes light pole foundation, aluminum light pole, unit duct, luminaire, conduit pushed, lighting controller, trench backfill for electrical work. and collateral work thereto. Division of Cost Type of Work FHWA % State % LA % Total Participating Constructio~ 361.900 ~0.00 155,100 30.00 517.000 Non-Participating Construction Pmlirninary Engineering Construction Engineering Right of Way Railroads Utilities TOTAL 361,900 155,1 O0 517.000 NOTE: The above costs are approximate and subject to change. The actual costs will be used in the final division of cost for billing and reimbureement. If funding is not a percentage of the total, place an asterisk in the space orovided for the percentage and explain below. The Federal share of construction engineering may not exceed 15% ?f the Federal share of the final constr~ction cost. Local Agency Appropriation The LA on , appropriated, by separate resolution, ordinance or read improvement statement. to pay the LA's share of the cost and will appropriate additional funds, if required to cover the LA's total cost. LA'sshareofthecosttobepaidwith i'-IMFTFunds [] Other Funds. Method of Financing (State Contract Work) METHOD A--Lump Sum (95%.of LA Obligation) METHOD B-- Monthly Payments of METHOD C-x-LA's Share $155.t 00.00 divided by estimated total cost multiplied by actual progress payment. (See page two for details of the above methods and the financing of Day Labor and Local Contracts) Construction En[iineerin[i I Ri[Iht. of-Way Job Number Project Number Job Number Project Number Job Number Proiect Number C-91-215-00 M-7003(888) Agreement Provisions THE LOCAL AGENCY AGREES: (1) To acquire in its name, or in the name of the state if on the state highway system, uti right-of-way necessary for this project in accordance with the requirements of Titles ti and III of the Uniform Relocation Assistance, and ReaI.PrepertY Acquisition Policies Act of 1970~ and established state policies and procedures. Prior to advertising for bids. the LA shall certify to the STATE that all requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be cooperatively determined by representatives of the LA. and STATE and the FHWA, if required. (2) To provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private, in accordance with the current Utility Accommodation Pciicy for Local Agency Highway and Street Systems. (3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction of the proposed improvement. (4) To retain jurisdiction of the completed improvement unless specified other,vise by addendum (addendum should be accompanied by a location map). if the improvement location is currently under read district jurisdiction, an addendum is required. (5) To maintain or cause to be maintained, in a manner satisfactory to the STATE and FHWA, the completed improvement, or that portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above. (6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and Nondiscrimination Regulations required by the U.S. Department of Transportation (7) To maintain, for a minimum of 3 yearn after the completion of the contract, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbumements of funds passing in conjunction with the conbact; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the department; and the LOCAL AGENCY agrees to cooperate fully with any audit conducted by the Auditor General and the department: and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their ;3urported disbursement. (8) To provide if required, for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of the proposed improvement; (9) To comply with Federal requirements or possibly lose (partiat or totaD Federal participation as determined by the FHWA; (10) (STATE Contracts Only) That the method of I~ayment designated on page one will be as follows: Method A - Lump Sum Payment. Upon award of the contract for this improvement, the LA will pay to the STATE, in lump sum, an amount equal to 95% of the LA's estimated obligation incurred under this Agreement, and will pay to the STATE the remainder of the LA's obligation (including any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs. Method B - Monthly Payments. Upon award of the contract for this improvement, the LA will pay to the STATE, a specified amount each month for an estimated period of months, or until 95% of the LA's estimated obligation under the provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LA's obligation (including any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs. Method C - Progress Payments. Upon receipt of the contractor's first and subsequent progressive bills for this improvement, the LA will pay to the STATE, an amount equal to the LA's share of the construction cost divided by the estimated total cost, multiplied by the actual payment (appropriately adjusted for nonparticipating costs) made to the contractor until the entire obligation incurred under this Agreement has been paid. (11) (Day Labor or Local Contracts) To provide or cause to be provided all of the initial funding, equipment, labor, mated~l and services necessary to construct the complete project. (12) (Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of the project for which this preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the fiscal year in which this agreement is executed, the LA will repay the STATE any Federal funds received under the terms of this Agreement. (13) (Right-of-Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the close of the twentieth fiscal year following the fiscal year in which this Agreement is executed, the LA will repay the STATE any Federal Funds received under the terms of this Agreement. Local 'Agency Section Mount Prospect (V/ 00-00137-00-LT Page 2 IL 494-0327 BLR 4251 (Rev. 4/2000) '- (14~) And certifies to the best of its knowledge and belief its officials: (a) are not presently debarrod, suspended, proposed for deb~ ~r~ n~, doctamd ineligible or voluntaril~ exctuded frem covered transactions by ~ny Federal department or agenCY;; ~?; ~ri~[~,'i~ .'~?¥= ~.~. , (b) have not within a three-year perind preceding thl$ ~:nen~ beeh C0nVictad of or had a civfl judgmerd rendered against them for commission of fraud or a criminal offense in connec~on with obtaining, attempting to obtain or performing a public [Federal, State or local) transaction or contract under a public transaction: violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bdbery, falsification or destruction of records, making false statements receiving stolen property; (c) aren~tpresent~yindictedf~r~r~therwise~imina~y~r(~vi~ychargedbyag~vemm~nta~entity(Federa~State~ca~)with commission of any of the offenses enumerated in item (b) of this certification; and ' (d) have not within a three-year period preceding the Agreement had one or more public transactions (Federal, State, local) terminated for cause or default. (15) To include the certifications, listed in item 14 above and all other certifications required by State statutes, in every contract, including procurement of materials and leases of equipment. (16) (STATE Contracts) That execution of this agreement constitutes the LOCAL AGENCY's concurrence in the award of the construction contract to the responsible Iow bidder as determined by the STATE. (17) That for agreements exceeding $'100,000 in federal funds, exeoution of this Agreement constitutes the LOCAL AGENCY's certification that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress. an officer or employee of Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement. (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form-LLI.., 'Disclosure Form to Report Lobbying', in accordance with its instructions. (c) The LOCAL AGENCY shall roquiro that the language of this certification be included in the award documents for all subawards at all ties (including subcontracts, subgrants and contracts under grants, loans and cooperative agreements) and that all subrocipients shall certify and disctose accordingly. (18) To regulate parking and traffic in accordance ~'ith the approved project report. (19) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes. (20) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in accordance with current Illinois Complied Statutes. THE STATE AGREES: (t) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity of the LA's certification of compliance with Titles II and III requirements. (2) (STATE Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the STATE (and FHVVA, if required) and to award a contract for construction of the proposed improvement, after receipt of a satisfactory bid. (3) (Day Labor) To authorize the LA to proceed with the construction of the improvement when Agreed Unit Pdces ara approved and to reimburse the LA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and Engineer's Payment Estimates in accordance with the Division of