HomeMy WebLinkAbout05/05/2009 VB minutes
MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
May 5, 2009
CALL TO ORDER
ROLL CALL
Mayor Wilks called the meeting to order at 7:12 p.m.
Present:
Mayor Irvana Wilks
Trustee Paul Hoefert
Trustee Arlene Juracek
Trustee John Korn
Trustee Steven Polit
Trustee Michael Zadel
Absent:
Trustee John Matuszak
PLEDGE
PLEDGE OF ALLEGIANCE
Trustee Korn led the Pledge of Allegiance.
INVOCATION
INVOCATION
Reverend Jolin Wilks McElroy, Pastor of First Christian Church (Disciples of Christ)
Charolotte, North Carolina gave the invocation. Reverend Wilks McElroy, daughter of Alan
and Mayor Wilks, is also the guest speaker at the May th, Mayor's Prayer Breakfast.
MINUTES
APPROVAL OF MINUTES *
Trustee Hoefert, seconded by Trustee Polit, moved to approve the minutes, of the regular
meeting held April 21, 2009.
Upon roll call: Ayes: Hoefert, Juracek, Polit
Nays: None
Abstain: Korn, Zadel
Motion carried.
* (Three of the four Trustees in attendance at the April 21 at meeting represented the quorum
required for the minutes to be presented for approval.)
APPROVE BILLS APPROVE BILLS
Mayor Wilks stated the next item on the agenda, "APPROVE BILLS" was noted by an
asterisk, and unless there was a request to remove an item(s), all items further listed in that
manner wouid be considered with one (1) vote, as business item "IX. CONSENT AGENDA.
Trustee Juracek requested item E. A Resolution authorizing the Village Board to intervene in
proceedings before the State of Illinois Property Tax Appeals Board be removed from the
Consent Agenda to allow for questions and discussion. As there were no objection item E.
was removed from the Consent Agenda for consideration under New Business as listed on
the Agenda.
MAYOR'S REPORT MAYOR'S EPORT
None.
APPOINTMENTS APPOINTMENTS
None.
CITIZENS TO BE COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
HEARD Mount Prospect Lions Club
Members of the Mount Prospect Lions Club presented the annual report from the 2008
market and promoted the 2009 Farmers' Market.
[Fred Steinmiller, Nick Acerenza, Rob Habel, Ron Habel and Mike Giblin.]
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 1 of 10
May 5, 2009
CONSENT
AGENDA
BILLS
RES 15-09
RES 16-09
RES 17-09
RES 19-09
MATERIAL
TESTING
CRACK SEALING
PAVEMENT MARK
CAMERAS
IMPROVEMENTS
LAKE CENTER
PLAZA
OLD BUSINESS
NEW BUSINESS
2009
CONSOLIDATED
ELECTION
Mr. Acerenza gave a report of the earnings from the 2008 market and where the money was
donated. Total income was $16,900 and recipients included; Mount Prospect Food Pantry,
Mount Prospect Police Department, Northwestern Memorial Hospital and Mount Lions Club
Scholarship Fund.
Mr. Steinmiller thanked the Village Board for their continued support of the Farmers' Market.
He stated the 2009 Farmers' Market located in the commuter parking lot begins June 14th
and will be held every Sunday through October 29th. He stated that in addition to the many
fresh market items offered by various vendors, the marked will feature a local restaurant cafe
every Sunday, food drives for the Village's food pantry and special activities for kids.
The Village Board thanked the Lions Club for their hard work and the generous donations
that help support local programs.
Des Plaines Resident
Wayne - thanked the Village Board for the opportunity to attend the meeting. Extended an
invitation to the Mayor and Village Board to attend a Des Plaines City Council meeting.
CONSENT AGENDA
Trustee Zadel, seconded by Trustee Juracek, moved to approve the following business
items:
1. Bills dated April 16-29, 2009
2. A RESOLUTION GRANTING PLAT OF EASEMENTS FOR PROPERTY LOCATED
AT 930 EAST RAND ROAD (MOUNT PROSPECT PLAZA)
3. A RESOLUTION ACCEPTING A GRANT FROM THE ILLINOIS HOUSING
DEVELOPMENT AUTHORITY FOR HOME BUYER ASSISTANCE PROGRAM
4. A RESOLUTION AUTHORIZING EXECUTION OF A GRANT OF LICENSE
WITH THE MOUNT PROSPECT LIONS CLUB TO CONDUCT A FARMERS'
MARKET
5. A RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERGOVERN-
MENTAL AGREEMENT WITH THE MOUNT PROSPECT PUBLIC LIBRARY
FOR THE COST SHARING EXPENSES RELATED TO THE PTAB APPEALS
6. Request Village Board approval to accept proposal for material testing consultant
in an amount not to exceed $95,000.
