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HomeMy WebLinkAbout06/05/1990 VB minutes MINUTES OF THE REGUL~RMEETIN~ OF THE I~YORAND BOARD OF TRUSTEES OF THE VILLagE OF MOUNT PROSPECT JUNE Sv 1990 CALL TO ORDER CALL TO ORDER Mayor Farley called the meeting to order at 7:30 P.M. ROLL CALL Present upon roll call: Mayor Gerald Parley Trustee Ralph Arthur ~ Trustee Mark Busse i Trustee Leo Floros Trustee George Van Geem (arrived late) Absent: Trustee Timothy Corcoran Trustee Theodore Wattenberg INVOCATION The invocation was given by Mayor Farley. INVOCATION APPROVAL OF MINUTES Trustee Arthur, seconded by Trustee Busse, moved APPROVE to approve the minutes of the regular meeting of MINUTES the Mayor and Board of Trustees held May 15, 1990. Upon roll call: Ayes: Arthur, Busse, Floros, Farley Nays: None Motion carried. APPROVAL OF BILLS Trustee Floros, seconded by Trustee Busse, APPROVE BITF~ moved to approve the following list of bills: General Fund $1,209,132 ,-~ Motor Fuel Tax Fund - Community Development Block Grant Fund 8,366 Illinois Municipal Retirement Fund 29,936 Waterworks & Sewerage Fund 428,056 Parking System Revenue Fund 7,656 Risk Management Fund - P.W. Facility Construction Fund A - P.W. Facility Construction Fund B - Capital Improvement, Repl. or Rep. Fund 3,101 SpeciaI Service Area Const. #5 - Special Service Area Const. #6 - Downtown Redev. Const. Fund (1985) - Downtown Redev. Const. Fund (1987) - Corporate Purpose Improvement 1990 - Debt Service Funds - Flexcomp Trust Fund - Escrow Deposit Fund 75,331 Police Pension Fund 59,829 Firemen's Pension Fund 41,591 Benefit Trust Fund - $1,992,296 Upon roll call: Ayes: Arthur, Busse, Floros, Farley Nays: None ~-~ Motion carried. Trustee Floros, seconded by Trustee Busse, moved to accept the financial report dated April 30, 1990, subject to audit. ' Upon roll call: Ayes: Arthur, Busse, Floros, Farley Nays: None Motion carried. COHMUN~C~T~ONS AND PETiTiONS.- C~T~ZENS TO BE HEARD SISTER CITY Mayor Farley introduced Adelaide Thulin, Chairman POSTER AWARD of the sister city Program. The Sister City Program recently sponsored a Poster Contest and Brent Reese, a 2nd grade student at Fairview Elementary School was the winner. BUSSE SCHOOL Don Harmon, 16 North William Street, stated that the PARKING redesigned parking stalls on Henry Street in front of the former Busse School property is still causing a traffic hazard. Mr. Harmon also noted that paved area that was to be used as off-street parking is not being used. Trustee Van Geem arrived at this point in the meeting. CONSTITUTION John Metzenthin, Chairman of the Constitution Bi- BI-CENTENNIAL Centennial Commission, stated that a ceremony will take place at 3 PM on July 4th, at the conclusion of the parade, to acknowledge the on-going Constitution Bi- Centennial celebration. SHRUBS IN Dave and Jill Tachey, 1310 Ironwood Drive, requested PARKWAY relief from the determination of the Public Works Department that their Blue Spruce must be trimmed four feet up from the ground. The Public Works Department had originally required the tree to be trimmed six feet up from the ground. Mr. Tachey stated that it was their opinion that this tree does not present a potential hazard, as presented by Public Works. He also stated that he would be willing to take out additional insurance and assume liability, since that was a concern previously expressed by the Mayor. Mayor Farley asked Mr. Hill, an attorney for the Village, if such an insurance rider would be acceptable and Mr. Hill stated that in his opinion it would not be acceptable. Mayor Farley stated that the Board would rely on the decision of the administration and the only other recourse for the homeowner would be to pursue the matter in a court of law. H~YOR~S REPORT FINANCIAL Mayor Farley noted that