Cost on page one~ (4) (LOCAL Contracts) That for agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or construction work: (a) To reimburae the LOCAL AGENCY for the Federal and/or State share on the basis of pedodic billings, provided said billings contain sufficient cost information and shew evidence of payment by the LOCAL AGENCY. (b) .To provide indePendent assurance sampling, to furnish off-site material inspection and testing at sources normally visited by STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE. Local Agency I Section J Mount P~ospect (V) 00-00137-O0-BT Page 3 .494-0327 BLR 4251 (Rev. 4/2000) IT I$ MUTUALLY AGREED: (I) That this agreement and the covenants contained herein shall become null an(~ void in the event that the FHWA does not approve the proposed improvement for Federal-aid participation or the contract covering fhe construction work contemplated herein is not awarded within three years of the date of execution of this Agreement. (2) This Agreement shall be binding upon the parties, their successors and assigns. (3) It is the policy of the U.S. Department of Transportation that Minority Business Enterprises, as defined in 49 CFR Part 23. shall have the maximum opportunity to participate in the performance of contre~s financed ih whole or in part with Federal funds under this Agreement. Consequently the MBE requirements of 4~ CFR Part 23 apply to this agreement. ~ The STATE/LA agrees to ensure that minonty business enterprises, as defined in 49 CFR Part 23, have the maximum opportunity to participate in the performance of this Agreement. In this regard the STATE/LA shall take all necessary and reasonable steps, in accordance with 49 CFR Pert 23, to ensure that minority business enterprises have the maximum opportunity to compete for and perferm portions of contracts and subcontracts financed in part with Federal funds provided under this Agreement. The STATE/LA shall not discriminate on the basis of race, color, national origin or sex in the selection and retention of contractor or subcontractors including procurement of materials and leases of equipment. The LA shall include the provisions of this 'Policy" in evePJ contract, including procurement of materials and leases of equipment. Failure to carry out the requirements set forth above shall constitute a breach of this Agreement and may result in termination of the Agreement or such remedy as deemed appropriate. (4) This Agreement shall be administered under the r3rovisions of the STATE's federally approved Disadvantaged Business Enterprise Program. (5) In cases where the STATE is reimbursing the LOCAL AGENCY, obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to appropriate or otherwise make avaitable funds for the work contemplated herein. ADDENDA Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement. Number 1 Location Mae (Insert addendum numbers and titles as applicable) The LA further agrees, as a condition of payment, that it accepts and will comply with the applicable previsions set forth in this Agreement and all addenda indicated above. APPROVED APPROVED State of Illinois Name Gerald F~rIcy Department o7 Transportation Title Mayor By County Board Chairperson/Mayor/Villag e President/etc. Director of Highways Signature Date Date · - · NOTE: If signature is by an APPOINTED official, a resolution authorizing said appointed offidal to execute this agreement is required, Local Agency Section Mount Prospect (V) 00-00137-00-LT $:\Gen\Wp2~mlprosptjtagmt, doc Page 4 IL 494-0327 BLR 4251 (Rev. 4/2000) -* ~TFII~FT LII]'HTINU C:- 0 R11E ~.,~ . ~ PROJECT ? ENDS . ~,~., ~ ~' STA, 12+373.06( ~ (ILL,RTE, 83) 576 (u-~.. ~,r~ 58~ ) .~ GOLF' RD. ...... , ..... II LOCATION MAP SCALE= [ M = 6000 M GROSS LENGTH OF [MPROVEMENT.' 1,898 KM 9/28/00 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 16 AND CHAPTER 22 OF THE VILLAGE CODE OF MOUNT PROSPECT NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That Chapter 16, Article II, Section 16.202, "FLOOD PLAIN", of the Village Code of Mount Prospect, as defined and amended, is hereby further amended and shall be and read as follows: "FLOODPLAIN: That land typically adjacent to a body of water with ground surface elevations at or below the base flood or the 100-year frequency flood ~elevation. Flood plains may also include detached special flood hazard areas, ponding areas, etc. The flood plain is also known as the special flood hazard area (SFHA). A. The floodplains are those lands within the jurisdiction of the Village that are subject to inundation by the base flood or 100-year frequency flood. The SFHAs of the Village are generally identified as such on the following map number 17031C panels 0202F, 0203F, 0204F, 0206F, 0207F, 0208F, 0209F, 0211 F, 0212F, 0214F and 0216F dated November 6, 2000, respectively, of the countywide Flood Insurance Rate Map for Cook County prepared by the Federal Emergency Management Agency. B. The SFHAs of those parts of unincorporated Cook County that are within the extraterritorial jurisdiction of the Village or that may be annexed into the Village are designated for Tributary A of Higgins Creek, Higgins Creek, Tributary B of McDonald Creek and McDonald Creek on the following map number 17031C panels 0202F, 0203F, 0204F, 0206F, 0207F, 0208F, 0209F, 0211F, 0212F, 0214F, 0216F, 0226F and 0228F dated November 6, 2000, respectively, of the countywide Flood Insurance Rate Map for Cook County prepared by the Federal Emergency Management Agency. SECTION TWO: That Chapter 22, Article VIII, Section 22.802, "FLOOD PLAIN", of the Village Code of Mount Prospect, as defined and amended, is hereby further amended and shall be and read as follows: "FLOOD PLAIN: That land typically adjacent to a body of water with ground surface elevations at or below the base flood or the 100-year frequency flood elevation~ Flood plains may also include detached special flood hazard areas, ponding areas, etc. The flood plain is also known as the special flood hazard area (SFHA). A. The flood plains are those lands within the jurisdiction of the Village that are subject to inundation by the base flood or 100-year frequency flood. The SFHAs of the Village are generally identified as such on the following map number 17031C panels 0202F, 0203F, 0204F, 0206F, 0207F, 0208F, 0209F, 0211 F, 0212F, 0214F and 0216F dated November 6, 2000, respectively, of the countywide Flood Insurance Rate Map for Cook County prepared by the Federal Emergency Management Agency. B. The SFHAs of those parts of unincorporated Cook County that are within the extraterritorial jurisdiction of the Village or that may be annexed into the Village are designated for Tributary A of Higgins Creek, Higgins Creek, Tributary B of McDonald Creek and McDonald Creek on the following map number 17031C panels 0202F, 0203F, 0204F, 0206F, 0207F, 0208F, 0209F, 0211 F, 0212F, 0214F, 0216F, 0226F and 0228F dated November 6, 2000, respectively; of the countywide Flood Insurance Rate Map for Cook County prepared by the Federal Emergency Management Agency. SECTION THREE: That Chapter 22, Article VIII, Section 22.802, "REGULATORY FLOODWAY," of the Village Code of Mount Prospect, as defined and amended, is further amended and shall be and read as follows: "REGULATORY FLOODWAY: The channel, including on-stream lakes and that portion of the flood plain adjacent to a stream or watercourse, as designated by IDNPJOWR, which is needed to store and convey the existing and anticipated future 100-year frequency flood discharge with no more than a one-tenth foot (0.1 ') increase in stage due to the loss of flood conveyance or storage, and no more than a ten percent (10%) increase in velocities. A. Regulatory floodways are designated for the Des Plaines River, Feehanville Ditch, Higgins Creek, McDonald Creek and Weller Creek on the following map number 17031C panels 0202F, 0203F, 0204F, 0206F, 0207F, 0208F, 0209F, 0211 F, 0212F, 0214F and 0216F dated November 6, 2000, respectively, of the countywide Flood Insurance Rate Map for Cook County prepared by the Federal Emergency Management Agency and for the Des Plaines River on the Regulatory Flood Plain Map prepared by IDNR/OWR and dated October 1, 1978. When two or more floodway maps exist for a waterway, the more restrictive floodway limit shall prevail. B. The regulatory floodways for those parts of unincorporated Cook County that are within the extraterritorial jurisdiction of the Village that may be annexed into the Village are designated for Tributary A of Higgins Creek, Higgins Creek, Tributary B of McDonald Creek and McDonald Creek on the following map number 17031C panels 0202F, 0203F, 0204F, 0206F, 0207F, 0208F, 0209F, 0211 F, 0212F, 0214F, 0216F, 0226F and 0228F dated November 6, 2000, respectively, of the countywide Flood Insurance Rate Map for Cook County prepared by the Federal Emergency Management Agency and for the Des Plaines