HomeMy WebLinkAboutRes 21-09 05/19/2009
RESOLUTION NO. 21-09
A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT
TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE
MOUNT PROSPECT PUBLIC LIBRARY
WHEREAS, the Village of Mount Prospect is a home rule municipality and pursuant to the Illinois
Constitution, Article VII, Section has certain powers which it is exercising; and
WHEREAS, Section 10 of Article VII of the Constitution of the State of Illinois and the
Intergovernmental Cooperation Act at ILCS 220/1 et.seq. allow and encourage intergovernmental
cooperation; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect has deemed
that the best interests of the Village may be served by entering into intergovernmental
agreements; and
WHEREAS, the Village of Mount Prospect and the Mount Prospect Public Library agree that it
would be in the best interests of the citizens to allow the Village of Mount Prospect to enter into
an Intergovernmental Agreement for shared use of a fiber-optic circuit and related services.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: That the President and Board of Trustees of the Village of Mount Prospect are
hereby authorized to execute the Intergovernmental Agreement which is attached to this
Resolution as Exhibit "A."
SECTION TWO: That this Resolution shall be in full force and effective from and after its
passage and approval in the manner provided by law.
AYES:
Hoefert, Juracek, Matuszak, Polit, Zadel
NAYS:
None
ABSENT:
Korn
PASSED and APPROVED this 19th day of May, 2009.
-dJ~ ;{ #f~
Intana K. Wilks
Mayor
ATTEST:
~ L -/
7 ~.c ~_- /. V
M. .sa Angell' :~-
Village Clerk
H :\CLKO\WIN\RESOLUTION\Resolution for Intergovernmental Ag reementMPLlBRARYFI BEROPTICMA Y2009 .doc
INTERGOVERNMENTAL AGREEMENT BETWEEN
THE VILLAGE OF MOUNT PROSPECT AND THE MOUNT PROSPECT
PUBLIC LIBRARY FOR SHARED USE OF A FIBER-OPTIC CIRCUIT
This Intergovernmental Agreement ("Agreement") is made and entered into this 20th day
of May, 2009 (the "Effective Date"), by and between the Village of Mount Prospect (the
"Village"), an Illinois Home Rule Municipal Corporation, and the Mount Prospect Public
Library (the "Library"), an Illinois Village Public Library (collectively, the "Parties" and each,
a "Party").
WHEREAS, Article VII, Section 10 of the Illinois Constitution of 1970 and the
Intergovernmental Cooperative Act, 5 ILCS 220/1 et seq., authorize public agencies to contract
or otherwise associate among themselves to obtain or share services, and to exercise, combine or
transfer any power or function, in any manner not prohibited by law; and
WHEREAS, the Village and the Library are "public agencies" as defined III the
Intergovernmental Cooperative Act, 5 ILCS 220/1 et seq.; and
WHEREAS, the Boards of Trustees of the Village and the Library find it in the public
interest to share use of a fiber-optic circuit and related services; and
WHEREAS, the Library has contracted with a certain telecommunications servIce
provider (the "TSP") to obtain the fiber-optic circuit and related services; and
WHEREAS, the Village has agreed to reimburse the Library for certain of the costs
related to the fiber-optic circuit and related services.
NOW, THEREFORE, in consideration of the premises set forth above, which are
incorporated into this Agreement, the promises and consideration set forth herein, and other good
and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the
Parties agree as follows:
1. Service Description. The TSP will provide certain services described in the service
agreement between the Library and the TSP (the "TSP Agreement"). The Library shall
permit the Village to utilize the portion of the services as set forth in Exhibit A, attached
hereto and incorporated herein by reference, (the "Services") and, to the extent set forth
herein shall coordinate the installation, maintenance, repair and modification of the
services. Each party is responsible for maintenance and support of its own connection,
including but not limited to cabling, conduit and equipment, from the patch panel to each
party's network. A diagram depiction of the circuit and various equipment is set forth in
Exhibit B.
