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HomeMy WebLinkAboutCOW Agenda Packet 10/27/2009�Iilfngr of �lHaanf ',�rosyed A COMMITTEE OF THE WHOLE AGENDA Meeting Location: Meeting Date and Time: Village Board Room, Mount Prospect Village Hall Tuesday, October 27, 2009 50 South Emerson Street 7:00 p.m. I. CALL TO ORDER - ROLL CALL Mayor Irvana K. Wilks Trustee John Korn Trustee John Matuszak Trustee Paul Hoefert Trustee Steven Polit Trustee Arlene Juracek Trustee Michael Zadel II. REQUEST DEFERRAL OF: MINUTES FOR OCTOBER 13, 2009 III. CITIZENS TO BE HEARD IV. 2010 BUDGET DISCUSSION Opening Remarks — Irvana K. Wilks, Mayor Budget Overview — Dave Erb, Finance Director Human Services Department — Nancy Morgan, Human Services Director Community Development Department — William Cooney, Community Development Director Public Works — Glen Andler —Public Works Director Finance Commission Comments V. ANY OTHER BUSINESS VI. ADJOURNMENT ***For those wishing to call in with questions or comments during the Budget Hearing, please dial 1/847/870-5689.*** NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 50 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056,8471392- 6000, EXTENSION 5327, TDD #847/392-6064. MAYORMount Pms�xct VILLAGE MANAGER Irvana K. Wilks Michael E. Janonis TRUSTEES VILLAGE CLERK Paul Wm. Hoefert M. Lisa Angell ZY Arlene A. Juracek A. John Korn Phone: 847/392-6000 John J. Matuszak Fax: 847/392-6022 Steven S. Polit TDD: 847/392-6064 Michael A. Zadel unm.mountpros�ect.org Village of Mount Prospect 50 South Emerson Street, Mount Prospect, Illinois 60056 Meeting Location: Mount Prospect Village Hall 50 South Emerson Street Mount Prospect, Illinois 60056 I. CALL TO ORDER II. ROLL CALL ORDER OF BUSINESS SPECIAL MEETING Mayor Irvana K. Wilks Trustee Paul Hoefert Trustee Arlene Juracek Trustee A. John Korn Meeting Date and Time: Monday October 27, 2009 6:00 P.M. Trustee John Matuszak Trustee Steven Polit Trustee Michael Zadel III. CLOSED SESSION PERSONNEL 5 ILCS 120/2 (c) (2) - Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes or employees. IV. ADJOURNMENT ANY INDIVIDUAL WITH A DISABILITY WHO WOULD LIKE TO ATTEND THIS MEETING SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 50 SOUTH EMERSON STREET, 847/392-6000, TDD 847/392-6064. VILLAGE OF MOUNT PROSPECT FINANCE COMMISSION AGENDA Thursday, October 29, 2009 7: OOpm Village Hall Building 50 South Emerson I" Floor Community Center I Call to Order II Approval of Minutes — October 22, 2009 III Review of the Proposed 2010 Village Budget • Administration • Finance • Non -Departmental IV Chairman's Report V Finance Director's Report VI Other Business VII Next Meeting: November 5, 2009 (tentative) NOTE: Any individual who would like to attend this meeting but because of a disability needs some accommodation to participate should contact the Finance Director's Office at 50 South Emerson Street, Mount Prospect, (847) 392-6000, ext. 5277, TDD (847) 392-6064. FINANCE COMMISSION MINUTES OF THE MEETING OCTOBER 15, 2009 COMMUNITY CENTER - VILLAGE HALL CALL TO ORDER The meeting was called to order at 7:05 p.m. Those present included Chairman Vince Grochocinski and Commissioners Pam Bazan, Wayne Gardner, John Kellerhals, Don Ocwieja and Tom Pekras. Also present were Village Manager Michael Janonis, Assistant Village Manager Dave Strahl, Director of Human Services Nancy Morgan, Deputy Director of Human Services Jan Abernathy, Director of Community Development Bill Cooney, Deputy Director of Community Development Brian Simmons, Chief of Police John Dahlberg, Deputy Chief of Police Mike Semkiu, Commander Tim Janowick, Finance Director David Erb, Deputy Finance Director Lynn Jarog and Finance Administrative Assistant Lisa Burkemper. II. APPROVAL OF MINUTES Commissioner Tom Pekras mentioned two errors in the minutes of September 24, 2009. On page one in the last sentence in the third paragraph the word increase should be changed to increases. Also in the Chairman's Report, perspective should read prospective. Commissioner John Kellerhals stated the last paragraph on page one should clarify that the increases in the proposed levies are increases over the previous year. Commissioner Tom Pekras motioned to approve the minutes of September 24, 2009 as amended. Commissioner Wayne Gardner seconded the motion and the motion carried. III. REVIEW OF THE PROPOSED 2010 VILLAGE BUDGET Overview Director of Finance David Erb provided a briefoverview of the 2010 Proposed Budget. Mr. Erb outlined how the budget year has progressed since the beginning of January. Mr. Erb stated a deficit is currently projected for 2009. Overall, the 2010 Proposed Budget totals $85.7 million, which represents a 13.9% decrease over the 2009 amended Budget. The decrease is due primarily to the costs of Phase I construction projects that were included in the 2009 budget. Mr. Erb stated the 2010 Proposed General Fund Budget, as presented, shows a deficit of $302,462. The current projected deficit of $302,462 is down from $2.5 million. The capital budget decreased 64.1% due to the construction that is underway associated with Phase I projects. Mr. Erb added it is expected that reserves at December 31, 2009 will fall to 26.2%. Mr. Erb also mentioned that the 2009 proposed tax levy is expected to