HomeMy WebLinkAboutRes 29-90 06/19/1990 RESOLUTION NO. 29-90
A RESOLUTION AUTHORIZING THE EXECUTION OF AN
AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND
ILLINOIS PRAIRIE GIRL SCOUT COLrNCIL INC.
BOXWOOD SUMMER PROGRAM
WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community
Development Block Grant Program; and
WHEREAS, it has been determined by the Mayor and Board of Trustees of the Village of
Mount Prospect that Illinois Prairie Girl Scout Council Inc. shall provide a special summer
program primarily for the children of Boxwood in the corporate boundaries of the Village
of Mount Prospect; and
WHEREAS, the program proposed by the Girl Scout Council and approved herein, complies
with the requirements of the Department of Housing and Urban Development with respect
to benefitting low- and moderate-income persons; being that 60% or more of the children
served by this Program come from low- and moderate-income families.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: That the Village President of the Village of Mount Prospect and the
Village Clerk are hereby authorized to execute a contract for Community Development
Block Grant implementation, which contract is between the Village of Mount Prospect and
Illinois Prairie Girl Scout Council, Inc. a not-for-profit corporation, said contract is attached
to this Resolution.
SECTION TWO: That this Resolution shall be in full force and effect from and after its
passage and approval in the manner provided by law.
AYES: Arthur, Busse, Corcoran, Floros, Van Geem
NAYS: None
ABSENT: Wattenber9
PASSED AND APPROVED this 19th day of June ,1990.
d_~' / Mayor ~/
ATTEST:
Village Clerk
AGREEMENT
This Agr.e. ement is entered into this 19th .d. ay of dune , 1990, by and
between the Village of Mount Prospect, a bod-'d"~lific of the State of Illinois (hereinafter
referred to as the "VILLAGE" and Illinois Prairie Girl Scout Council Inc., a not-for-profit
corporation of the State of Illinois (hereinafter referred to as the "COUNCIL").
SECTION I
Statement of Purpose
As a grantee of Comm~mity Development Block Grant funds (hereinafter referred to
as CDBG funds) by the U. S. Department of Housing and Urban Development (hereinafter
referred to as HUD), the VILLAGE elects to contract for services with the COUNCIL for
operation of a special Snmmer program for the children of Boxwood as outlined in the
Scope of Services attached herewith as Exhibit "A".
SECTION II
Amount of the Grant
The VILLAGE does hereby contract for services with the COUNCIL up to a maximum
of $6,000.00 and the COUNCIL agrees to abide by the provisions and regulations of the
1974 Housing and Community Development Act, as mended under which said contract is
made, and to use said contract funds for the purposes set forth in Section I hereof and as
conditioned by the provisions of Section III next.
'The VII.I.AGE's contractual obligation as identified in Section I shall be limited to
the maximum amount specified in Section II, to the actual amount invoiced by the
COUNCIL, and only to the extent such amount is received from HUD for such purposes.
SECTION III
Conditions of Contract
A. Indemnification. The COUNCIL agrees to indemnify and save and hold harmless
the VII I.AGE and each and everyone of its officers, agents, employees, servants, attorneys,
insurers and successors from any and all claims, demands, causes of action, expenses,
injuries, losses or damages of whatever kind, character of description the VILLAGE may
suffer as a result of any cause, matter, act, or omission arising out of the failure of the
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COUNCIL, or those acting under it, to conform to the statues, ordinances or other
regulations or requirements of any governmental authority, in connection with the
COUNCIL's performance under this Agreement. The COUNCIL agrees to defend against
any claims brought or actions filed against the .VIII.AGE with respect to the subject of the
indemnity contained herein, whether such claims or actions are rightfully or wrongfully
brought or filed. In case of such a claim brought or such an action filed, the COUNCIL
agrees that the VII .1 AGE may employ attorneys of its own selection to appear and defend
the claim or action on behalf of the VTI.T.AGE at the expense of the COUNCI]-~ The
VII.I.AGE, at its option, shall have the sole authority for the direction of the defense, and
shall be the sole judge of the acceptability of any compromise or settlement of any claims
or actions against the VILLAGE.