2. Limitation on the Services. The Village agrees and acknowledges that the TSP's ability
to provide the services, including but not limited to the installation, maintenance, repair
and modifications, and, as a result, the Village's ability to access and utilize the Services,
is subject to the availability and operational limitations of the necessary systems, facilities
and equipment.
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3. Use of the Services. The Village's use of the Services shall at all times comply with (i)
applicable laws, regulations and ordinances; and (ii) any instructions for use as provided
from time to time to the Village by the Library, which the Library deems to be reasonably
necessary to comply with applicable, laws, regulations and ordinances or that are
reasonably necessary for the Library to continue to provide the Service to the Village.
Neither Party shall take any action or make any omission that would cause the other Party
to breach this Agreement or to fail to comply with applicable laws, regulations, rules or
ordinances.
4. Access.
(a) To carryout the purposes of this Agreement, it may be necessary for one Party
and/or its agents to access the other Party's premises. The Party requiring access
to the other Party's premises shall request permission in advance and, if granted
such permission, shall access such premises in such a manner and at such time so
as not to disrupt or interfere with the conduct of business. Each Party understands
that by refusing to grant the other Party or its agents access to its premises it may
hinder the ability of the Party requiring access to perform its obligations pursuant
to this Agreement. A Party that refuses to grant the other Party access to its
premises, expressly agrees that the Party requiring access shall not be liable for
any damages or breaches of this Agreement that result from the Party requiring
access being unable to access the other Party's premises.
(b) The Village shall provide to the Library such information as shall be reasonably
necessary to provide the Services and shall keep the Library informed of
developments in the Village's business or operations that may impact the
Services. The Library may rely on any information provided by the Village and
assumes no liability for any damages or costs that result from errors or omissions
in such information.
5. Equipment and Other Items. Upon the termination of this Agreement, each Party shall
retain equipment and other items that have been installed and remain on their respective
premIses.
6. Compliance with Rules. The Village shall comply with all reasonable rules and
regulations adopted by the Library after consultation with the Village, so long as those
rules do not interfere with the Village's use of the Services. The Village shall also
comply with such rules and regulations, as mutually agreed to by the Parties, that are
necessary for the proper and orderly maintenance and provision of the Services.
7. Modifications. Upon completion of the installation of the fiber-optic circuit to the
Village, the Village shall not make any modifications to the Circuit that would limit or
negatively affect the Library's use of the fiber optic services provided by the TSP.
8. Technical Support. In the event the Services are not functioning properly or require
maintenance, the Village shall notify the Library and the Library shall, within four (4)
hours of receipt of such notice, contact the TSP to arrange for maintenance or repairs.
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The Library's responsibility for maintenance, repairs and the proper functioning of the
Services shall be limited to maintenance and repair of the Patch Panel, the fiber-optic
cable and connections between and for the Library's Router and Patch Panel, as well as to
notify the TSP of a problem and to work with the TSP to resolve the problem. The
Library shall provide the Village with a telephone number that the Village may use to
notify the Library outside of the Library's normal business hours if the Services are not
functioning properly or require maintenance.
9. Payment for the Services.
(a) The Parties shall divide the cost of the services that the TSP charges the Library
as set forth in this Paragraph 9.
(b) The Village agrees and acknowledges that the Library will pass on to the Village
only the Village's share of the cost that the Library actually incurs or will incur
from the TSP or otherwise in connection with the Services, and the Library will
not include any "mark-ups" in the Fees charged to the Village or gain a profit as a
result of this Agreement with the Village.
(c) The Village shall pay the Library 100% of the costs that are incurred by or will be
incurred by the Library that pertain to the initial configuration, installation and
implementation as related to the Services, which includes but is not limited to
TSP router configuration, purchase and installation of the fiber optic cable and
housing, terminators and connections and patch panel. Estimates of these costs
shall be set forth in Exhibit C, attached hereto.
(d) The Village shall pay 50% of the costs that are incurred by or will be incurred by
the Library from the TSP that pertain to maintenance, repairs and modifications,
except as otherwise provided in this Agreement.
