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HomeMy WebLinkAbout10/03/1989 VB minutes MINUTES OF THE REGULAR MEETIN~ OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT OCTOBER 3, 1989 CALL TO ORDER Mayor Farley called the meeting to order at 7:35 P.M. ROLL CALL Present upon roll call: Mayor Gerald "Skip" Farley Trustee Ralph Arthur Trustee Mark Busse Trustee Timothy Corcoran Trustee Wattenberg Absent: Trustee Leo Floros Trustee George Van Geem INVOCATION The invocation was given by Trustee Busse. INVOCATION APPROVAL OF MINUTES Trustee Arthur, seconded by Trustee Corcoran, APPROVE MINUTES moved to approve the minutes of the regular meeting of the Mayor and Board of Trustees held September 19, 1989. Upon roll call: Ayes: Arthur, Busse, Corcoran, Wattenberg Nays: None Motion carried. APPROVAL OF BILLS Trustee Wattenberg, seconded by Trustee Arthur, APPROVE BILLS moved to approve the following list of bills: General Fund $ 526,449 Motor Fuel Tax Fund - Community Development Block Grant Fund 10,556 Illinois Municipal Retirement Fund 9,691 Waterworks & Sewerage Fund 58,851 Parking System Revenue Fund 1,826 Risk Management Fund 102,823 P.W. Facility Construction Fund A - P.W. Facility Construction Fund B - Capital Improvement, Repl. or Rep. Fund 17,992 Special Service Area Const. #5 - Special Service Area Const. #6 - Downtown Redev. Const. Fund (1985) - Downtown Redev. Const. Fund (1987) - Corporate Purpose Improvement 1989 - Debt Service Funds 3,644 Flexcomp Trust Fund - Escrow Deposit Fund 10,724 Police Pension Fund 40,275 Firemen's Pension Fund 311,645 Benefit Trust Fund - $1,094,476 Upon roll call: Ayes: Arthur, Busse, Corcoran, Wattenberg Nays: None Motion carried. October 3, 1989 Page i COMMUNiCATIONS AND PETITIONS - CITIZENS TO BE HEARD None. I~YORWS REPORT PROCLAMATIONS: Mayor Farley proclaimed the week of October 8 - 14, FIRE PREVENTION 1989 as Fire Prevention Week. GERMAN/AMERICAN The Mayor also proclaimed October 6, 1989 as German/American Day. EMPLOYEE Mayor Farley and Police Chief Pavlock, RECOGNITION: acknowledged the following employees and POLICE DEPT. presented Career Employees Certificates of Service. Plaques were presented to employees with 20 or more years of service: Name Years of Service Robert Randolph 20 Andy Toth 20 Theodore Gorski, Jr. 20 Thomas Jacobi 20 Joseph Kolanowski 15 Ernest P. Dettmar, Jr. 15 Michael J. Goy 15 Donald D. Gavel 15 Gary Helfenbein 10 David Behun 10 Jose Garcia, Jr. 5 Betty J. Griffin 5 David A. Okon 5 COM~ENDATIONS: Mayor Farley and Fire Chief Cavello introduced the following firemen/paramedics in order to present Certificates of Commendation for outstanding efforts in recent emergency situations: Matt Canning Mark Ceisel John Malcolm Tony Huemann Tom Wilming Don Burger Bob Clark Mayor Farley introduced Hank Friedrichs, Chairman of the Fire and Police Commission, to administer the Oath of Office to probationary firefighter/paramedics Kevin Wilson, Peter Morris and Patrick Flavin. OLD BUSINESS ZBA 58-V-89 ZBA 58-V-89, 808 Edgewood 808 EDGEWOOD An Ordinance was presented for first reading that would allow a driveway 49' 10" in width. The Zoning Board of Appeals recommended granting this request by a vote of 5-0. Trustee Corcoran, seconded by Trustee Busse, moved to waive the rule requiring two readings of an -- Ordinance. Upon roll call: Ayes: Arthur, Busse, Corcoran, Wattenberg Nays: None Motion carried. Page 2 - october 3, 1989 Trustee Busse, seconded by Trustee Wattenberg, ORD.NO. 4100 moved for passage of Ordinance No. 4100 AN ORDINANCE GRANTING A VARIATION FOR PROPERTY COMMONLY KNOWN AS 808 EDGEWOOD LANE Upon roll call: Ayes: Arthur, Busse, Corcoran, Wattenberg Nays: None _. Motion carried. NEW BUSINEB8 RELEASE A Resolution was presented that would authorize the EXECUTIVE the release of specified minutes taken during SESSION Executive Sessions. It was determined during an MINUTES Executive Session held September 19th. Trustee Arthur, seconded by Trustee Corcoran, moved RES.NO. 42-89 for passage of Resolution No. 42-89 A RESOLUTION AUTHORIZING THE RELEASE OF MINUTES OF SPECIFIED EXECUTIVE SESSIONS Upon roll call: Ayes: Arthur, Busse, Corcoran, Wattenberg Nays: None Motion carried. A request was presented to accept the public ACCEPT 'improvements installed in conjunction with the PUBLIC construction of the White Hen Pantry building IMPROVEMENTS: at 201 South Main Street. 