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HomeMy WebLinkAbout2. DRAFT MINUTES 09/15/2009 CALL TO ORDER ROLL CALL PLEDGE INVOCATION MINUTES FINANCIAL REPORT AND APPROVE BILLS MAYOR'S REPORT CHAMBER WEEK SEPTEMBER 14-18 DOMESTIC VIOLENCE MONTH OCTOBER MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT September 15, 2009 Mayor Wilks called the meeting to order at 7:07 p.m. Present: Mayor Irvana Wilks Trustee Paul Hoefert Trustee Arlene Juracek Trustee John Korn Trustee John Matuszak Trustee Steven Polit Trustee Michael ladel PLEDGE OF ALLEGIANCE Trustee Po lit led the Pledge of Allegiance. INVOCATION Mayor Wilks gave the Invocation. APPROVAL OF MINUTES Trustee Polit, seconded by Trustee ladel, moved to approve the minutes of the regular meeting held September 1, 2009. Trustee Juracek noted the following scriveners errors: Page 4 - 3rd paragraph: Mayor Wilks asked ... should be, Mayor Pro Tem Juracek asked ... Page 5 - 1 sl paragraph ...the current R2 UD... should be, ... the current R2 PUD ... Mayor Wilks called for the vote to approve the minutes as revised. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Juracek, Korn, Matuszak, Polit, ladel None MONTHLY FINANCIAL REPORT AND APPROVE BILLS Mayor Wilks stated the next item on the agenda, "FINANCIAL REPORT AND APPROVE BILLS" was noted by an asterisk, and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA" MA VOR'S REPORT Mayor Wilks presented two (2) proclamations: Chamber Week, September 14-18, 2009 Mr. Jim Uszler, Executive Director Mount Prospect Chamber of Commerce accepted the proclamation. Mr. Uszler thanked the Village for their support and highlighted the week's activities in celebration of Chamber Week. Domestic Violence Month, October 2009 Ms. Grayce Gates, Community Relations Officer for the Northwest Suburban Alliance on Domestic Violence (NWSADV) accepted the proclamation and thanked the Village for helping to raise community awareness in the prevention of domestic violence. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 1 of 6 September 15, 2009 \ EMPLOYEE RECOGNITION PUBLIC WORKS DEPARTMENT AMEND CHAPTER 13 (ALCOHOLIC L1QUOURS) ORD 5759 APPOINTMENTS Ms. Gates also provided an overview of the NWSADV; services and programs. The following employees are celebrating quinquennial anniversaries with the Village this year. Mayor Wilks and Public Works Director Glen Andler recognized those in attendance and presented each with a plaque or certificate. PUBLIC WORKS DEPARTMENT Jose Castro Barry P. Eisen Walter A. Schultz David J. Ristow Roman Ziemian George Eldredge Matt Overeem Andrew J. Ramel Daniel J. Randolph YEARS OF SERVICE 30 30 30 25 20 15 5 5 5 Mayor Wilks presented for a first (15t) reading an ordinance to amend Chapter 13 (Alcoholic Liquors) of the Village Code. This ordinance grants a Class IF_3" (restaurant with lounge) liquor license to Mina Restaurant Inc., d/b/a Mina Restaurant, 1724 West Golf Road. Granting the license would amend Chapter 13 (Alcoholic Liquors) of the Village Code by increasing the number of Class IF_3" liquor licenses issued by one (1). Village Manager Michael Janonis provided background information and stated the owner of the establishment, Mr. Joseph Abd Elnour had complied with all Village requirements in the application process. Mr. Abd Elnour, his wife Marim Megalla and their children were in attendance. Ms. Nancy Rizkalla spoke on behalf of Mr. Abd Elnour. Mr. Abd Elnour and his family are very grateful to the Village for allowing them the opportunity to open the restaurant; they are living the American Dream. Ms. Rizkalla indicated the restaurant should be open by early October. Trustee Hoefert, seconded by Trustee Matuszak, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Korn, moved for approval of Ordinance No. 5759: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel None Motion carried. APPOINTMENTS Mayor Wilks presented the following reappointment for Village Board approval: Board of Police and Fire Commissioners Reappointment George Busse (Chair) Term expires September 2010 Trustee Hoefert, seconded by Trustee Zadel moved to approve the reappointment of George Busse as Chair of the Board of Police and Fire Commissioners. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 2 of6 September 15, 2009 CITIZENS TO BE HEARD CONSENT AGENDA FINANCIAL REPORT & BILLS OLD BUSINESS NEW BUSINESS 2009 BUDGET AMENDMENT NUMBER TWO ORD 5760 Upon roll call: Ayes: Nays: Motion carried. Hoefert, Juracek, Korn, Matuszak, Pol it, Zadel None COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None. CONSENT AGENDA Trustee Juracek, seconded by Trustee Zadel, moved to approve the following business items: 1. Financial Report - Month Ended August 31,2009 2. Bills dated August 27 - September 9, 2009 Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel None Motion carried. OLD BUSINESS None. NEW BUSINESS Mayor Wilks presented for a first (1st) reading an ordinance making certain amendments to the annual budget adopted for the fiscal year commencing January 1, 2009 and ending December 31,2009. Finance Director Dave Erb presented the recommendation for the second (2nd) amendment to the 2009 Budget. Mr. Erb stated changes to the budget reflected in the amendment are in response to significant revenue loss over the past six (6) months and attempts to bring spending in line with current revenue streams. The second (2nd) amendment is also being done earlier than in the past so the Village is better able to respond if revenues continue to fall. The budget amendment includes a $1,894,900 reduction in revenue projections and a $676,548 reduction in expenditures. A total of $1,035,280 in mostly non-salary and benefit line items was removed from the General Fund. Villaqe Board Comments/Discussion · Community Block Grant Funding - Village able to award more grant money because Village received additional funding. · Decrease in Village revenue - expenditures adjusted accordingly. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Pol it, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 5760: AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2009 AND ENDING DECEMBER 31, 2009 Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Pol it, Zadel None Motion carried. Mayor Wilks presented for a first (1st) reading an ordinance concerning the Illinois Gaming Act, Public Act 96-34, Amended by Public Act 96-37 and Public Act 96-38. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 3 of 6 September 15, 2009 This ordinance prohibits the installation of video gaming terminals within the Village until such time as the Village, by ordinance either adopts its own standards or adopts the rules promulgated by the Illinois Gaming Board, and reserves the Village's right to adopt an ordinance completely prohibiting video gaming within the corporate limits of the Village of Mount Prospect. Stating the Village is seeking input from the community, Mayor Wilks encouraged both residents and businesses to participate in the Village's video gaming survey; the survey is on the Village's web site. Villaqe Board Comments/Discussion · This item was discussed at length at the September 8, 2009 Committee of the Whole meeting. This ordinance allows the Village to move ahead with a "just in case" ordinance should efforts be made to implement video gaming prior to the establishment of rules/regulations by the Illinois Gaming Board. · Without rules and regulations from the Illinois Gaming Board, the Village Board is left with many unanswered questions. Information on this matter is important to the Village Board's decision. · Are video games that do not "payout" impacted by ordinance? This ordinance would not affect current video games or placement of new video games; these games are for amusement not for cash payout. · Illinois Gaming Board rules need to be in place prior to final decision. · Clarification of 1,000 versus 100 foot distance rule from schools and churches. [Assistant Village Manager Dave Strahl stated the Village did revisit the eligibility of businesses based on the 100 foot distance rule; more businesses would be eligible.] · May support video gaming if purpose was to give eligible businesses a competitive edge with other communities. Public Comments Mr. Jake Flowers Jake's Pizza Concerned the Village Board would just say "no" to video gaming without input from businesses. Mr. Flowers stated that over the last ten (10) years he has experienced a 50% drop in revenue. If video gaming is permitted in other communities but not Mount Prospect, local businesses will suffer further financial losses. Customers will go where video gaming is available. Members of the Village Board responded to Mr. Flowers' comments and concerns. · Mr. Flowers was assured this ordinance would not enact a flat out "no" to video gaming. The ordinance establishes necessary parameters while the Illinois Gaming Board establishes regulatory standards; providing the Village with information necessary for further discussions and decision relative