(e) If either Party requests that services be modified, each Party shall bear the cost of
such modification based on its usage of the modified services. A Party shall be
solely responsible for the costs associated with maintenance or repairs that result
from such Party's actions or omissions.
(f) The Village shall pay to the Library a monthly fee that represents the percentage
cost of the total circuit capacity of the services provided to the Library by the TSP
that the Village is using. Estimates of the initial monthly fees shall be set forth in
Exhibit C. The Library shall invoice the Village for the cost due on a quarterly
basis, and the Village shall remit payment to the Library within thirty (30) days of
receipt of the invoice.
10. Cooperation. The Parties agree to work in good faith to mutually resolve any problems
occurring or arising out of the performance of this Agreement. The Parties agree to do all
things reasonably necessary or appropriate to carry out the terms, provisions and
objectives of this Agreement.
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11. Confidentiality. During the term of this Agreement, the Parties may disclose
Confidential Information (as defined below) to each other. "Confidential Information"
means ideas, know-how, trade secrets, computer programs, technical information and
other confidential information necessary to configure data equipment and to operate and
maintain Services, which is disclosed by a disclosing Party to a receiving Party pursuant
to this Agreement. Written or other tangible Confidential Information must at the time of
disclosure be identified and labeled as Confidential Information belonging to the
disclosing Party. When disclosed orally or visually, Confidential Information must be
identified as confidential at the time of the disclosure, with subsequent confirmation in
writing within fifteen (15) days after disclosure. Neither Party may disclose any of the
other Party's Confidential Information to a third party without written permission from
the Party whose Confidential Information is being disclosed. The Village, hereby, in
writing expressly consents to the disclosure of such of its Confidential Information to the
TSP or those parties authorized by the TSP or the Library as reasonably necessary to
provide the Services, subject to the Library's assurance that such parties shall maintain
that Confidential Information in confidence. The Confidential Information restrictions
will not apply to Confidential Information that (i) is already known to the receiving Party,
(ii) becomes publicly available through no wrongful act of the receiving Party, (iii) is
independently developed by the receiving Party without benefit of the disclosing Party's
Confidential Information or (iv) is disclosed by the disclosing Party to a third party
without an obligation of confidentiality. Upon termination of this Agreement, each Party
will return the other Party's Confidential Information.
12. Insurance. The Village and the Library agree to maintain, at their own cost and expense,
general liability insurance including contractual liability insurance insuring the other as a
"named insured." Said insurance shall be in the following forms and amounts:
(a) General Comprehensive Liability: $1,000,000 combined single limit per
occurrence for bodily injury, personal injury, death and property damage. The
general aggregate shall be twice the required occurrence limit.
(b) Public Liability: $1,000,000 combined single limit per occurrence. Minimum
general aggregate shall be no less than $1,000,000.
(c) Workers' Compensation: Workers' Compensation limits as required by State
statute.
(d) Employer's Liability: not less than $1,000,000.
(e) Excess Liability: $2,000,000 per occurrence and in the aggregate.
(t) The insurance requirements herein may be satisfied through self-insurance of the
insurance coverage and limit requirements set forth above.
13. Indemnification and Hold-Harmless Provision.
(a) The Library shall defend, protect, indemnify, and hold the Village and its
directors, officers, employees and agents ("Village Affiliates") harmless against
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and from any and all injuries, costs, expenses, liabilities, losses, damages,
injunctions, suits, actions, fines, penalties, and demands of any kind or nature
(including reasonable attorneys' fees) arising in connection with any and all third-
party claims arising directly or indirectly out of (i) injuries and/or damages
occurring on the Library's Premises; (ii) any intentional acts or negligence of the
Library or any of its directors, officers, employees and agents ("Library
Affiliates"); or (iii) any breach or default in the performance of any obligation on
the Library's part to be performed under this Agreement. This indemnity shall
not include the intentional or negligent acts or omissions of the Village or Village
Affiliates.