River on the Regulatory Flood Plain Map prepared by IDNPJOWR and dated October 1, 1978. C. To locate the regulatory floodway boundary on any site, the regulatory floodway boundary should be scaled off the regulatory floodway map and located on the site plan using reference points common to both maps. Where interpretation is needed to determine the exact location of the regulatory floodway boundary, IDNPJOWR should be contacted for any interpretation." SECTION FOUR: That Chapter 22, Article VI II, Section 22.805.A and Section 22.805.B, "FLOOD PLAIN", of the Village Code of Mount Prospect, as defined and amended, is hereby further amended and shall be and read as follows: A. The base flood or the 100-year frequency flood elevation for the SFHAs of Des Plaines River, Feehanville Ditch, Higgins Creek, McDonald Creek and Weller Creek shall be as delineated on the 100-year flood profiles in the countywide Flood Insurance Study for Cook County prepared by the Federal Emergency Management Agency and dated November 6, 2000 and such amendments to such study and maps as may be prepared from time to time. B. The base flood or the 100-year frequency flood elevation for the SFHAs of those parts of unincorporated Cook County that are within the one and a half mile extraterritorial jurisdiction or that may be annexed into the Village shall be as delineated on the 100- year flood profiles in the countywide Flood Insurance Study for Cook County prepared by the Federal Emergency Management Agency and dated November 6, 2000 and such amendments to such study and maps as may be prepared from time to time. ~ECTION FIVE: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of ,2000. Gerald L. Farley, Village President ATTEST: Velma W. Lowe, Village Clerk hm/vwl 9/19/00 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 5 OF THE VILLAGE CODE OF MOUNT PROSPE=CT BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION 1: Chapter 5, Article VI, entitled "Finance Commission" of the Mount Prospect Village Code shall be amended by deleting Article Vi in its entirety and inserting a new Article VI, entitled "Finance Commission", which shall be and read as follows: "ARTICLE VI FINANCE COMMISSION SECTION: 5.601. Creation and Purpose 5.602. Membership 5.603. Organization 5.604 Duties and Responsibilities 5.605 Meetings Sec. 5.601. Creation and Purpose. In that it is useful to the economic welfare of the Village, there is hereby created a citizens commission which shall be known as the Finance Commission of the Village. The Finance Commission shall advise and assist the Village President and Board of Trustees in the maintenance of a sound tax structure and overall fiscal policy for the Village. Sec. 5.602. Membership. A. There shall be seven voting members of the Finance Commission. Each shall be a resident of the Village. 1. The Village President shall appoint the Chair and other members of this Commission with the advice and consent of the Board of Trustees. The Chair shall serve no more than two (2) consecutive terms as Chair. In making such appointments, consideration shall Finance Commission P2/3 be given to the appointee's background relating to municipal finance and planning. 2. The term of office for this Commission shall be four (4) years, or until a successor is appointed and qualified. Terms may be adjusted by the Village Board to assure that no more than three (3) terms end in any particular year. Sec, 5.603. Organization. A. Immediately upon its organization, the Finance Commission shall select from its membership a Vice Chairman and a Secretary. The persons So selected shall serve for terms of one year, and may be reelected to the same position. B. The Commission may adopt rules for the conduct of its meetings and shall keep written minutes of all meetings and other proceedings. Roberts Rules of Order shall govern the conduct of the meetings to the extent that parliamentary issues are not addressed by any rules which may be adopted by the Commission. C. All meetings of the Commission shall be public and its minutes shall be available for examination in the office of the Village Clerk during regular business hours. Sec, 5.604, Duties and Responsibilities. In advising and assisting the Village President and Board of Trustees, the Finance Commission shall have the following duties, which shall be executed in the public interest and to promote the financial stability of the Village: A. To review the proposed budget and make recommendations to the Village Board as the Commission deems appropriate. B. To make findings and recommendations regarding Village finances, from time to time as it shall deem useful. C. To make findings and recommendations regarding such charges as the Village President or the Board of Trustees may make to the Commission from time to time. Finance Commission P 2/2 Sec. 5,605, Meetings. The Finance Commission shall meet on the fourth Thursday of each month, unless notice of cancellation is given by the Chair or Finance Director. The (;hair may call for special meetings as needed." SECTION 2: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this __ day of ,2000. Gerald L. Farley Village President ATTEST: Velma W. Lowe Village Clerk H:'~GE NViles\WlN~O RDINANC',Ame~d Ch 5.Finance Comm. Oct 2000.doc Mount Prospect Public WOrks Department INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS 1~, ~ FROM: PROJECT ENGINEER ml .lo DATE: SEPTEMBER 25, 2000 ~ SUBJECT: SEPTEMBER SAFETY COMMISSION RECOMMENDATION :. YIELD SIGN REQUEST AT THE INTERSECTION OF SOUTH HI-LUSI AVENUI AND WEST BUSSE AVENUE The Safety Commission transmits their recommendation to approve the installation of Yield signs on South Hi-Lusi Avenue at the intersection of West Busse Avenue, Ms. Diane O'Toole (petitioner), 106 S. Hi-Lusi Avenue, stated in a letter to the Village that motorists on Busse Avenue do not slow down through the intersection assuming Hi-Lusi Avenue has Yield signs. Most of the other intersections in the neighborhood have Stop or Yield signs. She has seen accidents and near accidents. To clarify the right-of-way, Ms. O'Toole has requested Yield signs on Hi-Lusi Avenue. Per the Police Accident Reports, two accidents have occurred in the last five years at the intersection. Traffic volume data reveals approximately 1360 vehicles per day enter the intersection (240 on Hi-Lusi Avenue and 1120 on Busse Avenue). Recorded speeds show there doesn't appear to be a speeding concern at the intersection. The Engineering Staff sent out surveys per the Notification Policy to the affected residents to collect their opinions and notify them of the September Safety Commission Meeting. A total of 20 surveys were sent out in August of 2000 to collect and analyze the resident's opinion of this request. 12 residents returned the survey to the Village. Most of the responses expressed a concern with the speed along the streets, particularly Busse Avenue. Yield signs are warranted when a special problern can be identified from a traffic study that would be susceptible to correction by use of the Yield sign. Also, when warranted, Yield signs should be installed on the less traveled street. An investigation of the area revealed that shrubs and trees on private property are located near the intersection. Also, the house at the northwest comer (22 S. Hi-Lusi) is located close to the intersection. All of these sight obstructions may make it difficult for a vehicle travelling on one street to see an approaching vehicle on the cross street, react and stop before entering the intersection. Both recorded accidents were the result of neither motorist seeing the other vehicle in time to stop. Yield signs would assist in reducing the potential for an accident by clarifying the right-of-way at this obstructed intersection. In addition, letters have been sent to the home owners requesting trimming of the shrubs and trees near the intersection. By a vote of 8-0, the Safety Commission recommends to approve installation of Yield signs on South Hi-Lusi Avenue at the intersection of West Busse Avenue, Please include this item on the October 3rd Village Board Meeting Agenda. Enclosed are the Safety Commission Minutes from the meeting for your reference. ,~ cc: Village Clerk Velma Lowe Glen R. Andler Roderick '~ O'Donovan Seen R Dorsey aul C, Bures Mount Prospect Public Works Department 1700 W, Central Road, Mount Prospect, Illinois 80056-2228 Phone 847/870-5640 Fax 847/253-8377 TDD 847/382-1235 MINUTES OF TFfE MOUNT PROSPECT SAFETY COMMISSION DRAFT CALL TO ORDER The Regular Meeting of the Mount Prospect Safety Commission was caIled to order at 7:30 P.M. on Monday, September 11, 2000. ROLL CALL ' Present upon roll call: Lee Beening Chairman Chuck Beneic Commissioner Joan Bjork Commissioner Andy Mitchell Commissioner Nancy Bobikewicz Commissioner John Dahlberg Police Department Buz Livingston Fire Department Paul Bures