B. Non-discrimination. The COUNCIL, performing under this Agreement, shall not
discriminate against any worker, employee, or applicant or any member of the public,
because of race, creed, color, sex, age or national origin. Such affirmative action shall
include, but not be limited to the following: employment, upgrading, demotion or transfer,
termination, recruitment or recruitment advertising, layoff or termination rates of pay, other
forms of compensation, selection for training including apprenticoship. The COUNCIL
agrees to post in conspicuous places available to employees and applicants for employment,
notices setting forth the provisions of this non-discriminatory clause. This policy of non-
discrimination and affirmative action shall be applicable with regard to both COUNCIL's
internal personnel practices and its actions in the performance of this Agreement. The
COUNCIL agrees and authorizes~ _the VII.I AG_E and HUD to conduct compliance reviews
or any other procedures to assure con~pliance with these provisions.
C. Examination of Records, The COUNCIL will, at all times, give HUD, the
Comptroller General of the United States, and the VIIIAGE, through any authorized
representative, access to, and the right to examine all records, books, papers or documents
related to the contract, in accordance with state and federal law.
D. Filing of Records. The COUNCIL shall file with the VII.I AGE such duplicates
of records covering such activities to be performed in whole or in part, as specified in
Exhibit 'A".
E. Availability of Law. Regulations and Orders. The VII JAGE shall, upon the
request of the COUNCIL, provide it with copies of all laws, regulations and orders,
including those cited in this contract, which regulate the operation of the Block Grant
funded programs, or which might otherwise affect the performance of this Agreemem.
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Comnliance With Laws
The COUNCIL shall, at all times, observe and comply with all laws, ordinances or
regulations of the Federal, State, County and local government which may in any manner
affect the performance of this Agreement, and the COUNCIL shall be required to perform
all acts under this Agreement in the same manner as the VIII.aGE, as a contractor of the
Federal Government, is or would be required to perform such acts.
SECTION V
Submission to HUD
Subsequent to the 'execution of this Agreement, the VILLAGE shall forthwith file
all necessary documents with HUD and shall comply with all applicable rules and
regulations necessary to facilitate acquisition of funds approved for this program by HUD.
The COUNCIL shall not file any lawsuit against the VIIJ,AGE or any of its officers or
employees as a result of this contract, except that thi~ Section shall not act as a bar to any
lawsuits arising from the negligent acts of the VII,I.AGE or any of its officers or employees.
SECTION VI
Billin~ and Reoortin[ Arranffements
Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the
COUNCIL on the following basis:
1. The VIIJ.AGE shall allocate the $6,000.00 contract amount for the services
stipulated in this Agreement. The COUNCIL shall submit one invoice to the
VII I AGE with a comprehensive performance report and completed Exhibit B
upon conclusion of its performance under this Agreement. Said comprehensive
performance report shall include information on:
a. Number of children participating in program per day
b. Number of hours of activity for children per day
c. Types of activities provided to children
d. Nnmber of trips taken and number of children on each
e. HUD Form 4078 (1-76) regarding population benefitting.
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2. The COUNCIL shall also have completed by the parents or guardians of each
child the Certification Form, Exhibit C. This form may be part of the child's
application for participating in the progra~ Said Extn'bit C shall indicate to the
satisfaction of the VRlage, each participating ch]ld's household annual income
as being below or above current HUD Section 8 Limits.
3. All costs billed to the Village shall be computed on the basis of actual cost as
follows:
a. Staff maxim]~m compensation:
Director (1) $ 600.00
Assistant Director (1) 400.00
Adult Assistant (6) at $350.00 each 2~100.00
Student Assistant (5) at $130 each 650.00
b. Actual cost of transportation not to exceed five (5) field
trips and 12 trips to River Trails Jr. High: $1,200.00
c. Actual costs of office supplies, program supplies,
food and drinks, registrations, insurance, admission fees
and custodial fee, not to exceed a total of: $ 920.00
SECTION VII
Length of Contract
This Agreement shall be valid until April 30, 199! and may be terminated by either
party upon thirty (30) days written notice. All costs associated with the completed tasks
shall be billed to the Village and reimbursed upon presentation of all doo~mentation
required under Section VI.
S] CT 0N VIII
Assi_~nment
The COUNCIl. shall not assign this Agreement or any part thereof and the
COUNCIL shall not transfer or assign any funds or cl~im~ due or to become due hereunder
without the prior written approval of the V]llage Manager. Any transfer or assignment of
funds pursuant to this Agreement, either in whole or in part, or any interest therein which
shall be due to the COUNCIL shall be deemed of no force or effect and shall not be
binding upon the VII.! AGE.
