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HomeMy WebLinkAbout05/19/2009 VB minutes CALL TO ORDER ROLL CALL PLEDGE INVOCATION AGENDA MINUTES APPROVE BILLS AND FINANCIALS MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT May 19, 2009 Mayor Wilks called the meeting to order at 7: 13 p.m. Present: Mayor Irvana Wilks Trustee Paul Hoefert Trustee Arlene Juracek Trustee John Matuszak Trustee Steven Polit Trustee Michael Zadel Absent: Trustee John Korn PLEDGE OF ALLEGIANCE Trustee Polit led the Pledge of Allegiance. INVOCATION Trustee Juracek gave the invocation. AGENDA Mayor Wilks requested a motion to add LITIGATION 5 ILCS 120/2 (c) (11) to the Agenda as an item for discussion under CLOSED SESSION. Trustee Hoefert, seconded by Trustee Polit, moved for approval to add Litigation 5 ILCS 120/2 (c) (11) to the Agenda under Closed Session. Upon roll call: Ayes: Nays: Hoefert, Juracek, Matuszak, Polit, Zadel None Motion carried. APPROVAL OF MINUTES Trustee Zadel, seconded by Trustee Po lit, moved to approve the minutes, of the regular meeting held May 5, 2009. There was discussion and consensus to make the following revisions to the May 5, 2009 Village Board meeting minutes: · Copy of invocation removed as an attachment to the minutes. · Page 8 - Paragraph 5 Trustee Polit stated there is--(insert) maybe a natural spring running underground at this location; may be contributing factor. Upon roll call: Ayes: Nays: Abstain: Hoefert, Juracek, Polit, Zadel None Matuszak Motion carried. APPROVE BILLS AND FINANCIALS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS AND FINANCIALS" was noted by an asterisk, and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA. Trustee Matuszak requested item D. Request Village Board approval to waive bid process and to purchase ruggedized laptops in an amount not to exceed $56,830 be removed from the Consent Agenda to allow for questions and discussion. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 10f 8 May 19, 2009 MAYOR'S REPORT "REDEFINING VETERANS DAY AND MEMORIAL DAY" "CENSUS 2010" RES 20-09 APPOINTMENTS As there were no objections item D. was removed from the Consent Agenda for consideration under the Village Manager's Report as listed on the Agenda. MAYOR'S REPORT Proclamation Mayor Wilks presented a proclamation "Redefining Veterans Day and Memorial Day" in recognition of the men and women who have or are currently serving in the military. Mr. Robert Fey, Post Commander, VFW 1337 accepted the proclamation. In thanking the Mayor and Village Board for recognizing the former and current members of the military he reminded everyone of the Memorial Day Parade and ceremony; Monday, May 25th at 9:35 a.m. Mr. Merle Betterman, Commander, and Mr. William Starr, Senior Vice Commander, American Legion Post 525 were also in attendance. Resolution Mayor Wilks presented a resolution in support of the 2010 Census; "CENSUS 2010." Trustee Zadel, seconded by Trustee Juracek, moved for approval of Resolution No. 20-09: CENSUS 2010 Upon roll call: Ayes: Nays: Hoefert, Juracek, Matuszak, Polit, Zadel None Motion carried. Youth Commission Annual Report Mr. Derek Steinweg, Chair and Mr. Eric Logisz, Co-Chair presented the Youth Commission's 2009 Annual Report. Mr. Steinweg and Mr. Logisz provided a general overview of the Commission's activities and goals including; Youth View television programs, volunteers at various Village events, updating of the Youth Resource Catalog and giving voice to issues associated with the youth in the community. The Mayor and Village Board thanked the Youth Commission members for their service to the community. APPOINTMENTS Mayor Wilks stated Trustee Polit's name was inadvertently omitted from the memo regarding Appointments and Reappointments to the Youth Commission. She stated Trustee Polit is nominated to serve a four (4) year term as an adult member of the commission. Mayor Wilks presented the following appointments and reappointments for Village Board approval: Youth Commission Appointment Dan Kovach Term expires June 2010 Rabia Memon Term expires June 2010 Rachel Qtte Term expires June 2010 Delanie Steinweg Term expires June 2010 Reappointment Adam Kiel Term expires June 2010 Emily Lindfors Term expires June 2010 Eric Logisz Term expires June 2010 Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 20f 8 May 19, 2009 Youth Commission Reappointment Elza Maloku Term expires June 2010 Daniel Milewski Term expires June 