7. Request Village Board approval to accept bid for crack sealing in an amount not to
exceed $58,350.
8. Request Village Board approval to accept bid for pavement marking contract in an
amount not to exceed $56,920.80.
9. Request Village Board approval to accept State bid for the purchase of three (3)
thermal image cameras in an amount not to exceed $22,522.33.
10. Request Village Board approval to accept and approve public and private
improvements at Lake Center Plaza, 1660 and 1780 Wall Street. Public and
private improvements for Lake Center Plaza have been satisfactorily completed
and staff recommend approval of this project.
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Polit, Zadel
None
Motion carried.
OLD BUSINESS
None.
NEW BUSINESS
Mayor Wilks presented a resolution declaring the results of the April 7, 2009 Consolidated
Election.
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 2 of 10
May 5, 2009
RES 13-09
BOARD REMARKS
ADJOURN SINE
DIE
ADMINISTER
OATHS
CALL TO ORDER
ROLL CALL
MAYOR'S REPORT
POLICE WEEK
PUBLIC WORKS
WEEK
Mayor Wilks was re-elected to a four (4) term; Trustee Michael Zadel was re-elected to a four
(4) year term, and after completing the term vacated by Trustee Richard Lohrstorfer, Trustee
Po tit was elected to a four (4) year term as was Trustee John Matuszak who completed the
term vacated by Trustee Timothy Corcoran.
Trustee Korn, seconded by Trustee Zadel, moved for approval of Resolution No. 13-09:
A RESOLUTION DECLARING THE RESULTS OF THE CONSOLIDATED
ELECTION OF THE VILLAGE OF MOUNT PROSPEC, APRIL 7, 2009
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Po lit, Zadel
None
Motion carried.
BOARD REMARKS
In extending their congratulations to Mayor Wilks, Trustee Zadel, Trustee Potit and Trustee
Matuszak, Trustees Hoefert, Juracek and Korn also expressed their appreciation for having
the opportunity to work with this Village Board; ethical and dedicated individuals committed to
the residents they serve.
Mayor Wilks, Trustee Zadel and Trustee Po tit each expressed their appreciation to the
residents of Mount' Prospect for their support as well as their personal commitment to serve
in the best interests of the community.
ADJOURN
Trustee Zadel, seconded by Trustee Hoefert, moved to adjourn the meeting.
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Polit, Zadel
None
Motion carried.
The Village Board adjourned sine die at 7:34 p.m.
ADMINISTER OATHS OF OFFICE TO NEWLY ELECTED OFFICIALS
Village Clerk Lisa Angell administered the oath of office to Mayor Irvana K. Wilks, Trustees
Michael A. Zadel and Steven S. Polit. (Trustee Matuszak will be sworn in on Friday, May 8th
at 4:30 p.m.] .
CALL TO ORDER
Mayor Wilks called the meeting to order at 7:39 p.m.
ROLL CALL
Present: Mayor Irvana Wilks
Trustee Paul Hoefert
Trustee Arlene Juracek
Trustee John Korn
Trustee Steven Po tit
Trustee Michael Zadel
Absent: Trustee John Matuszak
MAYOR'S REPORT
Mayor Wilks presented proclamations in recognition of:
· NATIONAL POLICE WEEK, May 10-16, 2009
Accepted by Police Chief John Dahlberg
· NATIONAL PUBLIC WORKS WEEK, May 17 - 23, 2009
Accepted by Public Works Glen Andler
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 3 of 10
May 5, 2009
COMPREHENSIVE
CAPITAL
INFRASTRUCTURE
PROGRAM
RES 14-09
AMEND CHAPTER
13 (ALCOHOLIC
LIQUORS)
ORD 5737
APPOINTMENTS
NEW BUSINESS
Mr. Andler encouraged residents to attend the 30th annual Public Works
Open House, Saturday, May 16th, 9:00 a.m. -1:00 p.m.
Mayor Wilks presented a resolution urging passage of a comprehensive capital infrastructure
program.
Village Manager Michael Janonis stated the resolution supports the efforts of the Illinois
Municipal League and other local governments in urging the General Assembly to pass a
comprehensive -capital infrastructure bill in 2009 and for local governments to receive an
equitable share of such capital infrastructure program funds.
