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Home My WebLink About2. DRAFT MINUTES 08/18/2009 CALL TO ORDER ROLL CALL PLEDGE INVOCATION MINUTES FINANCIAL REPORT AND APPROVE BILLS MAYOR'S REPORT AMEND CHAPTER 13 (ALCOHOLIC L1QUOURS) ORD 5755 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT August 18, 2009 Mayor Wilks called the meeting to order at 7:05 p.m. Present: Mayor Irvana Wilks Trustee Arlene Juracek Trustee John Korn Trustee Steven Polit Trustee Michael ladel Absent: Trustee Paul Hoefert Trustee John Matuszak PLEDGE OF ALLEGIANCE Trustee Juracek led the Pledge of Allegiance. INVOCATION Trustee Korn gave the Invocation. APPROVAL OF MINUTES Trustee Korn, seconded by Trustee ladel, moved to approve the minutes of the regular meeting held August 4, 2009. Upon roll call: Ayes: Nays: Juracek, Korn, Polit, ladel None Motion carried. MONTHLY FINANCIAL REPORT AND APPROVE BILLS Mayor Wilks stated the next item on the agenda, "FINANCIAL REPORT AND APPROVE BILLS" was noted by an asterisk, and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA." MAYOR'S REPORT Mayor Wilks presented the "SCHOOL'S OPEN SAFETY WEEK, August 23-29, 2009" proclamation. Mayor Wilks presented for a first (151) reading an ordinance to delete a Class "F-3" (Restaurant with Lounge) liquor license issued to SRSA Enterprises, d/b/a Vita Mia, 1724 West Golf Road. Deleting the license would amend Chapter 13 (Alcoholic Liquors) of the Village Code by decreasing the number of Class "F-3" liquor licenses issued by one (1). Trustee Korn, seconded by Trustee ladel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Juracek, Korn, Polit, ladel Nays: None Motion carried. Trustee Korn, seconded by Trustee ladel, moved for approval of Ordinance No. 5755: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 1 of 4 August 18,2009 APPOINTMENTS CITIZENS TO BE HEARD CONSENT AGENDA BILLS OLD BUSINESS PZ-11-09, 1750 WEST CENTRAL ROAD, DASOM COMMUNITY CENTER PZ-16-09, 401 E. KENSINGTON ROAD Upon roll call: Ayes: Nays: Motion carried. Juracek, Korn, Polit, Zadel None APPOINTMENTS None. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Mayor Wilks welcomed and recognized the following Boy Scouts who were in attendance as part of the requirements for earning their respective merit badges. Boy Scout Troop #235 Communications Joey Nemmers Steven Nowotarski Scout Master Tim Nemmer Boy Scout Troop #23 Citizenship in the Community Andrew Revord Charlie Revord David Simon CONSENT AGENDA Trustee Zadel, seconded by Trustee Polit, moved to approve the following business items: 1. Financial Report dated July 1 - 31, 2009 2. Bills dated July 30 - August 12, 2009 3. Request Village Board approval to enter into an agreement with Camp Dresser and Mckee (COM) to develop community-wide energy efficiency and conservation strategies and assist with the grant submittal process in an amount not to exceed $37,035. 4. Request Village Board approval to accept bid for parkway Ash tree/stump removals in an amount not to exceed $25,000. Upon roll call: Ayes: Nays: Juracek, Korn, Polit, Zadel None Motion carried. OLD BUSINESS Mayor Wilks stated that Items A.1 and 2, were listed on the Agenda for deferral until the September 1, 2009 Village Board meeting. A. PZ-11-09, 1750 West Central Road, Dasom Community Center 1) 2nd reading of AN ORDINANCE GRANTING A MAP AMENDMENT TO REZONE PROPERTY FROM LIMITED INDUSTRIAL (11) TO CONSERVATION RECREATION (CR) DISTRICT 2) 2nd reading of AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT TO OPERATE A COMMUNITY CENTER FOR PROPERTY LOCATED AT 1750 WEST CENTRAL ROAD PZ-16-09, 401 East Kensington Road, Mr. Fangman/Dr. Hsu Mayor Wilks presented for a second (2nd) reading an ordinance granting a map amendment to rezone the subject property from Attached Single Family (R2) to Business Office (B1) District. Mayor Wilks stated the Planning and Zoning Commission recommended by vote of 6-1 to deny the request, and therefore, adoption of the ordinance requires a super majority vote for approval. Acting Village Manager/Community Development Director William Cooney provided an overview of the proposed development relative to the requested map amendment. Included in the updated information was a recommendation that if the Village Board were to approve the map amendment, the proposed ordinance be amended to include a condition that would tie approval of the map amendment to a lease agreement with the Social Security Administration (SSA) for this property. [If a signed lease with the Social Security Administration was not entered into within one (1) year of approval of the map amendment the property would return to (R2) Single-Family Attached zoning.] Page 2 of 4 Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect August 18, 2009 Mr. Cooney stated that while the petitioner and other representatives for the proposed project were in attendance to provide additional information; the petitioner may request deferral on this matter until the