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Home My WebLink About11/16/1999 VB minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT NOVEMBER 16, 1999 CALL CALL TO ORDER TO ORDER Mayor Farley called the meeting to order at 7:38 p.m. ROLL CALL ROLL CALL Present upon roll calk Mayor Gerald Farley Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Irvana Wilks Absent: Trustee Timothy Corcoran (Arrived late) Trustee Paul Hoefert Trustee Daniel Necchi PLEDGE OF ALLEGIANCE PLEDGE The Pledge {,~ Allegiance was led by Trustee Wilks. INVOCATIO;~,~ INVOCATION The invocation was given by Trustee Lohrstorfer. · . Trustee Corcoran arrived at this time. APPROVAL OF MINUTES MINUTES Trustee Wilks, seconded by Trustee Skowron, moved to approve the minutes of the regular .~I'~eating held November 2, 1999. Upon roll c.~lh Ayes: Skowron, Wilks, Lohrstorfer, Farley Nays: None Motion carried. BILLS APPROVAL OF 3ILLS Trustee Lohr;~toffer, seconded by Trustee Skowren, moved to approve the following list of bills: General Fund $ 471,356 Refuse Disposal Fund 147,177 Motor Fuel Tax Fund 2,140 Community Development Block Grant Fund 4,950 Debt Service Fund 2,981,840 Capital Improvement Fund 28,294 Capital Improvement Construction Fund Downtown Redavelopment Const. Fund 6,613 Street Improvement Construction Fund 1,020 Flood Control Construction Fund 285,158 Water & Sewer Fund 227,291 Parking System Revenue Fund 1,050 Vehicle Maintenance Fund 26,273 Vehicle Replacement Fund 4,178 Computer Replacement Fund Risk Management Fund 95,222 Police Pension Fund Fire Pension Fund Flexcomp Trust Fund 12,760 Escrow Deposit Fund 27,609 Benefit Trust Funds $4,323,575 Upon roll call: Ayes: Corcoran, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. FINANCIAL REPORT FINANCIAL Trustee Lohrstorfer, seconded by Trustee Skowron, moved for approval of the financial report for January 1, 1999-October 31, 1999, subject to audit. Upon roll call: Ayes: Corcoran, Skowron, Wilks, Lohrstorfer Nays: None Motion carried. MAYOR'S MAYOR'S REPORT REPORT Mayor Farley presented Mr. David Schein with a proclamation in recognition of Geography Awareness Week, November 14-20, 1999. APPOINT- Mayor Farley made the following recommendations for Youth Commission appointees: MENTS GRADE SCHOOL G. Brent Busse 8 St. Paul Lutheran Jennifer Kidd 7 Lincoln Jr. High Nicole Shudy 8 St. Emily Devin Slesicki 12 Prospect High Alexandra Solak 8 St. Emily Trustee Skowron, seconded by Trustee Lohrstorfer, moved to approve the Mayor's recommendation for the above Youth Commission members. Upon roll call: Ayes: Corcoran, Skowron, Wilks, Lohrstorfer Nays: None Mot[on carried. CITIZENS CITIZENS TO BE HEARD Mr. Edward Madejczyk, 240 S. Leonard Lane representing White Oak area residents, expressed their desire to not be considered for a Special Service Area for water main installation. While some area homeowners favor this project, he said the majority of OLD BUSINESS residents oppose it, and asked the Village to reconsider its position on this matter. Mayor Farley thanked Mr. Madejczyk for the information presented, and assured him that staff will contact him in the near future. ZBA 29-99 901 W. GOLF OLD BUSINESS ROAD ZBA 29-99, 901 West Golf Road An ordinance was presented for first reading, which would grant a Conditional Use for the conversion of a single-family residence to a church, and for the construction of a parking lot. The Zoning Board of,appeals had recommended approval, with specific conditions, by a vote of 4-0. The ordinance will be presented for second reading at the December 7, 1999 Village Board meeting. PLAT OF Upon roll call: Ayes: Corcoran, Lohrstorfer, Skowron, Wilks Nays: None VACATION Motion carried. ORD. An ordinance was presented for second reading to approve a plat of vacation for a public NO. 5055 alley within the Prospect Place Plat of Resubdivision. Trustee Corcoran, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5055: AN ORDINANCE APPROVING A PLAT OF VACATION FOR A PUBLIC ALLEY LOCATED IN LOT 1 OF THE PROSPECT PLACE OF RESUBDIVISION Page 2 - November 16, 1999 ZBA 31-99 ZBA 31-99, 600 E. Rand Road, Northwest Electric Supply Co, 600 E. RAND An ordinance was presented for first reading, which would allow the rezoning of property ROAD at 600 E. Rand Road, from R-1 (Single Family Residential) and C-R (Conservation Recreation) to B-3 (Community Shopping), and to allow variations relative to lot coverage and side yard setbacks. The Zoning Board of Appeals had recommended approval by a vote of 4-0. Trustee Lohrstoffer, seconded by Trustee Skowron, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Corcoran, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. ORD. NO. 5056 Trustee