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HomeMy WebLinkAboutRes 23-91 05/21/1991 AF/ 5/15/91 RESOLUTION NO. 73-q1 A RESOLUTION AUTHORIZING EXECUTION OF~ AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR ROADWAY MAINTENANCE WHEREAS, the corporate authorities of the Village of Mount Prospect have accepted maintenance responsibilities for specified State roadways within the corporate boundaries of the Village; and WHEREAS, pursuant to the requirements of the Illinois Department of Transportation, an Agreement is executed annually which specifies the responsibilities assumed by the Village of Mount Prospect, a copy of said Agreement is attached hereto and hereby made a part hereof as Exhibit "A"; and WHEREAS, the corporate authorities of the Village of Mount Prospect have determined that it would be in the best interest of the Village of Mount Prospect to extend the existing Agreement between the Illinois Department of Transportation for roadway maintenance, which Agreement provides for reimbursement to the Village for said roadway maintenance in the amount of $49,654.00. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Board of Trustees of the Village of Mount Prospect do hereby authorize and direct the Village President to execute and the Village Clerk to attest his signature on the Agreement between the Illinois Department of Transportation and the Village of Mount Prospect for roadway maintenance, a copy of said Agreement is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: Busse, Corcoran, Clowes, Hoefert, Floros, Wilks NAYS: None ABSENT: None PASSED and APPROVED this 21st day of May , 1991. Mayor // ATTEST: Carol A. Fields Village Clerk IllnOLS Department of TranspOrtation Division of Highways/District 1 201 West Center Court/Schaumburg, Illinois/60196-1096 .MAINTENANCE Agreements FY 92 May 3, 1991 Mr. Herbert Weeks. Director Village of Mt. Prospect 100 South Emerson Street Mt. Prospect, IL 60056 Dear Mr. Weeks: Enclosed are three (3) copies of the Agreement for Maintenance of Municipal Streets for the period July 1, 1991, to June 30, 1992. The agreement will be renewable annually. Reimbursement to the municipality is developed through the basic approach of classifying the roadways depending on their use by traffic. and applying a unit cost per lane mile based on that traffic volume. This approach was approved by the Illinois Municipal League's Public Works Committee at their June 4, 1975. meeting. For this agreement period, July 1, 1991, to June 30. 1992. the latest available published traffic counts were utilized along with an adjustment factor of 2.92 which reflects the increase in the maintenance cost index as developed by the Federal Highway Administration. Enclosed is a copy of Illinois Department of Transportation Departmental Maintenance Policy No. X-7 which explains in detail the payment formula, and states what maintenance work is included in that payment. Please have the proper signatures, and the Municipality Seal affixed to all copies of the agreement and return to this office as soon as possible, for further processing. If you have any questions, please contact Mr. Robert Holub at (708) 705-4163. Very truly yours, James C. Slifer, P.E. District Engineer James Klafeta. P.E. District Maintenance Engineer RJH/pg Enclosure Illir ; L Deperlt Agre- - ent for Maintenance ofr =ipal Streets ' sportafion ~HIS AGREEMEN~f, made and entered into this 21st day of May A.D. 19 91 , by m between the State of Illinois, acting by and through its Department of Transportatio~ hereinafter referred to as the "Department" and the Village of Mt. Prospect, a munici1~ corporation organized and existing under and by virtue of the laws of the State of Illinoi~ hereinafter referred to as the "Corporation". WITNESSm'£H, that for and in consideration of the covenants hereinafter mentioned, ti Corporation agre.es to operate and maintain for the period beginn~n~J~y 1, 1.991, and endir June 30, 1992, in a manner satisfactory to the. Dep.ar. tme~t,,,!:~~f certaln streets bei~ used as extensions or parts of State highways lylng wit~~ri~ of the Corporation. __ It is understood and agreed that th~s agreement ma _~ _~fe_ discretion of the Departmen! he extended to cover the twelve month period ending June 30, 1993, under the same ter~ conditions and amounts stipulated herein, subject to an adequate appropriation being enacted bl the General Assembly, unless the Corporation gives written notice to the Department termination. Such extension shall be accomplished by a letter from the Degartment to t? Corporation. The Department reserves the right to amend this agreement at the time of the extension adjusting the inflation factor used to determine the rates of compensation by application the most recent Federal Highway Administration's "Highway Maintenance and Operations Cost Trend Index." It is further understood that the ter~s of this agreement may be adjusted by addendl during the agreement's tenure to compensate for the addition or deduction of lane miles ¢ streets to be maintained. Such addendum shall be approved and signed by both parties. Operation and maintenance includes but is not limited to all routine surface and potho] repairs, temporary full-depth patches, expansion bump removal on bit~inous surfaces, crack ar joint sealing, cleaning and litter pickup, snow and ice control and all other routir operational services. Median maintenance, when applicable, shall consist of sweeping, litt~ pickup, mowing, and routine surface repairs. The Corporation agrees to operate and maintain the streets covered by this agreement in th~ best interests of the people of the state of Illinois. The portions of streets to be maintained are described on the C~,~utation Sheet (Form Mai. 411) attached hereto and made a part hereof. The Corporation agrees to permit no cuts or openings in the curbs or pavements of th streets covered by this agreement without the written approval of the Department. Pavemen cuts, curb openings, utility frames and municipal frames and grates or covers disturbed settlement, construction or repair under permit are to be restored, repaired, adjusted an maintained by the utility owner or permit holder to the satisfaction of the Department at expense to the State. The corporation agrees that, except in extreme emergencies, 'it will not undertake authorize repairs not covered by this agreement, at the expense of the State, without securin the approval of the Department. The Department, in contracting with the Corporation for the maintenance and operation o the effected streets has curtailed procurement of tools, equilm~ent and personnel. Reversion to maintenance by State forces could entail time-consuming reallocation of resources. Th corporation therefore agrees that it will not terminate this agreement nor refuse to enter-int subsequent agreements without giving the Department written notice at least 90 days prior t such termination. If the Corporation gives the Department written notice of intent to ente into no future agreements, the current agreement will remain in force for 90 days from th receipt of such notice or until the termination date of the current agreement, whichever dat is the later. The Department may, at its discretion, release the Corporation from t~h agreement before the expiration of the 90 days required by the above stipulation. In consideration of the satisfactory maintenance and operation of streets covered by this agreement, the Department will pay the Corporation a total sum of Forty-nine Thousand, Six Hundred Fifty-four and 00/100 dollars (~49,654.00)~ for the twelve month period covered by the agreement, payable as described below. On or about March 31, June 30, September 30, and December 31, of each year, subject to an inspection by the , the Department will authorize the Corporation to invoice the Department in an approximately one-fourth of the total annual allowance stated above. State of Illinois City (or village) of Department of Transportation Mou~Prospect, Illinois ~ By Mayo~ / or P-r'esi~ent / By ~/~'~~Y~ Director of fIighways Attest: city (or'Village) Clerk (Seal)