Trustee Korn, seconded by Trustee ladel, moved for approval of Resolution No. 14-09:
A RESOLUTION URGING THE PASSAGE OF A COMPREHENSIVE
CAPITAL INFRASTRUCTURE PROGRAM
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Polit, Wilks, ladel
None
Motion carried.
Village Manager Janonis stated the resolution would be forwarded to the appropriate
representatives.
Mayor Wilks presented for a first (1st) reading an ordinance amending Chapter 13 (Alcoholic
Liquors) of the Mount Prospect Village Code. This ordinance deletes one (1) Class IF_2"
liquor license issued to Breezes of Mexico, Inc., d/b/a Breezes of Mexico, 1742 East
Kensington Road.
Village Manager Janonis stated the restaurant was still open for business, but had given up
their liquor license.
Trustee Hoefert, seconded by Trustee Zadel, moved to waive the ruling requiring two (2)
readings of an ordinance:
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Po lit, ladel
None
Motion carried.
Trustee Hoefert, seconded by Trustee Juracek, moved for approval of Ordinance No. 5737:
AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS)
OF THE MOUNT PROSPECT VILLAGE CODE
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Polit, Wilks, ladel
None
Motion carried.
APPOINTMENTS
None.
NEW BUSINESS
PZ-08-09, 915 Pl-08-09, 915 Hi Lusi Avenue, Alexandros Agalianos (Petitioner)
HI LUSI AVENUE Mayor Wilks presented for a first (1st) reading an ordinance granting a Conditional Use
permit for a circular drive at 915 Hi Lusi Avenue. The Planning and Zoning Commission
CONDITIONAL USE recommended approval of the Conditional Use permit by a vote of 7- O.
PERMIT
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 4 of 10
May 5, 2009
ORD 5738
INTERVENTION IN
PROCEEDINGS
BEFORE THE
STATEOF ILLINOIS
PTAB
Mr. Cooney provided background information stating the Petitioner proposes to demolish the
existing single-family home and construct a new two-story single-family with related
improvements including a circular drive-way in the front yard. The proposed driveway would
measure 12 feet wide and connect to a standard 12 foot wide by 20 foot wide driveway.
Mr. Cooney reviewed the Village code that set forth minimum requirements for consideration
of a Conditional Use approval for circular driveways for lots that measure 75 feet or greater in
width. He stated the subject property measures 75 feet wide and the proposed driveway
complies with the requirements of the Village Code.
The Petitioner will be required to comply with the Village's tree preservation plan for an
existing tree in the front yard, once new construction begins.
Mr. Cooney stated the Petitioner has requested the rules requiring a second (2nd) reading of
an ordinance be waived.
Mr. and Mrs. Agalianos were in attendance and stated they were looking forward to moving
into Mount Prospect.
Trustee Hoefert, seconded by Trustee Korn, moved to waive the ruling requiring two (2)
readings of an ordinance:
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Polit, Zadel
None
Motion carried.
Trustee Korn, seconded by Trustee Zadel, moved for approval of Ordinance No. 5738:
AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT (CIRCULAR
DRIVE) FOR PROPERTY LOCATED AT 915 HI LUSI AVENUE
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Po lit, Zadel
None
Motion carried.
Mayor Wilks presented a resolution authorizing the Village Board to intervene in proceedings
before the State of Illinois Property Tax Appeals Board (PTAB). This resolution authorizes
intervention in appeal proceedings with the State of Illinois PTAB.
Finance Director Dave Erb provided background information stating that as a taxing district
the Village has the right to intervene in the proceedings of tax assessment appeals in order
to protect its revenue interest in the assessed valuation of the subject parcels.
Mr. Erb stated, at the request of Trustee Juracek the Village consulted with the Village
attorney regarding the adoption of a "generic" resolution that would allow the Village to
intervene in appeal proceedings of assessed valuations for tax years 2007 and 2008, with
respect to property located within the corporate boundaries of the Village of Mount Prospect;
this '....ould eliminate the need to adopt a new resolution for each intervention. Referencing
the revised resolution presented to the Village Board, on this date, Mr. Erb stated the Village
Attorney concurred that a single "generic" resolution would provide the necessary
authorization to intervene in all 2007 and 2008 tax year appeals before the State of Illinois
Property Tax Appeal Board.
Stating this information satisfied her questions, Trustee Juracek thanked Mr. Erb for the
follow-through with the Village Attorney and revisions to the resolution.