(b) The Village shall defend, protect, indemnify, and hold the Library and Library
Affiliates harmless against and from any and all injuries, costs, expenses,
liabilities, losses, damages, injunctions, suits, actions, fines, penalties, and
demands of any kind or nature (including reasonable attorneys' fees) arising in
connection with any and all third-party claims arising directly or indirectly out of
(i) injuries and/or damages occurring on the Village's Premises; (ii) the Village's
use of the Services, including but not limited to the Village's improper use of the
Services or information or any content or data transmitted over any network or
facilities of the TSP in connection with the Services; (iii) any intentional acts or
negligence of the Village Affiliates; or (iv) any breach or default in the
performance of any obligation on the Village's part to be performed under this
Agreement. This indemnity shall not include the intentional or negligent acts or
omissions of the Library or Library Affiliates.
(c) For purposes of this Agreement the "Village's Premises" shall mean the Mount
Prospect Village Hall server room at 50 South Emerson Street, Mount Prospect,
Illinois and the area in the Village's parking garage that houses conduit for the
Services at 30 South Emerson Street, Mount Prospect, Illinois. The "Library's
Premises" shall mean the server room (room 169, located on the Library's first
floor) and the yard storage room (room 008, located in the Library's parking
garage basement) at 10 South Emerson Street, Mount Prospect, Illinois.
14. Non-liability.
(a) EXCEPT AS EXPRESSL Y PROVIDED IN THIS AGREEMENT, THE
SERVICES ARE PROVIDED ON AN "AS IS" BASIS, AND THE LIBRARY
(i) MAKES NO REPRESENTATIONS, GUARANTEES OR WARRANTIES,
EXPRESS OR IMPLIED, OF ANY KIND, ARISING BY LAW OR
OTHERWISE WITH RESPECT TO SERVICES, INCLUDING BUT NOT
LIMITED TO REPRESENTATIONS, GUARANTEES OR WARRANTIES
ARISING FROM TRADE USAGE, COURSE OF DEALING OR
PERFORMANCE OR REGARDING THE COMPLETENESS OR
RELIABILITY OF THE SERVICES OR RESULTS TO BE OBTAINED FROM
USING THE SERVICES AND (ii) DISCLAIMS WARRANTIES OF NON-
INFRINGEMENT AND IMPLIED WARRANTIES, INCLUDING WITHOUT
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LIMITATION ANY WARRANTIES OF MERCHANTABILITY OR FITNESS
FOR A PARTICULAR PURPOSE.
(b) NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR ANY
INDIRECT, INCIDENTAL, PUNITIVE, EXEMPLARY, SPECIAL OR
CONSEQUENTIAL DAMAGES (INCLUDING WITHOUT LIMITATION
DAMAGES RELATED TO LOST PROFITS, LOSS OF USE AND LOSS OF
DATA OR FAILURE TO REALIZE SAVINGS OR BENEFITS) ARISING
UNDER THIS AGREEMENT, EVEN IF ADVISED OF THE POSSIBILITY OF
SUCH LOSS. EXCEPT AS OTHERWISE PROVIDED IN THIS
AGREEMENT, THE TOTAL AGGREGATE LIABILITY OF THE LIBRARY
AND ITS SUPPLIERS, AGENTS, DIRECTORS, OFFICERS AND/OR
EMPLOYEES UNDER OR IN CONNECTION WITH THIS AGREEMENT
WILL BE LIMITED TO PROVEN DIRECT DAMAGES. WITHOUT
LIMITING THE FOREGOING, THE LIBRARY SHALL NOT BE LIABLE
FOR (i) THE SERVICES NOT BEING PROVIDED TO THE VILLAGE DUE
TO THE ACTS OR OMISSIONS OF THE TSP, INCLUDING BUT NOT
LIMITED TO THE TSP NOT PROVIDING THE SERVICES TO THE
LIBRARY; (ii) THE LIBRARY'S INABILITY TO PERFORM ITS
OBLIGATIONS UNDER THIS AGREEMENT AS A RESULT OF THE TSP'S
ACTIONS OR OMISSIONS; AND/OR (iii) ANY ACTIONS OR OMISSIONS
OF THE TSP OR ITS AGENTS.