the Village has received an REPORTING award for excellence in financial reporting from the AWARD Government Financial officers Association (GFOA), noting that the award was a result of the efforts of David Jepson, Finance Director. Mayor Farley presented the award to Mr. Jepson and suggested that it would be appropriate for the plaque to be hung in Mr. Jepson's office. CERTIFICATES Mayor Farley stated that due to the fast action cf OF MERIT several members of the staff,.the life of a patron of the Senior Center was saved. Mayor Farley presented Certificates of Merit to Jan Abernethy, Peggy Flory, Irv Stark and Paul Dowd who administered CPR which saved the gentleman's life. PROCLAMATIONS: Mayor Farley proclaimed June 14, 1990 as Flag Day FLAG DAY in the Village.. SHRINERS WEEK Mayor Farley also proclaimed June 30 - July 6 as Shriners Week in the Village, acknowledging the many contributions of this organization to the residents of the community. EARL L. SUTTER Mayor Farley presented a Resolution that acknowledged Page 2 - June 5, 1990 the many contributions of Earl L. Sutter, Superintendent of School District 57. Trustee Arthur, seconded by Trustee Van Geem, moved to consider an item not listed on the agenda. Upon roll call: Ayes: Arthur, Busse, Floros, Van Geem Nays: None Motion carried. Trustee Arthur, seconded by Trustee Van Geem, moved RES~NO. 24-90 for passage of Resolution No. 24-90 A REsoLUTION ACKNOWLEDGING THE MANY CONTRIBUTIONS OF EARL L. SUTTER UPON HIS RETIREMENT Upon roll call: Ayes: Arthur, Busse, Floros, Van Geem, Farley Nays: None Motion carried. Due to the fact that this Resolution was a surprise for Mr. Sutter, Mayor Farley expressed his appreciation to Sara Bryant who assisted in getting Mr. Sutter to this meeting. Ms. Bryant is a teacher at Lions Park Elementary School. A request was presented for a contribution of $2,000 to FIGHT BACK the "Fight Back" Program, sponsored by School District PROGRAM 214 in an effort to combat substance abuse. DONATION Trustee Arthur, seconded by Trustee Van Geem, moved to authorize the expenditure of $2,000 to School District 214 for the Fight Back Program. Upon roll call: Ayes: Arthur, Busse, Floros, Van Geem Nays: None Motion carried. Mayor Farley noted that 1992 will be the 75th DIAMOND anniversary of the incorporation of the Village. FEST In order to provide a celebration of this anniversary Mayor Farley asked that the Board concur with his recommendation to appoint Lillian Floros as Chairman of the Diamond Fest Committee. Trustee Arthur, seconded by Trustee Van Geem, moved to concur with the appointment of Lil Floros as Chairman of the Diamond Fest Committee. Upon roll call: Ayes: Arthur, Busse, Floros, Van Geem Nays: None Motion carried. Mayor Farley made no appointments. NEW BUSINESS Pate Subdivision, 1000 Wildwood Lane An Ordinance was presented for second reading that PATE'S would authorize a Recapture for utilities and SUBDIVISION public improvements for properties on Wildwood Lane. RECAPTURE This Ordinance had been deferred in order to finalize the details involved with this recapture. Page 3 - June 5, 1990 Mr. Ruud, attorney for the Petitioner, recommended revisions to the proposed Recapture Ordinance. Mr. Hill, representing the Village, concurred with the recommended changes. ~ Mr. Labuz, 1215 Wildwood Lane, asked questions regarding the Recapture Ordinance as presented as well as the revisions presented at this meeting. The owner of Lot 4, being subject to the proposed Recapture, also asked questions as to the actual cost that he would be required to pay as a result of the proposed Recapture. Idyl Nipper, 1220 E. Cardinal, also spoke on this subject. ORD.NO. 4193 Trustee Van Geem, seconded by Trustee Arthur, moved for passage of Ordinance No. 4193, as amended AN ORDINANCE .PRORATING