Public Works Matt Lawrie Public Works/Engineering Division Absent: Phyllis Moliere Commissioner Others in Attendance: See Attached Attendance Sheet. APPROVAL OF MINTLITES Chairman Beening made a comment that after observing the parking situation at Lions Park Elementary School, he no longer believed use of the Park District parking lot was a possible solution to relieving some of the parking issues around the school. The Park District parking lot is too far from the school. Commissioner Mitchell asked that his comment about the red light at Rand Road and Central Road being out for five weeks be included in the August minutes. Commissioner Mitchell, seconded by Chairman Beening, then moved to approve the minutes of the regular meeting of the Safety Commission held on August 14, 2000. The minutes were approved by a vote of 8-0. CITIZENS TO BE HEARD Carol Inserra, 215 S. Albert Street, expressed a concern with the traffic along Albert Street between Central Road and Northwest Highway. Vehicles are moving quickly and use the street as a cut through. Many children also live in the area. She would like to know the process of getting Yield or Stop signs in the area. She thanked the Police Department for their presence out there in the last month. Chairman Beening suggested she work with her neighbors to get support and start a petition to begin to identify and address the concerns. Traffic Engineer Lawrie could meet with a few representatives to provide written materials to help in the petition process. Officer Dahlberg provided a summary of the effort the Police Department has made to slow motorists who travel on Albert Street. Janet Koy, 409 S. Albert Street, asked the possibility of mm restrictions along Mount Prospect Road to reduce cut through traffic. Traffic Engineer Lawrie stated Staff could look into the possibility. One of the negatives, however, is the problem could be simply moved to another street and by placing turn restrictions at every intersection, residents cannot access their own streets. Traffic Engineer Lawrie mentioned the Village is working with l/DOT on reducing the congestion at the Rand / Central / Mt. Prospect intersection ~vhich should have an effect on reducing the amount of cut through traffic in the neighborhood. Ms. Koy mentioned a parking problem on Albert Street near Northwest Highway by the commercial business. The Village previously proposed to the residents widening the street to provide parking spaces. A majority of the residents, however, were not in favor of the work at the time, She asked that this issue be revisited. OLD BUSINESS A) STATUS REPORT OF THE PROPOSED TRAFFIC CALMING IMPROVEMENTS ALONG COUNCIL TRAIL 1) Background Information At the August 14t~ Safety Commission meeting, it was approved to move forward on implementing curb extensions on a trial basis at two intersections near Lions Park Elementary School. During the month of September, Staff would solicit comments from nearby residents, school administration and parents. The results of the study would be communicated to the Safety Commission and Village Board in October. Since the meeting, Staff has met with the Village Manager and received approval to install the temporary curb extensions. Parking bumpers, asphalt and signs will be included in the design. At this point, the use of wood chips and landscaping has been omitted. Since the temporary curb extensions may be left in place until next summer, for maintenance reasons these amenities have been left out. Staff will consider wood chips and landscapin~ in the final design should we construct permanent curb extensions. Staff has spoken with the Principal of the school, Kristine Gritzmacher, and also received her support. Finally, Staff spoke with the Superintendent of School District 57, Maureen Hager, on this subject. She expressed a concern with possibly creating traffic flow problems around the school since parking problems currently exist. Information on curb extensions and a layout of the proposal was provided to her. Staff has requested a meeting with her, the school and Staff including the Police and Fire Departments on-site to resolve her concerns. 2) Discussion Traffic Engineer Lawrie provided an update on this issue. Staffis still in the process of t~ing to set up a meeting with the Superintendent to resolve all of her concerns. Until the Superintendent is in support of the proposal, the Village will not proceed. No further discussion took place on this issue. NEW BUSINESS A) .REQUEST FOK YIELD SIGNS AT THE INTERSECTION OF HI-LUSI AVENUE AND BUSSE AVENUE I ) Background Information Kesident Observations: Ms. O'Toole says that motorists on Busse Avenue do not slow down through the intersection assuming Hi-Lusi Avenue has Yield signs. Most of the other intersections in the neighborhood have Stop or Yield signs. She has seen accidents and near accidents. She's not sure how many motorists actually know the rules of the road at an unmarked intersection and, therefore, is requesting Yield signs be installed on Hi-Lusi Avenue at Busse Avenue. Staff Observations: The Engineering Staffperformed a traffic study. The findings are as follows: a) Accidents A search of the accident reports indicated: Year 1995 1996 1997 1998 1999 2000 (Aug) Number of Accidents 0 I 0 0 1 0 3 b) Speed Study Representative speed surveys were performed on Hi-Lusi Avenue south of Busse Avenue and on Busse Avenue west of Hi-Lusi Avenue between August 7t~ and August 9~. The average and 85~ percentile speeds are as follows: average 85t~ % Northbound Hi-Lusi 22 mph 27 mph Southbound Hi-Lusi 23 mph .27 mph Eastbound Busse 25 mph 30 mph Westbound Busse 24 mph 29 mph The speed limit on Hi-Lusi Avenue is 20 mph and on Busse Avenue is 25 mph. Based on the results, there doesn't appear to be a significant speeding problem. c) Traffic Volume Traffic volume data was gathered in August. Based on the results, there are approximately 1360 vehicles per day that enter the intersection. 240 vehicles travel on Hi-Lusi Avenue and 1120 vehicles on Busse Avenue. The maximum total vehicular volume entering the intersection from all approaches for the peak eight hours during a recorded day was 800. d) Survey Results A total of 20 surveys were sent out in August 2000 to collect the residents' comments on this request. 12 surveys (60%) were returned to the Village. Most of them indicated that vehicles drive in excess of the speed limit on Busse Avenue. e) Existing Traffic Control Signs Traffic control signs adjacent to the intersection are as follows: Prospect & Hi-Lusi (north) - I-way Stop sign on Hi-Lusi Evergreen & Hi-Lusi (south) - 2-way Stop signs on Hi-Lusi Busse & I-Oka (east) - 2-way Yield signs on Busse Busse & Wa-Pella (west) - 4-way Stop signs f) Site Obstructions Drivers approaching an uncontrolled intersection should have an unobstructed view great enough to enable them, after perceiving a vehicle on the crossroad, to stop prior to reaching the path of the other vehicle. This is called the stopping sight distance. The speed used to calculate the stopping sight distance is the 85~ percentile speed. Based on field measurements and the recorded speeds, sight obstructions exist at all four comers of the intersection. 4 · Stop Signs Though it wasn't requested, we felt it appropriate to determine whether Stop signs would be warranted at the intersection. Stop signs .are warranted when there are five or more reported accidents of a type susceptible of correction by Stop sign installation in a 12-month period. Over the past five years, there has been a total of two reported accidents. Also, Stop signs are warranted when the minimum traffic volume entering the intersection from all approaches is 500 vehicles/hour for an eight hour period (500 x 8 -- 4000 vehicles/8 hfs). The traffic volume at this intersection (800 vehicles/$ hfs) is approximately 20% of the Stop sign warrant. When the 85-perccntile approach speed of the major street traffic exceeds 40 mph, the minimum vehicle volume warrant is 70% of the above requirements. The 85-percentile approach speed for all directions do not exceed 40 mph. Stop signs are not warranted based on the accident history, traffic volume and speed study at the intersection. Yield Signs The study has shown Stop signs are not warranted at the intersection. However, it would be appropriate to install Yield signs on the less-traveled street (Hi-Lusi Avenue) in order to clarify the right~of-ivay. Also, and more importantly, because of the possible difficulty of seeing opposing traffic based on the sight obstractions near the intersection, Yield signs should assist in reducing the potential for an a'ccident. l~ecommendation: Yield Sign Kequest To clarify the right-of-way at this intersection, The Village Traffic Engineer recommends: 2-way Yield signs on ]g.i-Lusi Avenue at Busse Avenue be installed. 