increase 9.9%, due mostly to the increases to the Police and Fire pensions. Mr. Erb outlined the steps that staff took to reduce the deficit from approximately $2.5 million to $302,462. Some of the items mentioned were department cuts totaling $652,500, deferring some vehicle replacements for one year, eliminating salary and benefit increases for management employees, and deferring or reducing funding for vehicles and computers. Minutes of the Finance Commission Page I of 3 October 15, 2009 Chairman Vince Grochocinski asked if lease payments would be deferred since the vehicle replacement schedule was being deferred one year. Mr. Erb stated that the lease payments would be deferred. Mr. Erb added that the 2011 forecast budget currently shows an estimated deficit of $2,467,996. Human Services Director of Human Services Nancy Morgan began her discussion by stating that their 2010 Proposed Budget totals $1,157,833. Ms. Morgan outlined the various programs and services the department provides related to social services, nursing/health services, geriatrics, at risk and low income residents. Ms. Morgan anticipates approximately $88,000 in revenues from various programs such as the flu shots, home delivered meals and the Community Connections Center's grants. The Community Connections Center has been open for approximately 1 '/2 months and has been inundated with people seeking assistance. The four partner agencies are the Library, Consolidated School District 59, District 214 Community Education and Northwest Community Hospital. Ms. Morgan outlined some of the programs the various partners are offering. Ms. Morgan also mentioned that the center will hold an agency open house on November 16`h. Community Development Director of Community Development Bill Cooney began his discussion with accomplishments for 2009. Mr. Cooney mentioned the department organizational chart and staffing levels remain the same. Mr. Cooney discussed the redevelopment efforts at Randhurst and the outlying lots and also mentioned the improvements completed at Wal-Mart. Mr. Cooney went on to discuss the 2010 Proposed Budget. The Community Development budget totals $2,257,316, which represents a 7.47% decrease from the 2009 Budget. Commissioner John Kellerhals asked if a hotel and/or residential units are still part of the redevelopment plans at Randhurst. Mr. Cooney advised that a 120+ room Hampton Inn and Suites is planned. The original plan for 200 residential units will probably not be included in the final design of the property. There was a brief discussion related to redevelopment of the Holiday Inn on Rand Road, the relocation of the Social Security Offices currently on Euclid and the project on hold in Sub -Area #1. Police Department Police Chief John Dahlberg provided an overview of the 2010 Proposed Budget and highlighted several 2009 accomplishments. Discussed were accomplishments of the Traffic Unit, Operation H.E.A.T., Crime Free Housing and a third place finish in the Illinois Traffic Safety Challenge. Chief Dahlberg mentioned the department received $28,179.56 in reimbursements for training and also outlined the various grants the department received. Chief Dahlberg stated the department made approximately $111,000 in cuts to the 2009 budget and has closely monitored and managed overtime expenses. The department expects a projected savings in overtime costs of $160,000 in 2009. The 2010 Proposed Budget increased by 6.8% from the 2009 Budget Minutes of the Finance Commission Page 2 of October 15, 2009 IV. CHAIRMAN'S REPORT Chairman Grochocinski indicated the audit committee held interviews for the new Village auditor and recommended to the Village Board the audit firm of Lauterbach and Amen. Chairman Grochocinski stated an Energy Efficiency Conservation Strategy Stakeholder meeting that was recently held. The purpose of the meeting was to conduct a survey and have discussions to develop proposals on ways to save energy. The money is provided through an Energy Block Grant. Village Manager Mike Janonis said in order to receive money for these programs, the Village has to develop an energy conservation plan. V. FINANCE DIRECTOR'S REPORT Finance Director Dave Erb advised there is the potential for an advanced refunding of the General Obligation Series 2001 Bonds. The current rate is 4.5% and the refunding rate would be 2.8%. Mr. Erb added the net present value savings would be 8.2%. The refunding of the Series 2001 Bonds would be done in conjunction with the issuance of the Phase ;II construction bonds. VI. OTHER BUSINESS There was nothing to report. VII. NEXT MEETING: OCTOBER 22, 2009 Commissioner Tom Pekras motioned to adjourn which Commissioner John Kellerhals seconded. The meeting was adjourned at 9.35 p.m. The next meeting will be October 22, 2009. Minutes of the Finance Commission Page 3 of 3 October 15, 2009 MAYOR Mount Pr ospect VILLAGE MANAGER Irvana K. Wilks Michael E. Janonis TRUSTEES VILLAGE CLERK Paul Wm. Hoefert M. Lisa Angell Arlene A. Juracek A. John Korn Phone: 847/392-6000 John J. Matuszak Fax: 847/392-6022 Steven S. Polit TDD: 847/392-6064 Michael A. Zadel zourzo.mountprospect.org Village of Mount Prospect 50 South Emerson Street, Mount Prospect, Illinois 60056 MINUTES COFFEE WITH COUNCIL Saturday, October 10, 2009 