HomeMy WebLinkAbout10/13/2009 COW agenda
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COMMITTEE OF THE WHOLE
AGENDA
Meeting Location:
Mount Prospect Village Hall
50 South Emerson Street
Meeting Date and Time:
Tuesday, October 13,2009
7:00 p.m.
I. CALL TO ORDER - ROLL CALL
Trustee Paul Hoefert
Trustee John Korn
Trustee Steven Polit
Mayor Irvana K. Wilks
Trustee Arlene Juracek
Trustee John Matuszak
Trustee Michael Zadel
II. ACCEPTANCE OF MINUTES OF THE COMMITTEE OF THE WHOLE SEPTEMBER 8,
2009
III. CITIZENS TO BE HEARD
IV. REVIEW OF PROPOSALS/RECOMMENDATION FOR AUDITING SERVICES
In August, the Finance Department, in conjunction with the Audit Committee, mailed
a Request for Proposal for Auditing Services to six regional and national accounting
firms that specialize in governmental auditing. The Village last sent out a Request
for Proposal in late 2004. The agreement with the previous auditor was extended
through 2008, consistent with our Audit Policy which requires a turnover in auditors
every five years. The five-year service limit was reached with the December 31,
2008 audit.
Of the six Request for Proposals that were distributed, five were received by the due
date. Finance Director David Erb has prepared a comprehensive memorandum
detailing the process used for reviewing the proposals and interviewing the audit
firms. Included with the memo is a write-up from the Audit Interview team on its
recommended audit form. The Audit interview team included members from the
Audit Committee, Finance Commission and Finance Department.
A member of the Audit Committee along with staff will be on hand to make a
presentation and to answer questions and facilitate discussion.
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V. NON-PARTISAN. NO PRIMARY ELECTION DISCUSSION
Continuation of the May 26 and September 8, 2009 COW discussions. (see
September 8, 2009 meeting minutes included with Agenda packet for
approval.)
The final amended copy of the 2009 Candidate's Guide was released September
29, 2008. The revisions to the 2009 Candidate's Guide which appeared to be in
conflict with the Village of Mount Prospect's long-standing election process created
a number of concerns regarding the Village's election process. While the Village
made the final determination to follow the revised procedures set forth by the State
Board of Elections for the 2009 Elections, the disparity generated by the procedural
changes warranted further review of the Village's policy and practice relative to the
election process.
Appropriate staff will be available to answer questions and facilitate discussion.
VI. MANAGER'S REPORT
. Status
VII. ANY OTHER BUSINESS
VII. ADJOURNMENT
NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO A TTEND THIS MEETING BUT BECAUSE OF A
DISABILITY NEEDS SOME ACCOMMODA TlON TO PARTICIPA TE, SHOULD CONTACT THE
VILLAGE MANAGER'S OFFICE AT 50 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056,
847/392-6000, EXTENSION 5327, TDD #847/392-6064
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