2) Discussion Diane O'Toole, 106 S. Hi-Lusi Avenue, came as the neighborhood representative requesting Yield signs for the intersection. Traffic Engineer Lawrie provided an overview of the traffic study including volume and speed data. The study also included reviewing accident history and inspecting the intersection for sight obstructions. Chairman Beening asked that letters be sent to the home owners requesting trimming of their trees and shrubs to eliminate the sight obstructions. He recognized the Village cannot require the trees and shrubs to be trimmed since they are on private property. Commissioner Bencic, seconded by Commissioner Mitchell, moved to approve installing Yield signs on Hi-Lusi Avenue at Busse Avenue. The motion was approved by a vote of 8-0. OTHER ISSUES Chairman Beening asked that the Safety Commission discuss appointing a Vice Chairman. This person's responsibility would be to take over for the Chairman when he cannot attend a meeting. Commissioner Mitchell nominated Commissioner Benoit because o£ his experience working for the Village and the number of years living in Mount Prospect. Commissioner Bencie accepted the nomination. Commissioner Mitchell, seconded by Commissioner Bjork, moved to nominate Commissioner Bencic as Vice Chairman o£the Safety Commission. The motion was approved by a vote 0£8-0. ADJOURNMENT With no further business to discuss, the Safety Commission voted 8-0 to adjourn at 8:25 p.m. upon the motion of Commissioner Mitchell· Commissioner Bencic seconded the motion. Respectful!y submitted, Traffic Engineer x:~files\engineer~a fecomm\traffickrecs&minkaug00min.doc 6 VlLLABE r-if MFIUNT PREISPEE:T SAFETY P. FIMMISSIr-IN MEETINE~ ATTENDANCE SHEET September 11, 2000 7:30 P.M. NAME ADDRESS PHONE NUMBER INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: PROJECT ENGINEER ~ DATE: SEPTEMBER 25, 2000 SUBJECT: HELENA AVENUE Prior to the start of the 2000 Street Reconstruction Program, Helena Avenue was 15' wide (back- of-curb to back-of-curb) for the first 300' south of Lincoln Street and 34' wide from that point to Haven Street. Section 18.2003 of the Village Code states that Helena Avenue between Lincoln Street and Haven Street is one-way southbound. As part of construction, Helena Avenue was widened to 34' for the entire block to allow for two-way traffic. Attached is a drawing showing the before and after configuration of Helena Avenue. With the widening of the street, two-way traffic can now safely be maintained. It would be appropriate, therefore, to repeal the one-way designation from the Village Code to allow two-way traffic on Helena Avenue. By allowing northbound traffic on Helena Avenue, a Stop sign should be installed at Lincoln Street. Section 18.2004 of the Village Code states that a Stop sign may be warranted at the "intersection of a local street with a collector street or an arterial street." Since Lincoln Street is considered a collector street, it would be appropriate to install the sign. Aisc, southbound Helena Avenue at Lincoln Street currently has a Stop sign. Upon review of the Village Code, it was discovered the Stop sign that exists for southbound Helena Avenue at Lincoln Street is not in ordinance form. Therefore, it would be appropriate to add this sign to the Village Code as well. In summary, Village Staff is recommending: · repeal of Section18,2003 of the Village Code that designates Helena Avenue between Lincoln Street and Haven Street one-way. · approval of Stop signs for both northbound and southbound Helena Avenue at Lincoln Street. Please include this item on the October 3rd Village~Ag~nda. Matthew P, Lawrie'~ I concur with the above recommendation. Director of Public W(:(rks Glen Andler cc: Village Clerk Velma Lowe x:\filesXengineer\traffic\traffic\helena\manager_merno 1 .doe HELENA AV. ,( ,.-~ m m ~EtE~A AV. NTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: VEHICLE MAINTENANCE SUPERINTENDENT DATE: SEPTEMBER 28, 2000 SUBJECT: SEALED BID RESULTS FOR ONE BACKHOE/LOADER Background In the current buclget, there are funds available to replace unit 2726. 2726 is a 1984 John Deere 510B backhoe/loader used by the Public Work Department to excavate water mains, sewer lines, minor street repairs, and grounds work. It is also used to load sand, black dirt, stone, gravel, and salt. During the winter it is used to help with snow removal operations. Replacement Schedule 2726 was purchased in 1984. The vehicle/equipment replacement schedule for tractom is 15 years. 2726 meets the required years of service for replacement. 2726 has entered its 17th year of service and has logged 4229 hours. Life Cycle Cost Analysis Life cycle cost analysis has [~een completed for 2726 and is attached for your review. The optimum economic replacement point for 2726 has been calculated at year 5. The modified economic replacement point for 2726 has been calculated at year 7. Other Factors 2726 backhoe/loader does not have the digging power or the lifting capacity it had when new. These conditions are due the hydraulic system that has slowly weakened in the past few years and is operating at about 80% of its capacity. To bring the operation back to full capacity the hydraulic system would have to be completely replaced and the engine would have to be rebuilt. In my opinion, to have these repairs done would not be in the best interest of the Village considering the proposed replacement backhoe will have 200 lbs. more lifting capacity, 5000 lbs. more of digging force, and 20 more horsepower than the existing 2726 had when new or when the repairs would be completed. Replacement Recommendation It is my recommendation that a replacement for 2726 be purchased during the 2000 budget year. The existing 2726 will be used as a trade in versus being sold at the NWMC Auction. Our past experience has shown these types of specialized equipment have a higher resale value as a trade in. ealed Bid Results for one Backhoe/Loader September 28. 2000 Page 2 of 2 Bid Results On Tuesday, September 19, 2000, at 10:00 A.M.. sealed bids for the proposed purchase of one backhoe/loader were opened and read aloud. Five invitational bids were distributed, and public notice was placed in a local newspaper as re(~ uired. Three bids were received. The results are as follows: Bid Trade Total Bid Days Bidder Year/Make/Model Price Allowance Price w/Trade Delivery West Side Tractor Sales 2000 John Deera $73.900 $10,000 $63,900 30 Wauconda, IL. 410C Brooks Tractor, Inc. 2000 John Deera $93,700 $9.000 $84.700 120 Sun Prairie, WI. 410C Holt Equipment Co. LLC 2000 John Deere $105.810 $8.500 $97.310 180 Fishers, IN. 410C Bid Recommendation I recommend accepting the lowest qualified bid for the proposed purchase of one 2000 John Deero 410C backhoe/loader per our specifications, as submitted by West Side Tractor Sales, Wauconda, Illinois, at a cost not to exceed $63,900.00 with trade allowance. Funds for this proposed purchase are available in account 6707709-660115, $75.300.00, page 288, of the current budget. ames E. Guenther Director of Public Works JG Attachment JEG \~PUBLICWORK~SYS2\FILES\FRONTO F F~BIDS\RES ULTS\Backhoe2000,doc INTEROFFICE MEMORANDUM t~ crr~ us~ TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: VEHICLE MAINTENANCE SUPERINTENDENT DATE: SEPTEMBER 28, 2000 SUBJECT: SEALED BID RESULTS FOR ONE WHEEL LOADER Background In the current budget, there are funds available to replace unit 4506. 4506 is a 1985 John Deere 544C wheel loader used by the Public Work Department to excavate minor street repairs, grounds work, and it is also used to load sand, black dirt, stone, gravel, salt, logs, and sweeping debris. During the winter it is used to help in snow removal operations. During snow removal operations a snow blower can be mounted to the loader to load snow into dump trucks during downtown cleanup operations or the snow blower can be used to clear snowdrifts blocking Village streets. Replacement Schedule 4506 was purchased in 1985. The vehicle/equipment replacement schedule for tractors is 15 years. 4506 meets the required years of service for replacement. 4506 has entered its 16th year of service and has logged 3302 hours. Life Cycle Cost Analysis Life cycle cost analysis has been completed for 4506 and is attached for your review. The optimum economic replacement point for 4506 has been calculated at year 4. The modified economic replacement point for 4506 has been calculated at year 5. · Other Factors 4506 will require the follOWing work if service life is extended. Replace quick hitch assembly that holds the front bucket to the tractor $4000 Install new floor inside cab $2000 Total estimated cost $6000 Both of these required repairs are due to metal fatigue and rust. Replacement Recommendation It is my recommendation that a replacement for 4506 be purchased during the 2000 budget year. The existing 4506 will be used as a trade in versus being sold at the NWMC Auction. Our past experience has shown these types of specialized equipment have a higher resale value as a trade in. ealed Bid Results for one Wheel Loader September 28. 