THE COST.OF CONSTRUCTION OF WATERMAIN AND STREET IN WILDWOOD LANE IN THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Arthur, Busse, Floros, Van Geem Nays: None Motion carried. ZBA 24-V-90 ZBA 24-V-90, 1631 Oneida Lane 1631 ONEIDA LN An Ordinance was presented for first reading that would grant a variation to allow a service walkway 5' 4" in width, instead of the permitted 3'. The Zoning Board of Appeals recommended granting this request by a vote of 5-0. Trustee Arthur, seconded by Trustee Busse, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Arthur, Busse, Floros, Van Geem Nays: None Motion carried. ORD.NO. 4194 Trustee Busse, seconded by Trustee Arthur, moved for passage of Ordinance No. 4194 AN ORDINANCE GRANTING A VARIATION FOR PROPERTY COMMONLY KNOWN AS 1631 ONEIDA LANE Upon roll call: Ayes: Arthur, Busse, Floros, Van Geem Nays: None Motion carried. ZBA 26-V-90 ZBA 26-V-90, 2234 West Lincoln Street 2234 W.LINCOLN An Ordinance was presented for.first reading that would grant variations to allow a circular driveway, resulting in 2 driveways on the lot, and to allow a driveway width of 32 feet. The Zoning Board of Appeals recommended granting the requests in ZBA 26-V-90 by a vote of 5-0. Trustee Arthur, ~econded by Trustee Van Geem, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Arthur, Busse, Floros, Van Geem Nays: None Motion carried. Page 4 - June 5, 1990 Trustee Van Geem, seconded by Trustee Busse, moved for ORD.NO. 4195 passage of Ordinance No. 4195 AN ORDINANCE GRANTING VARIATIONS FOR PROPERTY COMe, ONLY KNOWN AS 2234 W. LINCOLN STREET Upon roll call: Ayes: Arthur, Busse, Floros, Van Geem Nays: None Motion carried. ZBA 28-Z-90, 29-SU-90, 30-V-90, 720 East Rand Road ZBA 28-Z-90 Ordinances were presented for first reading that ZBA 29-SU-90 rezone the subject property from B-3 to B-4 to ZBA 30-V-90 permit a fast food restaurant; a Special Use to 720 E.RAND RD permit a drive-thru fast food restaurant 1,629 square feet in size; variations to allow a 13.5' front yard, instead of the required 10', a 3' side yard, instead of the required 10', a 5' rear yard, instead of the required 20'; and to waive the required 12' x 35' loading space. The Zoning Board of Appeals recommended granting the requests for rezoning and variations by votes of 6-0 and to grant the Special Use by a vote of 5-1. These Ordinances will be presented June 19th for second readings. The annual financial report of the Mount Prospect LIBRARY Public Library for 1989/90 was presented. FINANCIAL REPORT Mayor Farley acknowledged receipt of the annual financial report and instructed the Clerk to place the report in the official files of the Village. NEW BUSINESS ZBA 32-SU-90, Mount Prospect Commons Shopping Center ZBA 32-SU-90 The Petitioner is requesting a special use to allow GOLF & BUSSE a day care facility in the new shopping center located on the northwest corner of Golf & Busse Roads. The Zoning Board of Appeals recommended granting this special use by a vote of 5-2. The Petitioner explained that the facility would provide care for up to 60 children ages 2 through 5 and possibly some children after school. The children would utilize the open space and playground equipment at Clearwater Park, immediately north of the facility. It was also noted that while the special use is required from the Village, the final approval is from the State of Illinois. Trustee Van Geem expressed his concern relative to the children having to walk to the park. Trustee Arthur, seconded by Trustee Busse, moved to concur with the recommendation of the Zoning Board of Appeals and grant the special use requested in ZBA 32-SU-90. Upon roll call: Ayes: Arthur, Busse, Floros Nays: Van Geem, Farley Motion failed. ZBA 34-V-90, 404 North Prospect Manor ZBA 34-V-90 The Petitioner is requesting a