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SECTION IX
Notices and Communications
Notices and communications under this Agreement shall be sent registered or certified
mail, postage prepared, to the respective parties as follows:
to the VII J .AGE:
Mr. David M. Clements
Director of Planning and Zoning
Village of Mount Prospect
100 South Emerson Street
Mount Prospect, Illinois 60056
to the COUNCIL:
Dr. Hemy Scott
Executive Director
Illinois Prairie Girl Scout Council, Inc.
570 East Higgins Road
Elk Grove Village, Illinois 60007
This Agreement is entered into this l qth day of dune ,1990.
THE VII JJAGE OF MOUNT PROSPECT
P er~ident of thd Village ?
ATrEST: Board
Village Clerk I1 J INOIS PRAIRIE GIRL SCOUT
COUNCIL, INC. an Illinois
not-for-profit corporation
~Executive Director
Notapfi-Publi~ ' ~J S~rn to and robson'bed be[ore me this ~ ~ t:~
~et ~ ~t~ ~ ~J.~ 'l - 5 - Wimezt my hand and o~]i¢ia~ te:d.
~ ~ P~0~AM, F/SCAL YEAR 1990
~he ~ur6~e of S%mmer Safari is to provide safe, su~ervised activities
for chilarmn fr~m the Boxwood area. Through participati~ in S~-~
~joyable atmus~/~xe ~b/ch will further grow~ and education and ensure
a f~lly e~riching experience for the ohildren. Tnr~x~hout the
Safari program the followir~ Girl Scout U.S.A. progi~m em~ should
1. ~lize _~e!f-potential
Tbese goals wilt ~e ac~m~llsbed through a six~ek, 3 ~ays a week
i~fOX~, z~c~eatio~l pz~-~ offere~ on Tuesdays, Wed~M~ay~
~mrsdays, June 26 to Augus~ ~. O~uldren will be in atten~anc~ at the
~from 10:00 a.m. to 3:00 p.m. Tuesdays and Wednesdays the
will be at River Trails Junior High School partici~at/ng in a
v~ri~ty of a~ti~itie~ incl,-~ng:
- ~ Oly~[~i~ (Field
- A ~X~Ut
- ~lurali~m a~ti~iti~s, helpirg ~ildren valu~
C~.:~nity resouzoe l:eo~le f~, the following are~_ ..~ will come to the
- Nature expert will do nature activities
- speaker will disct~ sul~Tmnoe abuse/self-es~
~day field tril:~ will inclucle:
Ju~e 28 - Ma~0y Bollow Pru,.~£am (3enter for Teams Om/rse
July 5 - Brookfield Zoo
July 19 - cr~stal Lake Beach
J~ly 26 - )~me%~ of Scie~oe.and ~
Auc~ 2 - Pi(x~i¢, ~ ar~ Oly~oics
~he px~x/ram will also include some activities frc~ a recent Girl Scouts
of the U.S.A. publication: Facin~ Family Crisis. Carir~ an~ Cooing.
~he loom of these activities is to ~uildin~ some in~-r~_~el skills
in the d%ildren, helpir~ ths~ unde~ their role in a family or
cc~ity that is facir~ clivoroe, ~k~th, povez+.y Or strained social
relatior~hi~$. These activities will serve as a link to the Ao%m3cacy
..... ~ ~hich has a broader family orientation.
Trim ~r of this program h~ 6 y~rs experience in providing the
Sua~r F£og~-am to childz~n. She will be ene of the trainers for the
three t.~J~ng s~io~s the ~'taff will be attendin~ in June.
Previously, this program has been held at Euclid $~ool, within walkin~
a{~r~e of the Box,~od Oc~HT~llty. O~ May 16, the River TYails School
Board voted to ;~ove the asbe~ fr~m Euclid School th/s s~m~er,
~ car~ellin~ any p~Frams in the building for the summer. We
have negotiate~ wi~d~ the School District to give us space at the River
Trails J%mior Mig~. ~refor~, w~ will be trans~ortin9 the children
~'&~, Euclid to River Trails each day, ir~-~asing our ~rtation
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staffing:
Diz~cto= $600.00
Asaistant Director $400.00
A~ult Unit Lea~ers (6) at $350 $2100.00
~ Unit Assistants (6) at $130 ~80.00
5 Find ~ $600.00
12 Tri~ f~ Euclid to ~Lver Tails $600.00
$1200.00
Supplies:
f~, :ustod~m/ f~ ~
~he additicr~l ~rtati~r. c~arges brought ~ by the
c~ in location, res~Llt in a net ir~x~ of $600.00 We are workit~
with the Village to resolve this
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