Corcoran, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5056: AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP WITH RESPECT TO THE ZONING OF CERTAIN PROPERTY FROM R-1 AND C-R TO B-3 (COMMUNITY SHOPPING), AND GRANTING VARIATIONS TO PROPERTY LOCATED AT 600 EAST RAND ROAD Upon roll call: Ayes: Corcoran, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. PLAT OF An ordinance was presented for first reading to approve Reindl's Plat of Resubdivision, RESUB- 600 E. Rand Road. DIVISION Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Corcoran, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. ORD. Trustee Corcoren, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5057: NO. 5057 AN ORDINANCE APPROVING A FINAL PLAT OF RESUBDIVISION Upon mil call: Ayes: Corcoran, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. An ordinance was presented for first reading to grant an exception from the Development DEVELOP- Code to reduce the required twenty foot (20') utility easement to ten feet (10') along the MENT CODE rear property line, at 600 E. Rand Road. EXCEPTION Trustee Corcoren, seconded by Trustee Lohrstorfer, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Corcoran, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. Page 3 - November 16, 1999 ORD. Trustee Corcoran, seconded by Trustee Lohrstorfer, moved for approval of Ordinance NO. 5058 No. 5058: AN ORDINANCE GRANTING AN EXCEPTION FROM THE DEVELOPMENT CODE (CHAPTER 16) FOR PROPERTY LOCATED AT 600 EAST RAND ROAD Upon rollcalk Ayes: Corcoran, Lohrstorfer, Skowron, Wilks Nays: None Motion carried, PLAT OF VACATION An ordinance was presented to approve a plat of vacation for utility easements within the Alma H. Mueller Subdivision. Trustee Wilks, seconded by Trustee Corcoran, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Corcoran, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. ORD. NO. 5059 Trustee Wilks, seconded by Trustee Corcoran, moved for approval of Ordinance No. 5059: AN ORDINANCE APPROVING A PLAT OF VACATION FOR UTILITY EASEMENTS LOCATED IN LOTS 1 AND 2 OF THE ALMA H. MUELLER SUBDIVISION Upon roll call: Ayes: Corcoran, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. NEW BUSINESS NEW BUSINESS PC 04-99, 301 S. I-Oka Avenue, St. Raymond de Penafort Parish PC 04-99 William Cooney, Director of Community Development, presented a request for approval 301 S. I-OKA of a plat of subdivision consolidating the subject property into a one (1) lot subdivision, AVENUE and an exception to the Development Code requirement for a twenty foot (20') easement along the rear property line. The Plan Commission had recommended approval of the plat and Development Code exception by a vote of 6~0. Trustee Corcoran, seconded by Trustee Skowron, moved to concur with the recommendation of the Plan Commission to approve the plat and Development Code exception. Upon roll calk Ayes: Corcoran, Lohrstorfer, Skowron, Wilks Nays: None Motion c,arried. An ordinance will be presented for first reading at the December 7 Village Board meeting. ZBA 32-99 ZBA 32-99, 3032-3034 W. Algonquin Road, Dearborn Villas 3032-3034 W. A request was presented for a Conditional Use for a Planed Unit Development and a ALGONQUIN Variation to increase the permitted lot coverage from 50% to 51% to permit 10'x12' decks ROAD and/or patios for a 22 unit duplex development. The Zoning Board had recommended approval by a vote of 4-0. Mr. Cooney explained that the PUD for the duplex development was approved to a different owner, Insignia Homes, and since that time, the property has been sold to the Petitioner, Mr. Adel Sotolongo. When the project was approved, no provisions were requested for patios or decks on the units. Page 4 - November 16, 1999 Mr. Adel Sotolongo, Petitioner, stated that his application was prompted primarily by the inquiries and requests from the owners. He also addressed questions from the Board relative to drainage issues and ground coverage. Further discussion resulted in the decision of considering the construction of decks only, and no patios. Trustee Corcoran asked that the Village Code be amended to include provisions for 10'X12' decks or patios as part of townhouse Planned Unit Developments. Trustee Corcoren, seconded by Trustee Skowron, moved to concur with the recommendation of staff to grant the request for an amendment to the PUD and a Variation to allow the construction of decks only, on the 22 duplex units at 3032-3034 W. Algonquin Road. Upon roll call: Ayes: Corcoran, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. An ordinance will be presented for first reading at the December 7 Village Board meeting. ZBA 26-99 ZBA 26-99, 820 E. Rand Road, Taco BelI/KFC 820 E. RAND The petitioner