201 S.MAIN ST. Trustee Arthur, seconded by Trustee Corcoran, moved to accept the public improvements at 201 S. Main Street (White Hen Pantry). Upon roll call: Ayes: Arthur, Busse, Corcoran, Wattenberg NayS: None Motion carried. An Ordinance was presented for first reading that AMEND CH.17 would amend Article I of Chapter 17 relative to VEHICLE the cost of a vehicle sticker for school buses and STICKER FEE: and certain not-for-profit organizations. BUSES It was determined that not-for-profit school buses would be charged $10.00 per year for a vehicle sticker. This Ordinance will be presented for second reading at the October 17th Board meeting. VILLAGE MANAGER'8 REPORT Village Manager John Dixon presented bid results for the following. The following bids were received for the purchase of FIRE DEPT. ~ a Fire Department squad: SQUAD Bidder Amount Betten Roi Up $106,550 Hack/~ey & Sons $119,090 Frontline $132,280 Sumit Fire Apparatus $122,810 Page 3 - October 3, 1989 It was noted that the specifications for bid provided for options such as heating/air conditioning and electric reels. It was the recommendation of the administration that the low bid include the option for two cord reels for generator compartment at an additional cost of $1,810. BETTEN ROL UP Trustee Wattenberg, seconded by Trustee Arthur, moved to concur with the recommendation of the administration and accept the low bid received from Betten Rol Up, including the option for electric reels, and authorize the purchase of a squad for the Fire Department at a cost not to exceed $108,360. Upon roll call: Ayes: Arthur, Busse, Corcoran, Wattenberg Nays: None Motion carried. DEMOLITION The following bids were received for the demolition of 1 & 5 S. PINE ST 1 and 5 South Pine Street, which are properties owned by the Village and included in the amended TIF District. Bidder 5 Pine i Pine Total US Dismantlement $19,500 $14,800 $34,300 Martam Construction $11,000 $ 7,000 $18,000 Midwest Wrecking $14,750 $ 8,925 $23,675 Albrecht Ent. $ 9,000 $ 9,000 $18,000 J.F. Hauling $13,500 $ 6,800 $20,300 Robinette Demo. $15,733 $ 8,733 $24,466 Trustee Arthur expressed his concern relative to the need to demolish 1 South Pine, noting that both apartments are rented. The Village Manager stated that the property is an eyesore and may need extensive repairs, the cost of which may not be covered by the rent. The Village Manager also noted that the rents are not paid on a timely basis. It was also noted that it is the intention of the staff to demolish 1 South Pine Street in April. Trustee Wattenberg, seconded by Trustee Busse, moved to concur with the recommendation of the administration and accept the low bid submitted by Albrecht Enterprises in an amount of $18,000 for the demolition of both 1 and 5 South Pine Street. Upon roll call: Ayes: Busse, Corcoran, Wattenberg, Farley Nays: Arthur Motion carried. COMPUTER EQUIP. Proposals were presented for the purchase of computer equipment for various departments, as detailed in the memo attached to these minutes. Based on the proposals, it was the recommendation of the administration to purchase the computer equipment from Computerland of Mount Prospect. Page 4 - October 3, 1989 Trustee Busse, seconded by Trustee Wattenberg, moved COMPUTERLAND, to waive the bidding process and authorize the MOUNT PROSPECT purchase of specific computer equipment from Computerland of Mount Prospect at a cost not to exceed $19,629.00 Upon roll call: Ayes: Arthur, Busse, Corcoran, Wattenberg Nays: None Motion carried. A report was presented outlining the proposed MELAS PARK