Community Center, Village Hall The meeting convened at 9:00 a.m. Village Board members present were Mayor Irvana Wilks, Trustee Arlene Juracek, and Trustee Steve Polit. Representing Staff was Assistant Village Manager Dave Strahl and Community Development Director Bill Cooney. Residents in Attendance Walter Szymczak Carol Tortorello Lisa Pacini Rich and Carol Huff Roger Kruse Kimberly Skic David Schein Steve Van Arsdale Millie Trapani Isabell Stevens Jill Burges Jeanette White Julie Filipic Patti Karlovitz Mary Larson Thomas Tezky Eastwood Avenue Elmhurst Avenue Elmhurst Avenue Oakwood Drive Louis Street Owen Street Na-Wa-Ta Avenue Can Dota Avenue Pine Street Pine Street Pine Street Pine Street Pine Street Elmhurst Avenue Elmhurst Avenue School Street Mayor Wilks opened the meeting with general remarks and introduced the Trustees in attendance. Mayor Wilks then moved to the resident portion of the meeting. Walter Szymczak, Eastwood Avenue — Mr. Szymczak inquired about the status of the vacant lot immediately north of the post office on Elmhurst Avenue. He stated that the office building was recently demolished and the lot is currently unimproved. Mr. Cooney stated a demolition permit was issued to the property owner for the work that was Coffee with Council Minutes Page 1 of 3 October 10, 2009 completed. At this point, no official plans have been submitted. He surmised that one logical possibility would be for the post office to purchase the property to provide additional parking since they lack parking on their current property. Carol Tortorello, Elmhurst Avenue — Ms. Tortorello inquired on the status of the emergency information boxes that were to be distributed throughout the community. Mr. Strahl stated all the boxes have been purchased and are currently at the Public Works facility. He is finalizing agreements with the various property owners where all the boxes will be located. Lisa Pacini, Elmhurst Avenue, and neighbors — Ms. Pacini stated she lives next to a neighbor who operates a feral cat colony on their property. She stated they have had several problems with the cats throughout the years, and currently these problems have been ongoing. She stated the problems include the cats defecating on neighbors' properties, damaging lawn furniture, and other wild animals eating the cat food that is provided on the colony's property. There was general discussion about the pros and cons of permitting feral cat colonies. It was concluded that this matter should be discussed further at a future Committee of a Whole Meeting. Mr. Cooney stated that his Staff would continue to work with Ms. Pacini and the neighbors to address nuisance issues. Rich Huff, Oakwood Drive — Mr. Huff stated that he has had an ongoing dispute with his neighbor regarding a berm that was constructed on the neighbor's property. He stated that the Village Engineering Staff had been out on the site to review the situation. A resolution was agreed upon to remove the berm and improve the drainage at the home. He stated a majority of the work has been done however the drainage issue was not completely addressed. He was hoping for additional assistance from Staff. Mr. Strahl stated that he would forward this matter to Engineering to ensure a final agreeable solution was achieved. Roger Kruse, Louis Street — Mr. Kruse said he wanted to thank the Public Works department for addressing a problem on Louis Street regarding dirt from a construction project. He inquired about the curb bump out at the intersection of Prospect Avenue and William Street. He stated that the bump out was much larger than what has typically been installed along Prospect Avenue. Trustee Polit stated that this particular bump out was installed as a traffic calming measure as Prospect Avenue is very wide at that location. Mr. Kruse then inquired about the status of the empty lot at the southwest corner of Prospect and William. Mr. Cooney stated that that project was currently on hold and that staff is monitoring the site to make sure it is maintained. Mr. Kruse then inquired about the former Hitz Lithograph property at Central Road and Busse Road. Mr. Cooney stated that the proposed project to convert the building to a community center was withdrawn and the property is currently for sale. Kimberly Skic, Owen Street — Ms. Skic said she wanted to stop by to let the board know that she recently completed the C.E.R.T. Training class through the Fire Department and had positive comments about employees that ran the program. Coffee with Council Minutes Page 2 of 3 October 10, 2009 David Schein, Na-Wa-Ta Avenue — Mr. Schein stated he was attending to listen to others. He wanted to inform the Village of some grants that were available for rain gardens through the Illinois Conservation Foundation. Mr. Cooney said Staff would investigate the potential for the grants. Steve Van Arsdale — Can Dota Avenue — Mr. Van Arsdale provided positive comments about the Village's efforts to address budget concerns and still be able to provide top notch services. He stated his history with the Village has always been positive and the Village Board has always been very responsive to any concerns raised by residents. The meeting was adjourned at 11:00 a.m. Coffee with Council Minutes Page 3 of 3 October 10, 2009