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HomeMy WebLinkAbout7. MEETING NOTICES 08/04/2009 MOLlnt prospect.- 1f **-!f,t.. * special.':t~~** Events ~ ~ Commlsslt}n Meeling - saturday, Augusl I, 2009 community Center, 151 Floor, village Hall - 9:00 A.M. August treats provided hy lill Friedrichs ~Qf..~i) moun tprospect. com Agenda 1. Call to Order 2. Approve July 11,2009 Minutes 3. Current Financial Report - Mike J. Current business 4. Do-It-Yourself Sousa - July 27 - End cap report and any issues to be discussed 5. Family Bike Ride - September 12 - Sub-Committee & volunteers 6. Team Brainstorming - Refocus and Recommit 7. Standing agenda item: Ideas for new events, ideas to incorporate into existing events, mergers, suggestions, dislikes, problem areas, comments, clarifications ***** Augusllreals provided hy Jill Friedrichs ***** Words of Wisdom "Ability is what you are capable of doing. Motivation determines what you do. Attitude determines how well you do it." - Lou Hottz C:\-SEC\Agendas & minutes\SEC Agenda 080109.doc MOUNT PROSPECT SPECIAL EVENTS COMMISSION Meeting Minutes Saturday, July 11, 2009 Village Hall - 9:00 a.m. CALL TO ORDER: Chairman Tom Zander called the meeting to order at 9:05 a.m. Present: Dawn Collins, Sandy DiCaro, Janice Farley, Eileen Gattas, Christina Greco, Martha Helm, Linda Hoefert, Paul Seils, Jim Uszler, Teresa VanOpdorp, Laury Youngquist, Tom Zander Absent: Dale Draznin, Jill Friedrichs, Kathy Janonis, Mike Janonis APPROV AL OF MINUTES: Paul Seils, seconded by Linda Hoefert, moved to approve the minutes of the June 6, 2009 meeting. Motion approved. FINANCIAL REPORT: The Treasurer's Report of June 30,2009 was not approved. There were pending questions for Mike Janonis and Teresa VanOpdorp stated the Fine Arts Festival Statement of Receipts and Disbursements was not correct. CURRENT BUSINESS: 1. Fine Arts Festival Discussion: There were 42 artists in attendance. This is down from the 60 artists the prior year. Some suggestions made for future Arts Festivals were to have shirts for SEC members without any date on them. This will help artists, people with any questions and SEC members selling t-shirts. All future SEC events will now have a sign up sheet for specific shifts members will work. 2. Fourth of July Parade Discussion: No discussion due to Jill's absence at meeting. Jill had sent an e-mail on 7/9 bringing up a few points. At that time, it appeared the parade was under budget. There were approximately 85-90 units with a few glitches in the parade itself. Jill was taking care of any of those issues. 3. Do-It-Yourself Sousa: Martha needed volunteers for the rehearsal to take place Sunday, 7/26 starting at 6:00. People needed to set up chairs, help with registration and copy music. At present, there are 25 registrants for the event but it was noted that every year more people register closer to the event. The Community Band asked the SEC to provide water and cookies for participants. Martha also needed many volunteers for the Sousa, Monday 7/27 to pass out programs and flags. 4. Italian Band: Martha stated the SEC is no longer needed to host an event for the band members. There is a picnic scheduled for 8/26 at 1 :00 and anyone who would like to help with that is welcome to. ADJOURNMENT: The July 11, 2009 meeting of the Mount Prospect Special Events Commission adjourned at 10:00 a.m. Respectfully submitted, Eileen Gattas AGENDA MOUNT PROSPECT CITIZEN CORPS COUNCIL MEETING LOCATION: MEETING DATE: Police and Fire Building Training Room 112 East Northwest Highway Mount Prospect, Illinois 60056 Monday August 3, 2009 4:00 p.m. I. Call to Order II. Roll Call III. Approval of Minutes-J anuary 28, 2009 IV. New Business V. Old Business VI. Adjournment The staff contact for this meeting is Paul Valentine, (847) 818-5255. Village of Mount Prospect 1 12 E. Northwest Highway Mount Prospect. Illinois 60056 BOARD OF FIRE AND POLICE COMMISSIONERS Phone 847/870-5656 THE REGULAR MEETING OF THE MOUNT PROSPECT BOARD OF FIRE AND POLICE COMMISSIONERS SCHEDULED FOR AUGUST 3, 2009 HAS BEEN CANCELLED. AGENDA MOUNT PROSPECT FIREFIGHTERS PENSION FUND BOARD REGULAR MEETING MEETING LOCATION Fire Department Conference Room 2nd floor 112 E. Northwest Hwy. Mount Prospect, IL 60056 MEETING DATE & TIME Tuesday August4,2009 8:30 a.m. I. CALL TO ORDER - ROLL CALL CHIEF FIGOLAH DAVID ERB SAM BAAS JEFF RICKER JOE KNOLL II. APPROVE AGENDA III. APPROVE MINUTES Regular Meeting, May 21, 2009 IV. TREASURER'S REPORT A. Approve Treasurer's report B. Quarterly financial report V. COMMITTEE REPORTS A. Medical Committee: Sam Baas B. Legal Committee: Chief Figolah VI. OLD BUSINESS A. Approval to Hire an Administrative Assistant VII. NEW BUSINESS A. Becker Burke Quarterly Financial Report