September 1, 2009 Village Board meeting. Ms. Sara Gensburg, architect, Dr. Robert Hsu, petitioner and Mr. Tom Vincent of Sperry Van Ness Commercial Real Estate Advisors addressed the Village Board. Ms. Gensburg stated, since the August 4, 2009 Village Board meeting the petitioner had received written solicitation from the SSA regarding the property. Ms. Gensburg presented pictures of recently completed SSA buildings; the buildings illustrate the type of architectural design that would be constructed at the subject property if selected by the SSA. Mr. Vincent provided additional information regarding the bid solicitation process for federal government projects as well as the timeline for this particular SSA project. Bids for this project must be submitted by September 9th; to be considered the petitioner's bid must include conditional approval for B1 zoning. The petitioner requests deferral of the second (2nd)reading of the map amendment until September 1, 2009 at which time a detailed site plan to include landscaping and building elevations will be presented. Mr. Vincent anticipates SSA will enter into a lease agreement with the successful bidder by the end of the year. Dr. Robert Hsu addressed the Village Board in response to questions regarding his other development projects. · 2007 Townhome project (subject property) - due to economic downturn, was unable to secure financing. · Taiwanese Cultural Center (Rand Road) - project was to be funded by Taiwanese government; change in Taiwanese regime - funding no longer available. · If site selected by SSA - petitioner will only work with construction company that has built other SSA facilities. · At later date may build small medical office building on remainder of property. Villaqe Board Comments/Discussion · Support request for deferral until September 1, 2009 Village Board meeting to allow for petitioner's presentation: - detailed site/construction plan including parking [architectural drawings should depict what exterior of building will look like post construction] - documentation to support project financing and term of SSA lease agreement - assurance that exterior architectural design/elevations presented will not be altered · Recommended conditional approval for zoning change be added to proposed ordinance prior to September 1st meeting; if petitioner does not have signed lease with SSA within one year of approval of map amendment, zoning would return to R2 district. · Draft of cross access agreement · Requested additional trees be added to landscape plan. Mr. Vincent stated the standard lease agreement for a SSA building is typically ten (10) years, and as a tenant rather than the building owner, property taxes are paid. At the request of the Village Board, Mr. Vincent indicated he will provide available support documentation for financing and SSA lease terms. Resident Comments Rodger Kruse 515 South Louis Street Mr. Kruse questioned the following in relation to the subject property: · SSA a tenant or property owner - will property remain on tax rolls? [Mr. Kruse was informed the property would remain on the tax rolls and SSA would remain a tenant rather than an owner.] Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 3 of 4 August 18, 2009 · Tree removal and replacement- [Trees removed adjacent to single-family homes have been replaced. Mr. Kruse was advised that the Village Board is sensitive to the tree issue and committed to increasing the landscaping on the subject property.] Trustee Korn, seconded by Trustee Polit, moved to approve deferral of PZ-16-09, 401 East Kensington Road, until the September 1, 2009 Village Board meeting. Upon roll call: Ayes: Nays: Juracek, Korn, Pol it, Zadel None Motion carried. Mayor Wilks stated the second (2nd) reading would be held for the September 1st Village Board meeting. Mr. Cooney will draft language for the condition to be added to the proposed map amendment ordinance; conditional approval of map amendment, signed lease agreement with SSA within one year of map amendment approval. NEW BUSINESS NEW BUSINESS None. VILLAGE MANAGER'S REPORT VILLAGE MANAGER'S REPORT Acting Village Manager Cooney stated there were no items to present under the Manager's report. OTHER BUSINESS OTHER BUSINESS Mayor Wilks announced the following events: · Farmers' Market August 23rd -"Best Place to Raise Kids" family/children activities International Lions Club - on-site to film the local market;(honoring Mount Prospect Lions Club) September 13th - "French Market" Italian visitors/musicians - arrive August 19th ADJOURN ADJOURN There being no additional business for discussion Mayor Wilks called for a motion to adjourn. Trustee Zadel, seconded by Trustee Juracek, moved to adjourn the meeting. Upon roll call: Ayes: Nays: Juracek, Korn, Polit, Zadel None Motion carried. The August 18, 2009 Village Board meeting adjourned at 8:05 p.m. M. Lisa Angell Village Clerk Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 4 of 4 August 18,2009