2000 Page 2 of 2 Bid Results On Tuesday, September lg 2000, at 10:00 A.M., sealed bids for the proposed purchase of one wheel loader were opened and read aloud. Five invitational bids were distributed, and public notice was placed in a local newspaper as required. Three bids were received. The results are as follows: Bid Trade Total Bid Days Bidder Year/Make/Model Price Allowance Price w/Trade Delivery West Side Tractor Sales 2000 John Deere $109,300 $23,500 $85,800 45 Wauconda, IL. TC54H Brooks Tractor. Inc. 2000 John Deere $139,500 $22,000 $117,500 60 Sun Praide, WI. TC54H Holt Equipment Co. LLC 2000 John Deere $167,000 $12,500 $154.500 120 Fishers, IN. TC54H Ali bidders met all our specifications. Bid Recommendation I recommend accepting the lowest qualified bid for the proposed purchase of one 2000 John Deere TC54H wheel loader per our specifications as submitted by West Side Tractor Sales, Wauconda, Illinois, at a cost not to exceed $85,800.00 with trade allowance. Funds for this proposed purchase are available in account 6707709-660115. $105,000.00, page 288, of the current budget. ~James E. Guenther Director of Public Works Attachment JEG \\PUBLICWORK\SYS2\FILES\FRONTOF~BIDS\RESULTS\WheelLoade~OOO.doc Mount Prospect Public Works Department INTEROFFICE MEMORANDUM To: VILLAGE MANAGER MICHAEL E. JANONIS .IO~)J ¢~) FROM: VEHICLE MAINTENANCE SUPERINTENDENT DATE: SEPTEMBER 28, 2000 SUBJECT: SEALED BID RESULTS FOR TWO PICKUP TRUCKS WITH UTILITY BODIES Background In the current budget, there are funds available to replace units 2731 and 4539. 2731 and 4539 are 1988 Chevrolet pickup trucks used by the Public Work Department as transportation, hauling small items~ supplies and equipment to job sites throughout the Village. 2731 is used by the Forestry/Grounds Division in their daily maintenance of the Village's tree population. 4539 is used by the StreetJBuilding Division in their daily maintenance of Village owned buildings. Both trucks have utility bodies with storage compartments to keep tools and specialized equipment secure. Replacement $(~hedule 2731 and 4539 were purchased in 1988. The vehicle/equipment replacement schedule for pickup trucks is 10 years 'or 50,000 miles. Both vehicles meet the required years of service and mileage for replacement. 2731 has entered its 13th year of service and has logged 76,711 miles. 4539 has also entered its 13th year of service and has logged 61,187 miles. Life Cycle Cost AnalysiS Life cycle cost analysis has been completed for both vehicles and is attached for your review. The optimum economic replacement point for 2731 has been calculated at year 2. The modified economic replacement point for 2731 has been calculated at year 3. The optimum economic replacement point for 4539 has been calculated at year 2. The modified economic replacement point for 4539 has been calculated at year 4. Other Factors 2731 will require the following work if service life is extended. Refurbish utility body floor $1000.00 Engine- refurbish cylinder heads (oil consumption) $ 575.00 Total Estimated Cost $1575.00 4539 will require the following work if service life is extended. Refinish sen, ice body $1800.00 Rebuild Transmission $1895.00 Engine- refurbish cylinder heads (oil consumption) $ 575.00 Total Estimated Cost $4270.00 Reolacement Recommendation It is my recommendation that a replacement for 2731 and 4539 be purchased during the 2000 budget year. Bid Results On Tuesday, September 19, 2000, at 10:00 A.M., sealed bids for the proposed purchase of two pickup. trucks with utility bodies were opened and read aloud. Thirty-two invitational bids were distributed, and public notice was placed in a local newspaper as required. Seven bids were received. The results are as follows: ealed Bid Results for Two Pickup Trucks with Utilit~ Bodies September 28, 2000 Page 2 of 2 Total Bid Meets CFFP* Bidder Year/Make/Model price Deliver_ Reouirement Hoskins Chevrolet 2001 Chevrolet $59,800.00 160 days Yes Elk Grove Village, IL CC5903 Grossi~gei- Chevrolet 200t Chevrolet $61,203.08 120 days Yes Palatine, IL CC5903 Lattof Chevrolet 200t Chevrolet $61,218.00 150-200 days Yes Arlington Heights, iL CC5903 Nodhwest Ford 2001 Ford $62,002.00 60-120 days Yes Franklin Park, IL F250 Sutton Ford 2001 Ford $62,262.00 100 days Yes Matteson, IL F250 Spring Hill Ford 2001 Ford $62,975.00 120-150 days Yes East Dundee, IL F250 Chicago Truck Center 2001 GMC $64,342.00 120 days Yes Chicago, IL TC5903 *CFFP: Clean Fuel Fleet Program All bidders met all our specifications including the vehicles being cedified LEV (Low Emissions Vehicle). The LEV Certification is required to insure the Village is in full compliance with the Clean Fuel Fleet Program (CFFP) as required by the Illinois EPA. Bid Recommendation I recommend accepting the lowest qualified bid for the proposed purchase of two 2001 Chevrolet 8600 lb. GVVVR pickup trucks with utility bodies per our specifications, as submitted by Hoskins Chevrolet, Elk Grove Village, Illinois, at a cost not to exceed $59,800.00. Funds for this proposed pumhase are available in account 6707709-660115 ($33,900.00 per unit), page 288, of the current budget. Funds remaining will be used to purchase the necessary equipment to make the units completely functional. Both trucks being replaced will be sold at the fall 2001 Northwest Municipal Conference auction. Director of Public Works Attachments JEG \~PUBLICWORK~SYS2\FILE$\FRONTOF~B[DS\RES ULTS~Pic~upUtilityBOdy.doc INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: VEHICLE MAINTENANCE SUPERINTENDENT DATE: SEPTEMBER 28, 2000 SUBJECT: SEALED BID RESULTS FOR TVVO 4X4 PICKUP TRUCKS BackGrOund In the current budget, there are funds available to replace units 4534 and 4554. 4534 is a 1990 Chevrolet pickup truck used by the Public Work Department as transportation, to haul small items and equipment to job sites throughout the Village, 4554 is a 1984 Ford utility tractor used for mowing right of ways and vacant lots in the Village. In recent years, most of the right of way mowing has been contracted out and the number of vacant lots has decreased. The department will still maintain three utility tractors with mowers to provide mowing service when needed. Due to these factors we are requesting to replace the tractor with a pickup truck~ The department is in need of pickup trucks for transportation and hauling small items and equipment to work sites. This vehicle swap was presented to the Village Board during the Public Works Department 2000 Budget presentation last November. Re~31acement Schedule 4534 was purchased in 1990. The vehicle/equipment replacement schedule for pickup trucks is 10 years or 50,000 miles. This vehicle meets the required years of service and the mileage for replacement. 4534 has entered its 11th year of service and has logged 59,915 miles. 4554 was purchased in 1984. The vehicle/equipment replacement schedule for tractors is 15 years. This vehicle meets the required years of service. 4554 has entered its 17th year of service. Life Cycle Cost Analysis Life cycle cost analysis has been completed for 4534 and is attached for your review. The optimum economic replacement point for 4534 has been calculated at year 3. The modified economic replacement point for 4534 has been calculated at year 8. The life cycle cost analysis for 4554 would not calculated due to its Iow hours of usage. Other Factors 4534 will require the following work if service life is extended. Replace pickup body/paintJbedliner $1200.00 Rebuild Transmission $1895.00 Engine - refurbish cylinder heads (oil consumption) $ 575.00 Total Cost $3670.00 Reolacement Recommendation It is my recommendation that a replacement for 4534 and 4554 be purchased during the 2000 budget year. ealed Bid Results for Two 4X4 Pickup Trucks September 28. 