15. Force Majeure. Except in the case of payment of amounts due, neither Party will be
liable to the other Party for any failure or performance due to any cause beyond that
Party's reasonable control, including acts of God, fire, explosion, vandalism, terrorism,
cable cut, storm or other similar occurrence, any law, order, regulation, direction, action
or request by any government, civil or military authority, national emergencies,
insurrections, riots, wars, labor difficulties, supplier failures, shortages, breaches or delays
or preemption of Services or failure to restore Services, or, in the case of the Library,
delays caused by the Village or the Village's equipment or vendors.
16. Notice. All notices required to be provided under this Agreement shall be in writing and
served either (i) personally during regular business hours; or (ii) by registered or certified
mail, return receipt requested, properly addressed with postage prepaid and deposited in
the United States mail. Notices served personally shall be effective upon receipt, and
notices served by mail shall be effective upon receipt as verified by the United States
Postal Service. All notices shall be addressed as follows:
The Village:
Michael Janonis
Village Manager
Village of Mount Prospect
50 South Emerson Street
Mount Prospect, IL 60056
(847) 392-6000
The Mount Prospect Library
Marilyn Genther
Executive Director
Mount Prospect Public Library
10 South Emerson Street
Mount Prospect, IL 60056
(847) 253-5675
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With a copy to:
With a copy to:
Everette M. Hill, Jr.
Village Attorney
20 N. Wacker Drive, Suite 1660
Chicago, IL 60606
(312) 984-6420
Lawrence L. Summers
Vedder Price P.C.
222 N. La Salle
Chicago, IL 60601-1003
(312) 609-7750
17. Binding. All covenants, promises, representations and agreements herein contained shall
be binding upon, apply and inure to the benefit of the Village and the Library and their
respective heirs, legal representatives, successors and assigns.
18. Waivers. The rights and remedies hereby created are cumulative, and the use of one
remedy shall not be taken to exclude or waive the right to the use of another. No waiver
by the Village or the Library of any provision hereof shall be deemed a waiver of any
other provision hereof or of any subsequent breach by the Library or the Village of the
same or any other provision. A Party's consent to or approval of any act shall not be
deemed to render unnecessary obtaining such Party's consent to or approval of any
subsequent act. No waiver shall be effective unless it is in writing, executed on behalf of
the Village or the Library by the person to whom notices are to be addressed.
19. Entire Agreement. The provisions set forth herein constitute the entire agreement of the
Parties regarding the matters addressed in this Agreement and supersede any prior
agreements or representations, as it is the intent of the Parties to provide for complete
integration within the terms of this Agreement. No provision may be changed or
modified unless such change or modification is in writing and duly approved by the
Parties.
20. Invalidity of Agreement. If any provision of this Agreement is found to be illegal,
invalid or void, the remaining provisions shall not be impaired and the Agreement shall,
to the extent reasonably practicable, be interpreted to give effect to the Parties' intent.
21. Choice of Law and Claims. This Agreement shall be governed by the laws of the State
of Illinois. The Circuit Court of Cook County, Illinois, shall have jurisdiction over any
disputes arising under this Agreement, and each of the Parties hereby consents to such
Court's exercise of jurisdiction. Any legal action arising under this Agreement must
commence within two (2) years after the cause of action arises.
22. Assignment. Neither Party shall have the right to assign any rights or obligations under
this Agreement without the prior written approval of the other Party.
23. Benefit of Contracting Parties. This Agreement is entered into solely for the benefit of
the contracting Parties, and nothing in this Agreement is intended, either expressly or
impliedly, to provide any right or benefit of any kind whatsoever to any person or entity
who is not a party to this Agreement, or to acknowledge, establish or impose any legal
duty to any third party. Nothing in this Agreement shall be construed as an express
and/or implied waiver of any common-law and/or statutory immunities and/or privileges
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of the Library and/or the Village, and/or any of their respective officials, officers and/or
employees.