had submitted a written request for deferral of this case. ROAD Trustee Corcoran, seconded by Trustee Skowron, moved for the deferral of ZBA 26-99 to the December 7 Village Board meeting. Upon roll call: Ayes: Corcoran, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. LANDSCAPE PROJECT A resolution was presented for the authorization of the execution of lease agreement W/UNION between the Village and Union Pacific Railroad for a landscape beautification project. PACIFIC Trustee Wilks, seconded by Trustee Corcoran, moved for approval of Resolution No. 53-99: RES. NO. 53-99 A RESOLUTION AUTHORIZING THE EXECUTION OF A LEASE AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND UNION PACIFIC RAILROAD FOR A RIGHT-OF-WAY LANDSCAPE BEAUTIFICATION PROJECT Upon roll call: Ayes: Corcoren, Lohrstorfer, Skowron, Wilks Nays: None Motion c~rried. AMEND CH. 9: UTILITY An ordinance was presented for first reading to amend Chapter 9 of the Village Code LINE relative to utility line clearance pruning of trees. CLEARANCE Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to waive the rule requiring a second reading of an ordinance. Village Forester Sandy Clark stated that Commonwealth Edison had asked that the second reading not be waived, however, it was determined that the Board would proceed with the above motion. Upon roll call: Ayes: Corcoren, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. Page 5 - November 16, 1999 ORD. Trustee Corcoran, seconded by Trustee Skowron, moved for approval of Ordinance NO. 5060 No. 5060: AN ORDINANCE AMENDING CHAPTER 9 OF THE VILLAGE CODE RELATIVE TO UTILITY LINE CLEARANCE Upon roll call: Ayes: Corcoran, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. VEHICLE STICKERS Carol Widmer, Deputy Finance Director, presented a contract with Direct Response Resource to outsource the printing and mailing of vehicle sticker application forms. The DIRECT contract is for a three-year period at a cost of $29,870.60, excluding postage. RESPONSE Trustee Wilks, seconded by Trustee Corcoran, moved to concur with the RESOURCE recommendation of staff to enter into a three-year contract with Direct Response Resource for the printing and mailing of vehicle sticker application forms, in the amount of $29,870.60, excluding postage. Upon roll calk Ayes: Corcoran, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. MANAGER'S VILLAGE MANAGER'S REPORT REPORT Mr. Janonis presented bid results for throe new plain paper copiers for the Police Department, Finance Department, and TV Services. Bidders were Distinctive of Arlington COPIERS Heights, Ambassador Business Solutions, and T.J. Copy Products, and Wagner Office Solutions, Inc. (See attached) DISTINCTIVE Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to concur with the recommendation of staff to award a bid to Distinctive of Arlington Heights, Illinois, for the OF purchase of three plain paper copiers in an amount not to exceed $14,534.00. ARLINGTON HEIGHTS Upon rollcall: Ayes: Corcoran, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. RATIFY SERVICE A request was presented to waive the bidding procedure and rati~ the award of a service CONTRACT contract to United Brick Pavers for sidewalk installation as par~ of the Clocktower condominium development project. UNITED BRICK Trustee Wilks, seconded by Trustee Skowron, moved to concur with the rocommendation PAVERS of the Village Manager to ratify the award of a service contract to United Brick Pavers, Inc. of Bu,ffalo Grove, for $19,080.00, signed on November 1, 1999. . Upon roll'calh Ayes: Corcoran, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. AMERITECH NEW MEDIA Assistant Village Manager David Strahl presented a proposal for an accelerated build-out CABLE program by Ameritech New Media Cable, resulting in completion of the program by BUILD-OUT December 31, 1999, rather than March, 2000, as was earlier proposed and approved. PROGRAM Trustee Corcoran, seconded by Trustee Skowron, moved to concur with the recommendation of staff to accept the Ameritech New Media Cable accelerated build-out program proposal for a cost of $166,458.00. Upon roll calh Ayes: Corcoran, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. Page 6 - November 16, 1999 MONOSLAB REPAIR Proposals were presented from the following companies for the installation of monoslab repair and installation at the Des Plaines River backwater valves: KRUGEL BIDDER AMOUNT COBBLE, INC. Krugel Cobble, Inc. $14,300.00 Landscape Restoration 15,225.00 Glenbrook Excavating & Concrete 22,000.00 Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to accept the proposal from Krugel Cobble, Inc. of Lake Bluff, Illinois for the repair and installation of monoslabs