Trustee Juracek, seconded by Trustee Zader, moved for approval of Resolution No. 18-09:
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 5 of 10
May 5, 2009
RES 18-09
VILLAGE
MANAGER'S
REPORT
SEWER PIPE
REHAB CIPP
PROCESS
A RESOLUTION AUTHORIZING THE VILLAGE BOARD TO INTERVENE IN
PROCEEDINGS BEFORE THE STATE OF ILLINOIS PROPERTY TAX
APPEALS BOARD (PTAB)
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Polit, Zadel
None
Motion carried.
VILLAGE MANAGER'S REPORT
Village Manager Janonis stated the Public Works Department had several bid
recommendations to present.
1) Deputy Public Works Director Sean Dorsey presented the bid results and
recommendations for sewer repairs using cured-in-place-pipe (CIPP) process. Mr. Dorsey
stated the work primarily consists of rehabilitating existing sewer main pipes using a no-dig,
cured-in-place (CIPP) process. The proposed CIPP work, along with the rehabilitation work
performed since 2005, has resulted in the elimination of the worst defects (Category 5) and
continues to focus on the Category 4 and Category 3 defects in the Village's combined sewer
system. This year's proposed project features 17,289 linear feet of lining work in pipes
ranging from 8" to 27" in diameter.
Staff recommend the contract be awarded to the low bidder American Pipe Liners in an
amount not to exceed $926,339. Mr. Dorsey stated American Pipe Liners is competent and
qualified, having installed over 230,000 lineal feet of CIPP liner in the Chicago Metro area.
Mr. Dorsey then stated, Insituform Technologies, the second-lowest bidder, raised concerns
that American Pipe Liners did not meet the experience requirements as stipulated in the bid
specification. And, while Insituform is technically correct, the experience requirement as
written in the bid was incorrect; an unintended error that was not caught during proofreading
of the bid specifications.
Public Works staff consulted with the Village Attorney, Mr. Everett Hill regarding the error that
is the source of the challenge to the experience requirement. It was Mr. Hill's opinion that
despite the error regarding the experience requirement, the bid specifications includes
language that allows the Village to waive certain requirements of the bid specifications;
therefore, the Village could award the bid to American Pipe Liners. Mr. Hill was in
attendance and reiterated his opinion, citing the language in the bid that allows the Village to
waive certain requirements in the bid specifications. Mr. Hill also stated because of the
waiver clause the Village would not need to reject all bids and rebid the project.
The Village Board asked several questions regarding the American Pipe Liners work
experience specific to the level of work required for the Village's project.
Mr. Dorsey provided additiona'l information regarding similar projects American Piper Liners
had successfully completed. He also stated that while the complexity and scale of the
Village's CIPP projects demands the attention of experienced and skilled installers, the high
performance requirement incorrectly cited in the bid would unnecessarily preclude qualified
bidders.
Representatives from the Insituform Technologies, Mr. Kevin Coburn and Mr. David
Goldwater, presented their concerns regarding staff's recommendation to award the bid to
American Pipe Liners.
. American Pipe Liners does not meet the experience requirement in the bid
specifications.
. The complexity and scope of work requires the high performance requirement in the bid
specifications.
· Legal opinion of Insituform Technologies' attorney -
Recognize Insituform as lowest qualified bidder or reject all bids and rebid
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 6 of 10
May 5, 2009
2009 SIDEWALK
IMPROVEMENTS
KENSINGTON
ROAD
IMPROVEMENTS
Mr. Goldwater and Mr. Coburn responded to questions from the Village Board related to
CIPP work experience including whether Insituform's bid price would have been different if
the correct experience requirement was in the bid specifications. [The bid from Insituform
would have been the same dollar amount regardless of the work experience requirement.]
'n response to a question from a resident on Cedar Lane, Mr. Coburn explained the
difference between the (CIPP) steam and hot water process.
Villaae Board Comments
· Drafting error in bid specifications -
· Rebid - no change in bidders pricing
· Legal opinions - correct approach in making determination
· Would rebid impact pricing? [Mr. Dorsey indicated material cost greater factor than labor
costs.]
Trustee ladel, seconded by Trustee Juracek, moved for approval to award bid for sewer
pipe rehabilitation using CIPP process to American Pipe Liners in an amount not to exceed
$926,339.
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, ladel
porit
Motion carried.