variation to allow 404 PROSPECT a 2-1/2 foot side yard setback, instead of the MANOR required 5 feet in order to construct a garage. Page 5 - June 5, 1990 The Zoning Board of Appeals recommended granting this request by a vote of 6-0. Trustee Arthur, seconded by Trustee Busse, moved to concur with the recommendation of the Zoning Board of Appeals and grant the variation requested in ZBA 34- V-90. Upon roll call: Ayes: Arthur, Busse, Floros, Van Geem Nays: None Motion carried. An Ordinance will be presented for first reading at the June 19th meeting. ZBA 37-V-90 ZBA 37-V-90, 105 North Waverly Place- 105 N.WAVERLY PL The Petitioner is requesting a variation to allow an impervious-lot surface coverage of 57%~ instead of the permitted 45%. The Zoning Board of Appeals recommended granting this request by a vote of 6-0. It was noted that the Petitioner would like to add a wooden deck to his home. It was also noted that the existing impervious coverage is 55%. Trustee Arthur, seconded by Trustee Busse, moved to concur with the recommendation of the Zoning Board of Appeals and grant the variation requested in ZBA 37- V-90. Upon roll call: Ayes: Arthur, Busse, Floros, Van Geem Nays: None Motion carried. An Ordinance will be presented for first reading at the June 19th meeting. ZBA'25-A-90 ZBA 25-Z-90, Text Amendments TEXT AMENDMENTS The Village administration has suggested that various sections of Chapter 14 (Zoning Ordinance) be amended to better list and define permitted obstructions in the side and front yards. The request also includes amending all sections governing obstructions in the required yards in an effort to clarify those areas. The Zoning Board of Appeals recommended granting these amendments by a vote of 6-0. Trustee Van Geem, seconded by Trustee Busse, moved to concur with the recommendation of the Zoning Board of Appeals and grant the amendments requested relative to the definition of permitted obstructions in the side and front yards as requested in ZBA 25-A-90. Upon roll call:. Ayes: Arthur,.Busse, Floros, Van Geem Nays: None Motion carried. Trustee Van Geem, seconded by Trustee Busse, moved to concur with the recommendation of the Zoning Board of Appeals and grant the amendments requested governing the permitted obstructions in required yards, as requested in ZBA 25-A-90. Upon roll call: Ayes: Arthur, Busse, Floros, Van Geem Nays: None Motion carried. Page 6 - June 5, 1990 An Ordinance will be Presented for first reading on June 19th. An Ordinance was presented for first reading that AMEND CH. 15 would create regulations governing landscaping in LANI~CAPEORD. the Village. The regulations governing landscaping would be made a part of the Village Code by creating Chapter 15, presently "Reserved". This Ordinance will be presented June 19th for second reading. A request was presented to accept a utility easement ORCHARD FIELD for storm sewer drainage for the Orchard Field TOWNHOMES, Townhomes, generally located at 400 East Rand Road. 400 E. RANDRD. This easement would be incorporated in the overall plan for development. Trustee Floros, seconded by Trustee.Busse, moved to accept the storm sewer easement as part of the Orchard Field Townhome development on east Rand Road. Upon roll call: Ayes: Arthur, Busse, Floros, Van Geem Nays: None Motion carried. A request was presented to authorize a Letter of IDOTAGRE~4~: Understanding between the Village and the Illinois SCHOENBECK & Department of Transportation for the improvement RAND ROADS of Schoenbeck and Rand Roads, including Opticom. Trustee Arthur, seconded by Trustee Van Geem, moved to authorize the Mayor to sign and Clerk to attest his signature on the Letter of understanding between the Illinois Department of Transportation and the Village relative to the improvement of Schoenbeck and Rand