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HomeMy WebLinkAbout07/08/2008 COW minutes -' COMMITTEE OF THE WHOLE MINUTES JULY 8, 2008 I. CALL TO ORDER The meeting was called to order at 7:10 p.m. in the Village Board Room of Village Hall, 50 South Emerson Street, by Mayor Irvana Wilks. Present at the meeting were: Trustees Timothy Corcoran, Arlene Juracek, and Michael Zade!. Staff present included Village Manager Michael Janonis, Assistant Village Manager David Strahl, Community Development Director William Cooney, Public Works Director Glen Andler, Public Works Deputy Director Sean Dorsey, IT Director Joan Middleton, Police Deputy Chief Michael Semkiu, Fire Chief Michael Figolah, Fire Deputy Chief John Malcolm, Forestry Superintendent Sandy Clark, Forestry Assistant David Hull and Finance Director David Erb. II. ACCEPTANCE OF MINUTES Approval of Minutes of May 13, 2008 motion made by Trustee Korn seconded by Trustee Zade!. Minutes were approved. Approval of Minutes of June 24, 2008 motion made by Trustee Korn seconded by Trustee Zade!. Minutes were approved. III. CITIZENS TO BE HEARD None IV. EMERALD ASH BORER/GYPSY MOTH UPDATE Forestry Superintendent Sandy Clark provided an update of activities and responses related to the Emerald Ash Borer and Gypsy Moth since last year. She stated forestry staff have been monitoring a number of elms due to elm diseases and have removed trees which have reached the end of their life cycle. She also stated the Gypsy Moth is present in Mount Prospect and the recommendation has been to spray trees when prudent. She stated most healthy trees can withstand the onslaught of the Gypsy Moth and there have been varied isolated sightings throughout town. The Emerald Ash Borer has not yet been identified as being present in Mount Prospect but has been identified as being very close to Mount Prospect so it's just a matter of time before Mount Prospect is infected. Ash trees are the second most common tree in the Village parkways. She stated forestry staff is putting up sixteen traps to try and trap EAB in the area just to monitor whether they have arrived in Mount Prospect or not. She also suggested if there are any opportunities to utilize ash for furniture at any facilities she would recommend considering it. She stated forestry staff have undertaken the removal of poor quality Ash trees, and are replanting with varied species of approximately 1 % inches in diameter to expand the variety of trees in the community. She also stated, no silver bullets have been identified to address the treatment of infected trees. She would recommend the Village Board send a letter to the Illinois Department of Agriculture requesting the 2009 State Budget amount be reinstated for mitigating Emerald Ash Borer affects on communities and assisting the Ash reduction program. She also suggested the Village Board consider an Ordinance that would require privately owned diseased trees to be removed on a timely manner. Finally, she would request an additional person in the form of an arborist to assist in her division's activities for 2009. Consensus of the Village Board was to change the Ordinance regarding the removal of diseased and Ash trees which have been infected on private property and forward a letter as requested to the Illinois Department of Agriculture. V. 2009-2013 CAPITAL IMPROVEMENTS PLAN Finance Director David Erb provided an overview of the CIP criteria and the purpose. He provided a summary of some of the larger projects for the upcoming year. He stated this is only a planning document and does not guarantee funding for any project. Community Develo"ment CIP Information: Community Development Director William Cooney provided and overview of the three main items that his department is forecasting for the CIP. Downtown redevelopment is the main program followed by the Corridor Improvement program and the purchase of laptops with docking stations for the inspectors to use in the field. He requested funding be restored to the Corridor Improvement program in the future Budget year so that progress can be made in the area. Fire De"artment CIP Information: Fire Chief Figolah stated there are eight major items he would like to highlight regarding the Fire Department CIP. He said the majority of items are related to Fire Station construction. He stated they have received a grant to replace the cardiac monitors which will be helpful and will be reflected in the CIP program. He said there is a need to replace the air compressor which is 15 years old in addition to purchasing additional thermal imaging cameras for ambulances. He stated the price of the thermal imaging cameras have come down significantly since the first one was purchased; for example they can purchase three thermal imaging cameras at this time for the price of one previously. He also stated the CIP program contains the standard replacement schedule for turnout gear and funding request for training facility building in 2010. He stated their CIP also contains the replacement of warning sirens for 2011. He provided an overview of the Fire Station design milestones and upcoming decision dates. The final item he highlighted was the video conferencing for training purposes. This program is in as a place holder and only would be considered if Grant funds became available. 2 Police DeIJartment CIP Information: Deputy Chief Michael Semkiu provided an overview of the CIP items in the Police Department. He stated the replacement of furniture is progressing and is reflected in the CIP program as a multi-year program. He also stated there is a need to replace the evidence locker systems which came with the original building, and are in desperate need of updating. He highlighted the data backup system that is being proposed through the NWCD system which would allow for records data to be electronically transferred and held at the dispatch center. Final item he highlighted was the replacement of the building access system which would be integrated with the identification card system. He also stated the department is requesting a plotter printer for crime scene diagramming in the future. Public Works DeIJartment CIP Information: Public Works Director Glen Andler highlighted the traffic signal improvements for pedestrian crossings to include countdown signals. He also highlighted the need for stand-by lift station generators at the lift stations to be permanently installed in case of power outage. He highlighted the proposal to rebuild Kensington Road under a jurisdictional transfer, and the application for federal funding to assist in the funding for the establishment of dedicated turn lanes at Kensington and 83. He also highlighted the future change out of the automated meter reading system to a radio frequency versus a phone line system. He is also requesting consideration to build a salt storage building for 2010 to hold 6000 to 8000 tons of salt. He stated the CIP included the laptop replacement for supervisors on their multi year program. Consensus of the Village Board was to consider the construction of a salt storage facility. Kevin Stineman - 802 S. Elm spoke. He stated he has a concern about foxes proliferating in the Lions Park area and is concerned about these animals attacking small children and dogs. Manager Michael Janonis stated staff would check on the options regarding this item. Administration CIP Information: Assistant Village Manager David Strahl provided an overview of the purchase and installation of video cameras in the parking deck. He stated that due to several security issues over the years it is prudent to consider putting cameras in the deck to record activity and with the installation of the new phone system the network could handle these cameras for digital recording. Consensus of the Village Board was to install the video cameras in the parking deck. VI. VILLAGE MANAGER"S REPORT Village Manager Michael Janonis stated the mid-year budget review would be August 12. He also stated the Coffee with Council meeting is scheduled for July 12 from 9:00 to 11 :00 a.m. 3 VII. ANY OTHER BUSINESS Mayor Wilks reminded everyone of the Sister Cities event coming up next week. She also thanked the Lions Club for a successful carnival. Trustee Korn thanked the Village Board and citizens for an outstanding carnival event during 4th of July weekend. Trustee Juracek highlighted the July 13th Mount Prospect Historical Society Garden Walk. VII, ADJOURNMENT Motion made by Trustee ladel seconded by Trustee Juracek, to convene a Closed Session to discuss Personnel; moved into Closed Session at 9:30 p.m. Returned to Open Session at 9:48 p.m., and immediately adjourned. -~ s-iL/ David Strahl Assistant Village Manager 4