2) Village Engineer Jeff Wulbecker presented the bid results and recommendations for 2009
sidewalk improvements. Mr. Wulbecker stated the project combines two (2) programs; the
Shared Cost Sidewalk Program and the Sidewalk Construction Program. The Shared Cost
Sidewalk Program is a cooperative effort between the residents and the Village to share in
the cost of replacing sidewalk throughout the Village. This year's cost to the resident is
$49.00 per sidewalk square; approximately half the cost of one square. The Sidewalk
Construction Program includes the. installation of new sidewalk on the north side of Euclid
Avenue between Burning Bush Lane and River Road.
Staff recommend the contract be awarded to the low bidder, Schroeder and Schroeder, Inc.
in an amount not to exceed $162,000. Mr. Wulbecker stated Schroeder and Schroeder, Inc.
is prequalified by the Illinois Department of Transportation for concrete construction projects.
In response to comments and questions from the Village Board, Mr. Wulbecker provided the
following information:
· Work is determined through staff inventory of sidewalks and resident requests
· Complete sidewalk on north side of Euclid - potential for sidewalk on south side but not
a priority; other areas need one side of sidewalk completed.
· Safe route to school program currently implemented in south side of Village; next year
Kensington Road
· Businesses required to install sidewalk if part of development agreement
Trustee lade', seconded by Trustee Po lit, moved for approval to award 2009 Sidewalk
Improvements contract to Schroeder and Schroeder, Inc. in an amount not to exceed
$162,000.
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Polit, ladel
None
Motion carried.
3) Village Engineer Jeff Wulbecker presented the project proposal results and recom-
mendations for Kensington Road Improvements, Phase I Engineering recommendation to
hire consultant. Mr. Wulbecker stated the Village is seeking to have improvements made to
Kensington Road between Forest Avenue and Rand Road; complete pavement
reconstruction right turn lanes at Route 12 and Route 83; widening to a three (3) lane cross
section; storm sewer and light improvements.
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 7 of 10
May 5, 2009
As this project is eligible for federal funding the Village must comply with the federal funding
requirements which includes the full Phase I engineering study.
Staff recommend the negotiated proposal submitted by Gewalt-Hamilton Associates, Inc. of
Vernon Hills, Illinois for Phase I Preliminary Engineering services be accepted in an amount
not to exceed $156,313; this represents 5% of the estimated construction costs.
In response to comments and questions from the Village Board, staff provided the following
information:
. Not reimbursed for engineering services - funds from another federal grant to offset
some of the costs
· 70% of funding from Federal Government, State of Illinois matching funds
· No construction cost to Village - agreement per jurisdictional transfer
· Reconstruction same standard as Wolf Road with curb and gutters
· Increased speed - Traffic Unit enforcement
· lOOT resurfacing Kensington Road east of Rand Road
· Construction to begin 2011
Trustee Zadel, seconded by Trustee Juracek, moved for approval to accept Gewalt-Hamilton
Associates, Inc. proposal for Phase I Preliminary Engineering services in an amount not to
exceed $156,313.
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Polit, Zadel
None
Motion carried.
WE GO SPOT
REPAIR
4) Deputy Public Works Director Sean Dorsey presented the bid results and
recommendations for We Go Park Spot repair. Mr. Dorsey stated the proposed work involves
replacing the sewer mains that run through We Go Park including the replacement of the four
interconnecting manholes in the park and installing the replacement sewers on helical piers
and timbers to compensate for the bad soils. The Village is coordinating the repair work with
the Mt. Prospect Park District.
Staff recommend the contract for We Go Park spot repair be awarded to the low bidder,
LiFco Construction, in an amount not to exceed $134,642; $117,080 base award with 15%
contingency of $17,562.
In response to comments and questions from the Village Board, Mr. Dorsey provided the
following information:
· Problem discovered through televising of sewer
· Basin has been a problem for number of years
. Contractor required to address drainage during project - protect properties during
process; minimize disruption to residents.
Trustee Juracek stated that although she has not been affected several of her neighbor's do
experience water back-up; neighbor's will be pleased to learn of project.
Trustee Po lit stated there i& maybe a natural spring running underground at this location;
may be contributing factor.
Trustee Zadet, seconded by Trustee Polit, moved for approval to award contract to LiFco
Construction for We Go Park spot repair in an amount not to exceed $134,642; $117,080
base award with 15% contingency of $17,562.
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Polit, Zadel
None
Motion carried.