B. New Pension Applicants a. Kyle Laurinaitis b. Nicolas Schlenbecker C. Medical Exam update a. Andrew Brousseau b. Adam Gilbert D. Communication a. Retired member William Brelle - disability pension conversion? E. Retired Member Election Status F. Next Pension Board meeting October 19, 2009 N. ADJOURNMENT The staff contact for this meeting is Chief Figolah (847) 870-5660 ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING, BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMODA TION TO PARTICIPA TE, PLEASE CONTACT THE CONTACT PERSON IDENTIFIED ABOVE OR AT TDD (847) 392-6064 MAYOR Irvana K. Wilks TRUSTEES Paul Wm. Hoefert Arlene A. Juracek A. John Kom John Matuszak Steven S. Polit Michael A. Zadel MountProspcct Village of Mount Prospect 50 South Emerson Street, Mount Prospect, Illinois 60056 MOUNT PROSPECT YOUTH COMMISSION AGENDA AUGUST 05, 2009 MOUNT PROSPECT POLICE AND FIRE HEADQUARTERS 112 EAST NORTHWEST HIGHWAY 7:00 P.M. I. Call To Order II. Roll Call III. Approval of July 01, 2009 Minutes IV. Public Relations Committee V. Recruitment Committee VI. Old Business A. Youth View B. Youth Resource Catalog C. Youth and the Economy D. Job Shadowing E. Weekly Newspaper Article F. Library Display Case G. Semi-Annual Report VII. New Business A. Mount Prospect Lions Club Proposal B. Farmer's Market C. New Year's Festival VIII. Other Business IX. Adjournment VILLAGE MANAGER Michael E. Janonis VILLAGE CLERK M. Lisa Angell Phone: 847/392-6000 Fax: 847/392-6022 www.mount.prospect.org It is the general expectation of the Mount Prospect Youth Commission that all members attend every meeting. If you are unable to attend a meeting, please contact Chairman Derek Steinweg - home-847-298-6208 / cell-847-530-5117 or Secretary Cindy Rumore - 847-818- 5237, by phone or bye-mail, 24 hours prior to the meeting. In an emergency, you may call the meeting room at the Mount Prospect Police and Fire Headquarters at 847-818-5337 at the time of the meeting. Upcoming meetings are scheduled for: - September 02, 2009 - October 07, 2009 Any individual with a disability who would like to attend this meeting and needs some accommodation to participate should contact: The Mount Prospect Police Department 112 East Northwest Highway Mount Prospect, IL. 60056 847-870-5656 847-392-1269 TDD VILLAGE OF MOUNT PROSPECT FINANCE COMMISSION AGENDA * *WEDNESDA Y AUGUST 5, 2009* * 7 :00 pm Village Hall Building 50 South Emerson Street 3rd Floor Executive Conference Room I Call to Order II Approval of Minutes - June 25, 2009 III 2008 Annual Audit Wrap Up IV Mid Year Budget Review V Update on Pension Plans VI Chairman's Report VII Finance Director's Report VIII Other Business IX Next Meeting: August 27, 2009 NOTE: Any individual who would like to attend this meeting but because of a disability needs some accommodation to participate should contact the Finance Director's Office at 50 South Emerson Street, Mount Prospect, (847) 392-6000, ext. 5277, TDD (847) 392-6064. FINANCE COMMISSION MINUTES OF THE MEETING JUNE 25, 2009 VILLAGE HALL BUILDING I. CALL TO ORDER The meeting was called to order at 6:09 p.m. Those present included Chairman Vince Grochocinski and Commissioners Pam Bazan, Wayne Gardner, John Kellerhals, Don Ocwiejaand Ann Smilanic. Also present were Village Manager Mike Janonis, Assistant Village Manager Dave Strahl, Information Technology Director Joan Middleton, Community Development Director Bill Cooney, Deputy Director of Community Development Brian Simmons, Fire Chief Mike Figolah, Deputy Fire Chief John Malcolm, Deputy Chief of Police Mike Semkiu, Human Services Director Nancy Morgan, Public Works Director Glen Andler, Public Works Deputy Director Sean Dorsey, Finance Director David Erb, and Finance Administrative Assistant Lisa Burkemper. Commissioner Tom Pekras and Finance Deputy Director Lynn Jarog were absent. II. ApPROVAL OF MINUTES Commissioner Ann Smilanic motioned to approve the minutes of January 22,2009. Commissioner Pam Bazan seconded the motion. Commissioners John Kellerhals and Wayne Gardner abstained. The minutes were accepted as presented. Commissioner John Kellerhals motioned to approve the minutes of May 28, 2009. Commissioner Ann Smilanic seconded the motion. The minutes were accepted as presented. III. REVIEW OF PROPOSED (20 10-20 14lCAPITAL IMPROVEMENTS PLAN (CIP) AND DISCUSSION ON DEPARTMENTAL ISSUES - INTERNAL AND EXTERNAL Summarv Finance Director David Erb provided a brief summary of the proposed CIP and advised that departments would be presenting their CIP items along with any internal and external issues. Mr. Erb stated the CIP document is the first step in preparing the budget for next year. The 2010-2014 proposed CIP contains approximately $45 million in projects, with first year