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HomeMy WebLinkAbout2. DRAFT MINUTES 08/04/2009 CALL TO ORDER ROLL CALL PLEDGE INVOCATION MINUTES FINANCIAL REPORT AND APPROVE BILLS MAYOR'S REPORT APPOINTMENTS MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT July 21, 2009 Mayor Wilks called the meeting to order at 7:09 p.m. Present: Mayor Irvana Wilks Trustee Paul Hoefert Trustee Arlene Juracek Trustee John Korn Trustee Steven Polit Trustee Michael Zadel Absent: Trustee John Matuszak PLEDGE OF ALLEGIANCE Trustee Korn led the Pledge of Allegiance. INVOCATION Trustee Zadel gave the Invocation. APPROVAL OF MINUTES Trustee Pol it, seconded by Trustee Juracek, moved to approve the minutes of the regular meeting held July 7, 2009. Upon roll call: Juracek, Korn, Polit, Zadel None Hoefert Ayes: Nays: Abstain: Motion carried. Trustee Hoefert, seconded by Trustee Korn, moved to approve the minutes of the Financial Planning Workshop held April 28, 2009. Upon roll call: Ayes: Hoefert, Juracek, Korn, Polit, Zadel Nays: None Motion carried. Mayor Wilks stated the minutes would also be presented for approval at the next Finance Commission. MONTHLY FINANCIAL REPORT AND APPROVE BILLS Mayor Wilks stated the next item on the agenda, "FINANCIAL REPORT AND APPROVE BILLS" was noted by an asterisk, and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA." MAYOR'S REPORT In reference to the July 7, 2009 Village Board meeting Mayor Wilks reviewed the guidelines for "motion to reconsider." APPOINTMENTS Mayor Wilks presented the following appointment and reappointments for Village Board approval: Page 1 of 6 July 21, 2009 Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect CITIZENS TO BE HEARD CONSENT AGENDA FINANCIAL REPORT & BILLS 2010 - 2014 CIP OLD BUSINESS PZ-11-09,1750 WEST CENTRAL ROAD, DASOM COMMUNITY CENTER Safety Commission Reappointment Carol Tortorello Term expires July 2013 Sister Cities Commission Reappointments Maura Reschke Term expires July 2013 Rachel M. Toeppen Term expires July 2013 Trustee Hoefert, seconded by Trustee Korn, moved to approve the appointments and reappointments as listed above. Upon roll call: Ayes: Hoefert, Juracek, Korn, Pol it, Zadel Nays: None Motion carried. Mayor Wilks also acknowledged the following appointments made by Village Manager Michael Janonis. Safety Commission Paul Bures Sergeant Michael Eterno Fire Marshal Paul Valentine Public Works Department Police Department Fire Department COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None. CONSENT AGENDA Trustee Zadel, seconded by Trustee Hoefert, moved to approve the following business items: 1. Financial Report dated June 1 - 30, 2009 2. Bills dated July 1 -15, 2009 3. Request Village Board acceptance of 2010 - 2014 Capital Improvements Plan (CIP). 4. Request Village Board approval to purchase professional services for the conversion of tree inventory data to Hansen asset management software in an amount not to exceed $15,000. Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Polit, Zadel None Motion carried. OLD BUSINESS PZ-11-09, 1750 West Central Road, Dasom Community Center 1) 2nd reading of AN ORDINANCE GRANTING A MAP AMENDMENT TO REZONE PROPERTY FROM LIMITED INDUSTRIAL (11) TO CONSERVATION RECREATION (CR) DISTRICT 2) 2nd reading of AN ORDINANCE GRANTING A CONDITIONAL US PERMIT TO OPERATE A COMMUNITY CENTER FOR PROPERTY LOCATED AT 1750 WEST CENTRAL ROAD Community Development Director William Cooney stated the petitioner, Dasom Community Center, requested deferral of PZ-11-09 until the August 4, 2009 Village Board meeting. The petitioner is requesting the additional time to finalize the project's financial plan to present to the Village Board. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of the request for deferral of PZ-11-09, 1750 West Central Road, Dasom Community Center until the August 4,2009 Page 2 of 6 July 21,2009 Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect NEW BUSINESS COOK COUNTY CLASS 6B TAX INCENTIVE RES 37-09 PZ-13-09, TEXTS AMENDMENTS TO THE VILLAGE CODE OF MOUNT PROSPECT CHAPTER 7 (SIGN REGULATIONS) CHAPTER 14 (ZONING) Village Board meeting. Upon roll call: Ayes: Nays: Motion carried. NEW BUSINESS Mayor Wilks presented a resolution in support of Xttrium Laboratories, Inc., 1201 North Business Center Drive making application for Cook County Class 6b tax abatement. Hoefert, Juracek, Korn, Pol it, Zadel None Community Development Director William Cooney stated the property is located within the Kensington Business and most recently occupied by a business that has filed bankruptcy; Xttrium Laboratories is seeking to purchase the property. Xttrium is a 75 year old company specializing in liquid