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 8 of 10
May 5, 2009
2009 CDBG
SIDEWALKS
5) Village Engineer Jeff Wulbecker presented the bid results and recommendations for
2009 CDBG sidewalk program. Mr. Wulbecker stated the CDBG Sidewalk program includes
the installation of new sidewalk at three (3) locations in the Village where sidewalk is missing;
(1) south side of Dempster Street, between Linneman Road and Elmhurst Road; (2) west
side of Busse Road, south of Addison Court to the Tollway; and (3) north side of Algonquin
Road between Brownstone Court and Dearborn Court.
(Mr. Wulbecker introduced Project Engineer Donna Brown who oversees the program.)
Staff recommend the contract for the 2009 CDBG Sidewalk program be awarded to the low
bidder, B & G Services, Inc. in an amount not to exceed $98,266.25. As this bid is based on
estimated quantities the amount includes a 15% contingency of$12,817.
Trustee ladel, seconded by Trustee Hoefert, moved for approval to award contract to B & G
Services, Inc. for 2009 CDBG sidewalks in an amount not to exceed $98,266.25; includes
15% contingency of $12,817.
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Polit, ladel
None
Motion carried.
SEWER LINE SPOT 6) Deputy Public Works Director Sean Dorsey presented the bid results and recommendation
RELAYS for sewer line spot relays. Mr. Dorsey stated this request is a continuation of the Village's
combined sewer system repairs project. The proposed work is for the services of a sewer
excavation contractor capable of replacing structurally failed pipe and replacing manholes;
includes both spot relays and CIPP. This work along with the rehabilitation work performed
since 2005 has eliminated the Village's worst combined sewer defects.
Staff recommend the contract for 2009 Sewer Line Spot Relays be award to the low bidder,
RA Mancini in an amount not to exceed $97,146; $84,475 base award with 15%
contingency of $12,671.
Trustee Korn, seconded by Trustee Po lit, moved for approval to award contract to RA
Mancini for 2009 Sewer Line Spot Relays in an amount not to exceed $97,146; $84,475 base
award with 15% contingency of $12,671.
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Polit, ladel
None
Motion carried.
PROFESSIONAL
SERVICES
7) Deputy Public Works Director Sean Dorsey presented the proposal and recommendation
for professional services for CIPP and spot relay projects. The on-going CIPP and spot relay
programs continue to be extensive and include additional materials testing and reporting.
Staff recommend the continued use of Baxter & Woodman, consulting engineer, on a part-
time basis to assist with these projects. [Baxter & Woodman conducted the initial combined
sewer evaluation studies in 2004.]
Staff recommend approval of the proposal from Baxter & Woodman, Consulting Engineers,
to provide limited engineering assistance that includes half-time oversight of the CIPP
project, 100% construction observation of the spot relay work, including the work in We Go
Park and overall contract administration for all these projects in an amount not to exceed
$96,000.
Trustee Hoefert, seconded by Trustee ladel, moved for approval to award contract to Baxter
& Woodman, Consulting Engineers, to provide limited engineering assistance that includes
half-time oversight of the CIPP. project, 100% construction observation of the spot relay work,
including the work in We Go Park and overall contract administration for all these projects in
an amount not to exceed $96,000.
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 9 of 10
May 5, 2009
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Polit, Zadel
None
Motion carried.
Village Manager Janonis announced the following community event:
1) May 9th - Coffee with Council- (9 - 11 :a.m.)
Village Hall Community Center
OTHER BUSINESS OTHER BUSINESS
Mayor Wilks
· Visit from Sister City - Sevres, France
15 people coming the end of May - Mayor will host Welcome Dinner
· Arbor Day Celebration Euclid School - Mayor presented her "Red Jewel" poem
student also presented poems and activities
Outdoor Illinois Magazine - featured Mount Prospect Arbor Day Celebrations
Trustee Polit
· Car Show sponsored by Mount Prospect Downtown Merchants Association begin
May 16th - first night "Military Vehicles"
Trustee Korn
May th - Mayor's Annual Prayer Breakfast
· Reverend Jolin Wilks McElroy - guest speaker
· Chamber sponsored event - Bristol Court
ADJOURN ADJOURN
There being no additional business for discussion Mayor Wilks called for a motion to adjourn.
Trustee Hoefert, seconded by Trustee Zadel, moved to adjourn the meeting.
Upon roll call: Ayes: Hoefert, Juracek, Matuszak, Polit
Nays: None
Motion carried.
The May 5, 2009 Village Board meeting adjourned at 9:20 p.m.
-;//?~q~#
M. Lisa Angell
Village Clerk
Minutes of the Regular Meeting
of the Mayor and Board of Trustees
of the Village of Mount Prospect
Page 10 of 10
May 5, 2009