2010 Alex Oplawski Term expires June 2010 Nandini Roy Term expires June 2010 Merrily Ruetsche Term expires June 2010 Derek Steinweg Term expires June 2010 Adult Members Anthony Addante MMPD Term expires June 2013 George Clowes Term expires June 2013 Steven Polit Term expires June 2013 David Schein Term expires June 2013 Patti Walpole Term expires June 2013 Trustee Hoefert, seconded by Trustee Juracek, moved to approve the appointments and reappointments as listed above. Upon roll call: Ayes: Hoefert, Juracek, Matuszak, Pol it, Zadel Nays: None Motion carried. CITIZENS TO BE HEARD COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Mr. Fred Steinmiller and Mr. Ron Habel, Mount Prospect Lions Club addressed the Village Board to request a waiver of all fees for the 71 st annual 4th of July Festival at Melas Park. Mr. Habel stated the event will begin July 1st and end July 5th. He highlighted a number of activities at the event and thanked the Village Board for their support. Mr. Habel indicated a letter to the Mayor "Liquor Commissioner" requesting an outdoor liquor permit would be forthcoming. Trustee Hoefert, seconded by Trustee Zadel, moved for approval to waive all Village fees for the Lions Club annual 4th of July Festival to be held July 1 - 5, 2009. Upon roll call: Ayes: Hoefert, Juracek, Matuszak, Po lit, Zadel Nays: None Motion carried. Ms. Cindy Niersbach 1331 Columbine Drive Ms. Niersbach presented her concerns regarding the scheduled installation of a stop sign in front of her home at Columbine Drive and Tano Lane. Ms. Niersbach indicated installation of the stop sign at this location will be disruptive, jeopardize the safety of her family and eliminate street parking in front of her home. She requested the Village Board reconsider their decision regarding the installation of the stop at this location. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 30f 8 May 19,2009 CONSENT AGENDA BILLS AND FINANCIALS RES 21-09 RES 22-09 RES 23-09 RES 24-09 RES 25-09 RES 26-09 RES 27-09 RES 28-09 RES 29-09 RES 30-09 RES 31-09 RES 32-09 WEB SITE DESIGN AND MANAGEMENT OLD BUSINESS Villaoe Board Comments · Reviewed process of Neighborhood Traffic post-studies Villaqe Board Comments · Safety is a priority · Concerns will be forwarded to staff for review and follow-up CONSENT AGENDA Trustee Zadel, seconded by Trustee Polit, moved to approve the following business items: 1. Bills dated May 1 - 13, 2009 2. Financial Report dated April 1 - 30, 2009 3. A RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE MOUNT PROSPECT PUBLIC LIBRARY FOR SHARED USE OF FIBER-OPTIC CIRCUIT 4. A RESOLUTION APPOINTING A DIRECTOR AND ALTERNATE DIRECTORS TO THE SOLID WASTE AGENCY OF NORTHERN COOK COUNTY 5. A RESOLUTION APPOINTING A DIRECTOR AND ALTERNATE DIRECTORS TO THE O'HARE NOISE COMPATIBILITY COMMISSION 6. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND NORTHWEST CENTER AGAINST SEXUAL ASSAULT (NW CASA) - (Grant award not to exceed $3,000) 7. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND CEDA NORTHWEST SELF-HELP CENTER, INC. ((1) Childcare subsidies - grant award not to exceed $5,000; (2) Transitional housing - grant award not to exceed $7,500) 8. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND CHILDREN'S ADVOCACY CENTER (Grant award not to exceed $4,000) 9. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND GREATER WHEELING AREA YOUTH ORGANIZATION ((1) Tutoring/mentoring - grant award not to exceed $6,000; (2) Summer day camp - grant award not to exceed $7,500) 10. A RESOLUTION AUTHORIZING EXECUTION OF, AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND HIRE UP MINISTRIES (Grant award not to exceed $5,500) 11. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND JOURNEYS FROM PADS TO HOPE, INC. (Grant award not to exceed $5,000) 12. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND RESOURCES FOR COMMUNITY LIVING (Grant award not to exceed $4,000) 13. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND SEARCH DEVELOPMENT CENTER (Grant award not to exceed $20,000) 14. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND SUBURBAN PRIMARY HEALTH CARE COUNCIL, INC. (Grant award not to exceed $9,000) 15. Request Village Board approval to accept proposal for web site design and content management in an amount not to exceed $63,750. Upon roll call: Ayes: Nays: Hoefert, Juracek, Matuszak, Pol it, Zadel None Motion carried. OLD BUSINESS None. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 40f 8 May 19, 2009 NEW BUSINESS NORTHWEST SUBURBAN MUNICIPAL JOINT ACTION WATER AGENCY ORD 5739 VILLAGE MANAGER'S REPORT FACADE REBATE REIMBURSEMENT 6 -18 WEST BUSSE AVENUE NEW BUSINESS Mayor Wilks presented for a 151 reading an ordinance designating representatives to the Northwest Suburban Municipal Joint Action Water Agency for the Village of Mount Prospect. Trustee ladel, seconded by Trustee Hoefert, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Nays: Hoefert, Juracek, Matuszak, Po lit, ladel None Motion carried. Trustee ladel, seconded by Trustee Po lit, moved for approval of Ordinance No. 5739: AN ORDINANCE DESIGNATING REPRESENTATIVES TO THE NORTHWEST SUBURBAN JOINT ACTION WATER AGENCY (JAWA) FOR THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Nays: Hoefert, Juracek, Matuszak, Polit, ladel None Motion carried. VILLAGE MANAGER'S REPORT · Request Village Board approval for Fac;ade Rebate Reimbursement for Ye Olde Town Inn, 6-18 West Busse Avenue in an amount not to exceed $80,000. Village Manager Janonis provided background information stating this request had been deferred from the February 17, 2009 Village Board meeting. At that time the Village was awaiting the Courts ruling on the Traverse motion filed on behalf of Mr. Curtis, owner of Ye Olde Town Inn. Since that date, the Judge in this case ruled in favor of the Village of Mount Prospect; the Village has the right to legally pursue acquisition of the property. Given the fact the Village is still in pursuit of the property it seems counter productive for the Village to give money for property destined to be acquired by the Village. Mr. Richard Valentino, attorney for Mr. Curtis, presented the request for fac;ade reimbursement. Mr. Valentino stated: · Requirements for the grant have been met. · Fac;ade grant does not address condemnation. · Grant award has been given to businesses after work is complete. · Although condemnation is pending - no crystal ball to indicate how long building will remain in place · Improvements to property benefit to community In addition, Mr. Valentino stated, if the Village was ready to move forward with a different plan for the triangle he would notify Mr. Curtis. (Staff indicated Mr. Curtis never responded to the review letter regarding the Gateway Center project from the Community Development Department.) . Villaqe Board Comments/Questions · Building looks considerably better · Seems illogical that the owner invested money in a building that he is proposing to tear down and build something different; Gateway Center. · Taxpayers' money needs to be spent in smart manner - cannot spend taxpayers' money on building that will be torn down. · Questioned the use offac;ade grant money for court ordered improvements. · Fac;ade grant money - economic incentive to encourage businesses to move to downtown area. · Status of renovations (Community Development Deputy Director Brian Simmons indicated approximately 80% of the code violations have been addressed) Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page Sof 8 May 19, 2009 · Review of fagade grant application policy and procedures; identified those areas the Ye aide Town Inn application appears noncompliant. · Agree no one can foresee future - success/longevity of business · Defer decision - periodic review of grant request/status of triangle development Trustee Hoefert, seconded by Trustee Zadel, moved for approval to defer request for Fagade Rebate Reimbursement for Ye aide Town Inn, 6 - 18, West Busse Avenue in an amount not to exceed $80,000 until the September 1, 2009 Village Board meeting. Upon roll call: Ayes: Nays: Hoefert, Juracek, Matuszak, Pol it, Zadel None Motion carried. REPLACEMENT COMPUTERS · Request Village Board approval to waive bid process and to purchase replacement computers in an amount not to exceed $72,449. IT Director Joan Middleton presented background information stating the request is for the purchase of 52 desktop PCs and eleven (11) scheduled for replacement in 2009 and two (2) PCs and two (2) laptops for the Community Connections Center. As the Village has standardized to Dell computers, staff is recommending the purchases be made from Dell; the Dell quotes are from the current Illinois state contract. Ms. Middleton clarified that while the Village did not go through the bid process, the Dell prices are from the State of Illinois bid. (Trustee Matuszak stated his request to