improvements for Melas Park, as required by the MSD. The proposed improvement includes removal of soil from the eastern portion of this parcel and developing, leveling and seeding, and replacing trees on the western portion. Mr. Dixon noted that the cost will be shared by the MSD, the Arlington Heights and Mount Prospect Park Districts. The Village's share will be approximately $100,000. Herb Weeks, Director of Public Works, indicated that the improvement would include temporarily relocating and replacement of 75 trees following the land balancing, removing the plateau of the retention basins, and the relocation of an existing storm sewer. The quotes and proposed improvement plan as outlined in the memorandum from Herb Weeks, attached to these minutes. It was suggested by Trustee Corcoran that while he supports the proposed improvement, provided it does not interfere with the annual Lions Club Carnival over the July 4th holidays, he would like the Mount Prospect Park District to reduce their commitment to this Melas Park improvement to writing. Trustee Corcoran, seconded by Trustee Busse, moved to waive the bidding process and authorize the Village to proceed with the land balancing and tree removal as outlined by the administration, at a cost not to exceed $72,245. Upon roll call: Ayes: Arthur, Busse, Corcoran, Wattenberg Nays: None Motion carried. The Village Manager presented the proposals from FOREST AVE. consultants for the Forest Avenue reconstruction, RECONSTRUCTION between Memory Lane and Kensington Road as follows: Consultant Total Brighton Engineering $27,000 Midwest Consulting $32,650 Triton Consulting $49,904 Tornrose Campbell $18,000, *Incomplete proposal Trustee Arthur, seconded by Trustee Corcoran, moved BRIGHTON ENG. to accept the proposal for engineering consultants Page 5 - October 3, 1989 for the Forest Avenue reconstruction submitted by Brighton Engineering in an amount not to exceed $27,000. Upon roll call: Ayes: Arthur, Busse, Corcoran, wattenberg Nays: None Motion carried. AWARDS Mr. Dixon stated that the Village was recognized for -- its method of salt storage and an award was presented to Herb Weeks from the Salt Institute. Herb Weeks was in Florida to receive the Greeley Award for his contributions to the field of public works and to honor his 30th anniversary in public works. ADJOURN Trustee Arthur, seconded by Trustee Corcoran, moved to adjourn the meeting. Upon roll call: Ayes: Unanimous Motion carried. The meeting was adjourned at 8:37 P.M. Carol A. Fields Village Clerk Page 6 - October 3, 1989 Village of Mount l rOSl eCt ~tount Prospec:, Illinois INTEROFFICE MEMORANDUM TO: 3ohn Fulton Dixon, Village Manager FROM: David C. 3epson, Finance Director DATE: September 28, 1989 SU83ECT: Computer Equipment Requests for Rroposals Included in the 89/90 budget are provisions for computer equipment for the Finance Department, Human Services, Cable TV, Inspection Services, and the Fire Department. In an attempt to obtain the best prices possible, these computer items were aggregated in a request for proposal which was recently sent to 11 local vendors and IBM. The results of the proposals returned are included on attached Schedule A. The computer equipment requested in the current budget will enable the Village to continue its program of .replacing certain outdated equipment and adding computer technology in areas where it can promote efficiencies. Following is a brief summery of the intended uses of the equipment being requested: Finance Department The computer equipment requested by the Finance Department is a personal computer (RC) which will replace an Exxon Word Processor..This is the last scheduled replacement of equipment that was purchased in 1984 and which is no longer supported' or maintained by the manufacturer. The PC will also serve as back-up for other RC applica- tions in Finance and will be available for training purposes. Human Services The only equipment requested for Human Services is a laser