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HomeMy WebLinkAboutII. COW Agenda Item Draft Minutes 07/14/2009 ll~i;~?~i~~,. ! ift "",,/:w~,,,! \ 1{-' .,~:~\rnl.' <<.;;; [!i:lllagt ~f "'o~of llro-vrtf :, L~~::__ L\~, ,Ii i"- '~bUJi~? COMMITTEE OF THE WHOLE JULY 14, 2009 I. CALL TO ORDER The meeting was called to order at 7:04 p.m. in the Village Board Room of Village Hall, 50 South Emerson Street, by Mayor Pro Tem Arlene Juracek. Present at the meeting were: Trustees John Korn, John Matuszak and Steven Polit. Staff present included Village Manager Michael Janonis, Assistant Village Manager David Strahl, Community Development Deputy Director Brian Simmons, Public Works Director Glen Andler, Public Works Deputy Director Sean Dorsey, Finance Director David Erb, Fire Chief Michael Figolah and Police Chief John Dahlberg. II. ACCEPTANCE OF MINUTES OF THE COMMITTEE OF THE WHOLE MEETING Of MAY 26. 2009. Motion made by Trustee Korn seconded by Trustee Matuszak. Trustee Juracek asked for a clarification in the minutes regarding the property transfer from Prospect Heights as indicated an unincorporated area instead of within Prospect Heights. Minutes were approved with modifications. III. CITIZENS TO BE HEARD None IV. 2010-2014 CAPITAL IMPROVEMENT PLAN Finance Director David Erb provided an overview of the CIP stating its an annual planning tool with a five year forward look. He also stated that even though programs may be included in this plan it does not guarantee funding for any particular fiscal year until discussed and approved directly by the Village Board. He stated new for this year is a detailed Informational Technology section highlighting the various technology goals and objectives of the various departments and how they show interdepartmental cooperation and coordination of technology use. This is also considered the kick-off of the 2010 budget season. Once this plan is approved it will be used as an initial planning tool in preparing for the 2010 budget period. He provided a definition of what is considered a capital item and a breakdown of where the funds are expected to be spent or the source of the funds to cover any particular project. The plan also includes a five year financial forecast showing what the projected revenue sources and amounts are to help fund the programs as outlined. Projects are only considered once revenue is available and prior to proposing consideration to the Village Board. Formal acceptance of the CIP is set for the next Village Board meeting assuming the plan is acceptable this evening. He also provided an explanation of the financing sources for the programs and the fact that the Village does not use operating funds to support capital programs. Committee of the Whole Page 1 of 3 7/14/09 Assistant Villager Manager Strahl provided an overview of Village Administration and the Information Technology sections of the CIP. He highlighted the additional detail of the plan that includes the Information Technology section and the funding options and ultimate goals of technology use among the various departments. Community Development Deputy Director Brian Simmons provided an overview of the Community Development department CIP items. He highlighted the fac;ade build out and corridor improvement programs and the fact that funds from the TIF are uniquely for funding the fac;ade program. He also stated the corridor programs are primarily funded by CDBG funds. Police Chief John Dahlberg provided highlights of the CIP program for the Police Department. One of the major items is the multi-year furniture replacement program that has been replacing furniture in the Police section of the Public Safety building for the last couple of years. Furniture to be replaced was the original furniture which came with the building when it was put in service in 1993. He also highlighted the fact that there will be an additional request for monitors to view cameras as the Village installs more monitoring cameras. He also highlighted the fact that there is a need to upgrade the 10 Network system that the department uses for all records management. Fire Chief Michael Figolah provided an overview of the Fire department items. He highlighted the annual turnout gear allotment amount in addition to furniture replacement and warning sirens. He also highlighted the fact that the furniture that is proposed to be replaced was also original furniture when the building was put in service. He stated the replacement of the warning sirens is only designated as a place holder and will be evaluated at that point in time depending on the technology available and how the sirens are functioning at the time. He also highlighted the additional purchase of thermal imaging cameras and the replacement of some original thermal imaging cameras scheduled for 2012. He provided an informational update regarding the construction progress of Station 14 and the Emergency Operations Center. General Discussion from the Village Board members included the following items: . It was suggested that the staff consider looking at a lease option for furniture replacement instead of outright furniture purchase. Sean Dorsey Public Works Deputy Director provided an overview of the Public Works CIP programs. He highlighted the traffic improvement project is slated for completion in 2010 and is also including furniture replacement and some building enhancement items. He stated there is an update regarding the traffic lights for LED and countdown pedestrian signals at Route 83 and other potential intersections owned by the Village of Mount Prospect. He stated there is a need for retention pond rehabilitation work in the Kensington Business Center slated for the upcoming year. He also stated that the neighborhood drainage improvement includes requested funds for future years is included in the CIP. He highlighted the fact that Kensington Road improvements are underway including the design for construction Committee of the Whole Page 2 of 3 7/14/09 anticipated in 2011. He also stated Levee 37 work is currently underway. He stated there is a need to replace the Automated Meter Reading System that the Village has been using for commercial accounts for some time due to obsolescence. He stated the water tank is slated for repainting in 2010. Village Manager Michael Janonis stated that the CIP will be brought back to the Village Board for formal acceptance at the July 21st Village Board meeting. V. VILLAGE MANAGER'S REPORT Village Manager Janonis stated the Downtown Block Party is scheduled for July 25 and the new Walmart is slated to open August 5. VI. ANY OTHER BUSINESS Trustee Matuszak wanted to highlight the difference in State Capital funding compared to Village Capital funding and requested a future discussion regarding the nm,.I;' Video Poker position of the Villager Board. It was suggested that the Village consider a forum in connection with the web site to accumulate video poker comments from the residents. VII. ADJOURNMENT Meeting adjourned at 8:42 p.m. ~ ;;;;LtY DA VI D STRAHL Assistant Village Manager H:\VILM\Cow\2009\Minutes\7-14-09 cow Minutes.doc Committee of the Whole Page 3 of 3 7/14/09