at the Des Plaines River backwater valves. Upon roll call: Ayes: Corcoran, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. INTERNET Proposals were received from the following companies for an internet web page server WEB PAGE for the Village, to allow for the local operation of a web server: SERVER VENDOR COST Gateway $8,122.00 GATEWAY CDW 1,889.00 CDW CDW (Backup equipment) 1,440.00 Trustee Corcoran, seconded by Trustee Skowron, moved to concur with the · recommendation of staff for the purchase of a web server, and back-up equipment and software from Gateway and CDW, in an amount not to exceed $11,431.00. Upon roll call: Ayes: Corcoran, Lohrstorfer, Skowron, Wilks Nays: None DOCUMENT Motion carried. IMAGING SYSTEM The following proposals, revised from those received earlier this year when proposals were solicited, were received for the purchase of a document imaging system for the Village: VENDOR AMOUNT LaserFiche $32,805.00 Liberty Net (CyberDoc) 30,000.00 File Net 34,470.00 LASERFICHE Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to concur with the recommendation of staff for the purchase of a document imaging system from LaserFiche in an amo, unt not to exceed $31,388.00. Upon roll call: Ayes: Corcoran, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. Mr. Janonis reminded the audience of the following dates: November 20: Opening of new business, Borders Book Store November 23: Committee of the Whole meeting November 25-26: Village Hall closed for Thanksgiving December 4: Sounds of the Season at the Veterans Memorial Bandshell OTHER BUSINESS ANY OTHER BUSINESS None. Page 7 - November 16, 1999 DJOURN ADJOURNMENT Mayor Farley declared the meeting adjourned at 9:24 p.m. Village Clerk Page 8 - November 16, 1999 Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL JANONIS ~11~ ~1) ASSISTANT VILLAGE MANAGER DAVID STRAHL ~ FROM: JUDY BUNDICK, TV SERVICES SECRETARY ! ~ \~ [1t!1~1~ DATE: NOVEMBER 11, 1999 SUBJECT: SEALED BID RESULTS- PURCHASE OF THREE (3) NEW PLAIN PAPER COPIERS Background At 10:00 AM on Thursday, October , 14, 1999, sealed bids were opened for~the proposed purchase of three (3) new plain paper copiers for the Village of Mount Prospect. These copiers are scheduled replacement for of a Savin 7430, Minolta EP470Z, and Toshiba 4010. Each bidder was asked to provide a listing of equipment and accessories identical to the Village's requirements as described in the issued bid document. The requested bid included a three-year all inclusive maintenance contract for each machine. [Note: Two (2) copiers are for TV Services and Police. The third is for Finance. The bidders were asked to provide pricing on two (2) copiers with their specifications, and another single copier with it's specifications.] Bid Results The Division sent eight (8) documents to prospective bidders and received a request for documents from an additional four (4) bidders, and public notice was posted in a local newspaper as required. The bids received were priced in a range from $19,513.00 as the high down to $8,212 as the lowest. The following results are of the top three (3) bids: For two ('2) copiers: (Listed price is per machine and includes the amount for maintenance) Cost per Maintenance · Total Amount Bidder copier Cost for 3 yrs. of Bid Distinctive $ 4,567.00 . $ 3,645.00 $ 8,212.00 Ambassador Business Solutions $ 5,294.50 $ 4,500.00 $ 9,794.50 T.J. Copy Products $ 6,305.00 $ 3,825.00 $10,130.00 Sealed Bid Results - Digital Video Camcorder purchase September 22, 1998 Page 2 of 2 For sinqle copier: (Listed price is per machine and includes the amount for maintenance) Bidder Cost per Maintenance Total Amount copier Cost for 3 yrs. of Bid Distinctive $ 5,400.00 $ 5,467.50 $10,867.50 Ambassador Business Solutions $ 7,838.00 $ 4,218.75 $11,056.75 Wagner Office Solut ons, nc. $ 5,345.00 $ 7,425.00 $12,770.00 Discussion Staff has evaluated the bid and determined that it is bona fide and responsive. The apparent Iow bidder for all copiers is Distinctive of Arlington Heights, Illinois. Recommendation Staff recommends awarding the bid to Distinctive of Arlington Heights, illinois, for the purchase of three (3) copiers for the Village of Mount Prospect. Funds for this proposed purchase are available in the following account numbers; Police is found in the combination of two accounts, 517701-650032 for $5,000 and 517701-650030 for $5,000; TV Services and MIS copier is found in account 517701-650033 for $9,000; and Finance is found in account 517701-650035 for $9,000. These are the amounts as listed in the current budget. Recommended by staff: Judy Bundick, Mike Semkiu, Ross Rowe, Carol Widmer \\VI-I~V02\DEP~TVSERV~GEN\Copier Bid 1999\Copier Bid Memo-1999.doc