2000 Page 2 of 2 Bid Results On Tuesday, September 19, 2000, at 10:00 A.M., sealed bids for the proposed purchase of two 4x4 pickup trucks were opened and read aloud. Thirty-two invitational bids were distributed, and public notice was PlaCed in a local newspaper as required, Seven bids were received. The results are as follows: Total Bid Meets CFFP* Bidder Year/Make/Model Pric~ Delivery Reouirement Sutton Ford 2001 Ford $23,220.00 60 days Yes Matteson, IL F250 SD 4X4 Spring Hill Ford 2001 Ford $47,006.00 90-150 days Yes East Dundee, IL F250 SD 4X4 Hoskins Chevrolet 2001 Chevrolet $47,200.00 95 days Yes Elk Grove Village, IL CK25903 4X4 Grossinger Chevrolet 2001 Chevrolet $47,467.98 60 days Yes Palatine, IL CK25903 4X4 Northwest Ford 2001 Ford $48,380.00 30-90 days Yes Franklin Park, IL F250 SD 4X4 Lattof Chevrolet 2000 Chevrolet $48,380.00 50-100 days Yes Arlington Heights, IL CK25903 4X4 Chicago Truck Center 2000 GMC $49,852.00 75 days Yes Chicago, IL TK25903 4×4 *CFFP: Clean Fuel Fleet Program All bidders met all our specifications including the vehicles being certified LEV (Low Emissions Vehicle). The LEV Certification is required to insure the Village is in full compliance with the Clean Fuel Fleet Program (CFFP) as required by the Illinois EPA. Sutton Ford of Matteson, Illinois has requested to withdraw their bid because they could not honor the single bid price for two 4X4 units. Bid Recommendation I recommend accepting the lowest qualified bid for the proposed purchase of two 2001 Ford Model F250 4X4 8800 lb. GVWR pickup trucks per our specifications, as submitted by Spring Hill Ford, East Dundee, Illinois, at a cost not to exceed $47,006,00. Funds for this proposed purchase are available in account 6707709-660115 ($28,900,00 per unit), page 288, of the current budge[; Funds remaining will be used to purchase the necessary equipment to make the units completely functional The tractor (4554) being replaced will be sold at the fall 2000 Northwest Municipal Conference auction and the pickup truck (4534) will be sold at the fail 2001 Northwest Municipal Conference auction, Director of Public Works Attachment JEG \\PUBLICWORK\SYS2\FILES\FRONTOF~BIQS\RES ULTS\Pickup4X42000.doC Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: SUPERINTENDENT OF STREETS & BUILDINGS DATE: SEPTEMBER 28, 2000 SUBJECT: THREE-YEAR CLEANING CONTRACT RECOMMENDATION BACKGROUND This bid is for a three-year (2000-2003) "cleaning service contract." This contract provides cleaning at the following buildings: Village Hall, Police & Fire (including above and underground parking lots), Railroad Station, Senior Center, Pistol Range and Police - Randhurst Satellite office. Police & Fire and the Senior Center are the only two buildings that actually have a full time day porter position, the other buildings are cleaned at night or early evenings. These are the same buildings that are currently being serviced. BID RESULTS Sealed bids were opened at 10:00 A.M. on September 26, 2000 for the 2000-2003 Cleaning Service Contract. Bid notices were mailed to fourteen bidders and a bid notice was placed in local papers. Representatives for twelve firms attended a pre-bid walk-through of the buildings. Eight bids were received, two companies declined to bid and bid results are as follows: Bid Price Bidder TOTAL BID (annually) Crystal Maintenance Services Corp. $ 87,480.00 Perfect Cleaning Services, Inc. $ 97,308.00 (did not bid all locations) Best Quality Cleaning, Inc. $100,632.00 Total Building Service, Inc. $107,100.00 (did not bid all locations) Coverall Cleaning Concepts $144,264.00 Chicago Contract Cleaning and Supply Co. $151,080.00 Unlimited Services, Inc. $169,788.00 Jani-King of Illinois $ 205,620.00 Tenacious Cleaning Service and Imperial Service Systems, Inc. declined to bid. X :\users\pbures\word\bldg\CLEANCON2000-3 .REC age two... Cleaning Service Contract 2000-3 Bid Results September 28, 2000 DISCUSSION I contacted the references of the lowest bidder, Crystal Maintenance Service Corporation, of which three were other municipal clients, All references gave Crystal Maintenance a satisfactory recommendation with one Village having used them for the last six years and another for four years. Crystal Maintenance Company is also a local company located at 1699 Wall Street in Mount Prospect. Best Quality Cleaning (BQC) has been providing the Village's contractual custodial services since 1997. BQC was the second lowest responsive bidder. A significant cost difference exists between Best Quality and Crystal Maintenance bid. I feel it's prudent to consider changing custodial services going with the low responsible bidder and local contractor. RECOMMENDATION I recommend Crystal Maintenance Services Corp. be awarded the proposed three year cleaning service contract, for a not-to-exceed mount of $87,480 annually. There are sufficient funds for this cleaning service in the current 2000 budget, in account codes 0015102-540570 and account 6305111-540570. There are also Sufficient funds in the proposed 2001 and forecast 2002 budgets. Paul Bures Superintendent of Streets & Buildings I concur: Glen R. Andl~r Director of Public Works pb c: Director of Public Works Glen R. Andler Deputy Director of Public Works Sean Dorsey file X:\users\pbures\word\bldg\CLEANCON2000-3.REC INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: VILLAGE ENGINEER DATE: SEPTEMBER 28, 2000 SUBJECT: REVISED FE~ FLOODP~IN ~PS UPDATE At the September 12, 2000 Committee of the Whole Meeting, I presented an update of the proposed F~ Rood Insurance Rate Maps (FI~). The proposed maps, which the Vi[[a~e staff has reviewed and completed a successful appeal, are set to ~o into effect on November 6, 2000. In order to remain in compliance with the National Flood Insurance Pro,ram, prior to that date the Vii[age must formally adopt the new maps into our floodptain ordinance. I recommend that appropriate sections of Chapters 16 and 22 of the W[[a~e Code be modified to reflect the date of November 6, 2000 as the effective date of the FI~. As I atso explained at that Committee of the Whole Meeting, once the new maps become effective, additional Letters of Map Amendment (LO~'s) need to be submitted to remove individual properties incorrectly identified in the new floodplain. Attached are two copies of an En~ineerin~ Agreement from Mr. Mike Hu~hes of Burns E McDonnell, Inc. to prepare and submit the LO~'s on behalf of the Vi[[a~e residents. Mike was the lead engineer with QST, Engineerin~ instrumental ~n our successful map appeal It is anticipated that as many as 105 properties qualify for LO~'s indudin~ 10 that were previously submitted which require fo[Iow-up coordination. The Engineering A~reement also includes attendance at the resident fo[~ow-up meetin~ and preparation of a summa~ report. The total cost is estimated to be $35,750. I recommend that the Vi[[a~e Board approve the En~ineerin~ A~reement with Burns E McDonnell in the amount not to exceed $35,750. There are funds in both the current 2000 and proposed 2001 budget to cover this expenditure. The resident fo[~ow-up meetin~ wi[[ take place the week of October 9, 2000 at Robert Frost School (No~h). I wi[[ provide details of the meeting at the October 3, 2000 Vi[[a~e Board Meeting. Cc: Gten Andter, Pubtic Works Director. X:\fites\engineer\FEMA\fi rm aps\newrnapsordmm INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: DIRECTOR OF PUBLIC WORKS DATE: SEPTEMBER 28, 2000 SUBJECT: CHANGE ORDER REQUEST RTE 83 BRICK SIDEWALKS/PARKWAYS Background As part of the Rte. 83 improvements, the pavement is being widened from four 10' lanes to four 11' lanes. Because of this widening, the new parkway width along both sides of Rte. 83 between Pine Street and 208/209 South Main Street (approximately 200' south of Prospect Ave.), will range in size from two feet to three feet. The state's specifications call for this parkway to be sodded. It is highly unlikely that this sod is going to survive, so an altemate design is being pro- posed. Discussion The Community Development Department is currently finalizing its design and plans for corri- dor improvements to key highways throughout the Village. Included in these designs are new gateway monuments. Community Development is also proceeding with plans for Stage II and Stage III Of the downtown cen~xal business district streetscape project north of the Union Pacific Railroad tracks. Since Rte. 83 is the number one priority for corridor improvements with monuments proposed for construction at Rte. 83 and Golf and at Rte. 83 and Lincoln, an aitemate treatment for the narrow parkway leading into the downtown would be brick pavers. These pavers would match the current streetscape paver design. The brick pavers would begin at Pine Street and be in- stalled in the narrow parkway on both sides of the highway up to the last residential home south of Prospect Ave. The sidewalk in this section would be the standard five-foot concrete walk. Beginning at 208 and 209 S. Main (the first two businesses south of Prospect Ave.), the parkway and sidewalk would be combined into one seven to eight-foot, all brick sidewalk, the same as the current streetscape design along Northwest Hwy. (Stage I). Memo to Village Manager Michael E. Janonis re Change Order Request for Rte. 83 September 28, 2000 page two Also, as part of the Rte. 83 streetlight project scheduled for construction next year (2001), new highway streetlights will be installed beginning at Prospect Ave. going south to Golf Rd. In the area where the proposed brick sidewalk widens to seven and eight feet, new pedestrian street lights will be installed at approximately 70' spacings. The Rte. 83 contractor, Martam Construction, was also the contractor for the Village Stage I streetscape project and has extensive experience