to video gaming. · The business community will be notified of future discussions on video gaming. Businesses and residents were again encouraged to participate in the video gaming survey. VILLAGE MANAGER'S REPORT VILLAGE MANAGER'S REPORT A. Request Village Board approval to waive the bidding requirements and award Public Works paving contract to Arrow Road Construction Company in an amount not to exceed $120,464. Public Works Director Glen Andler presented background information, an overview of the work to be completed and staff recommendations for the Public Works paving contract. In conjunction with the construction of the Emergency Operation Center (EOG) and the expansion to the Public Works Vehicle Maintenance Building approximately 35% of the paved parking area on the Public Works site needs to be replaced. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 4 of 6 September 15, 2009 The work for the parking lot was bid by the project's general contractor, Leopardo Companies, and awarded to the low bidder Arrow Road Construction. In addition, assessment of the remaining 65% of the Public Works parking lot indicated that after 21 years the paved surface has reached its useful life and needs to be replaced. Since the Village's contractor Leopardo Companies already went through the bidding process for replacement of the 35% of the parking site, and to avoid possible conflicts with two (2) different paving contractors, Mr. Andler requested Arrow Road submit a new cost for replacement of the entire parking surface. Arrow's new submittal reflected a lower cost to their original Leopardo bid, {from $113,815.30 to $107,555) and an overall cost savings to the Village for the remaining 65% of the parking surface. Staff recommended the Village waive the bidding requirement and award Arrow Road Construction Company a separate contract for the Village's portion of the work (65% of parking surface) in an amount not to exceed $120,464. (Leopardo to execute separate contract for remaining 35% of parking surface; $107,555.) In response to questions from the Village Board Mr. Andler stated the cost includes curb work to be done by Arrow Road Construction. The parking surface will be same strength as streets - durability for truck traffic. Villaqe Board Comments/Discussion · Contractor discount - benefit due to increased work volume · reflects $50,000 reduction in engineer's estimated cost Trustee Hoefert, seconded by Trustee ladel, moved for approval of request to waive bidding requirements and award Public Works paving contract to Arrow Road Construction Company in an amount not to exceed $120,464. Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Polit, ladel None Motion carried. OTHER BUSINESS OTHER BUSINESS · Mayor Wilks thanked the Lions Club for another successful community event with the September 13th French Market. · At the request of Trustee Polit - Mr. Andler provided a summary of the recent NWMC vehicle auction hosted by the Village at the Public Works Facility. Mr. Andler indicated the money generated from the sale of Village vehicles goes back into the Village's vehicle maintenance fund. · Trustee Hoefert requested status on outstanding property maintenance issues at 401 East Kensington. Assistant Village Manager Strahl to follow-up on whether shed has been removed. · Trustee ladel - provided an update on Walgreen's interest in the property at the northwest corner of Elmhurst and Golf Roads. Walgreen's has withdrawn all interest in building at this location. · Trustee Korn - in response to comments he has received stated the Village is not anti-K- Mart; the Village was once home to K-Mart located in the Mount Prospect Plaza. CLOSED SESSION CLOSED SESSION Mayor Wilks asked for a motion to enter Closed Session to discuss the following item: PERSONNEL 5 ILCS 120/2 (c) (2) - Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes or employees. Trustee ladel, seconded by Trustee Juracek, moved to meet in Closed Session to discuss Personnel 5 ILCS 120/2 (c) (2). Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 5 of 6 September 15, 2009 Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel None Motion carried. The Village Board entered Closed Session at 8:34 p.m. ADJOURN ADJOURN The Village Board reconvened in Open Session at 8:51 p.m.; there being no further business to discuss the September 15, 2009 Village Board meeting adjourned at 8:52 p.m. M. Lisa Angell Village Clerk Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 6of6 September 15, 2009