projects totaling about $7.8 million. Mr. Erb mentioned a change to the IT sheets that added a multi-year vision to help the reader understand the long range focus of the project. Human Services Human Services Director Nancy Morgan provided an overview of the Human Services Department and outlined the wide range of social and nursing services the department provides. Ms. Morgan spoke about the Community Connections Center and advised the soft opening is scheduled for July 2ih with the grand opening scheduled for August 29th. The partners at the center consist ofCEDA NW, School District 59, School District 214, Korean American Community Center, Northwest Community Hospital and the Mount Prospect Library. The atmosphere of the center will be a place where people will feel welcomed and comfortable and will provide one-stop shopping with all partners in one location. Minutes of the Finance Commission Page 1 of 4 June 25, 2009 Village Manager Mike Janonis suggested the Finance Commission take a tour of the center after it has been open. Once the center has been in operation, staff will work to schedule a time to take a tour. Communitv Develovment Community Development Director Bill Cooney began by outlining the department programs that appear in the proposed CIP. The projects include fayade improvements and corridor improvements. Mr. Cooney provided an update of several redevelopment projects in various stages throughout the Village. Mr. Cooney advised Casto who is the developer, attended the June 16th Village Board Meeting to discuss the redevelopment at Randhurst. To date, $24 million has been spentin demolition and asbestos removal and the new target date for reopening is April 20 11. Mr. Cooney stated that over 70% of the property has been leased and by the end of20 1 0 approximately 85% should be leased. Mr. Cooney also menti that redevelopment plans for Sub Area 1 are on hold and property acquisitions are still pending in court. mart is on schedule to reopen the first week of August and a new investor will be finishingthe redevelopment of the Holiday Inn on Rand Road. Mr. Cooney mentioned the systematic inspection program that is moving through the Village from north to south. There has been an increase in service request activity. The program has been well received with most people voluntarily complying with servicerequests. Also discussed was the Crime Free Housing Program that has been very successful in licensing rental property owners throughout the Village. At this time, an estimated 95% of owners are now licensed. Administration Information Technology Director Joan Middleton outlined the department wide technology plans and advised that stafflooked at individual departments and then all departments together for a more comprehensive picture of the Village's needs. The new forms in the CIP document added fields that show initial costs as well as ongoing costs associated with the project. Assistant Village Manager Dave Strahl advised that the ERP project the Village will undertake will help consolidate a lot of the programs currently used by various departments. Staff is very excited about the project and has started the planning process with department discussions. Police Devartment Deputy Chief Mike Semkiu briefly discussed the Police Department items in the 2010 - 2014 proposed CIP. Deputy Chief Semkiu stated that all front desk furniture is scheduled for replacement in 2010 at a cost of $38,000. Deputy ChiefSemkiu provided an update on the internal and external issues within the Police Department. In 2008, the department was able to reduce overtime with the use of various strategies allowing them to save a considerable amount of money in the overtime budget. The department also received several grants that helped in the purchase of a thermal imaging camera and video enhancement equipment. The department also placed third in the Illinois Traffic Safety Challenge and was honored for their traffic safety and educational efforts. Minutes of the Finance Commission Page 2 of 4 June 25, 2009 The Operation Heat program in the summer of2008 was successful and a 2009 criminal and gang enforcement program is scheduled for this summer. Fire Department Deputy Fire ChiefJohn Malcolm began with a summary ofthe department's items in the 2010 - 2014 proposed CIP. Deputy Chief Malcolm spoke about the purchase of 10- 15 sets of bunker gear at a cost of approximately $25,000. The Fire Department has two items that appear in the IT section of the proposed CIP. One item is the purchase of information displays to be located in each fire station to provide information such as weather, radar, dispatch information, road closures, etc. The cost of the displays is $9,000 in 2010 and an additional $9,000 