Roads, including the installation of Opticom. Upon roll call: Ayes: Arthur, Busse, Floros, Van Geem Nays: None Motion carried. VILLAGE MANAGEReS REPORT Village Manager John Fulton Dixon presented the BIDS: following bids: The following bids were received for parkway tree PARKWAY TREE removal: REMOVAL Bidder Medium Larqe Very Larqe Forest Tree Service Inc. $10.45 $12.30 $13.50 Hendricksen Care of Trees$11.25 $13.25 $15.30 Trustee Arthur, seconded by Trustee Busse, moved to concur with the recommendation of the administration FOREST TREE and accept the bid submitted by Forest Tree Service, SERVICE,INC. Inc. for the parkway tree removal contract at a total cost not to exceed $7,000. Upon roll call: Ayes: Arthur, Busse, Floros, Van Geem Nays: None Motion carried. Page 7 - June 5, 1990 PARKWAY TREE The following bids were received-for parkway TRIMMING tree trimming: Bidder Total Nels Johnson $ 92,592.20 Forest Tree Service Inc. $ 99,925.83 Hendricksen $105,351.00 Asplundh $129,863.50 NELS JOHNSON Trustee Arthur, seconded by Trustee Busse, moved to concur with the recommendation of the administration and accept the low bid submitted by Nels Johnson for the parkway tree trimming contract at a cost not to exceed $100,000. Upon roll call: Ayes: Arthur, Busse, Floros, Van Geem Nays: None Motion carried. FUEL The following bids were received for unleaded gasoline and diesel fuel, per gallon, for all Village vehicles based on an estimated use of 123,000 gallons of unleaded and 32,000 gallons of diesel fuel for one year: Bidder Unleaded Diesel Clauss Fuels, Inc. 7370 .5359 Lake Cook Farm Supply 7589 .5683 Royal Fuel Liquid Energies 7599 .5581 UNO-CAL 8205 .5885 Wright Industries 8294 .5744 Sweeney Oil 9022 .6370 Trustee Arthur, seconded by Trustee Busse, moved to accept the low bid submitted by Clauss Fuels, Inc. at the cost listed above. Upon roll call: Ayes: Arthur, Busse, Floros, Van Geem Nays: None Motion carried. HANDICAP ACCESS The following bids were received for the installation LIBRARY of handicap access at the Mount Prospect Public Library: Bidder Total Kandu Brothers Construction $11,000 Unison Construction, Inc. $12,212 Zodiac Construction Company $14,930 R. J. Haack Builders, Inc. $18,500 Polonia Construction Company $19,450 KANDU BROS. Trustee Arthur, seconded by Trustee Busse, moved to co~cur with the recommendation of the administration and accept 'the low bid submitted by Kandu Brothers Construction in the amount of $11,000 to install a handicap access at the Mount Prospect Public Library. Upon roll call: Ayes: Arthur, Busse, Floros, Van Geem Nays: None Motion carried. CRACK SEALING The bid for crack sealing was conducted by the Northwest Municipal Conference in order to get a better price with several municipalities participating. The Page 8 - June 5, 1990 Conference bidding process resulted in a low bid submitted by Behm Pavement Maintenance. Trustee Arthur, seconded by Trustee Busse, moved to BEHMPAVEMENT concur with the recommendation of the administration MAINTENANCE and accept the bid submitted by BehmPavement Maintenance for the crack sealing program at a cost not to exceed $40,000. Upon roll call: Ayes: Arthur, Busse, Floros, Van Geem Nays: None Motion carried. The following bids were received for the second of HIGH SERVICE three high service pump modifications: PUMP MODIFICATIONS Bidder Total Independent Mech. Industries $51,620 Mosele & Assoc. Inc. $53,060 A. J. Lowe & Son, Inc. $59,007 PJM Contractors, Inc. $63,095 Advance Mechanical Contractors $64,872 Advance Mechanical Systems $87,500 Trustee Arthur, seconded by Trustee Busse, moved to INDEPENDENT concur with the administration and consultants and MECH.IND. accept the low bid submitted by Independent Mechanical Industries in the amount of $51,620 for the high service pump modification. Upon