pharmaceutical products. Currently located in Chicago Xttrium will create approximately 40 new jobs at the proposed Mount Prospect facility; in the next 2-3 years the company anticipates moving the headquarters to Mount Prospect which would ultimately result in over 100 Xttrium-jobs at the Mount Prospect facility. Mr. Cooney stated the Xttrium's purchase of the property is contingent on approval of the Class 6b tax abatement. Mr. Michael Lippner, Vice President of Xttrium and Mr. Bradley Davis, Duff & Phelps provided additional information regarding product manufacturing, Class 6b requirements and long-term plans for the company. In response to questions from the Village Board Mr. Lippner stated the following: . The move to Mount Prospect could take place anywhere from ninety (90) days to six (6) - seven (7) months. . Xttrium did look at and consider other locations - the Class 6b is very important for the move to Mount Prospect. . Confirmed that part of the 1201 North Business Center Drive building had been vacant for more than twenty-four months. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Resolution 37-09: A RESOLUTION IN SUPPORT OF XTTRIUM LABORATORIES, INC. 1201 NORTH BUSINESS CENTER DRIVE, MOUNT PROSPECT, ILLINOIS, MAKING APPLICATION FOR COOK COUNTY CLASS 6B TAX ABATEMENT Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Pol it, Zadel None Motion carried. PZ-13-09, Text Amendments to the Village Code of Mount Prospect Mayor Wilks presented for first (151) readings: (1) an ordinance amending Chapter 7 (Sign Regulations) and (2) an ordinance amending Chapter 14 (Zoning) of the Village Code of Mount Prospect. Community Development Director William Cooney provided background information stating the proposed changes to the Village Code were presented and discussed at the May 28, 2009 and June 25, 2009 Planning and Zoning Commission meetings; the Commission recommended approval of the proposed changes to Chapter 7 and Chapter 14 by a 6-0 vote. Mr. Cooney provided a summary of the modifications to Chapter 7 (Sign Regulations) which included elimination of the Table of Sign Requirements, reduction in the maximum size for ground signs and a change in the calculation of the signable area for wall signs. He stated as part of the review process, staff had notified the Park Districts and shopping centers. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 3 of 6 July 21, 2009 Stating the last comprehensive update of the Zoning Code was done in 1993, staff wanted to make both the sign and zoning codes more user friendly and easier to read. Modifications to the Zoning Code included; incorporation of green technology, town home design standards, incorporation of the land use Tables, elimination of the R-5 (Senior Housing) district and site building designs. CHAPTER 7 Trustee Zadel, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Pol it, Zadel None Motion carried. Villaqe Board Comments/Discussion . Clarification - "Signs on Parked Vehicles" Item K. - prohibited. (Page 2) . Clarification - "Banners" item B. - display two times per year/maximum 30 days (Page 1) . "Pennants/Streamers" - prohibited all districts (Page 2) . "Permitted On-Premises Signs" Item A.1.d - add "perpendicular" after the word "oriented" (Page 3) . Clarification - "Off Premises Business Identification Signs" Item E. (Page 10) Mr. Cooney also responded to questions and concerns from the Village Board regarding the use of signs/banners by contractors/builders to advertise their business; private property and public right-of-way. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 5750: ORD 5750 AN ORDINANCE AMENDING CHAPTER 7 (SIGN REGULATIONS) OF THE VILLAGE OF CODE OF MOUNT PROSPECT Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Pol it, Zadel None Motion carried. CHAPTER 14 Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Polit, Zadel None Motion carried. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of: AN ORDINANCE AMENDING CHAPTER 14 (ZONING) OF THE VILLAGE OF CODE OF MOUNT PROSPECT Villaqe Board Comments/Discussion . Clarification - "Bulk Regulations" Item B.1.c. (Fenceable Area) (Page 2) Fenceable area does not apply to trellis inside yard nor to fencing under 3 feet . Questioned "Elimination of Unpermitted Second Housekeeping Units" Item F. - statement unclear - "one-family dwelling unit" to occupy a dwelling unit. (Page 9) (Mr. Cooney agreed the intent is unclear.) . Outdoor lighting regulations (businesses need to comply with current lighting levels). . Clarification of lot coverage and conditional uses within CR (Conservation Recreation) District. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 4 of 6 July 21, 2009 INTERGOV. AGREEMENT MOUNT PROSPECT POLICE DEPT. FIRING RANGE RES 38-09 VILLAGE MANAGER'S REPORT PHASEI- CONSTRUCTION PROJECTS MATERIAL TESTING In light of the lack of clarity of Item F. under "Elimination of Unpermitted Second Housekeeping Units" there was a recommendation to hold this item for the August 4, 2009 Village Board meeting. Mr. Cooney will review the existing code and provide the requested clarification. As there was a consensus among the Village Board to hold the ordinance amending Chapter 14 for a second (2nd) reading Trustee Hoefert withdrew his motion to waive the rules requiring two (2) readings of an ordinance and his motion to approve the ordinance amending Chapter 14. Mayor Wilks stated the ordinance to amend Chapter 14 would be held for a second (2nd) reading at the August 4, 2009 Village Board meeting. Mayor Wilks presented a resolution authorizing the Village of Mount Prospect to enter into an intergovernmental agreement concerning use of the Mount Prospect Police Department firing range by Inverness Police officers. Police Chief John Dahlberg provided background information stating the agreement sets forth the terms and conditions for use of the Mount Prospect Police Department firing range by the Village of Inverness Police Department. Trustee Zadel, seconded by Trustee Polit, moved for approval of Resolution No. 38-09: A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT CONCERNING USE OF THE MOUNT PROSPECT POLICE DEPARTMENT FIRING RANGE BY INVERNESS POLICE OFFICERS Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Pol it, Zadel None Motion carried. VILLAGE MANAGER'S REPORT A. Request Village Board approval for ratification for costs incurred for emergency material testing - Phase I construction projects in an amount not to exceed $10,000 (Village Manager Janonis corrected this item stating the amount should have been; in an amount in excess of $10,000.) Fire Chief Mike Figolah provided background information including staff's recommendation for Items A. and B. - material testing. The initial selection of a non-union material testing company to perform the testing for the Phase I projects created a situation where picketing of the work by union workers could have significantly delayed the entire project. Until the Village was able to elicit proposals for material testing a union shop material testing company was hired on an interim basis; which allowed the project to remain on schedule. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of request for ratification for costs incurred for emergency material testing - Phase I construction projects in an amount in excess of $10,000. Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Polit, Zadel None Motion carried. B. Request Village Board approval to accept proposal for professional services for material testing for Phase I construction projects in an amount not to exceed $33,634. Page 5 of 6 July 21,2009 Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect DOWNTOWN BLOCK PARTY OTHER BUSINESS TIF ANNUAL MEETING SUSAN G. KOMEN CANCER WALK ADJOURN In response to questions from the Village Board Fire Chief Figolah stated the cost for material testing for the project remains within budget. Trustee Zadel, seconded by Trustee Polit, moved for approval of request to accept proposal for professional services for material testing for Phase I construction projects in an amount not to exceed $33,634. ' Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Polit, Zadel None Motion carried. Village Manager Janonis announced the following: · Downtown Summer Block Party Saturday - July 25,4:00 p.m. - 10:30 p.m. Family event with entertainment throughout the day OTHER BUSINESS Mayor Wilks stated the annual TIF meeting will be held Wednesday, July 22nd at 3:30 in the Executive Conference room. Mayor Wilks stated all taxing bodies affected by TIF were invited to the Public meeting. Mayor Wilks stated the Susan G. Komen 3-day cancer walk participants will be walking through the Village Saturday, August 8th Village Clerk Lisa Angell provided additional details of the community support organized by Officer Bill Roscop. In addition to the neighborhood support Village employees will also be demonstrating their support for the walkers at various locations. ADJOURN There being no additional business for discussion Mayor Wilks called for a motion to adjourn. Trustee Hoefert, seconded by Trustee Korn, moved to adjourn the meeting. Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Pol it, Zadel None Motion carried. The July 21,2009 Village Board meeting adjourned at 8:26 p.m. M. Lisa Angell Village Clerk Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 6 of6 July 21,2009