in 2011. The other item in the IT section is video conferencingat a cost of$136,000. The department had applied for a grant for the purchase of the equipment; however, the grant fell through. The purchase of equipment would outfit all three fire stations as well as the EOC. Commissioner John Kellerhals asked ifthey could modify the request for video conferencing equipment so it would be less expensive. Commissioner Kellerhals suggested the use of webcams or similar equipment. ChiefFigolah stated that webcams would not provide the level of technology needed to provide an acceptable environment for training. ChiefFigolah provided the Commission copies of bid results for various projects associated with construction of Fire Station 14. Currently the various projects have come in a totaLof$153,701 under bid. ChiefFigolah stated that the foundation and concrete work is almost done and during the first week of July they will start building walls. ChiefFigolaha.lso mentioned that the footings and walls are in and utility work is being done at the EOe. Public Warks Public Works Director Glen Andler provided an overview of the department's most pressing internal and external issues. Mr. Andler mentioned that $278,000 was recently cut from the 2009 budget and that the cost of commodities has increased this year. Weather has also been a problem for the second consecutive year. Last year was the wettest year in Chicago area history and 2009 is already ahead of 2008 levels. Mr. Andler also mentioned that his department has recently taken over the maintenance of the fire department vehicles. Public Works Director Glen Andler briefly highlighted several of the items in the proposed CIP pertaining to Public Works. Mr. Andler mentioned that 2010 is the last year of the traffic improvement projects and neighborhood traffic studies. After 2010, the focus will shift to traffic calming efforts. Mr. Andler also mentioned construction scheduled for Kensington Road between Rand and Forest, work on Levee 37 and rehab work on the water tank. IV. CHAIRMAN'S REpORT Chairman Vince Grochocinski stated he attended the recent Audit Committee meeting and provided a summary report. Chairman Grochocinski mentioned that the auditors gave a clean opinion of the report. Finance Director Dave Erb mentioned that this year the Village will have an RFP for a new auditor, since every five years the audit firm must change per audit policy. Mr. Erb stated a new auditor should be in place by October. Minutes of the Finance Commission Page 3 of 4 June 25, 2009 V. FINANCE DIRECTOR'S REPORT There was nothing to report. VI. OTHER BUSINESS Village Manager Mike Janonis mentioned the state of the economy and how it is affecting area communities. Mr. Janonis added that the Village is currently in pretty good shape financially. Commissioner John Kellerhals asked to moved the July 23rd meeting because of a scheduling conflict. After a brief discussion, the consensus was to change to meeting to August 6th. Commissioner Kellerhals motioned to move the July 23rd meeting to August 6th. The motion was seconded by Comtnissioner Wayne Gardner and the motion carried. VII. Next Meeting: August 6, 2009 Commissioner Ann Smilanic motioned to adjourn which Commissioner Wayne Gardner seconded. The meeting was adjourned at 8:58 p.m. The next meeting is scheduled for August 6, 2009. Respectfully submitted, Lisa Burkemper Administrative Assistant Finance Department Minutes of the Finance Commission Page 4 of4 June 25, 2009 MAYOR Irvana K. Wilks Mount Prospect VILLAGE MANAGER Michael E. Janonis TRUSTEES Paul Wm. Hoefert Arlene A. Juracek A. John Korn John J. Matuszak Steven S. Polit Michael A. Zadel ~ VILLAGE CLERK M. Lisa Angell Phone: 847/392-6000 Fax: 847/392-6022 TDD: 847/392-6064 www.mountprospect.org Village of Mount Prospect 50 South Emerson Street, Mount Prospect, Illinois 60056 COMMUNITY RELATIONS COMMISSION ORDER OF BUSINESS REGULAR MEETING Meeting Location Village Hall 50 South Emerson Street Mount Prospect, IL 60056 I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES . July 16, 2009 IV. OLD BUSINESS V. NEW BUSINESS Meeting Date and Time: Thursday August 6, 2009 7:00 p.m. . Community Development Block Grant o Presentations by Public Service Agencies o CDBG 2010 Funding Recommendations for Sub-recipients ~. CORRESPONDENCE VII. ADJOURNMENT Commission members are to call the staff contact person confirming attendance at least 24 hours prior to the date of the scheduled meeting. The staff contact for this meeting is Deputy Chief Michael Semkiu. (847) 818-5235. ANY INDIVIDUAL WITH A DISABILITY WHO WOULD LIKE TO ATTEND THIS MEETING SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 50 SOUTH EMERSON STREET, 847/392-6000, TDD 847/392-6064.