printer which will give them better quality letters and reports and more versatility in designing forms. Cable TV A personal computer has been included for Cable TV prima- rily for word processing and to provide data base capabilities to maintain information on complaints and regulation changes. The RC for Cable TV will be identical to the equipment in Human Services and will be available for back-up purposes. Inspection Services The equipment for Inspection Services includes a PC (PS/2 Model 50) which will be used to operate a special plan review software package. The software incorporates the BOCA Code into the review process and should help the reviewers to process the plans faster and more accurately. The PC will also be used for word processing. Oohn Fulton Dixon Page 2 Computer Equipment Requests for Proposals Fire Department The computer equipment for the Fire Department is a Mae Iix System which will be used for maintaining training records, fire statistics, data base applications and word processing. The Mac Iix will give the department a second system which will support the CAMEO (hazardous materials tracking) software package and other specialized nationally distributed software packages designed for fire operations. The requests for proposals asked for quotations based upon group totals and on an individual line-item basis. The software was proposed on a group basis whereas the hardware was considered on an individual basis. The lowest proposed totals by vendors are summarized below: Computerland Mount Prospect $ 8,049 Computer Bay 1,8~0 Elek-Tek 2,099 Education Alliance 7,161 I 8 M 629 $19,629 I am asking the Village Board to waive the bidding process and for the authoriza- tion to purchase the listed computer equipment and software at the proposed prices. DCO/sm Eric Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: Village Manager FROM: Director- Public Works DATE: September 29, 1989 SUBJECT: Melas Park Development On September 22, 1989, Jim Murray from the Metropolitan Water Reclamation District was in my office trying to get the Melas Park development project underway. We had a conference call hookup with Tom Taylor and discussed a phased type of project. This would involve doing earthwork on the northernmost plateau, which would include removing dirt, regrading, and discing in dried sludge upon completion. The southern plateau, where the annual 4th of July carnival is held, would not be touched until approximately the middle of July 1990. A meeting was then scheduled for Monday, September 25, 1989, to finalize the pr~For~ plan, with implementation as soon as possi- ble. A representative from the MW~RDwas at that meeting, along with the director and superintendent from the Mount Prospect Park District and myself. Even though they were invited, there was no representative from the Arlington Heights Park District at this meeting. The following issues were discussed: a) Subject to Village of Mount Prospect Board approval, the earth-moving phase of the project would begin Wednesday, October 4, 1989. b) The Village and the Mount Prospect Park District would commit a minimum of $50,000 apiece towards the development of the land. c) Arlington Park District financial participation is unknown. d) The village would determine the amount of earth to be re- moved and would secure quotes for the w~rk. The Mount Prospect Park District wants the overall height of the plateau lowered and then regraded to provide drainage in four directions. Initial grade shots indicate that this would involve removal of 12" at the north end and 6' at the south end. According to our calculations, this would amount to an estimated 40,000 cu.yds, of material to be moved. here will be other incidental expenses, such as seed, which will have to be shared. It is anticipated that the Public Works Department and the Mount Prospect Park District will both have men and equipment involved in the development of this acreage. Herbert L. Weeks HLW/td attach.