roll call: Ayes: Arthur, Busse, Floros, Van Geem Nays: None Motion carried. A request was presented to authorize the acceptance of TAX the'proposal submitted by Arkwright Mutual for tax INTERRUPTION interruption insurance at a cost of $4,000 per year INSURANCE which would cover any loss in taxes caused by a catastrophe at Randhurst Shopping Center. Trustee Busse, seconded by Trustee Floros, moved to ARKWRIGHT accept the proposal submitted by Arkwright Mutual MUTUAL for tax interruption insurance at a cost not to exceed $4,000 per year. Upon roll call: Ayes: Arthur, Busse, Floros, Van Geem Nays: None Motion carried. A request was presented to accept the proposal submitted RISK by Corporate Policyholders Counsel, Inc. to provide MANAGEMENT ongoing risk management services at retainer cost SERVICES of $500 per month~ Trustee Arthur, seconded by Trustee Busse, moved to CPC accept the proposal submitted by Corporate Policyholders Counsel, Inc. (CPC) with a retainer fee of $500 per month. Upon roll call: Ayes: Arthur, Busse, Floros, Van Geem Nays: None Motion carried. Page 9 - June 5, 1990 ROADWAY A request was presented to authorize the extension MAINTENANCE of the existing roadway maintenance agreement between AGREEMENT: IDOT the Village and the Illinois Department of Transportation (IDOT) for another year. The State will reimburse the Village $51,071.00 for said maintenance. Trustee Arthur, seconded by Trustee Busse, moved to authorize the Mayor ~t0 sign and Clerk to attest his signature on the roadway maintenance contract to extend services another year. Upon roll call: Ayes: Arthur, Busse, Floros, Van Geem Nays: None Motion carried. EMERGENCY Mr. Dixon presented a request to authorize an SEWER REPAIRS expenditure not to exceed $6,000 for Glenbrook Excavating Company to perform emergency sewer repairs on Lincoln Street between Busse Road and Weller Creek. It was noted that in conjunction with the flood study by RJN Environmental it was discovered that these 12" sanitary sewers are 3/4 blocked. GLENBROOK Trustee Arthur, seconded by Trustee Busse, moved to EXCAVATING CO. concur with the recommendation of the administration and authorize Glenbrook Excavating Company to make emergency sewer repairs on Lincoln Street between Busse Road and Weller Creek at a cost not to exceed $6,000. Upon roll call: Ayes: Arthur, Busse, Floros, Van Geem Nays: None Motion carried. RECYCLING The Village Manager announced that BFI has established TRANSFER SITE a recycling transfer area on 2 acres owned by Multigraphics (Central Road and Arthur Street) and that the variations necessary to conduct this operation will be requested from the Zoning Board of Appeals at a future date. YARD WASTE BAGS Mr. Dixon stated that a legal opinion has been SALES TAX requested from the Department of Revenue as to whether the Village should continue charging sales tax on the sale of yard waste bags. ANY OTHER BUSINESS None. EXECUTIVE EXECUTIVE SESSION SESSION Trustee Busse, seconded by Trustee Floros, moved to go into Executive Session for the purpose of discussing collective bargaining (Public Works Contract) and potential litigation. Upon roll call: Ayes: Arthur, Busse, Floros, Van Geem Nays: None Motion carried. The Board went into Executive Session at 10:55 P.M. Page 10 - June 5, 1990 ayor Farley reconvened the meeting at 11:46 P.M. RECONVENE Present upon roll call: Mayor Farley Trustee Arthur Trustee Busse Trustee Floros Trustee Van Geem It was noted that the Village Board was in Executive Session to discuss collective bargaining and potential litigation. ADJOURN Trustee Arthur, seconded by Trustee Busse, moved ADJOURN to adjourn the meeting. Upon roll .call: Ayes: Unanimous Motion carried. The meeting was adjourned at 11:47 P.M. Carol A. Fields Village Clerk Page 11 - June 5, 1990