24. Survival. Those terms and conditions that are necessary to carry out the purposes of this
Agreement shall survive the termination of this Agreement.
25. Counterparts. This Agreement may be executed in counterparts, any of which shall be
deemed an original.
26. Authority to Execute. Execution of this Agreement by the Village is authorized by an
ordinance passed by the President and Board of Trustees of the Village on May 19,2009.
Execution of this Agreement by the Library is authorized by a resolution passed by the
Board of the Mount Prospect Library on May 7, 2009. The Parties represent and warrant
to each other that they have the authority to enter into this Agreement and perform their
obligations hereunder.
27. Titles. The headings and titles of this Agreement are for convenience only and shall not
influence the construction or interpretation of this Agreement.
28. Third Parties. Nothing contained in this Agreement, nor any act of the Village or the
Library, shall be deemed or construed by any of the Parties hereto or by third persons to
create any relationship of third-party beneficiary, principal, agent, limited or general
partnership, joint venture or any association or relationship involving the Village and the
Library, except as set forth in this Agreement.
29. Term. The term of the Agreement shall begin on the Effective Date and shall extend
through June 12,2015 (the "Term").
30. Termination of this Agreement Due to Breach of a Party. In the event of any material
breach of this Agreement by either Party, the breaching Party (the "Breaching Party")
shall upon written notice from the other Party (the "Non-Breaching Party") proceed
promptly to cure or remedy such breach within fifteen (15) days after receipt of such
notice; provided, however, that in the event such breach is incapable of being cured
within such fifteen (15) day period and the Breaching Party commences to cure within
said fifteen (15) day period and proceeds to cure with due diligence, such Party shall not
be deemed to be in default under this Agreement. In case such action is not taken or not
diligently pursued or the breach shall not be cured or remedied within the above time, the
Non-Breaching Party may terminate this Agreement or institute such proceedings as may
be necessary or desirable in its opinion to cure and remedy such breach, including but not
limited to proceedings to compel specific performance by the Breaching Party of its
obligations. The rights of the Parties to this Agreement, whether provided by law or this
Agreement, shall be cumulative, and the exercise by either Party of anyone or more of
such remedies shall not preclude the exercise by it of anyone or more of such remedies in
relation to the same breach by the other Party. No waiver made by either Party with
respect to any specific breach by the other Party under this Agreement shall be construed
as a waiver of rights with respect to any other breach by that Party under this Agreement
or with respect to the particular default, except to the extent specifically waived in
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writing. Notwithstanding anything contained, herein to the contrary, all monetary
damages resulting from a breach of this Agreement shall be limited to the Non-Breaching
Party's actual out-of-pocket costs and expenses resulting from such breach along with all
costs and expenses, including reasonable attorneys' fees, incurred by the Non-Breaching
Party in enforcing this Agreement. In the event of any litigation between the Parties
hereto resulting from a breach of this Agreement, the prevailing Party in such litigation,
as determined by final judgment, shall be entitled to an award of its attorneys' fees and
costs incurred in such litigation.
* * *
~;fN WITNESS WHEREOF, the parties
021 day of ~</ ,2009.
VILLAGE OF ~OU T PROSPECT
have entered into this Agreement as of the
By ~~ 4:~~
A((es~~dF
MOUNT PROSPECT PUBLIC LIBRARY
By: pres~ ~.
Attest:
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Exhibit A
Dated April_, 2009
The service provided by the TSP shall include a fiber optic circuit. The circuit will carry Internet
bandwidth for the Library and the Village. Each Party's share ofthe fiber optic circuit is set
forth below:
Fiber Optic Bandwidth Library Village
Circuit
One Circuit 20M 10M 10M
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Exhibit C
Dated April_, 2009
The following are estimates of certain of the costs related to the Services. The figures set forth below
are only estimates, actual costs may vary.
Type of Cost Total Library Village
Monthly Fee $ 1,225.00 $ 612.50 $612.50
Initial Configuration, Installation and
Implementation Costs $ 2,397 $0.00 $ 2,397
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