have this item removed from the Consent Agenda was because the request indicated a bid had not been conducted.) In response to questions from the Village Board regarding justification for the purchases, Ms. Middleton and Assistant Village Manager Dave Strahl stated several factors were considered in developing the four (4) year replacement schedule. · Laptops require more frequent replacement · Old laptops unable to tie into Village network · Increased use of laptops in field - staff also use laptops at desk in place of PC · Computers slow down · Hard drives go bad · Work productivity and efficiency VillaQe Board Comments/Questions · Systematic replacement of computers - reasonable and manageable manner, maximizes work efficiency and balances expenditures. · Disposal of PCs - (Ms. Middleton stated old PCs are given to charitable organizations); old laptops are used by the department until it no longer works. · Requested further justification, beyond replacement schedule, for computer purchases · Recommended tracking of computers - evaluate for possible extension of replacement schedule. Trustee Zadel moved for approval of the request to waive the bid process and to purchase replacement computers in an amount not to exceed $72,449. There being no second, the motion died. Trustee Hoefert, seconded by Trustee Matuszak, moved for approval to defer the request to waive the bid process and to purchase replacement computers in an amount not to exceed $72,449 until the June 2, 2009 Village Board meeting. Upon roll call: Ayes: Nays: Hoefert, Juracek, Matuszak, Polit, Zadel None Motion carried. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 60f 8 May 19, 2009 Village Manager Janonis recommended Item D. Request Village Board approval to waive bid process and to purchase ruggedized laptops in an amount not to exceed $56,830 also be deferred until the June 2, 2009 Village Board meeting. This will allow staff time to draft additional information for Village Board review. Trustee Hoefert, seconded by Trustee Po lit, moved for approval to defer request for Village Board approval to waive bid process and to purchase ruggedized laptops in an amount not to exceed $56,830 until the June 2, 2009 Village Board meeting. Upon roll call: Ayes: Nays: Hoefert, Juracek, Matuszak, Polit, Zadel None Motion carried. · Status Village Manager Janonis announced the following community events: 1) Jaycees Memorial Day Carnival - Mount Prospect Plaza May 20th - 25th 9th 2) Memorial Day Parade and Ceremony (Veterans Memorial Band Shell) May 25th - Parade begins on Emerson Street (Chase Bank) OTHER BUSINESS OTHER BUSINESS Mayor Wilks Visit from Sister City - Sevres, France . 15 delegates arriving Memorial Day weekend - reviewed itinerary during visit Mayor from Sevres will speak at the Memorial Day Service Trustee Hoefert · Reading of proclamations/resolutions Recognizes why certain proclamations such as those honoring national events are presented but questioned how others are selected for presentation and whether a resolution is required to be read. Mayor Wilks stated she does receive a number of proclamations. While she does encourage local businesses to submit proclamations associated with their service, she does not bring forth all proclamations. In those cases, the proclamation is simply prepared for her signature and mailed. The Village Clerk responded, it was not necessary to read the resolution for approval by the Village Board. CLOSED SESSION CLOSED SESSION Mayor Wilks asked for a motion to enter Closed Session to discuss the following items: DISPOSE OF LAND 5 ILCS 120/2 (c) (6) - The setting of a price for sale or lease of property owned by the public body. LITIGATION 5 ILCS 120/2 (c) (11) - Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. Trustee Zadel, seconded by Trustee Juracek, moved to meet in Closed Session to discuss Dispose of Land ILCS 120/2 (c) (6) and Litigation 51LCS 120/2 (c) (11). Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 70f 8 May 19, 2009 Upon roll call: Ayes: Hoefert, Juracek, Matuszak, Polit, Zadel Nays: None Motion carried. The Village Board entered Closed Session at 9:22 p.m. ADJOURN ADJOURN The Village Board reconvened in Open Session at 10:19 p.m.; there being no further business to discuss the May 19, 2009 Village Board meeting adjourned at 10:20 p.m. /7J~a~~lr/()(} M. Lisa Angell (~ Village Clerk Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 80f 8 May 19, 2009