in installing brick pavers. I have secured a price quote from Martam to install the brick pavers as described above. Their price is $7.86/sq.ft. for approximately 8500 sq. ft., which equates to a total cost of $66,810. Comparing this price to Martam's unit cost for Streetscape Stage I, wkich was $6.81 in 1997, I believe it is a fair price, considering alt the brick cutting involved with the narrow parkway area. Since the state is committed to paying for any sod and/or standard concrete sidewalk in this area, we should realize a credit of approximately $5-7,000. This mount, once finalized, could then be applied towards this proposed improvement Recommendation It is my recommendation the Village Board authorize a change order to our Rte. 83 improvement agreement with the State of Illinois for an amount not to exceed $66,810 for brick pavers. Funding for this proposed expenditure will come from the current 2000 budget, account number 5507703-690065 (brick sidewalks), $8,000, on page 286, and account number 5107702-620008 (corridor improvements), $150,000, on page 285. I have discussed this with Community Direc- tor William Cooney, and he concurs with this proposal. GRATtd c: Community Director William Cooney Deputy Director of Public Works Scan P. Dorsey Village Engineer Jeff Wulbecker X:~ILES~FRONTOFF'~DOTxR. oute 83\CHANGE ORDER REQUEST(BRICK SIDEWALKS-PRKWAYS).DOC 117 116 I 117 '~'~9 I 118 I 119 · " " ' ' / ~23 I 1221 123 122 I ?~ I 20c ~.., 200 ~ 203 t 20: ,. ! 205 2o, ~os 20~ I "~ ~ ~ 207 20~ 207 206 ~ ~ 212 209 20~ [ 209.1 208 ~ I 214 211 21( 210 ~ 21~ ] 216 213 ~ 21; 213 212 [ 213 I 218 2~5 ~ 21, 215 2~ [ 215 ~ 220 217 / 21~ 217 ~ 216 [ 2 7 I 222 219 ~ 2,, 2,9 2~8 ~ 2,9 ~ 22~ 22~ ~ 220' 22~ ~ 220 ~ 223 ~ 222 223 ~ o 221 [ 226 [3! J 3tO~ ~ J 3~9 503 I 502 ~ sos 5o~ J 5o5'1__..~o¢ I I = 2' TO 3' pARKWAYS (BRICK) = 7' TO 8' BRICK SIDEWALKS " Mt. Prospect Youth Commission Agenda October 4, 2000 Mount Prospect Public Safety Building 7:30 I. Call to Order II. Roll Call III. Approval of minutes IV. New Business A. New members B. Boxwood Bash C. TAP's Best Pizza Contest D. Welcome to Mount Prospect Day E. Advertisement for the commission F. Formation of committees G. Attendance consequences V. Old Business A. Youth View B. Community Center C. Youth Day VI. Future Projects A. Block Party B. Youth centered shopping VII. Any Other Business VIII. Adjournment ~YOR ~ G~rald L, F~lcy VILLAGE MANAGER Michel E. J~onis TRUSTEES Timo~y,. ~of~pau, wm. H~f~ Village of Mount Prospect V~LLA~E ~[ER~v,,ma ~w* Richard M. Lohrsto~fcr m,*~P~ Community Development Department Phone: 8471818-5328 Mic~clc W. Skowron Fax: 847/818-5329 ~rvana K. Wi~ks 100 South Emerson Street Mount Prospect, Illinois 60056 -rDD: 847/392-6064 AGENDA ECONOMIC DEVELOPMENT COMMISSION MEETING LOCATION: MEETING DATE & TIME: 2nd Floor Conference Room Thursday Village Hall October 5, 2000 100 South Emerson Street 8:00 a.m. Mount Prospect, IL 60056 I. CALL TO ORDER II. ROLL CALL IH. APPROVAL OF MINUTES -August 10, 2000 meeting IV. OLD BUSINESS A. Status Update V. NEW BUSINESS A. NW Corridor Transit Project - Presentation by Learme Redden, Director of Transportation for the Village of Sehaumburg VI. CHAIRMAN'S REPORT VII. ADJOURNMENT Any individual who would like to attend this meeting, but because of a disability needs some accommodation' to participate, should contact the Community Development Department at 100 S. Emerson, Mount Prospect, IL 60056, 847-392-6000, Ext. 5328, TDD #847-392-6064. MINUTES ECONOMIC DEVELOPMENT COMMISSION 2nd Floor Conference Room, Village Hall Thursday, August 10, 2000 8:00 a.m. The meeting of the Economic Development Commission (EDC) of the Village of MoUnt Prospect was held on Thursday, August I0, 2000, in the second floor conference room of Village Hall, 100 South Emerson Street, Mount Prospect, Illinois. CALL TO ORDER · Chairman Norm Kurtz called the meeting to order at 8:00 a.m. Commissioners John Amdt, Pat Biedar, Ben Trapani, Brace Gillilan and David Lindgren were present. Commissioner Kevin Davies was absent. Also present were Mayor Gerald L. Farley, William J. Cooney, Director of Community Development, Michael Blue, Deputy Director of Community Development, and resident Carol Tortorello. APPROVAL OF MINUTES The minutes of the June 8, 2000 meeting were reviewed and approved unanimously. OLD BUSINESS Mr. Cooney.-provided a brief update of progress of various developments throughout the Village. He indicated that the K-Mart at Rte. 83 and Dempster would soon be closing and that staff was working with the property owners to find a replacement tenant for that property. There was a brief discussion about types of users for that site including Target, Meier, and other large big box users. Mr. Cooney also provided an update on the two new retail developments at the intersection of Rand and Elmhurst Roads. He stated that both the former LaSalle Bank and Heilig-Meyer buildings had been demolished and construction of the new retail facilities would be underway soon. He stated that likely tenants include Starbucks, Baha Fresh Restaurant, CVS Pharmacy, The Hair Cuttery and other general retail uses. He also indicated that a breakfast themed restaurant would be locating in the currently vacant East Side Mario's property and that there were two retail proposals for the former Sunrise property and the vacant parcel across from the WalMart facility on Rand Road. There was general discussion related to the viability of the smaller strip centers on Rand Road and the impact on overall vacancies in the Village. Mr. Cooney also provided an update on the Downtown Redevelopment efforts. He indicated that the shell was nearly complete on the first building of the Residences at Village Centre project, and the foundation was started for building #2. He stated that Northwest Electric was behind schedule on their relocation to their new site on Rand Road and that staff was working with Norwood Builders and Northwest Electric in an effort to expedite that situation. He stated that the Lofts and Shops at Village Centre would soon be underway now that the EPA had signed off on the environmental clean up of that site. Mr. Trapani stated that the condition of the 2-40 N. Main building was very poor and wondered if the Village was going to take a more proactive approach. Mr. Cooney indicated that staffhas attempted to clean up that site for years and that the property owner is not very cooperative. He stated he would have staff investigate the existing violations and sit down with the property owner to attempt to address those issues. conomic Development Commission August 10, 2000 Minutes Page 2 NEW BUSINESS Business and Development Resource Guide Mr. Cooney distributed the recently completed business guide to the Economic Development Commission members and indicated that we would be mailing these guides to all businesses throughout the Village. He stated that Mr. Blue had worked on this project for several months and that he felt the guide would be a useful document for existing and prospective businesses in Mount Prospect. Mr. GiIlilan suggested that the EDC target specific types of businesses for mailing to prospective businesses. Commission members complimented Mr. Blue for his work and felt the guide was a very positive economic development tool. Chamber Golf Outing Mr. Cooney indicated that the Mount Prospect Chamber of Commerce Golf Outing would take place on September 13 and asked who would be interested in participating in the event. Mr. Trap. ani indicated that he would be golfing with a foursome from Mount Prospect National Bank. Mr. Lindgren indicated he had a foursome with Harris Bank. Commissioners Biedar, Gillilan, Kurtz and Arndt indicated an interest in participating. Mr. Cooney stated he would work on contacting local businesses to pair-up with each of the Commission members for the event. ADJOIJRNMlgNT The meeting was adjourned at 9:30 a.m. Respectfully submitted, Director of Community Development 8-O0.doc Mount Prospect Public Works Oepartment 1700 W. General Road, M~unt Prospect, Illinois 80056-8229 Phone 847/870-5640 Fax 847/253-8377 TDO 847/392-1235 N OTI 0 E THE OOTOBER cj, 2000 MEETINB OF THE SAFETY P-OMMISSION HAS BEEN BANBELLED. THE NEXT REI~IILAR MEETINr- IS ~:r. HEDULED FOR MONDAY, NOVEMBER 13~ 2[000 AT 7:30 P.M. AN Ar~ENDA DR P-ANOELLATION NOTIP-E WILL BE SENT PRIOR TO THIS MEETING. MAYOR ~ VILLAGE MANAGER Gerald L. Farley ~ Michael E. Sanonis TRUSTEES VILLAGE CLERK Timothy J. Corcoran Velma Lowe Paul Wm. Hoefe~t Village of Mount Prospect Dennis G. rrikkel Phone: 847/392-6000 Miehaele W. Skowron Fax: 847/392-6022 ~ K. wires 100 South Emerson Street Mount Prospect, Illinois 60056 TDD: 847/3924064 NOTICE THE WEDNESDAY, OCTOBER 4, 2000 MEETING OF THE PLAN COMMISSION HAS BEEN CANCELLED. AN AGENDA WILL BE SENT PRIOR TO THE NEXT SCHEDULED MEETING. Dated this 26th day of September, 2000.